CBCC WH&S Policy & Procedures - Coolum Beach Christian College

COOLUM BEACH CHRISTIAN COLLEGE 

APPENDIX A 

WORKPLACE HEALTH AND SAFETY 

POLICIES AND PROCEDURES MANUAL 

- 1 -T:\SAFE CBCC\SAFE\S.A.F.E.Risk Management Prog\CBCC WH&S Policy & Procedures 

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CONTENTS 

PAGE 

1 Policy Statement 1 

2 Responsibility Statements 3 

3 Risk Management Program 6 

4 Specific Policies 12 

Induction & Training Policy 13 

Manual Handling Policy 15 

Chemical Policy 18 

Communicable Policy 23 

First Aid Policy 30 

Food Handling & Hygiene Policy 33 

Workplace Rehabilitation Policy 38 

Use & Maintenance of Plant Policy 49 

Occupational Violence Policy 57 

5 Induction Manual 59 

6 Forms 61 

7 School Safety Audit 89 

8 Retention and Disposal Schedule 111 

9 Security Checklist 115 

Appendices Appendix I 

Appendix II 

Injury & Illness Report Form Student 

Injury & Illness Report Form Staff 


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POLICY STATEMENTS 


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Statement: 

Coolum Beach Christian College recognises the importance of providing work 

systems, a work environment and plant that reduces the risk of injury and disease to 

all students, parents, staff, contractors and members of the community to as low a 

level as possible. 

It is the College’s aim to promote a standard of excellence in workplace, health and 

safety in order to abide by its obligations under the Workplace, Health and Safety 

Legislation. 

The College believes the development and maintenance of a workplace where the risk 

of injury and disease is minimised is the concern of both the Board of Management, 

Principal and Staff. 

The Board of Management recognises it has the overall responsibility. It demands the 

commitment, personal cooperation and assistance of the Principal and every staff 

member. 

The Board of Management asks the Principal to continually review the operations and 

working conditions of the College and to provide adequate supervision, instruction and 

training of staff. 

All staff are required to adhere to local safety rules, report unsafe conditions to the 

Workplace Health and Safety Officer and be actively committed to a continuing 

program of achieving health and safety goals. 


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RESPONSIBILITY 

STATEMENTS 


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INTRODUCTION 

Each staff member of Coolum Beach Christian College has responsibilities related to 

health and safety. 

These responsibilities need to be clearly communicated to all staff members to fulfil 

their legal obligations. 

THE WORKPLACE HEALTH AND SAFETY OFFICER 

The responsibility of the Workplace Health and Safety Officer is to ensure that the 

principal is fully informed as to the status of health and safety in the College and to 

assist in formulating strategic policies as requested by the Principal. 

Develop policies and procedures as required by the Principal. 

Implement the policies and procedures. 

Ensure adequate training is provided where necessary. 

Ensure adequate resources are available to facilitate duty of care. 

Monitor direct and indirect costs associated with accidents. 

Communicate safety responsibilities and periodic review to all staff. 

Ensure accidents are investigated, recorded and reported on and appropriate 

measures are instigated to minimise recurrence of accidents. 

Distribute pertinent health and safety information. 

Maintain a sound working knowledge of relevant legislation. 

Ensure effective safety inspections and auditing. 

Ensure fire emergency training is performed. 

Ensure compliance with statutory regulations. 

Ensure readiness of emergency equipment. 

Ensure prompt medical care for injured person. 


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STAFF 

Staff have the responsibility under the relevant legislation and common law not to act 

in a manner that endangers the health and safety of other persons at Coolum Beach 

Christian College by: 

- following emergency procedures 

- abiding by Coolum Beach Christian College’s policies and procedures 

- reporting any injury or illness to the Administration 

- reporting substandard equipment and facilities, work practices and 

conditions to the Workplace Health and Safety Officer 

PRINCIPAL 

The Principal is ultimately responsible for the health and safety of all employees, subcontractors 

and public who may enter the College. Therefore it is his aim to 

endeavour to keep all risks to health and safety as low as possible. 


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RISK MANAGEMENT 

PROGRAM 


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Induction Process: 

RISK MANAGEMENT PROGRAM 

The risk management program begins with the induction process for all staff. 

Reporting and Recording of all accidents/incidents: 

All accidents or dangerous incidents to staff, students, parents, contractors and 

members of the community must be reported on the relevant form. These forms will 

be retained on record for at least seven years. 

Any serious bodily injuries, work related illness or dangerous events are to be reported 

to the Division of Workplace Health and Safety within 24 hours of being notified. This 

applies to all incidents. These accidents or occurrences will be investigated by an 

inspector or delegated person. 

Risk assessment process: 

Risk assessments will be conducted in consultation with staff on all tasks. 

Any tasks assessed as moderate to high risk will have control measures implemented 

and these control measures evaluated to ensure their effectiveness. 

Investigation of any accidents or dangerous events: 

The Workplace Health and Safety Officer will investigate any reported accidents or 

dangerous events as soon as possible after the event. 

Management of Workers Compensation and Common Law Claims: 

Work Cover entitles an employee to compensation for monetary losses and medical 

expenses if that employee is injured in the course of or arising from their employment 

or has a pre-existing condition that is significantly aggravated as a result of their 

employment or has a work related illness. For compensation to be payable in each of 

these cases, their employment must be a significant contributing factor. 

Worker’s Compensation is part of the College Boards’ legal liability to their employees. 

If this is not managed efficiently it can become very costly in terms of lost productivity, 

loss of merit bonuses, training or replacement employees and personal suffering fro 

the person injured. Rehabilitation is an integral part of worker’s compensation 

management as discussed later in this section. 


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Common law in relation to a workplace or business mandates a ‘duty of care’ by the 

management to ensure the risk of injury or disease to patrons and the public is 

minimised or damages are payable. Employees still have access to common law in 

Queensland to claim damages for work related injuries and diseases where 

negligence may be a contributing factor. These payments may well be in excess of 

the workers’ compensation payments. However, if the systems are operational in the 

workplace to reduce the risks these payments will be reduced dramatically. 

The amount of damages payable under common law is also reduced by 25% for each 

of the following: 

- failure to comply with instruction given re health and safety 

- failure to use protective equipment and clothing provided 

- failure to use anything provided to reduce risks 

- inappropriate interference with or misuse of something provided to reduce 

exposure to risk 

- adversely affected by the internal consumption of a substance or 

substances that induce impairment 

- failure to attend on one or more occasions any safety training course 

organised by your employer. 

Strategies to reduce workers’ compensation and common law claims: 

It is therefore necessary to have workplace strategies aimed at reducing 

worker’s compensation and common law claims and reducing the amount of 

any claims. The following factors should form a part of the company’s 

strategies. 

- An accident prevention or risk management program should be operational 

in the workplace to minimise the risk of accidents occurring. 

- Policies and procedures should exist relating to the reporting and recording 

of accidents/incidents, accident investigation and hazard reporting. 

Accurate recording is imperative as common law claims can be lodged 

within three years of the accident/incident or onset of the disease. 


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- Claims should not be treated in isolation but as an integral part of the 

organisation’s review and safety management procedures to ensure 

accident prevention. 

- Any claims should be given prompt attention to ensure those persons who 

are entitled to receive workers’ compensation receive their benefits as soon 

as possible and to stay in control of the situation. Photocopies of any claims 

sent should be kept on file for reference. 

- The workers’ compensation claims experience statistics should be 

monitored and all claims accounted for. All common law claims should also 

be monitored carefully and the management should be aware of these 

claims. 

- Goals should be set to reduce the claims. Objectives should be developed 

to achieve these goals. 

- Training should be given to all managers and supervisors in workers’ 

compensation procedures, termination and dispute procedures, accurate 

recording of incidents and reporting and recording for common law 

proceedings. 

- Rehabilitation policies and procedures as discussed below should be 

operational to minimise the time lost. 

- Rehabilitation practices should be an integral part of workers compensation 

claims management. The longer a person is convalescing the greater the 

cost to the organisation. The aims of a rehabilitation program, alternate 

duties and implementation procedures are discussed below. 

The aims of the rehabilitation program should be: 

- to give support to the injured staff and their family 

- to encourage early rehabilitation with optimal return to work utilising 

selected alternative duties where necessary and practicable 

- to ensure optimal return to work following injury is the normal practice and 

expectation 

- to ensure rehabilitation is perceived as part of overall good management 

- to integrate the ill and injured person successfully back into the workforce 


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Alternate duties: 

Nominated alternate duties for a range of disabilities should be available for the 

successful implementation of a rehabilitation program. These duties should: 

- offer a graded return to normal duties 

- be meaningful 

- not be a permanent job change 

- be reviewed regularly by the Principal 

- be utilised only with agreement of the treating medical practitioner 

- be utilised with adequate training 

Managing Absenteeism: 

Absenteeism may be defined as absence from hours of duty specified in the staff 

contract of employment. Strategies should be in place to address absenteeism. 

These may include: 

- an effective workplace, health and safety program 

- health and safety promotions 

- effective management systems and training 

- identification and management of stressors in the workplace 

Sick leave should be defined clearly in writing. The following factors should be 

included: 

- personal illness 

- staff injured in accidents away from work 

- staff injured in sporting fixtures outside of work 

- staff who have submitted notice and become ill and are entitled to sick leave 

- staff receiving dental care for severe toothache or abscess and are unable 

to work 

- staff visiting a doctor because they are too ill to work 

The process when assessing legitimacy of absenteeism should include: 


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- assessing the frequency and reasons for absenteeism 

- maintaining confidentiality in relation to health conditions 

- referring of staff to medical practitioner for assessment as to their fitness to 

continue work 

- referring of staff for professional assistance for personal and family related 

problems 

- commencing of disciplinary action if no legitimate explanation is available 

Regular inspections: 

Regular inspections of the workplace should be carried out informally daily by all 

members of the staff and any hazards recorded on a Risk Report Form as attached. 

Weekly inspections should be conducted by the Workplace Health and Safety Officer 

and any issues requiring attention recorded, prioritised and corrective action taken. 

Comprehensive audits of Coolum Beach Christian College will be conducted every 6 

to 12 months. 

Consultation with staff: 

Consultation with staff will be maintained through regular staff meetings and will be a 

regular agenda items. 

Any new process or changes in the workplace will be discussed with the staff and any 

suggestions considered. 

Fire Emergency Procedures: 

The College has implemented written fire emergency procedures listing the duties of 

staff, and the procedures that should be followed in a fire emergency. These 

procedures are listed in the College Manual. 


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SPECIFIC POLICIES 


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INDUCTION AND 

TRAINING POLICY 


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Induction and Training Policy Statement: 

Coolum Beach Christian College accepts it has a legal and moral obligation to all staff 

to ensure the risks in the workplace are reduced to as low a level as possible. 

To fulfil this obligation, it is committed to ensuring all staff are fully aware and 

understand their responsibilities, the risk management program and health and safety 

policies and procedures related to their work, the plant and the work environment. 

All staff will attend an induction session at the beginning of the year before Term 1 

starts. All staff will be informed on where to access the schools digital copy of the 

Workplace Health and Safety Policies and Procedures Manual, filed on the CBCC 

network in Teachers drive, in a folder called SAFE. The signed form at the back will 

be retained on the employee’s personnel record after they have been made fully 

aware of their responsibilities, the general safety rules, the correct use of equipment 

and the correct procedures related to their work. 

Further on-the-job training will continue after this induction session to ensure the 

employee is able to perform the work competently and in a manner that reduces the 

risks associated with each task. 

Regular ongoing training will be given to each staff to maintain quality of service and 

performance and at the following times: 

- when introducing new equipment 

- after prolonged absence from specific tasks 

- at regular intervals to reinforce quality of service and performance 

- after repeated non-compliance with any rules or procedures related to 

health and safety 


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MANUAL HANDLING 

POLICY 


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Introduction: 

Manual handling includes any activity which requires the use of physical force to 

move, hold or restrain an object or thing. This involves lifting, pushing, pulling, 

holding, grasping, wheeling, sliding and operation of levers. These tasks can be 

performed by one or more persons. 

The activities in the workplace that require manual handling include lifting bags and 

boxes, pushing trolleys, lifting furniture, carrying trays, carrying and emptying bins of 

rubbish, and cleaning activities. 

Manual handling injuries include cuts, bruises, crush injuries, sprains, abdominal 

hernias and fractures. The parts of the body most affected by manual handling 

injuries are the back, neck, arms, hands and legs with the back being the most costly. 

Policy Statement: 

Coolum Beach Christian College accepts it has a legal and moral obligation to all staff 

and patrons to ensure the risks associated with manual handling within the College 

are reduced to as low a level as possible. 

To fulfil this obligation, it is committed to providing the systems of work and the 

environment necessary to minimise the potential risk of injuries from manual handling 

tasks. 

All employees will be provided with the information and education in correct manual 

handling techniques and the correct procedures for each manual handling task in the 

induction program. 

Staff have a responsibility to familiarise themselves and comply with any procedures 

and recommendations provided to them to prevent manual handling injuries. 

Manual Handling Procedures: 

Risk assessments will be conducted on all manual handling tasks within the 

workplace. This includes hazard identification, assessment of risk, developing and 

implementing – control measures and evaluation of these controls. 

Elimination and substitutions of the tasks with mechanical devices will be instigated 

where possible. 


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If no alternative, the following controls will be applied: 

- Training and education in correct techniques of performing the tasks at 

induction and at regular intervals 

- The procedures to follow for these tasks will be in writing 

- Bending and twisting should be minimised by the work design, for example: 

• easy moving castors should be attached to trolleys 

• efficient organisation of storage with heavier items lower than lighter 

ones and the most used items conveniently located 

- Good housekeeping practices will be ensured 

- Regular inspections of the workplace by the Principal/WHSO will be 

maintained to ensure the correct procedures are being used and to evaluate 

any control measures 

Manual Handling Practices: 

Staff should comply with the practices listed below as presented in the Workplace 

Health and Safety Policies and Procedures Manual: 

Objects should be pushed not pulled 

Shared lifting should be avoided if possible 

Warm up exercises are recommended before commencing manual handling tasks 

Correct lifting techniques should be used as listed below: 

- Tuck pelvis in by tightening stomach muscles 

- Bend knees to keep centre of balance and use stronger leg muscles 

- If knees are bent below 90 degrees, it is better to bend the back slightly and 

straighten knees to keep the load closer to the body 

- Hug the load while straightening legs to standing position 

- Avoid twisting 

- A step ladder or stool with no slip base should be used if load is above 

shoulder height 

- The forklift or trolley should be used by contractors for lifting heavy items 

and cartons if possible. Ladders should not be used for lifting heavy items 

onto shelves. Correct procedures should be applied to the use of this 

equipment and machinery. 


