Contract/PO/Voucher Conceptual Processing Overview <strong>Statewide</strong> <strong>Financial</strong> <strong>System</strong> 8
End <strong>to</strong> End Scenario with No Errors Events Starting Balance Contract Created Contract for $25,000 PO Created/Saved PO Budget Checked PO# 1 for $5,000 Voucher #1 Budget Checked Voucher for $5,000 created Contract Amendment Amendment for $15,000 created PO Against the Amendment PO# 2 for $15,000 Segregation Amount 964,498.00 964,498.00 964,498.00 964,498.00 964,498.00 964,498.00 964,498.00 KK(Segregation) Encumbrance 0.00 0.00 0.00 5,000.00 0.00 0.00 15,000.00 Expenditure 0.00 0.00 0.00 0.00 5,000.00 5,000.00 5,000.00 Available Budget 964,498.00 964,498.00 964,498.00 959,498.00 959,498.00 959,498.00 944,498.00 Maximum Amount 0.00 25,000.00 25,000.00 25,000.00 25,000.00 40,000.00 40,000.00 Contract Events Released 0.00 0.00 5,000.00 5,000.00 5,000.00 5,000.00 20,000.00 Remaining 0.00 25,000.00 20,000.00 20,000.00 20,000.00 35,000.00 20,000.00 YTD 0.00 0.00 0.00 0.00 5,000.00 5,000.00 5,000.00 LTD 0.00 0.00 0.00 0.00 5,000.00 5,000.00 5,000.00 PO# 1 Balance Contract Sequence 0 PO #2 Balance Contract Sequence 1 Encumbrance 0.00 0.00 0.00 5,000.00 5,000.00 0.00 N/A Expenditure 0.00 0.00 0.00 0.00 5,000.00 5,000.00 N/A Encumbrance Balance 0.00 0.00 0.00 5,000.00 0.00 0.00 N/A Encumbrance 0.00 0.00 N/A N/A N/A 0.00 15,000.00 Expenditure 0.00 0.00 N/A N/A N/A 0.00 0.00 Encumbrance Balance 0.00 0.00 N/A N/A N/A 0.00 15,000.00 <strong>Statewide</strong> <strong>Financial</strong> <strong>System</strong> 9