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CHEMICAL POLICY 


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POLICY REGARDING USE AND STORAGE OF CHEMICAL SUBSTANCES 


Coolum Beach Christian College recognises its obligation to comply with the 

Workplace Health and Safety Act 1995 in providing a workplace where the risks of 

chemicals to the health and safety of the employees, patrons and the environment are 

reduced to as low a level as is possible. The information, systems, training and 

supervision will be provided to fulfil this obligation. 

Employees have a responsibility to familiarise themselves with this policy and follow 

the procedures as listed. 

AIM: 

To minimise the risks associated with chemicals in the workplace. 

OBJECTIVES: 

- To control the entry of chemicals onto the premises 

- To provide correct and safe management of hazardous substances as per 

Compliance Standard for Hazardous Substances 

- To provide correct and safe storage of specified dangerous good as per 

Compliance Standard for Hazardous Substance. 

- To provide a safe system of chemical usage 

- To control the disposal of chemical waste. 


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ORDERING OF CHEMICALS 

- All chemicals must be ordered through the Workplace Health and Safety 

Officer. 

- A Material Safety Data Sheet (MSDS) must be obtained from suppliers prior 

to ordering of any new chemicals 

- NB Chemicals MUST NOT be used unless the MSDS has been reviewed. 

- The Manager will have an up-to-date list, that is, a register of all chemicals 

with the corresponding MSDS. This will be available for perusal by 

employees at any reasonable time. 

- Before receiving Hazardous Substances from a supplier, they must be 

packaged as per the ADG Code and this packaging must be in good 

condition or sent back to the supplier. 


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STORAGE OF CHEMICALS: 

- All specified dangerous goods are to be stored as per the Compliance 

Standard. 

- All storage areas are to have the appropriate HAZCHEM signage. 

- All flammable substances to be stored in Flammable Storage Area. 

- Only small appropriate quantities to be stored in each area of the property. 

- Chemicals in the workplace that are no longer in use should be disposed of 

by the City or Shire Council. 

- Those chemicals stored within the store must be in quantities as per the 

Regulation 285. 

- Specified dangerous goods should not be stored with other incompatible 

substances as per the ADG Code. See pamphlet “Storage of Dangerous 

Goods”. 

- If the chemical is being piped, it must be identified clearly by a Colour Code 

in accordance with the Australian Standard AS 1345. 

- A record must be kept of all hazardous substances and the quantity stored 

including amounts consigned to each department. 


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USE OF CHEMICALS: 

A risk assessment should be conducted on all chemicals in the workplace before their 

use. 

- All chemicals to be used as per the Workplace Health and Safety Act, 1995. 

- Safety equipment required as per the MSDS MUST be supplied and 

instructions and supervision given to those handling the respective 

chemicals. 

- Adequate ventilation or respiratory apparatus must be supplied and worn by 

those in the vicinity. 

- A copy of the MSDS for the chemicals in use must be kept easily accessible 

in each area of the workplace, with Master Copy in the Administration Office 

at front desk. 

- Any spills of chemicals must be cleaned up immediately as per the MSDS. 

DISPOSAL OF CHEMICALS: 

- Hazardous substances must be disposed of by the Local Council 

- If the chemical is not permitted in the municipal drainage/sewerage system, 

it must be decanted into containers and disposed of by the Local Council. 

- Any acidic solution must drain into a neutralising tank before entering the 

sewerage system. 

- Part 2 – Environmental Duties of the Environmental Protection Act 1994 

outlines a General Environmental Duty which states: 

36. (1) A person must not carry out any activity that causes, or is likely to 

cause, environmental harm unless the person takes all 

reasonable and practicable measures to prevent or minimise the 

harm. 


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COMMUNICABLE 

DISEASE POLICY 


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Coolum Beach Christian College accepts it has a legal and ethical responsibility to 

provide systems of work and work environments that reduce the level of risk to staff to 

as low a level as possible. 

To fulfil this obligation, it is committed to providing the system of work and the 

environment necessary to minimise the potential risk for the transmission of 

communicable diseases. 

An infected staff member or student (through the parent) has the obligation to notify 

the Principal if their medical condition is likely to affect other staff and allow the 

appropriate action to be taken with their permission. This information must remain 

confidential and only be released to other staff with the written permission of the 

individual. This privacy and confidentiality will be maintained to the extent that it does 

not endanger other staff members. The College will be guided by the individual’s 

medical practitioner. 

In some cases protocol to prevent the spread of infection will sometimes require some 

staff members to alter work practices in view of medical conditions of other staff. 

All vectors, such as mosquitoes will be controlled in a low risk environmentally 

sensitive manner. 

All staff and parents will be provided with information and education concerning these 

communicable diseases to prevent discrimination against any person who is infected if 

the above case should occur. 

Staff have a responsibility to familiarise themselves and comply with any written 

precautions and procedures to prevent to the transmission of communicable diseases. 

Definitions: 

Contagious Diseases: 

Capable of being transmitted from one individual to another e.g., influenza. 

Infectious Diseases: 

Caused by or capable of being communicated by infection. 


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Communicable Diseases: 

A communicable disease is one that can be transmitted directly, indirectly or by 

vectors from one person to another (see definitions). The direct and indirect contact 

are the two in focus in the workplace. 

Direct transmission is by direct contact with bodily fluids (urine, faeces, saliva) or 

blood as in the spread of Hepatitis C, infectious hepatitis and HIV (AIDS) and droplets 

as in glandular fever, influenza and upper respiratory tract infections. There are no 

reported cases of HIV being transmitted through saliva. 

Indirect contact is the transmission from objects such as drinking glasses. Hepatitis B 

and glandular fever are theoretically able to be spread in this manner. The AIDS virus 

is considered too fragile outside of the body to be spread this way. 

Therefore, direct contact is the major concern within the workforce. This may occur by 

contamination of body fluids of blood from an infected person through puncture 

wounds, for example, used needles or probes, open cuts, abrasions or lesions on the 

skin of the person attending. Intact skin forms a natural barrier against infection. 

Droplets are spread through talking, coughing and sneezing. Maintaining good 

general health is most important in combating any infection. This includes a good diet, 

plenty of exercise as well as practicing good personal hygiene. 

The procedures and precautions that follow in this policy are discussed initially for the 

first aid attendants. The recommended practices for the general cleaning of blood 

spills, toilets, equipment, utensils and plates are then outlined. These procedures are 

here for the protection of all staff. If they are followed, then the risk of transmission of 

these communicable diseases will be minimised if not eradicated. 

Recommended Practices for First Aid Attendants: 

Skin Contact: 

Hands 

Wash immediately with soap and water if any contact occurs with blood or body fluids. 

Any skin defects such as cuts, abrasions or lesions on hands and arms should be 

covered. 

Gloves are supplied with each first aid kit and must be worn whenever attending to a 

casualty. 


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Please Note: The injured person, if conscious, can hold a dressing on their own 

wound until the first aid attendant has gloves on. 

Eyes: 

Protective eye wear should be worn if there is a chance of splattering of blood. 

Glasses are better than nothing. 

Rinse eyes well for 10 minutes if splattering does occur. The risk of transmission in 

this manner is low but these precautions should be followed. 

Contaminated Clothing: 

Contaminated clothing or cloths are to be removed as soon as possible and washed 

separately in soap and water. Gloves are to be worn if washing these items by hand. 

Hands should be washed after removing or touching contaminated clothing. 

Mouth to Mouth Resuscitation: 

There have been no reported cases in which the AIDS virus has been transmitted by 

mouth to mouth resuscitation. Hepatitis B, glandular fever and other viruses are more 

likely to be spread through saliva. 

All possible precautions to avoid cross infection should be used. 

In each first aid kit there are disposable masks. First aid attendants must know how to 

use them. 

Use of Splinter Probes: 

If probes are used to remove surface splinters the following procedures should be 

followed: 

- The probes should be disposable. They must only be used once. 

- They should be discarded into a puncture proof container. The container 

should be sealed and disposed of correctly. 

- Hands should be washed before and after and gloves worn while removing 

the splinter. 


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Cleaning Procedures: 

Cleaning of Spills: 

Any person with any wounds or cuts MUST NOT clean up any spills. 

Gloves MUST be worn when cleaning spills of blood or body fluids. 

First, soak up the moisture. 

Clean area with disinfectant and warm water. 

Wash hands in soap and water after completion. 

Disposal of Contaminated Waste: 

Discard any contaminated articles separately in a sealed plastic bag. Wash hands in 

soap and water after handling. 

Cleaning of Toilets: 

Gloves must be worn when cleaning toilets and urinals. 

A good antiseptic should be used. 

Hands should be washed in soap and water after cleaning. 

Please Note: Persons with any wounds or cuts should not clean toilets. 


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Handling of Food: 

Good hygiene is essential for food handlers. 

Hands should be washed in antiseptic and water before handling any food. 

Gloves should be worn if any wounds, cuts, lesions or burns are present on hands. 

Hair should be tied back. 

Good housekeeping practices must be maintained. 

General health must be maintained. 

Persons suffering from any communicable disease or infections (such as hepatitis B, 

salmonella) should not handle food. This should be confidentially handled by the 

manager. 

Control of Vector Borne Diseases: 

Risk assessment will be conducted and high risk areas controlled. 

Vectors will be controlled in an environmentally sensitive manner with a low risk to the 

health of employees and guests. 

All staff will be advised as to areas of high risk and have access to a low toxicity 

repellent. 

All staff exposed to ticks are advised to remove clothing carefully and check for ticks 

after work each day. Ticks should be removed in the following manner by trained 

personnel: 

- Use tweezers or blunt ended forceps and grasp the tick as close to the skin 

surface as possible. 

- Pull tweezers upward with steady even pressure. Do not twist or jerk the 

tick as this may cause the mouth part to drop off. If the mouth part is left in 

the skin, it still can release more toxin or produce granulomata. 


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Reporting of Incidences: 

All accidents or incidences are to be reported. 

If incidents involving direct or indirect contact with an infected person should occur, 

this must be reported to the Principal. The person/s involved will be referred to a 

medical practitioner for advice and treatment. 


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FIRST AID POLICY 


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Introduction: 

First aid is the immediate treatment given to an injured person until other medical 

assistance arrives if necessary. A well coordinated first aid program within the 

College can mean the difference between life and death in some instances. 

First Aid Policy Statement: 

Coolum Beach Christian College accepts it has an obligation to ensure the risks in the 

workplace of injury or work related illness to all staff and students are reduced to as 

low a level as possible. 

To fulfil this obligation, it is committed to providing the systems of work and the 

training to ensure a well coordinated first aid program is implemented and maintained. 

Staff have a responsibility to familiarise themselves with this policy and the 

communicable diseases policy and comply with any of the precautions and practices 

listed in this policy. 

First Aid Personnel: 

A majority of staff will have at least a senior first aid certificate by a company called 

Safetywave First Aid Training. A staff member should not administer first aid if 

possible if this certificate is not current. 

Training of Staff: 

Safetywave First Aid Training will offer a senior first aid course each year. Regular 

refresher courses will be conducted each year (especially in cardiopulmonary 

resuscitation). 


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Responsibilities of Staff with First Aid Qualifications: 

Staff are responsible to administer the initial treatment to any injured person in the 

College in the manner a ‘reasonable first aid attendant’ would with their level of 

training and experience. 

Staff must ensure they are not responsible for the spread of infections and 

communicable diseases to themselves or others. 

Staff must ensure that the injured person is not allergic to any treatment given before 

administering the treatment. 

Staff must never administer medications or oxygen unless they are qualified to do so. 

Staff must always complete the appropriate forms to record the accident and injury 

and any treatment given. 

First Aid Equipment: 

First aid kits are located in: 

Administration – First Aid Room 

Mobile Excursion Kit – First Aid Room 

Manual Arts Room 

P2 Classroom for P3&4 Undercover Area 

Prep Room 

Tuckshop 

Sports Storeroom for Oval and adjoining areas 

Science Room 

Home Economics Room 

These first aid kits are replenished at the beginning of each term. 

The school assistant is responsible for ensuring the first aid kits have adequate 

supplies and are kept clean and in good condition. 


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FOOD HANDLING AND 

HYGIENE POLICY 


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Coolum Beach Christian College accepts it has a legal and moral obligation to ensure 

that risks of injury and work related illness to staff are minimised. 

To fulfil this obligation it is committed to providing the systems of work and the 

environment necessary to minimise the potential risk to health from food borne illness 

and diseases. All staff will be provided with the information and education in correct 

food hygiene and handling. 

Food Contamination: 

Food can be contaminated by: 

Germs: (Micro organisms, for example, bacteria) 

The three most common food poisoning bacteria are Staphylococcus aureas, 

Salmonella and Clostridium perfringens. 

Chemicals: (in soil, from spraying of pesticides) 

Foreign Objects: (hair, band-aids, glass etc.) 

Where do the food contaminants come from? 

Sources of food contaminants include: 

Humans (especially from the bodies of food handlers) 

Animals 

Insects 

Vermin 

Polluted water 

Soil 

Dirty utensils and equipment 

The food itself could be the source of contamination (e.g. raw meats) 


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Food poisoning: 

What is food poisoning? 

Food poisoning is an illness which occurs if a person ingests food which has 

become contaminated or is poisonous. 

The signs and symptoms of food poisoning are not very pleasant and 

commonly include vomiting, diarrhoea, nausea and abdominal cramps. 

These symptoms can occur anywhere from 2-72 hours after eating the food 

and can last up to five days. 

Potentially Hazardous Food: 

There are some foods which are more favourable to the growth of food poisoning 

bacteria. These include foods that are high in protein for example, meat, fish, eggs, 

poultry, seafood and rice. Raw food and vegetables can also become contaminated. 

Correct Food Storage: 

It is vital that food is stored correctly to prolong shelf life, prevent premature spoilage 

and to prevent the growth of food poisoning bacteria. 


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Please Note: Food poisoning bacteria flourish at temperatures between 5 degrees 

Celsius and 60 degrees Celsius. This temperature range is commonly referred to as 

the Temperature Danger Zone. It is important that food is kept out of this temperature 

range to minimise the growth of these bacteria. That is, store potentially hazardous 

food at below 5 degrees Celsius or above 60 degrees Celsius. 

The following precautions should be followed: 

Foods should be stored as recommended by the manufacturer (i.e. on the label). 

Dried foods should be kept in a cool, dry place in sealed containers. 

Canned foods: cans should be inspected prior to opening. Any dented, leaking, rusty 

or damaged cans should be discarded. 

Food stored in the refrigerator should be kept below 5 degrees Celsius and cooked 

food should be kept above uncooked or raw food to prevent cross contamination in the 

refrigerator. All refrigerated food should be kept in sealed or covered shallow 

containers. 

Do not use food that is past its use-by date. 

Frozen food should be kept at or below – 18 degrees C. 

Food that is thawing should be kept in the refrigerator. 

Hot food should be kept at a temperature above 60 degrees C. 

Ice should be kept free from contaminants. If glass is broken near where ice is stored, 

pour coloured cordial over ice to prevent use and then discard. 


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Cleaning in the staff room: 

A staff room which is clean and well maintained is less likely to promote the spread of 

food poisoning bacteria. 

Ensure all kitchen surfaces and equipment are cleaned after use. 

Steps in the Cleaning Process: 

- Items should be rinsed and then washed in hot water with detergent. 

- Items should be air dried or dried immediately. 

Some General Rules for the Staff Room: 

Staff are to wash their own cutlery and crockery before leaving the staff room. 

Hot water and detergent will be provided in the sink during morning tea and lunch 

break. 

Staff are to take opened food home on weekends. 

Staff are to take containers home each day. No containers are to be left on sink or 

tops of refrigerators etc. 


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WORKPLACE 

REHABILITATION POLICY 


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Coolum Beach Christian College is committed to providing the opportunity for the staff 

who are employed to participate in occupational rehabilitation programs in order to 

resume their normal place in the workplace following injury or illness. 

It is the policy of the College to make occupational rehabilitation available for all staff 

who sustain a work-related (*or non work-related) injury or illness (*optional). 

This policy is written with consideration to the philosophies of the “Workplace Health 

and Safety Act 1995” and “Work Cover Queensland Act 1996”. 

The objectives of our Rehabilitation Policy are: 

- to assist in an early, safe return to meaningful and productive work 

- to establish that, where appropriate and possible, rehabilitation is the usual 

course of action following a disability, and that this process begins from the 

time of initial treatment. 

- to commence immediate rehabilitation where possible on medical grounds 

and in consultation with medical experts. 

- providing injured staff with suitable duties where practicable as an integral 

part of the Workplace Rehabilitation process. 

- to ensure that staff receive appropriate medical attention throughout the 

period of incapacity consistent with staff members’ rights to choose their 

own treating medical or health practitioners. 

- to inform staff of their rights and responsibilities in regard to their 

rehabilitation and involve them in all decisions and actions related to their 

rehabilitation. 

- to ensure that participation in a rehabilitation program will not, in itself, 

prejudice injured staff. 

- to maintain a constant interest in the welfare of staff, retain contact with 

immediate family and keep the rehabilitation process under constant review 

so that staff achieve maximum recovery as soon as possible. 

Copies of this Policy and its associated procedures shall be made available to all staff. 

This Policy and Procedures shall be reviewed as required in consultation with the 

College Board and Work Cover Representatives. 


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Rehabilitation Procedures: 

Not all injured staff will need a detailed rehabilitation program. Most will be restored to 

their pre-injury employment status through normal medical services provided by their 

treating medical practitioner. 

Where rehabilitation is required, the Rehabilitation Officer will meet with the injured 

employee and other relevant parties to arrange early intervention and support for the 

employee. 

Where there is any delay in the determination of a claim by Work Cover Qld., an 

assessment of the need for rehabilitation facilities and services shall continue. 

Once agreed upon the Rehabilitation counsellor at Work Cover is to be contacted if 

needed by the Principal to assist in the development and implementation of a 

rehabilitation program for injured staff. 

The staff rehabilitation program (including the setting of long term goals and the 

establishment of a timetable to monitoring progress) will be developed by the 

Rehabilitation Officer in consultation with staff, the treating medical practitioner, the 

rehabilitation counsellor at Work Cover, and other people, as appropriate. 

Staff rights and obligations regarding rehabilitation will be explained to them and a 

copy of their rehabilitation program given to them. The program shall be signed by the 

staff member and the Principal. 

The goal of rehabilitation is an early and safe return to normal duties on advice from 

the employee’s treating doctor, but in instances where this is not feasible, the College 

will endeavour to make meaningful work available. 

Staff will only be returned to suitable and safe duties which have been fully discussed 

with them and their treating medical and health practitioners, and upon request, with 

other relevant parties. 

The College will maintain the rehabilitation process under constant review until such 

times as both staff and medical opinion indicate that optimum pre-injury results have 

been achieved. 


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Rights of Staff: 

Staff are entitled to the following rights when involved in a rehabilitation program: 

- to choose their treating medical and health practitioners. 

- to seek the attendance of a chosen representative at any meeting which 

involves their rehabilitation. 

- to be involved meaningfully in all decisions and actions relating to their 

rehabilitation and have a current copy of the rehabilitation program. 

- to have personal information concerning themselves kept confidential by the 

parties authorised for the purpose of rehabilitation. The information must 

not be disclosed without the employee’s written permission. 

- to seek independent advice before signing any documentation. 

- to have access to medical or vocational case notes which pertain to their 

rehabilitation program and are in the employer’s possession. 

Responsibilities of Staff: 

Staff involved in rehabilitation programs have the following responsibilities: 

- to report a disability to the employer within 24 hours after occurrence of the 

disability. 

- to obtain treatment from the medical practitioner of their choice. Note that a 

Work Cover certificate must be signed by a registered medical practitioner. 

- to participate in the planning and implementation of a rehabilitation program. 

- to be involved in all decisions and actions relating to their rehabilitation 

program. 

- to participate actively in a vocational rehabilitation program with the agreed 

primary goal being return to work. 


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Responsibilities of Rehabilitation Officer: 

The Rehabilitation Officer has the following responsibilities: 

- to accept that rehabilitation needs to take place. 

- to participate in the rehabilitation process, including providing support and 

assistance to the disabled worker during absence from the workplace. 

- to conduct regular case reviews with the Rehabilitation Counsellor at Work 

Cover. 

- in consultation with the treating medical officer and any other health 

professional and staff, select appropriate alternative duties where required. 

- to ensure that staff are aware of and have an understanding of the aims and 

process of rehabilitation. 

- to supervise injured staff so that they are provided with appropriate 

meaningful and safe work. 

- in the event of any injury/illness, the Rehabilitation Co-ordinator is to ensure 

prompt action to develop a rehabilitation plan/program, or other action as 

required. 

- the Rehabilitation Officer is the link between the injured employee and 

College, medical professionals, Work Cover and other parties. 

- the role of the Rehabilitation Officer is to co-ordinate and monitor the 

rehabilitation program as well as individual rehabilitation plans. The 

Rehabilitation Officer will also keep adequate records of each injured 

employee’s progress and report regularly to management. 

Early involvement is essential for effective workplace rehabilitation, and the 

Rehabilitation Officer should be notified of all injuries and illnesses affecting 

work performance. 


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Rehabilitation Officers duties include: 

- giving support to the ill staff member by regular contact. This support may, 

from time to time, involve close contact with family members. 

- liaising with staff’s treating medical practitioner and other health 

professionals. 

- assisting with application to Work Cover and to liaison when needed with 

officers of that office, particularly the Rehabilitation Counsellor. 

- co-ordinating suitable ‘return to work’ plans. These plans may include 

graduated return to work, reduced hours, alternate duties and work 

assessment schemes carried out by Work Cover. 

- assisting injured staff to integrate back into the workforce. 

- ensuring injured staff are actively involved in all decisions and actions 

relating to his/her rehabilitation program. 

- monitoring and regularly reviewing all return to work situations. 

- ensuring that confidentiality of the information on the injury is maintained. 

Roles and Responsibilities of Treating Medical Officer: 

Should be called upon to determine and approve and rehabilitation program and be 

involved in the review process of the program. 


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Dear Dr ………………………………… 

…………………………………..is employed by ……………………………………... 

……………………………………………………………………………………………… 

Our policy is to encourage early return of our people to full employment a soon as 

practicable following an injury or illness. Where possible they are returned to their 

usual work or some alternative/selected work within their capacity. 

We would appreciate your help in formulating a rehabilitation program to ensure 

that …………………………… who is employed as a………………………………… 

can return safely to his/her usual work or is provided with appropriate alternative 

selected work if possible. 

Any information you could provide on the attached work capabilities medical certificate 

would be most useful. Additional information about the job can be provided for you if 

required. 

We look forward to your contribution to our rehabilitation team effort. 

Yours sincerely, 

…………………… 

Principal 

I ………………………..do hereby give authority to Dr ………………………………. 

to release information to ………………………………. regarding my injury that occurred 

on …../…../….. . This information is to assist in the formulation of a rehabilitation 

program only. 

Signed …………………………. 

Date ……………………………. 


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WORK CAPABILITIES CERTIFICATE 

I have examined ……………………………………..and consider that he/she has the following 

condition:…………………………………………………………………………………………………… 

1. He/she is fit to resume normal duties: YES / NO 

2. He/she will be unfit for ……………………………. days up to and including ………………. 

3. He/she is partially fit and capable of performing selected/alternate duties with the following 

limitations. 

(Tick appropriate boxes) 

Reduced work hours: ……………………. Hours/Week ………………… Days/Week 

Visual tasks only e.g.: inspection 

Functional limits to include restrictions to loaded activity as set by the Occupational 

Therapist/Occupational Physician or appropriate professional. 

ie: 

Lifting – restrictions in range and load 

Carrying – restrictions in distance and load 

Restrictions set at…………………………………………………………………………………………... 

………………………………………………………………………………………………………………… 

Work not involving repetitive bending. 

Work not involving the right/left hand/arm shoulder/leg. 

Sitting/standing position only. 

No work on ladders or on unguarded heights. 

Recommended functional capacity evaluation and job analysis by Occupational Therapist, 

Physiotherapist or appropriate Occupational Health Personnel for individual. 

Other: (Please comment) ………………………………………………………………….. 

………………………………………………………………………………………………….. 

. 

4. He/she will be reassessed on …………………………………………………………………... 

5. He/she has been referred to: 

(A) Specialist ………………………………. Specialty …………………………………… 

(B) 

(C) 

Physiotherapist ………………………………………………………………………….. 

Other ……………………………………………………………………………………. 

6. Signed: ……………………………………………... Date: …………………………………… 

(Doctor’s stamp) 


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2 Arcoona Rd Yandina Creek 4561. Postal Address: P.O. Box 480 Coolum Beach Qld 4573 

Phone: (07) 54464780, Fax: (07) 54464893 

Dear ………………………… 

On behalf of the College Board of Coolum Beach Christian College, please accept our 

best wishes for your recovery following your recent injury/illness. As a valued member 

of the organization you are missed by your friends and colleagues. 

The College is committed to workplace rehabilitation and all necessary provision will 

be available to assist your recovery. I will contact you shortly to discuss how we can 

best assist you. 

Yours sincerely, 

…………………………………….. 

Principal 


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RETURN-TO-WORK ADVICE 

To: 

Work Injury Management Team, Work Cover 

Office:……………………………………………………………………………………… 

From: ……………………………………………………………………………………… 

Principal for Coolum Beach Christian College 

Contact Tel: ……….………………………….. Fax: …………………………….… 

Date of Request …../…../….. 

Injured Workers Full Name: …………………………………………………………… 

Claim Number: ……………………………… Date of Birth: ……………………….. 

Please () Suitable Duties Program: 

Suitable Duties Program Suitable Duties Program In-house 

Total Incapacity Total Incapacity M.E.O. 

Name of Approving Doctor: …………………………………………………………… 

Contact Tel. No: ……………………………..… Fax: ……………………………….. 

Proposed Date of commencement: …../…../….. 

Length of Plan: …………………………………………………………………………. 

NB: A COPY OF THE FOLLOWING MUST BE ATTACHED: 

1. Current Medical Certificate 

2. Return to Work Plan 


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SUITABLE DUTIES PROGRAM 

(PARTIAL INCAPACITY PAYMENTS) 

To: 

Work Injury Management Team, Work Cover. 

Office: ……………………………………………………………………………………. 

From: …………………………………………………………………………………… 

Rehabilitation Co-ordinator for …………………………………………………………. 

Contact Tel …………………………………. Fax ……………………………………... 

Date of Request: …../…../….. 

Injured Worker’s Full Name: …………………………………………………………... 

Claim Number: …………………….………. Period from …../…../….. to ..../…../….. . 

Monday 

Tuesday 

Wednesday 

Thursday 

Friday 

Saturday 

Sunday 

ONE WEEK 

Date 

…../…../….. 

…../…../….. 

…../…../….. 

…../…../….. 

…../…../….. 

…../…../….. 

…../…../….. 

Hours Worked 

……………………………. 

……………………………. 

……………………………. 

……………………………. 

……………………………. 

……………………………. 

……………………………. 

Total Weekly Wages paid $ …………………… 

Gross wages paid for this period $ …………………… Award Rate $ ………………….. 

Gross normal weekly earnings $ ………………… Weekly hours specified in Award 

….. 

These details are essential for Work Cover to calculate correct payment. 

NB: A COPY OF THE FOLLOWING MUST BE ATTACHED: 

1. Current Medical Certificate 

2. Return-to-work plan 


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USE AND MAINTENANCE 

OF PLANT POLICY 


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Workplace Strategies and Practices: 

All plant will be maintained and used as per the manufacturer’s instructions. 

Any faulty or damaged plant will be immediately marked “out of order” and removed 

from the immediate workplace if possible or isolated by barriers. 

Work systems will be provided to reduce the risks to a minimum. 

All persons using plant will be provided with the necessary information, training and 

supervision. 

Risk assessments will be conducted to ensure the risks associated with each item of 

plant are reduced to as low a level as possible. Regular inspections and audits will be 

conducted to ensure the risks are minimised. 

Any electrical equipment will be tagged regularly as required by the legislation. 

Any safeguards must not be removed and must be in place when the item of plant is in 

use. 

Adequate lighting and ventilation will be maintained where possible to ensure the risks 

associated with the use of plant are minimised. 

Records must be kept of any maintenance, modifications, repairs or replacement of 

parts and any training given. These records are to be kept for the life of the plant. 

They must be accessible and made available if required. Records must be kept on 

items which may arise to health and safety, that is, considering the function, use, 

duration of use and source of power supply. 

It is expected that staff at the workplace will: 

- act in a manner which does not endanger health and safety 

- comply with instructions 

- not wilfully or recklessly interfere or misuse anything 

- ensure health and safety is not put at risk 


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Instruction: 

Compliance with the Principal’s instruction with regard to health and safety includes 

but is not restricted to complying with: 

- the written instructions on how to use plant 

- information provided by the employer regarding plant use 

- safe work practices and operating procedures prescribed by the employer, 

including the observation of warning signs and isolation procedures 

- maintaining procedures 

Plant Operation: 

Staff should: 

- use plant in accordance with the employers instructions regarding plant use 

and as per task analysis 

- use plant in a low risk which includes: 

(a) taking reasonable care for other people’s safety 

(b) using health and safety measures, such as safeguards, appropriately 

(c) not interfering with, removing or rendering safety measures ineffective, eg. 

by defacing safety signs, de-activating safeguards. 

Electrical Equipment 

Electrical energy can cause serious bodily injuries or death. The effects of electricity 

are electric shock, electric arc which can result in visual damage and burns, electrical 

fault leading to equipment damage and fire and other injuries such as falls from 

heights and contact with moving machinery. 

It is therefore imperative that any electrical equipment is regularly checked and 

maintained in good condition. The Australian Standard 3760 has been the basis for 

the requirements listed in the Regulation and Compliance Standard. A summary is 

given below followed by a more detailed explanation of the legislative requirements. 


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In summary the requirements include the following: 

- All portable electrical equipment must be double insulated and connected to 

safety switch. The final subcircuit for a workplace with construction wiring to 

be protected by Type 2 Safety Switch. 

- All leads to be tested and tagged by an electrical tradesperson. The 

frequency of testing varies between 6 months, 12 months and 5 years, 

depending on the work environment and the type of equipment. An 

electrical tradesperson can advise as to the correct interval between 

inspections. 

- Any electrical equipment that is hired should be tested and tagged every 6 

months by the hire company 

- All equipment must be installed by qualified persons according to the 

manufacturer’s instructions. 

- The operators must be trained in the correct use of the equipment. 

- Double adaptors and piggy backing of leads should not be used. A safety 

power board should be used where there are inadequate power outlets. 

- All electrical equipment should have the appropriate guarding and protection 

against contact with electrical wiring. 

- Any equipment that is not intact or is defective, obsolete or home made or 

home repaired should be removed from the workplace and tagged. 

- Ensure all flexible cables and extension leads cannot be damaged 

mechanically or by liquid. If the electrical supply is more than 10 metres 

away or the plug cannot be seen by the person using the lead or lead 

crosses a passage or access, the lead must be supported at least 2 metres 

from the floor or ground. 

- Doubled insulated equipment must be used for any repairs or maintenance 

work. 

- Equipment should also be protected by some form of earth leakage or 

residual current device. 


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Definitions: 

“electrical equipment” means any of the following: 

- portable electric equipment 

- a plug 

- an appliance connector 

- an electrical socket outlet adaptor 

- a cord extension socket 

- an extension lead 

- a flexible cable 

- an isolating transformer 

- a residual current device 

- an earth monitoring device if it is designed for electrical operation at low 

voltages 

Terms associated with electrical equipment: 

“earth monitoring device” means a device which: 

(a) monitors an earthing connection to an item of equipment; and 

(b) disconnects the supply of electricity to the equipment if – 

- there is a break in the earthing connection; or 

- the resistance of the earthing connection rises above a predetermined 

level 

“electrical installation” – in Part 17, has the meaning given by Section 6 of the 

Electricity Act 1976. 

- “electrical socket outlet adaptor” – means: 

(a) a double adaptor 

(b) a piggy back plug 

(c) a power board 

“electrical worker” means a person who is the holder of a certificate of competency 

that: 

(a) is issued by the Electrical Workers and Contractors Board constituted under 

the Electricity Act 1976-1988; and 

(b) which enables the holder to perform electrical work of a kind mentioned by 

the Regulation (Part 17). 


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“electrical authority” in Part 17, has the meaning given by Section 6 of the Electricity 

Act 1976, and includes the licence to supply electricity under that Act. 

“isolating transformer” means in Part 17, a single phase or polyphase air cooled 

transformer that: 

(a) can be connected to the input side of a low voltage circuit; and 

(b) provides a low supply of electricity (effectively isolated from the source of 

supply and from earth) at a nominal voltage ratio of unity for the operation of 

one item of electrical equipment; and 

(c) which complies with the requirements of AS 3108 –Approval and test 

specification – isolation transformer and safety isolating transformer. 

“low voltage”, in Part 17, means a nominal voltage of: 

(a) 415 V between 2 phase conductors; or 

(b) 250 V between a phase conductor and neutral conductor. 

“medium voltage”, in Part 17, has the meaning given by AS 3000. 

“portable electrical equipment”, in Part 17, means a motor operated tool or item of 

equipment designed: 

(a) to be connected – 

- to a low voltage circuit; and 

- to fixed wiring by means of a flexible cable and plug; and 

(b) to be easily moved while in use or between periods of use. 

“powerboard” means an electrical portable outlet device that complies with AS3105. 

“residual current device” in Part 17, has the meaning given in AS 3760. 

Requirements of sections 145 to 152 of the regulation; 

Inspection and testing of electrical equipment; 

- The following section does not apply to: 

(a) hire equipment 

(b) portable electrical equipment, other than second-hand portable 

electrical equipment, that is used for demonstration purposes; or 

(c) double adaptors. 


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The Workplace Health and Safety Officer must ensure that: 

- electrical equipment provided for use by any person is inspected and tested 

by an electrical worker in accordance with AS 3760 (other than clause 

2.4.2.2.). 

- the electrical worker, immediately after the inspection and test, provided the 

equipment complies with the standard – attaches a durable tag or label 

within 300mm of the plug. 

- the tag or label must show: 

- the day by which the electrical equipment must be re-inspected and 

retested; and 

- the certificate of competency number of the electrical worker who 

performed the inspection and testing. 

Portable electrical equipment: 

The Principal must ensure that portable electrical equipment provided for use by any 

person in a workplace where manufacturing, repair, assembly, maintenance or 

fabrication takes place, is: 

- doubled insulated, or 

- connected to a current operated (core balance) earth leakage device Type 1 

or 2 that complies with AS 3010 or 

- connected to an isolating transformer or 

- connected to an earth monitoring device. 

The Principal must ensure that portable electrical equipment provided for use in 

construction work without construction wiring is: 

- doubled insulated, and 

- connected to a Type 2 safety switch complying with AS 3190-1994 or 

- connected to an isolating transformer. 


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Electrical socket outlet adaptors: 

- eg. doubled adaptors, piggy back adaptors and plug boards 

- electrical socket outlet adaptors (other than a powerboard) must not be 

used at a workplace which is: 

- a project 

- a workplace where manufacturing, repair, assembly, maintenance or 

fabrication takes place. 

Flexible cables: 

- Flexible cables and extension leads used by any person at a workplace 

must be: 

- located in positions where the cables and leads are not subject to 

damage (including damage by liquids) or 

- are provided with protection against damage (including damage by 

liquids) 

- A flexible cable must be supported at least 2m from the floor or ground if: 

Overhead electric lines: 

- the plug connected to the electricity supply is more than 10m from the 

equipment to which the cable or lead is connected or 

- the person using the equipment to which the cable or lead is 

connected to the electricity supply or 

- the cable or lead crosses a passageway or access way. 

If staff or their equipment are likely to come within 2m of an overhead electric line, the 

employer or self-employed person must consult with the relevant authority and ensure 

that the relevant precautions and safeguards are observed. 

Australian standards: 

AS 3000 – Electrical installations-buildings, structures and premises (known as the 

SAA wiring rules) 

AS 3190 – Approval and test specification residual current devices (current-operated 

earth leakage devices) 

AS3760 – In service safety inspection and testing of electrical equipment. 


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OCCUPATIONAL 

VIOLENCE POLICY 


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Coolum Beach Christian College seeks to ensure the risks to the health and safety of 

any person entering the workplace are reduced to as low a level as possible by 

preventing and promptly handling any cases of occupational violence and civil 

disorder. 

What is Occupational Violence? 

Occupational Violence is any incident in which a staff member is abused, threatened 

or assaulted in circumstances arising out of, or in the course of their work. These 

incidents may be instigated by fellow staff or parents or students related to interactions 

between persons in the workplace. 

The expression of violence may take many forms ranging from armed hold ups and 

physical assault to physical violence such as verbal abuse, intimidation and 

threatening behaviour. 

Strategies and Practices to Reduce Occupational Violence: 

The risk areas will be identified by reviewing accident/incident report forms and formal 

consultation with staff. 

A confidential reporting process will be provided (see resolution process below). 

All reports of occupational violence in any form will be investigated and confidentiality 

maintained. 

Training and education will be provided to all staff especially those in high risk areas. 

Personal protection will be given in high risk areas. 

Staff will not be isolated where possible. 

Visits to the bank will be varied in time and route. Cash will be kept to a minimum. 

All staff should be checked at closing to ensure persons have not concealed 

themselves in areas such as toilets and storerooms. 

External areas should be well lit. 

In cases of physical violence or civil disorders, the procedures in the Emergency 

Procedures Manual will be instigated. 

Resolution Process 

The Grievance and Dispute Settlement Process will be followed. 


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INDUCTION MANUAL 


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Policy: 

This document will be the Induction Manual to be used at staff inductions. 


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Coolum Beach Christian College 

FORMS 


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FORMS 

1. Injury Report Form 

2. Notification of Serious Bodily Injury Report Form 

3. Illness/Sickness Report for Parents Form 

4. Hazardous Report Form 

5. Emergency Report Form 

6. Risk Assessment Form 

7.1 Medication Register 

7.2 Administration of Medication to Students 

7.3 Parent/Guardian Authority for Medication to be 

Administered 

8. Fire Equipment Register 

9. Grounds and Outdoor Register 

10.1 Playground Equipment Register 

10.2 Playground Equipment Maintenance Log 

11. Electrical Equipment Register 

12. Electrical Test Data Record 

13. Gas Installation Service Record 

14. LP Gas Bottle Register 

15. Microwave Leakage Test Register 


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Coolum Beach Christian College Injury Report Form 

1. PERSONAL DATA OF INJURED PERSON 

(PRINT IN CAPITALS) 

SURNAME: ___________________ INITIALS: _____ 

PAYROLL NUMBER: _________________________ 

SEX: ________ D/O/B: _____/_____/____________ 

PRIVATE ADDRESS: _________________________ 

SUBURB: _____________________ P/CODE: _____ 

LENGTH OF SERVICE: _______________________ 

Injured person’s training/experience related to the 

Activity at the time of the Accident 

2. LOCATION: 

3. CLASSIFICATION Enter: ______ 

01 Cleaner 13 Agriculture Teacher 

02 Janitor/Groundsperson 14 Manual Arts Teacher 

03 Groundsperson 15 Science Teacher 

04 Janitor 16 Physical Ed Teacher 

05 Storeperson 17 Special Ed Teacher 

06 Driver 18 Other Teaching Staff 

07 Agriculture Assistant 19 Scientific Assistant 

08 Cook 20 Clerical Staff 

09 Primary Teacher 21 Other Salaried Staff 

10 Support Officer 22 Trainee Teacher 

11 Teacher Aide 23 Student 

12 Other Wages Staff 24 Visitor 

4. EMPLOYMENT TYPE Enter: ______ 

1 Permanent 2 Permanent 3 Casual/Relief 

Full Time Part Time Temporary 

5. TIME (24 hour time eg. 1:15pm = 13:15) 

Time of Accident: ____________ Date:____/____/______ 

Time Ceased: ________________ Date:____/____/______ 

Date Resumed: _______________ Work Days Lost: _____ 

Work Time Lost on Day of Accident: 

______Hr/s ______ Mins 

6. INITIAL SEVERITY ASSESSMENT Enter: ______ 

1 Minor 2 Temporary 3 Permanent 4 Fatal 

(no days lost) Disability Disability 

9. ACTIVITY AT THE TIME Enter: ______ 

0F THE ACCIDENT 

01 Hosing Concrete 13 Inservice Training 

02 Polishing Floors 14 Office/Stores 

03 Stripping Floors 15 Travel at work 

04 Cleaning Toilets 16 Travel to/from work 

05 Cleaning Glass/Windows 17 Sports Activities 

06 General Cleaning 18 Lesson Prep/Cleaning up 

07 Rubbish Disposal 19 Teaching Duties 

08 Moving Furniture 20 Excursions/Trips/Camps 

09 Garden Maintenance 21 Work Experience 

10 Grounds Maintenance 22 Other Official Activities 

11 General Maintenance 23 Free play time (students) 

12 Classroom activity 24 Other 

10. PART OF THE INJURED Enter: ______ 

01 Eye 10 Finger 19 Foot 

02 Ear 11 Arm/Other 20 Toe 

03 Face 12 Chest 21 Leg – Other 

04 Head/Other 13 Back 22 Internal 

05 Neck 14 Torso/Other 23 Skin 

06 Shoulder 15 Hip 24 Nervous System 

07 Elbow 16 Groin 25 Respiratory 

08 Wrist 17 Knee 26 Systemic 

11. NATURE OF INJURY Enter: ______ 

O1 Strain/Sprain 07 Irritation 13 Hernia 

02 Bruise/Crush 08 Bite/Sting 14 Hearing Loss 

03 Laceration/Cut 09 Poisoning 15 Infection/Disease 

04 Dislocation 10 Amputation 16 Superficial/Graze 

05 Fracture 11 Concussion 17 Multiple 

06 Burn/Scald 12 Allergy 18 Other 

12. CONTRIBUTING AGENT Enter: ______ 

01 Hand Tool 11 Tractor/Mower 

02 Power Hand Tool 12 Motor Vehicle 

03 Appliance (Polishers etc.) 13 Fire/Explosion 

04 Fixed Machinery 14 Temperature 

05 Stairs/Steps/Ladders 15 Radiation/Flash 

06 Constructed Environment` 16 Poison/Chemical 

07 Electricity/Gas 17 Biological 

08 Animal/Insect 18 Human Factors 

09 Natural Environment 19 Foreign Substance 

10 Furniture 20 Other 

7. IMMEDIATE TREATMENT Enter: ______ 

13. INCIDENT Enter: ______ 

01 Person Falling 07 Struck by/Against 

1 Nil 2 First Aid 3 Doctor 4 Hospital 

02 Running/Jumping 08 Caught in/Between 

03 Lifting/Handling 09 Health Exposure 

8. ACTION Enter: ______ 

- 65 -T:\SAFE CBCC\SAFE\S.A.F.E.Risk Management 04 Overreaching/Repetitive Prog\CBCC WH&S 10 Policy Contact & with 

1. None 2. Compensation 3. Sick Leave 

Procedures 

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06 Object Falling/Flying 12 Other

14. WHERE DID THE ACCIDENT OCCUR? 

Location Name: ________________________________________________________________________ 

Exact Place: ___________________________________________________________________________ 

15. FACTUAL DESCRIPTION OF THE ACCIDENT (what happened): 

___________________________________________________________________________________ 

16. ACCIDENT REPORTED BY: 

WITNESS NAME: ____________________________Position________________Date___/___/___Time_____ 

ADDRESS: ____________________________________________________________________________ 


ADDRESS: ____________________________________________________________________________ 


ADDRESS: ____________________________________________________________________________ 

16. PROTECTIVE EQUIPMENT/SAFETY DEVICES: 

WAS PROTECTIVE EQUIPMENT/SAFETY DEVICE RELATED TO THIS ACTIVITY USED? Yes/No 

IF “YES”, WHAT WAS IT? (Description of protective equipment) 

____________________________________________________________________________________ 

17. FIRST AID GIVEN: 

____________________________________________________________________________________ 

18. FIRST AID ADMINISTERED BY: ____________________________________________ 

19. HAS OTHER NECESSARY ACTION BEEN TAKEN? 

PARENT/GUARDIAN NOTIFIED? 

Yes/No 

WORKERS’ COMPENSATION FORM COMPLETED? 

Yes/No 

NOTIFIABLE INJURY REPORT (“FORM 2”) SUBMITTED? Yes/No 

ANY OTHER ORGANISATIONS THAT HAVE BEEN ADVISED PLEASE STATE DETAILS: 

20. SIGNATURES: 

INJURED PERSON (if possible): _______________________TITLE: ______________DATE: ____/___/____ 

SUPERVISOR: _____________________________________TITLE: ______________DATE: ____/___/____ 

OFFICER IN CHARGE: ______________________________ TITLE: ______________DATE: ____/___/____ 

FIRST AID OFFICER: ________________________________TITLE: ______________DATE: ____/___/____ 

21. SAFETY OFFICER’S COMMENTS: 

_______________________________________________________________________ 

_______________________________________________________________________ 

_______________________________________________________________________ 

SIGNED: 

DATE: 


Manual.doc


FORM 2 

This form is to be completed for all serious bodily injuries, work related illness or 

dangerous occurrences that happen at Coolum Beach Christian College involving 

staff, students and visitors. 

NOTE: This applies to injuries that require admission to hospital as an inpatient. 

Complete the form carefully. 

Forward the original to the Director at relevant address shown on the 

back of the form. 

File copy within this section. 


Manual.doc

TO: The Director, 

FORM 2 

QUEENSLAND 

WORKPLACE HEALTH AND SAFETY ACT 1989 (s.28) 

WORKPLACE HEALTH AND SAFETY REGULATIONS 1989 (reg.9(2)) 

NOTIFICATION OF SERIOUS BODILY INJURY, 

WORK-RELATED ILLNESS OR DANGEROUS OCCURRENCE. 

I hereby notify you of the 

occurrence of a 

Name of 

Address of 

* employer 

* principal contractor 

* employer 

* principal contractor 

* serious bodily injury 

* work related illness 

* dangerous occurrence 

and give the following particulars:- 

Location of Workplace 

(PLEASE PRINT) 

† SECTION A Serious bodily injury or work-related illness 

Name of person suffering illness 

BLOCK LETTERS 

or death or other serious bodily Surname: 

injury 

Given Names: 

Residential address of person: 

Occupation: 

Employer’s Name: 

POSTCODE 

PHONE No. 

DATE OF BIRTH: / / 

Employer’s Address: 

POSTCODE 

PHONE No. 

Nature of illness or injury 

i.e. Fatal, Lacerations, 

Broken bones etc.: 

Brief Description of: 

*serious bodily injury 

*work-related illness 

Include type of plant or other 

things involved: 

† SECTION B Dangerous Occurrence 

Brief Description of dangerous 

occurrence: 

Include type of machinery, 

equipment, other plant or other 

thing involved: 

Cause of Dangerous Occurrence 

* Strike out whichever inapplicable 

† Complete Section only if applicable 

Signature of *employer 

*principal 

Date: / / 

contractor 

(See instructions re notification of accidents and addresses of country offices other side of form) 

28. Notification of serious bodily injury, work-related illness or dangerous occurrence to be given. 

(1) Every employer to whom this Act applies shall give notice to the Director in the prescribed form of every serious bodily injury, 

work-related illness, or dangerous occurrence that occurs at a workplace, other than a project, at which work is being performed 

for that employer. 


Manual.doc

(2) Where any serious bodily injury, work-related illness, or dangerous occurrence occurs on or in relation to a project, such 

notice shall be given by the principal contractor of that project. 

(3) The notice referred to in paragraphs (1) and (2) shall be given within 24 hours after the occurrence of any such serious bodily 

injury or dangerous occurrence or within 24 hours of becoming aware of a work-related illness. 

29. Immediate notice concerning death. As soon as possible after the occurrence of any serious bodily injury, work-related 

illness or dangerous occurrence of a kind referred to in Section 28 that causes death, the person required under Section 28 to 

give written notice of the occurrence shall in addition give to the Director or to any other inspector by the quickest means of 

communication available to him all information concerning the serious bodily injury, work-related illness or, as the case may be, 

dangerous occurrences then available to him. 

30. Scene not to be interfered with. Upon the happening of any serious bodily injury or dangerous occurrence of a kind 

referred to in Section 28 or 29 or a work-related illness of a kind referred to in Section 29 that is required to be notified to the 

Director, a person shall not move or otherwise interfere with any plant or other thing involved in the happening unless he first 

obtains the permission of an inspector or, if an inspector is not available, a member of the Queensland Police Force save where 

such a movement or interference is necessary to save life or relieve suffering or to prevent damage to property or injury to 

persons. 

31. Offence not to report as prescribed. A person who, being required to give any notice under Section 28 or 29, fails to do so 

as prescribed commits an offence against this Act. 

HEAD OFFICE 

State Law Bldg, 

Cnr George and 

Anne Sts 

Brisbane 

Phone: 3227 

4006 

3227 5512 

Postal Address – 

G.P.O. Box 69 

Brisbane 

Q 4001 

EMERALD 

Division of 

Accident 

Prevention 

P.O. Box 969 

Emerald Q. 

4720 

Phone: 

MARYBOROUGH 

Division of 

Accident 

Prevention 

G.P.O. Box 63 

Maryborough 

Q. 4650 

Phone: 

BRISBANE 

SOUTH 

Division of 

Accident 

Prevention 

G.P.O. Box 69 

Brisbane 

Q 4001 

Phone: 

3896 1544 

GLADSTONE 

Division of 

Accident 

Prevention 

P.O. Box 714 

Gladstone 

Q.4680 

Phone: 

MT. ISA 

Division of 

Accident 

Prevention 

P.O. Box 346 

Mt. Isa Q. 4825 

Phone: 

BUNDABERG 

Division of 

Accident 

Prevention 

P.O. Box 5044 

West Bundaberg 

Q 4670 

Phone: 

GOLD COAST 

Division of 

Accident 

Prevention 

P.O. Box 91 

Southport Q. 

4215 

Phone: 

COOLUM 

BEACH 

Division of 

Accident 

Prevention 

P.O. Box 501 

Coolum Beach 

Q. 4560 

Phone: 

CAIRNS 

Division of 

Accident 

Prevention 

P.O. Box 6665 

Cairns Mail 

Centre 

Cairns Q 4871 

Phone: 

INNISFAIL 

Division of 

Accident 

Prevention 

P.O. Box 558 

Innisfail Q. 4860 

Phone: 

TOOWOOMBA 

Division of 

Accident 

Prevention 

P.O. Box170 

Rockhampton 

Q. 4700 

Phone: 

CHARLEVILLE 

Division of 

Accident 

Prevention 

P.O. Box 56 

Charleville 

Q. 4470 

Phone: 

IPSWICH 

Division of 

Accident 

Prevention 

Canning Street 

Nth Ipswich 

4305 

Phone: 

TOOWOOMBA 

Division of 

Accident 

Prevention 

P.O. Box 234 

Toowoomba 

Q. 4350 

Phone: 

CLERMONT 

Division of 

Accident 

Prevention 

P.O. Box 310 

Clermont 

Q. 4721 

MACKAY 

Division of 

Accident 

Prevention 

G.P.O. Box 180 

Mackay Q. 4740 

Phone: 

TOWNSVILLE 

Division of 

Accident 

Prevention 

P.O. Box 211 

Townsville 

Q. 4810 

Phone: 


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INJURY/ILLNESS REPORT FOR PARENTS 

Dear ………………………………………. 

Your child ………………………………… was injured/ill today at College. 

As we felt it was not necessary that the child be sent home or referred to medical attention, first aid was 

administered where necessary and the child kept under observation. 

We do feel you should be advised of the situation in case of further signs or symptoms. 

COMMENTS: 

……………………………………………………………………………………………… 

……………………………………………………………………………………………… 

……………………………………………………………………………………………… 

Yours faithfully, 

……………………………………….. 

Principal 


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HAZARD REPORT FORM 

COLLEGE: ……………………………………………………………… DATE: ……………………….. 

LOCATION: ………………………………………………. 

HAZARD REPORTED: 

…………………………………………………………………………………….. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

SIGNATURE OF PERSON REPORTING: …………………………… 

TO BE COMPLETED BY PRINCIPAL: 

ACTION RECOMMENDED: 

………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

BY WHOM: ڤ Engineering BY WHEN: ● URGENT 

ڤ 

Electricians ● WITHIN 24 HOURS ڤ 

Premises ● OTHER ………………………… ڤ 

Other ………………………………….. ………………………………….. 

PRINCIPAL’S SIGNATURE: ………………………………………….. 

Date Hazard Rectified: 

………………………………… 

Action Taken: ……………………………………………………………………………………………….. 

…………………………………………………………………………………………………………………. 

…………………………………………………………………………………………………………………. 

Signature of person completing action: …………………………………….. 

Signature of Principal: ……………………………… 


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EMERGENCY REPORT FORM 

Report to be completed by the most senior emergency control person on the premises at the time of 

emergency. 

TIME OF EMERGENCY: …………………………………………………………………………………. 

LOCATION OF EMERGENCY:…………………………………………………………………………... 

DATE AND TIME OF EMERGENCY:………………………………………………………………….. 

HOW DISCOVERED: ……………………………………………………………………………………… 

BY WHOM: …………………………………………………………………………………………………. 

EQUIPMENT USED:………………………………………………………………………………………. 

. 

………………………………………………………………………………………………………………… 

SWITCHBOARD OPERATOR NOTIFIED BY: ………………………..……….. TIME:…………….. 

EMERGENCY SERVICE ARRIVED AT:………………………………………………………………... 

WHICH EMERGENCY SERVICES INVOLVED:………………………………………………………. 

WHICH EMERGENCY CONTROL PERSONNEL WERE INVOLVED (Names): 

………………………………………………………………………………………………………………… 

………………………………………………………………………………………………………………… 

CASUAL AND CONTRIBUTING FACTORS TO THE EMERGENCY: 

………………………………………………………………………………………………………………… 

………………………………………………………………………………………………………………… 

………………………………………………………………………………………………………………… 

………………………………………………………………………………………………………………… 

ANY CASUALTIES: ……………………………………………………………………………………….. 

DAMAGE TO PROPERTY:……………………………………………………………………………….. 

REPORT OF EVENTS:……………………………………………………………………………………. 

NAME AND SIGNATURE OF PERSON COMPLETING THIS REPORT 

……………………………………………………………………………………………………………… 

Name 

Signature 


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ASSESSING THE RISK 

To use the table for assessing the risk associated with an identified hazard, check the 

likelihood of occurrence, frequency of exposure, severity of outcomes and assessment 

of existing controls against each level of risk. The highest level of risk assessed for 

any of the four columns is the level of risk associated with the identified hazard. 

Consequences 

Likelihood Extreme Major Moderate Minor 

Very likely 1 2 3 4 

Likely 2 3 4 5 

Unlikely 3 4 5 6 

Very unlikely 4 5 6 7 

CHOOSING THE RIGHT CONTROL MEASURE 

Hazards that are assessed to be a moderate or high risk must have some form of 

control measures to reduce the level of risk to an acceptable low level. The control 

measures implemented must be evaluated at regular intervals to assess the actual 

reduction in risk. 

The following hierarchy of controls should be considered in respective order with 

Personal protective Equipment as the last consideration:- 

1. Elimination of hazard at the source, e.g. removing a process or substance 

completely; 

2. Substitution by replacing the material or process associated with a less 

hazardous one, e.g. using cloths to apply chemicals rather than spray 

containers; 

3. Engineering by altering the process by design or mechanical means to 

minimise the risks associated with the hazard, e.g. providing guarding on 

machinery; 

4. Administration by adjusting the time or conditions of risk exposure, e.g. job 

rotation to reduce noise exposure; or 

5. Personal Protective Equipment to protect from the hazard, e.g. gloves and 

goggles when handling chemicals or earmuffs when exposed to excessive 

noise levels. 


Manual.doc


RISK ASSESSMENT 

TASK/ 

PROCESS 

PLANT/ 

VEHICLE/ 

SUBSTANCE 

HAZARD 

RISK 

(L/H/M) 

CONTROLS 

(Elimination/Substitution/Engineering 

Administration/PPE 

% 

Effectiveness of control measures to be reassessed every ………………………. 

days/weeks/months. 

(See previous page for guide to estimating risk and choosing control measures). 

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MEDICATION REGISTER 

Use form 7.1 to record details of medication prescribed by a student’s medical 

practitioner that has to be administered at Coolum Beach Christian College or 

at a College’s approved activity. 

NOTE: 

A written request from the parent/guardian (Form 7.2) must be received 

before any medication is administered. A copy of the request is to be filed 

under Safety Register – Medication Request Form. 

The instructions written by the pharmacist on the medication container at the 

medical practitioner’s direction should be followed. 

At no time should any medication provided for one student be administered to 

another student. 

All unused medication is to be returned to the parent/guardian of the student. 

Non-prescribed oral medication (such an analgesics and over-the-counter 

medication) should not be administered by teachers or other persons on the 

College staff. 

File this form under Student Medication 

- 1 -T:\SAFE CBCC\SAFE\S.A.F.E.Risk Management Prog\CBCC WH&S Policy & 

Procedures Manual.doc


PARENT/GUARDIAN’S AUTHORITY FORM FOR 

MEDICATION TO BE ADMINISTERED 

Student Name: ___________________________________________Class____________________________ 

Condition: _______________________________________________________________________________ 

Doctor who prescribed: _____________________________________ Phone No. ______________________ 

Name of Medication: ____________________________________Dosage____________________________ 

Pharmacist: ___________________________________________Phone No. _________________________ 

Method of Administering the Medication:______________________________________________ 

Time for Administration:_________________________________________________________ 

Name of Parent/Guardian: ______________________________ Relationship:________________________ 

Contact No:_________________________________ Signature:____________________________________ 

Probable period of Treatment: _________________________________Date:__________________________ 

ADMINISTRATION OF MEDICATION TO STUDENTS 

REGISTER (office use only) 

Principal’s Signature _______________________________ 

1 

2 

3 

4 

5 

6 

7 

DOSAGE TIME DATE PERSON WHO 

ADMINISTERED 

MEDICATION 

Signature 

-------------------------------------------------------------------------------------------------------- 

INFORMATION TO BE GIVEN TO TEACHER 

Name of Student ................................................................................................. 

Class:...................................Time for Medication to be given:....................................... 

(Please send student to the Office at time stated to receive medication.) 

(Permission form is valid for one week only, unless there is permanent medication where special 

negotiation will take place). 

NOTE: See Medical folder on office desk for more forms 






FIRE FIGHTING EQUIPMENT 

Use this form to record the type and location of all fire fighting equipment at 

Coolum Beach Christian College. 

The equipment should be checked every six months. 

NOTE: 

The contractor should report to the WHS Officer on arrival at the College. 

The contractor should be given a copy of the Fire Fighting Equipment 

Register indicating the location and type of each fire extinguisher so that 

none are missed. 

Ensure that the contractor dates and signs this form in the appropriate 

place. File this form within this section. 

The contractor should leave a copy of the service report or have it posted 

to the College at a later date. 

Also ensure that the Fire Equipment Inspection Register (8.1) is 

completed. 




FIRE FIGHTING EQUIPMENT & ELECTRICAL SWITCHBOARD 

REGISTER 

NO ITEM TYPE LOCATION 

ADMIN BUILDING 

1 Extinguisher 2.5Kg (A:B(E))Dry Powder Admin. Foyer 

2 Fire Blanket Fibreglass Admin. Foyer 

3 Extinguisher 2.5Kg (A:B(E)) Staffroom 

4 Fire Blanket Fibreglass Staffroom 

5 Extinguisher 9Kg (3A) Water Uniform Shop 

6 Electrical Switchboard Master Northern side of admin bldg below 

and to the right of kitchen window 

7 Power supply Back up fire alarm In cupboard in the North East 

office next to kitchen 

D BLOCK (Demountables) 

1 Extinguisher 2.5Kg (A:B(E)) D1 

2 Electrical Switchboard Sub D1 – Inside Classroom 



4 Electrical Switchboard Sub D3 – Inside Classroom 

5 Electrical Switchboard Master At NW corner of demountables 

outside D3. 

6 Power supply Back up fire alarm D3 

P BLOCK 

1 Extinguisher 2.5Kg (A:B(E)) P1 


3 Fire Blanket Fibreglass P1&2 Kitchen 

4 Extinguisher 2.5Kg (A:B(E)) Room below P1&2 Kitchen 

5 Electrical Switchboard Sub As Above 



8 Electrical Switchboard Sub Withdrawal Room 



11 Fire Blanket Fibreglass P5&6 Kitchen 

12 Electrical Switchboard Sub As Above 

13 Electrical Switchboard Mains Master Room below P5&6 Kitchen 

TUCKSHOP 

1 Extinguisher 4.5Kg (A:B(E)) Below P5 

2 Fire Blanket Fibreglass Below P5 

3 Electrical Switchboard Sub In Storeroom 

H BLOCK 

1 Extinguisher 2.5Kg (A:B(E)) H1 


3 Extinguisher 2.5Kg (A:B(E)) Undercover Area below H3&4 

4 Electrical Switchboard Sub Undercover Area below H3&4 




6 Fire Blankets Fibreglass H3 1 in front & 1 in rear of room 


8 Fire Blankets Fibreglass H4 1 in front & 1 in rear of room 



TEST DATES TEST DATES TEST DATES TEST DATES 

1 1 1 1 

2 2 2 2 

TEST DATES TEST DATES TEST DATES TEST DATES 

1 1 1 1 

2 2 2 2 




GROUNDS AND OUTDOOR AREAS 

Use this form to record the check of College grounds and outdoor areas 

performed by two members of the Health and Safety Committee. 

The check should be undertaken at least once per term and would look at trees, 

fences, holes, drains, spiders, dangerous plants, water stop cocks, car parking 

areas, access lighting and for any other potential hazards. 

NOTE: 

Any area or equipment found to be unsafe should be secured against use 

until repairs are performed. The details being entered in the concern 

column. 

Ensure that the appropriate people date and sign the form. 

A copy of the grounds map suitably marked to reference the position and 

identification of equipment, car parking, open visible drains, water stop 

cocks and hydrants should be filed. 

File this form under Safety Register – Grounds and Equipment. 




GROUNDS AND OUTDOORS AREA CHECK 

We certify that the grounds & outdoor areas at Coolum Beach Christian College were 

inspected by the persons who have signed below on the date indicated. 

The grounds and outdoor areas were found in a safe condition except the items listed 

Principal's Signature:………………………………………..Date:………………………. 

Groundsman's Signature:……………....…………………..…Date:…………………….. 

Item Location Concern Reported 

Trees 

Fences 

Holes 

Drains 

Spiders 

Dangerous Plants 

Water stop cocks 

Car Parking Areas 

Access Lighting 

Other 




PLAYGROUND EQUIPMENT 

Use this form to record each piece of equipment at Coolum Beach Christian 

College. Each piece should also be clearly referenced and identified on the 

ground’s map. 

NOTE: 

A copy of the suitably marked ground’s map should be filed. 

File this form under Safety Register – Playground Equipment. 




PLAYGROUND EQUIPMENT REGISTER 

This is a list of all Playground Equipment at Coolum Beach Christian College. 

ITEM LOCATION IDENTIFICATION 

Play gym Administration PG1 

Play gym Prep playground PG2 

Play gym Lower Primary PG3 



Form 

Playground Equipment Maintenance Log Year: 

Item Location Interval 

Climbing 

equipment 

Initially 

commissioned: 

19.04.04 

Climbing 

equipment 

Initially 

commissioned: 

19.04.04 

Administration 

Prep 

Playground 

Weekly 

Monthly 

Yearly 

Weekly 

Monthly 

Yearly 

Details of 

Inspection/Maintenance 

1. Check softfall for debris etc. 

2. Check for damage/missing 

parts 

1. Check softfall depth. 

2. Check all fasteners, 

tighten/replace. 

3. Check moving parts. 

Repair/Replace 

4. Check chain links for wear. 

Repair/replace. 

5. Check steel work. 

Repair/replace. Paint if 

necessary. 

6. Check area for hazards 

Check by engineer or qualified 

play equipment maintenance 

person. 



parts 










necessary. 




person. 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 


Form 7.2 

Playground Equipment Maintenance Log Year: 

Item Location Interval 

Climbing 

equipment 

Initially 

commissioned: 

21.09.07 

Initially 

commissioned: 

Lower Primary Weekly 

Monthly 

Yearly 

Weekly 

Monthly 

Yearly 

Details of 

Inspection/Maintenance 



parts 










necessary. 




person. 



parts 










necessary. 




person. 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 

Date & 

Initials 



ELECTRICAL EQUIPMENT 

Use this form to record the electrical test data on all electrical equipment at Coolum Beach 

Christian College. 

The enclosed form details the testing cycle for electrical equipment as required by the 

Workplace Health and Safety Act. 

All portable and semi-portable equipment should be tested every 12 months. 

NOTE: 

All electrical equipment must be made available at the College on the day negotiated 

for the contractor’s visit. 

Teacher's personal electrical equipment must not be used for College purposes. 

A copy of the most recent electrical test certificates must be filed. 

File this form under Safety Register – Electrical Equipment. 



ELECTRICAL TEST DATA 

Sheet No. ……….. 

Inspection and Maintenance Report on Portable, Semi-Portable Electrical Equipment. 

DATE 

ITEM OF 

EQUIPMENT 

ID 

NO/ED 

QUIP 

NO 

INSUL EARTH COMMENT/ 

ACTION 

ELECT 

INT 

THIS IS NO LONGER REQUIRED AS COMP. 

DOES A REPORT 

Location/Dept…………………………….. 

These electrical items have been tested in accordance with Australian Standard 

AS3760-1990 in service inspection and testing of Electrical Equipment. 

Signed ….…………………………….. Cert No…………………. Date ………………… 



GAS INSTALLATIONS 

Use this form to record the testing of gas installations at Coolum Beach Christian College. 

This test involves checking of LPG bottle and testing gas lines and turrets on fixed 

installations. 

This test will be organised on an annual basis. 

NOTE: 

Coolum Beach Christian College should be given a copy of the current gas certificate 

to file. File this form under Safety Register – Gas Installations. 



GAS INSTALLATION SERVICE RECORD 

Certification of the service inspection having been completed. 

DATE 

REPORT 

RECEIVED 

AUTHORISED COLLEGE 

OFFICER 

SIGNATURE 



LPG GAS BOTTLES 

Use this form to record the testing of portable LPG gas bottles at Coolum Beach Christian 

College. 

Only bottles not recorded on the “Gas Installation Register” need be recorded. 

Portable bottles to be tested could include those in the classrooms as well as those used on 

barbecues. 

These bottles should be pressure tested every 10 years by a gas authority. 

The date of this test should be recorded on the bottle. 

NOTE: 

Bottles 10 years old must not be refilled without being pressure tested by a gas 

authority. 

All bottles and fittings should be monitored regularly for leaks. 

This form should be filed under Safety Register – LPG Gas Bottles. 



LPG GAS REGISTER 

LOCATION SIZE TEST 

DATE 

IDENT 

NO. 

COLLEGE 

CHECK DATE 

SIGNATURE 



MICROWAVE LEAKAGE 

Use this form to record the testing for Radiation Leakage of ALL Microwave Ovens in schools. 

The tests must be carried out every 12 months. 

NOTE: 

The current test certificate should be filed. File under Safety Register – Microwave 

Leakage. 



MICROWAVE LEAKAGE TEST REGISTER 

TEST DATE MAKE CERT MODEL 


SCHOOL SAFETY AUDIT 



HEALTH AND SAFETY COMMITTEE 

COMMITTEE DETAILS 

CHAIRMAN 

SECRETARY 

OTHERS 

POSITION/STATUS 20… 20… 20… 

Please place a copy of meeting minutes into the pocket provided. 

M1 

M2 

M3 

M4 

M5 

M6 

M7 

M8 

M9 

DATE 

SECRETARY 

SIGNATURE 



COLLEGE SAFETY AUDIT 

Use this form to record the details of safety audits conducted within the College. 

This audit will focus on the safe environment, equipment and procedures. 

The Health and Safety Committee will be responsible for initiating the audit. It should be 

conducted on a regular basis of at least once per year. 

The Committee will report the overview of their findings to the Principal. 

NOTE: 

Ownership of safety and a safe environment to be the responsibility of the College and 

should not be imposed from outside. 

Current safety audit check lists should be filed under Safety Register – School Safety 

Audit. 



SCHOOL SAFETY AUDIT 

DATE OF AUDIT PRINCIPAL SAFETY COMMITTEE 

Please record dates of Safety Audits conducted at the College. The Principal and a member 

of the Safety Committee should sign this register. 



SAFETY RELATED CHECKS 

CHECK 

FIRE FIGHTING EQUIPMENT 

GROUNDS AND EQUIPMENT 

PLAYGROUND EQUIPMENT 

FREQUENCY 

6 MONTHLY 

ONCE PER TERM 

VISUAL INSPECTION WEEKLY, 

BOLTS ETC MONTHLY, ENGINEER 

ANNUALY 

ELECTRICAL EQUIPMENT 

- GENERAL 12 MONTHLY 

GAS INSTALLATIONS 

12 MONTHLY 

LP GAS BOTTLES 

- PRESSURE EVERY 10 YEARS 

- VISUAL REGULARLY 

MICROWAVE RADIATION LEAKAGE 

12 MONTHLY 

HEALTH & SAFETY COMMITTEE 

- MEETING ONCE PER TERM 

INTERNAL SAFETY CHECK 

12 MONTHLY 



CHECKED BY: …………………. ADMINISTRATION YES 

DATE: ……………………………. 

NO 

FIRE: 

(a) Have all staff a copy of the fire evacuation policy? 

(b) Are emergency evacuations carried out each term? 

(c) Is there a map in each classroom near the exit door, showing 

alternate emergency evacuation routes to the assembly area? 

(d) Are ancillary staff included in the drills? 

(e) Are fire hydrants clear of obstructions? 

(f) Are the locations and number of extinguishers known? 

(g) Have staff received instructions to their use? 

(h) Is all fire fighting equipment checked in the correct cycle eg. 

Extinguishers – 6 months, hose reels – 12 months? 

(i) Have all staff received training in the correct use of extinguishers in 

the College? 

(j) Are the locations of fire hydrants, water stop cocks, fire 

extinguishers, fire hoses, electrical switch boards recorded? 

(k) Are the above records kept in several locations? 

ACCIDENTS: 

(a) Is there an accident register? 

(b) Has the College a procedure for completing Compensation claims? 

(c) Are first aid kits available and adequately stocked? 

(d) Are infection control procedures clearly defined? 

(e) Are emergency telephone numbers clearly displayed? 

EMERGENCIES: 

(a) Is there a bomb threat report form near the office telephones? 

(b) Have staff been made aware of the procedures to take if answering 

such a call? 

(c) Has a total evacuation plan been considered, eg. Flooding, toxic 

fumes or other local community problems? 



CHECKED BY: …………………. ADMINISTRATION YES 

DATE: ……………………………. 

NO 

GENERAL: 

(a) Is there a roster of staff playground duty? 

(b) Are students ports/bags kept in port racks or places provided for 

their storage? 

(c) Is vehicle parking within the grounds arranged in designated areas? 

(d) Is there a Register of Approvals to Vary School routine? 

(e) Has an Occupational Health and Safety Committee been 

established? 

(f) Has an Occupational Health and Safety representative been 

nominated? 

(g) Is the College currently certified as a registered workplace? 

(h) Has a Purchasing Policy been created to allow stakeholders input 

into the purchasing requirements with regard to Occupational Health 

and Safety? 

RECORDS AVAILABLE: 

Are records maintained for:- 

(a) The last safety report issued? 

(b) Checking of fire extinguishers? 

(c) Is a register maintained of all portable and semi-portable electrical 

equipment in the College for:- 

(d) Emergency evacuation practices and procedures? 

(e) The supply and maintenance (replacement) of personal protective 

equipment? 

(f) Risk assessment for identified hazards? 

(g) Safety Committees (office bearers/minutes of meetings)? 

(h) Administering medication to students? 

(i) Material safety Data sheets held at the College (list and location) 

COMMENTS: 



CHECKED BY: …………………. ANCILLARY STAFF YES 

DATE: ……………………………. 

NO 

JANITORS: 

(a) Are all maintenance and store rooms tidy and organised? 

(b) Are all tools and equipment in safe working condition? 

(c) Are step ladders either of wood construction or with insulated feet? 

(d) Are correct lifting procedures and techniques known and adhered 

to? 

(e) Have any Occupational Health and Safety training sessions been 

attended? 

(f) Is the safe storage of cleaning chemicals and fluids monitored? 

(g) Are the prescribed 6 months, 12 months or 5 years electrical safety 

inspections made on electrical items? 

(h) Have all electrical items been tagged? 

(i) Are all cleaning staff aware of the implications involved when 

operations contrary to recognised procedures, eg. Cleaning high areas 

from unstable surfaces, are not followed? 

(j) Are extension handles available to clean high areas? 

(k) Is appropriate Personal Protective Equipment available? 

(l) Is appropriate PPE used as required? (Refer label or M.S.D.S.) 

COMMENTS: 




DATE: ……………………………. 

NO 

GROUNDSMEN: 

(a) Are staff aware of the steps to take in reporting maintenance items? 

(b) Has the equipment operator a certificate of competency to indicate 

having been trained in the use of the equipment? 

(c) Is personal protective equipment (P.P.E.) available to staff for the 

operation of machinery (e.g. face shields, ear muffs, etc.)? 

(d) Have staff been trained in the correct procedures in using P.P.E.? 

(e) Is P.P.E. used during mixing and application of chemicals? 

(f) Are correct procedures followed for the mixing and the application of 

chemicals? 

(g) Are the prescribed 6 months, 12 months or 5 years electrical safety 

inspections made of electrical items? 

(h) Have all electrical items been tagged? 

(i) Have any electrical items been tagged? 

(j) Are correct lifting procedures and techniques known and adhered to? 

COMMENTS: 




DATE: ……………………………. 

NO 

CLEANERS: 

(a) Have staff been trained in the correct procedure in using Personal 

Protective Equipment? 

(b) Are the prescribed 6 months, 12 months or 5 years electrical safety 


(c) Have all electrical items been tagged? 

(d) Have all cleaning staff aware of the implications involved when 

operations contrary to recognised procedures, eg. Cleaning high areas 

from unstable surfaces, are not followed? 

(e) Are extension handles available to clean high areas? 

(f) Are all other chemicals stored neatly and safely in an organised 

manner? 

(g) Are chemicals dated at the time of delivery? 

(h) Are chemicals kept in appropriate containers with the correct 

labelling, ie. non-food or drink? 

(i) are all items of cleaning apparatus in a safe working condition? 

(j) Are all staff members aware of all safe practice including operation of 

equipment and lifting procedures? 

(k) Are signs available for use around wet floors? 

(l) Are procedures in place to eliminate staff having to carry large 

equipment up stair cases? 

(m) Are Material Safety Data Sheets readily available to all staff? 

(n) Do staff undergo any induction training before commencement of 

duties? 

(o) Does induction training include Occupational Health and Safety 

awareness and obligations? 

(p) Is there a system for ensuring equipment is well maintained? 

COMMENTS: 



CHECKED BY: …………………. ART YES 

DATE: ……………………………. 

NO 

GENERAL STORAGE AREA: 

(a) 

(b) 

(c) 

COMMENTS: 



CHECKED BY: …………………. AUDIO VISUAL YES 

DATE: ……………………………. 

NO 

AUDIO VISUAL: 

(a) Are the prescribed 6 month, 12 month and 5 year electrical safety 


(b) Have all electrical items been tagged? 

(c) Are safety signs displayed in the workroom or preparation area, eg. 

Lifting techniques and electrical safety? 

(d) Are student monitors and staff aware of all safety requirements 

regarding the use of the equipment as stated by the manufacturer’s 

instruction manual? 

(e) Are ALL electrical repairs carried out by a qualified electrician? 

(f) Are there any extension leads or cords in a poor condition? 

(g) Are all unsafe items repaired, written off or disposed of? 

(h) Are all items neatly and safely stored in an organised manner? 

(i) Are cleaning fluid, eg. hand cleaners, stored away from student 

access? 

(j) Are safety guards and switches on all equipment(fans, lights etc.) in 

good condition? 

(k) Are all mobile trolleys stable when loaded? 

(l) Have all excess trolleys stable leads with multiple equipment, eg. 

videos and T.V’s been secured or rolled up and fixed to trolleys? 

COMMENTS: 



CHECKED BY: …………………. BUILDINGS AND YES 

DATE: ……………………………. GROUNDS NO 

GENERAL: 

(a) Are all pathways clear of obstructions? 

(b) Are all pathways clear from significant lips or raised edges that may 

cause tripping? 

(c) Are all drain covers securely located? 

(d) Are rainwater down pipes free of jagged edges or ends? 

(e) Are step tread surfaces non slip? 

(f) Are step tread surfaces well maintained? 

(g) Have high risk slippery surfaces (concrete areas and exposed 

timber flooring), been identified and the appropriate precautions taken, 

eg. acid etching or prominent warning signage? 

(h) Are all hand rails secure? 

(i) Are all protective support stakes, eg. Star pickets, such that no sharp 

edges are exposed at or near eye height? 

(j) Has all excess rubbish been removed from the grounds? 

(k) Are minimum quantities of flammable liquids kept on hand as 

opposed to bulk storage? 

(l) Are all poisons, insecticides etc. kept in a locked cupboard? 

(m) Are unwanted containers of pesticides and herbicides disposed of 

into the wheelie bin near pick up time? 

(n) Are regular checks made on the safety of grounds equipment, eg. 

mowers, tractors etc. 

(o) Are fertilisers stored separately from fuels? 

(p) Are fertilisers stored off the floor with like products kept together but 

separated physically from other varieties? 

(q) Is the grounds shed organised and tidy? 

(r) Are trees with overhanging branches near play areas checked for 

dead branches? 

(s) Are trees pruned to eliminate sharp branch ends exposed which 

may cause eye injury? 

COMMENTS: 



CHECKED BY: …………………. GENERAL OFFICE YES 

DATE: ……………………………. 

NO 

OFFICE: 

(a) Are sufficient power points (in suitable locations) provided? 

(b) Is the main isolation switch readily accessible and clearly labelled? 

(c) Are all electrical items checked regularly according to Departmental 

instructions? 

(d) Have all electrical items an independent isolation switch? 

(e) Are floor surfaces safe? 

(f) Are all items of equipment in a safe operational condition? 

(g) Are regular inspections and repairs carried out by a qualified 

electrician? 

(h) Are all electrical repairs carried out by a qualified electrician? 

(i) Are power boards used in place of double adaptors? 

(j) Are staff in serviced in the correct technique in adjusting their 

individual seating position? 

(k) Are staff in serviced in the correct technique in the layout of their 

individual work station? 

(l) Are staff in serviced in the correct technique in organising the 

position of keyboard accessories, eg. document holder and mouse? 

(m) Are photocopiers in a safe working condition? 

(n) Are toners disposed of by wrapping securely and placing in the 

wheelie bin? 

(o) Are stock items of fluids and toners etc. stored away from student 

access? 

FIRST AID KIT: 

(a) Is the kit well stocked with suitable contents? 

(b) Is it clearly labelled? 

(c) Is it appropriately positioned? 

GENERAL STORAGE AREA: 

(a) Is the general layout of the storage area organised? 

(b) Is the general storage area neat and tidy? 

(c) Are all other storage locations suitable? 

COMMENTS: 



CHECKED BY: …………………. LIBRARY YES 

DATE: ……………………………. 

NO 

LIBRARY: 

(a) Are all bookcases/shelving securely fixed to the walls? 

(b) Are all free standing shelving/bookcases securely fastened to 

prevent them falling over? 

(c) Are floor surfaces in a safe condition? 

(d) Are all tables and chairs in safe condition? 

(e) Are mobiles and displays in a safe condition for operation purposes 

or use? 

(f) Are photocopiers in a safe working condition? 

(g) Are toners disposed of by wrapping and placing in the wheelie bin? 

(h) Are all wet carrels (lights, power points) in safe working condition? 

(i) Are wet carrels checked regularly for physical damage to the area 

around he back of the power points/switches? 

(j) Is the fire extinguisher inspected bi-annually? 

(k) Is the fire extinguisher clearly signed and accessible? 

(l) Is an emergency evacuation map clearly displayed near all exists? 

(m) Are all class areas set up to eliminate extension leads lying in 

passage ways (OHP use etc.)? 

(n) Are librarian/teacher aides incorporating a variety of tasks into their 

work routine in order to prevent: 

(1) prolonged, sustained postures, or 

(2) prolonged repetitive activities (eg. Shelving books)? 

(o) Are stable footstools readily available to assist in reaching high 

shelves? 

(p) Are trolleys available if required to assist in the manual handling of 

large quantities of books? 

(q) Are trolleys included in a regular maintenance routine? 

(r) Are the prescribed 6 months, 12 months or 5 years electrical safety 


(s) Have all electrical items been tagged? 

COMMENTS: 



CHECKED BY: …………………. PHYSICAL YES 

DATE: ……………………………. EDUCATION NO 

OUTDOOR FACILITIES: 

(a) Are the surfaces of ovals and courts free from foreign material? 

(b) Are the surfaces of ovals and courts even? 

(c) Are the surfaces of ovals and courts marked with approved line 

marking materials? 

(d) Is line marking equipment stored separately from Physical 

Education equipment? 

(e) Are jumping pits filled free of foreign materials? 

(f) Are jumping pits filled to the required sand depth? 

(g) Are all fixtures stable? 

(h) Have all mobile structures provision to be anchored or secured 

when is use? 

(i) Is all protective fence wire in safe condition, eg. cricket practice nets 

or tennis courts? 

(j) Are pitch surfaces and approaches in safe condition? 

ATHLETICS – HURDLES: 

(a) Are all metal parts free of loose connections, rusty parts and broken 

welds? 

(b) Are all hurdles stable and well balanced? 

(c) Are all wooden parts free of loose screws, wrapping, cracks, 

splinters and rough surfaces? 

HIGH JUMP/POLE VAULT: 

(a) Are mats free of torn material, framed edges, loss of resilience or 

uneven surfaces? 

(b) Are there sufficient mats to cover a 5 metre long by 3 metre wide 

area? 

(c) Are sufficient mats available with suitable securing attachments or a 

cover large enough to secure all mats, for the activity? 

(d) Are the Guidelines regulations being met in relation to the instruction 

of the Fosbury Flop technique? (Refer safety handbook) 

(e) Are the stands stable? 

(f) Are the cross bars circular? 

COMMENTS: 





GYMNASTICS: 

(a) Are mats free of torn material, framed edges, loss of resilience or 

uneven surfaces? 

(b) Are all the stands stable, eg. vaulting horses? 

(c) Is all metal equipment free from loose connections, rusty parts or 

faulty joints? 

(d) Is all equipment stable, eg. parallel bars? 

(e) Is all wooden equipment free from loose screws and bolts, warping, 

cracks and splinters, rough surfaces, faulty joints and insufficient 

padding? 

(f) Is the trampoline fitted with safety frame pads? 

(g) Is the mini-trampoline fitted with safety frame pads? 

(h) Is the trampoline spring attachment from mat to frame secure? 

(i) Is the mini-trampoline spring attachment from at to frame secure? 

CIRCUIT TRAINING FACILITIES: 

(a) Are all structures/main frames safe and secure? 

(b) Are all moving parts in safe working order? 

(c) Is there evidence of: broken welds, rusted joints and fittings, broken 

chains and ropers, rotted timber and protruding nails or bolts? 

(d) Are bolts secure, timer free of large cracks and splinters and ropes 

not frayed or rotted? 

(e) Is impact absorbing material of sufficient depth placed under items 

yielding potential falls, eg. chin-up bars? 

WATER ACTIVITIES: 

(a) Do all buoyancy vests comply with one of the approved standards, 

eg. AS1512, AS1499 or AS2260? 

(b) Is all equipment inspected for defects before use? 

(c) Is all equipment dried before storing? 

(d) Are procedures established and rehearsal for potential 

emergencies, eg. medical conditions? 

COMMENTS: 





EQUIPMENT – GENERAL: 

(a) Is there an availability of range of equipment to suit size, strength 

and ability of students? 

(b) Is equipment free from damaged findings, lacings, cracks and 

splinters? 

(c) Is protective equipment available for specific activities? 

(d) Are ear muffs available when using the starting pistol? 

(e) Are starting pistol caps kept in a rigid plastic or wooden box until 

used? 

(f) Does the equipment storage layout ensure safe access? 

(g) Are heavy objects securely stored at waist height or at floor level, 

eg. shots? 

(h) Are javelin stored so that points/ends are protected or not at eye 

level? 

GAMES AND SPORTS: 

(a) Are all handles fitted with non-slip off safety knobs? 

(b) Are goal posts padded during play, eg. Rugby league? 

(c) Are markers on ovals and courts made of non-injurious material, eg. 

plastic? 

(d) Are net winders removable or secure so that accidental release of 

tension can not happen, eg. hall volley ball? 

COMMENTS: 



CHECKED BY: …………………. PLAYGROUND YES 

DATE: ……………………………. EQUIPMENT NO 

ADMINISTRATION: 

(a) Is there a playground for regular inspection, upgrading and 

maintenance? 

SITE: 

(a) Is the site clear of litter, and dangerous objects? 

(b) Is access to the site in good condition and clear of obstruction? 

SWINGS: 

(a) Is the main frame safe and secure? 

(b) Are all moving parts in working order? 

(c) Are swings light weight and without hard edges? 

(d) Are seats and attachments in good condition? 

(e) Are chains/shackles in good condition? 

(f) Are all bolts in place and secure? 

(g) Are the swings lubricated where necessary? 

(h) Have posts been treated to prevent rotting, splintering or rusting? 

(i) Are swing structure heights no more than 2100mm for junior school 

and 2400mm for senior school? 

SLIDES: 

(a) Is the sliding surface secure and free of gaps from rails? 

(b) Is the sliding surface clear of obstructions? 

(c) Is the main frame secure? 

(d) Is the impact absorbing area soft and clear of obstacles? 

(e) Are surfaces free from rust, rotting or splintering? 

(f) Is the run off end of the slippery slide parallel to the ground to 

decelerate speed? 

(g) Is the platform at the top of the slippery slide level to ensure stability 

for children? 

(h) Are guardrails (high slides) provided on slippery slides to prevent 

falling? 

(i) Have slides with heights above 1600mm been modified, ie. side rails 

or relocated to a sloping embankment? 

(j) Are slides facing south away from the sun’s full strength? 

COMMENTS: 





OTHER STRUCTURES: 

(a) Is the main frame secure? 

(b) Are all bolts in place and secure? 

(c) Are all joints and connections secure? 

(d) Are chains and/or ropes secure and in good condition? 

(e) Is the structure free of missing components? 

(f) Are timber posts sound and free of large cracks and splinters? 

(g) Are frames in good condition? 

(h) Are surfaces free from rust or rot? 

(i) Are items designed to minimise falling from heights not exceeding 

2500mm, eg. pyramids and log climbing shapes? 

SAND PIT: 

(a) Is the area clear of dangerous objects and weeds? 

(b) Is the janitor/groundsman aware of the correct procedure to 

undertake in the event of animal fouling? (eg. use 400g sodium 

hypochlorite to 20 litres of water (equivalent to pool chlorine) for each 8 

cubic metres of sand – apply with watering can and rake) 

(c) Does sand require replacing/replenishing? 

OTHER POTENTIAL RISKS: 

(a) Have previously reported defects been rectified? 

(b) Have tunnels, pipe or tyre been designed so that adult assistant 

may be given to an incapacitated student? 

MATERIALS/INSTALLATION: 

(a) Are timber ends rounded? 

(b) Has timber been pressure tested to prevent rotting? 

(c) Have sharp edges of concrete been smoothed off? 

(d) Have steel supports been embedded in concrete? 

(e) Have tyres without steel belting been used? 

(f) Do tyres have holes to provide adequate drainage? 

(g) Are chain links too small to trap fingers? 

(h) Are pipe ends plugged end/or covered to prevent injury? 

COMMENTS: 





TYPE OF EQUIPMENT: 

(a) Is equipment for older children separated from that for younger 

children? 

EQUIPMENT DESIGN: 

(a) Are handgrips of the right size provided? 

(b) Are guardrails provided around raised platforms and along ladders 

and stairs? 

(c) Are guardrails vertical instead of horizontal to discourage climbing? 

(d) Are gaps in platforms small enough to prevent entrapment areas? 

(e) Are stepping logs so placed as to prevent feet entrapment? 

(f) Are stepping logs of appropriate height and diameter? 

(g) Are fire poles fastened to the ground without protruding metal 

staples and exposed concrete? 

(h) Are raised platforms at age-appropriate heights? 

GROUND SURFACE: 

(a) Is impact absorbing material used around equipment of correct 

compacted depth and distance from the equipment? 

(b) Are rounded level retaining walls provided to keep impact absorbing 

material in place? 

(c) Are all foundations at least 100mm below ground surface? 

COMMENTS: 



CHECKED BY: …………………. SWIMMING YES 

DATE: ……………………………. 

NO 

THE PROGRAM: 

(a) Is a registered teacher taking the program? 

(b) If another adult is taking the program is a registered teacher 

present? 

(c) Has the Principal’s approval been sought when it has been required, 

eg. swimming clubs? 

(d) Are there always the necessary number of supporting adults to 

enable safe instruction (particularly for larger numbers)? 

THE INSTRUCTOR: 

(a) Does the instructor have a clear understanding of the College policy 

on swimming programs? 

(b) Does the instructor implement safety procedures? 

(c) Can the instructor effect recovery of a student from the water? 

(d) Can the instructor perform cardio-pulmonary resuscitation? 

(e) Does the instructor use suitable warm up activities? 

(f) Does the instructor know the medical history of the students with 

special concerns? 

(g) Is the instructor attired in readiness to enter the water? 

(h) Are safety check, ie. buddy systems, roll checks, built into lessons? 

STUDENTS: 

(a) Have students suffering from a medical condition which might put 

them at risk in the water supplied the instructor with written parental 

consent and medical certificate? 

(b) Are students suffering from infections, suppurating sores or 

suspected contagions excluded from swimming? 

(c) Do students remove all jewellery before entering the water? 

(d) Do students with long hair tie it back or wear a cap? 

(e) Are students protected from over exposure to the sun? 

(f) Are all students supervised at all times? 

(g) Do students know the distress signal to be used for emergencies? 

COMMENTS: 


RETENTION AND DISPOSAL 

SCHEDULE 


DOCUMENT A 

Administrative Filing System 

– These records are usually 

held in the School 

Administration Area 

Aboriginal Student Support & 

Parent Awareness – ASSPA 

Accident Report Forms 

Appraisement/Ascertainment 

Retention 

Period 

2 yrs Destroy 

Do Not Destroy 

Do Not Destroy 

Remarks 

Records 

Census Return 1 yr Destroy 

Copyright 5 yrs Destroy 

Corporate Plan 1yr Destroy 1 year after superseded 

Curriculum Files 2 yrs Destroy 

Ed General Provision Act & 

Regulation 1989 

Retain at school as long as 

required. 

Equipment/Furniture 6 yrs Destroy 

Excursions/Camps 5 yrs Destroy 5 yrs date of last action 

on file 

Financial Reports 5 yrs Destroy 

Freedom of Information – FOI 


required. 

Freedom of Information Act 

1992 


required. 

Grievances and Appeals 7 yrs Destroy 

Health Services 5 yrs Destroy 

Infectious Diseases 


required. 

Inter House Sports 5 yrs Destroy 

Internal Audit Reports 10 yrs Destroy 

Inter School Sports 5 yrs Destroy 

Judicial Review – JR – 

Statement of Reasons 

1 yr Destroy 1 yr from date of last 

action on file. 

Leave 2 yrs Destroy 

Major Capital Works-Up to 5 yrs Destroy 

$2m 

Major Capital Works-Over $2m 10 yrs Destroy 

Medication Information 5 yrs Destroy 5 yrs from date of last 

action on file. 

Payroll 5 yrs Destroy 

Position Descriptions 

Professional Development 5 yrs Destroy 

Purchasing – Orders 2 yrs Destroy 

Queensland Arts Council 5 yrs Destroy 

Records Management 

Recruitment and Selection 5 yrs Destroy 

Review of Queensland School 

Curriculum – Wiltshire Report 


required. 


required. 


required. 


DOCUMENT A 

Administrative Filing System 

– These records are usually 

held in the School 

Administration Area 

Retention 

Period 

School Photos 

School Fete 2 yrs Destroy 

School Banking 5 yrs Destroy 

School Budget 5 yrs Destroy 

School Watch 5 yrs Destroy 

School Grants 5 yrs Destroy 

School Newsletter 1 yr Destroy 

School Magazine 5 yrs Destroy 

Sexual Harassment 5 yrs Destroy 

Student References and 

Identification 

Uniforms/School Dress 

Standards 

Workers 

Compensation/Rehabilitation 

Workplace Health & Safety Act 

and Regs. 

1 yr Destroy 

Remarks 

For historical purposes 


required. 

2 yrs Destroy 


required. 


DOCUMENT B 

These records may be held 

in the administration area or 

in a classroom 

Retention 

Period 

Absence Notes 1 yr Destroy 

Time & Wages Book 6 yrs Destroy 

Accident Register for Staff 7 yrs Destroy 

Accidents to Student-Register, 

Report Forms, Witness 

Statements 

Remarks 

If accident occurred when student 

18 yrs or over destroy 3 yrs after 

date of accident. If accident prior 

turning 18 yrs destroy 3 yrs after 

student turns 18 yrs. 

Administration of Medication 

Register 

Destroy as per Student Record 

Cards 

Admission Forms 5 yrs Destroy 

Anecdotal Records-On 

Destroy with student file. 

Students 

Assessment Material & Data- 1 yr Destroy 

Mark Books, Class Lists 

Assignments/Work Samples 

Return to student after mark has 

been recorded or at conclusion of 

any appeal process. 

Class Role Books 5 yrs Destroy 

Class Timetables 1 yr Destroy 

Collection Documentation – 

Receipts/Receipt books, Cash 

by Post Books, Bank Deposit 

Books, Bank Statements 

5 yrs Destroy 

Community/Parent Register 1 yr Destroy 

Corres re: Children (eg. 

Discipline, Estranged Parents, 

Police, Family Service) 

Destroy with student file. 

Custody Particulars 

Destroy with student file 

Dental Health Reports 


Cards 

Diaries (any work related) to 

Staff 

1 yr Destroy, see also Principal’s 

appointment dairy 

Disciplinary Reports-Students 


Electrical Safety Inspections 7 yrs Destroy 

Register 

Expenditure Documentation – 5 yrs Destroy 

Vouchers, Paid Cheques 

(Returned Bank), Cancelled 

Cheques, Cheque Butts 

Family Court Orders 

Destroy with Student File 

Fax Records 1 yr Destroy 

Gen. Account – Petty 

Cash/Post Books/Dockets, Inv. 

Books, Order Books 

2 yrs Destroy 

Global Budget-Grant A/C, Int 5 yrs Destroy 


DOCUMENT B 

These records may be held 

in the administration area or 

in a classroom 

A/C, P&C Assoc. Bud, Gen 

A/C 

Retention 

Period 

Remarks 

Individual Education Plans 1 yr Destroy 

Learning Support Teacher’s 

Files 


Cards 

Leave Forms – Duplicates 2 yrs Destroy 

Material Relating to 

Appointments: Duplicates 

Destroy when teacher leaves 

school 

Medical Correspondence 


Cards 

Permission Notes 1 yr Destroy 1 yr from date of last 

action 

Playground/Bus Duty Roster 5 yrs Destroy 

Playground Equipment 

Inspection Registers 

Principal’s Discipline Register 

25 yrs Destroy 

Do not destroy – Consult with 

state archives for lodgement 

approval 

Principal’s Appointment Diary 10 yrs Destroy 

Record of Staff Interviews 1 yr Destroy 

Register of Time Lost for All 3 yrs Destroy 

Staff 

Student Information – Student 

Record Cards: Prim 

Destroy 10 yrs after student left 

school 

Student Info – Files Folder 

Which contain: 

Samples of Work, Descript of 

Progs. Provided by Class 

Teacher, Notes from Parent 

Interviews, Test Results, Other 

Materials, eg. Permission 

Notes, Custody Particulars, 

Notes from Parents, Family 

Court Orders 


Cards 

Student Assessment Results 

for Individual Students 

Student Records received from 

other schools: Prim 

Suspension/Exclusion of 

Students – Related Corres. 

Yr 2 Diag Net/Yr 6 Test – 

Individual Student Profile 

Results 



school 


school 

Destroy 5 yrs after last date of 

enrolment in a state school 

2 yrs Destroy with student file 


Cards. 



SAFETY RELATED CHECKS 

Two weeks prior to break-up day: 

Ensure that all faulty doors, windows and roller shutters have been replaced. 

Review the after-hours hey holder list to ensure that it will be accurate for the vacation period. 

Any changes should be advised and databases updated. 

Identify staff/community users likely to access the premises during the vacation period and: 

- remind them of the need for additional care with security-related matters during 

vacation 

- ensure that they have the required proficiency to operate any electronic security 

devices which may be installed. 

- if applicable, produce a school newsletter in the final fortnight of term highlighting 

School Watch activities, to ensure a high community consciousness. 

On or just prior to break-up day: 

Ensure that all loose items, eg. packing cases, papers, lost property, etc., are removed from 

stairwells, hallways, storerooms and undercroft areas. 

Check that all fuel, glue, paint and any substance capable of being used as a fire accelerant, 

are removed and/or stored as securely as possible. 

Quantities should be minimised. 

In rooms/areas protected by electronic security detectors, remove all mobiles, hanging charts, 

decorations and temporary or improvised room dividers which may interfere with the 

detector’s operation and/or cause false alarms. 

Secure all valuable and attractive items and equipment, concealing them from view if 

possible. 

If the school has electronic security, locate all valuable and attractive equipment and 

resources in protected areas. 

Turn off all non-essential lighting and power. 

Notify last minute key-holder changes to your security firm.

CBCC WH&S Policy & Procedures - Coolum Beach Christian College

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