CONTRACT NO - Gujarat State Disaster Management Authority

Tender Notice No. 06 of 2013
12.3. Tender Fee, EMD and Technical Bid with all the relevant documents (including Annexures
& Schedules excluding Price Bid) as per requirement of the Tender must be submitted as
HARD COPY. While submitting the hard copies the bidder should invariably submit his
tender in three sealed envelopes with all the relevant documents as per the requirement of
the Tender (Excluding Price Bid). The three sealed envelopes should be suitably super
scribed as follows:
Envelope 1: “Tender Notice No. 06 of 2013, Tender Fee”
Envelope 2: “Tender Notice No. 06 of 2013, EMD / Exemption Certificate”
Envelope 3: “Tender Notice No. 06 of 2013, Technical Bid”
12.4. The three sealed covers should be enclosed in a larger envelope duly sealed and super
scribed as “Tender Notice No. 06 of 2013, Tender Opening Date 25/07/2013” and should
be strictly submitted by RPAD / Speed Post / Courier / Hand only, before the due date and
time.
12.5. No tender will be accepted after prescribed closing time for submission of the same. The
delay will not be condoned for any reason whatsoever including postal / transit delay.
However, if the last date of submission of tenders is declared as a holiday by the
Government, the last date of submission of tenders will be extended to the next working day.
12.6. Bidders are requested to submit Price bid (Schedule B) ONLINE only and not to submit
the Price bid in physical form. This is mandatory. If price bid is submitted in physical form,
same will not be opened and only on-line submitted price will be considered for evaluation.
12.7. The Rates for items in Schedule – B must be submitted in figures only on the e-tendering
website. Amount in words will be automatically generated by system. Total amount of each
item and the grand total in figures and the respective words will be automatically calculated
and displayed.
12.8. GSDMA at its discretion can extend the last date for submission of Tender by amending the
Bid Document in which case all rights and obligations of GSDMA and Bidder will
thereafter be subject to the last date as extended. The Bidder shall be responsible for
extending the Validity of Tender Offer accordingly, failing which his Bid shall be rejected
as non-responsive.
12.9. Telegraphic Tender will not be entertained.
12.10. The bidder should read this document very carefully and comply with the instructions /
terms / conditions therein. Any tender which does not confirm with the instruction / terms /
conditions therein is liable to be rejected without any reference.
12.11. No modification should be done by the bidder in the name of item, and in the
specifications / grade / quality / packing of the item given in the tender document. In
Schedule - A (Technical Bid) all information asked / required including specification
available in offered models should be mentioned clearly. Additional specifications /
features if any available in the offered models shall be provided in additional sheet. In
Schedule – B (Price Bid), the rates, with break up shown in the formats provided with
the tender documents to be quoted.
12.12. The detailed required specifications of the equipment / goods to be purchased are shown
in Section - IV. The bidder should confirm that the items offered are conforming to these
specifications in Schedule - A (Technical Bid). Offers with minor deviation in noncritical
specification shall be considered subject to overall acceptability of products in
terms of its utility.
12.13. The bidder should arrange demonstration of equipment / goods offered as and when
desired at their expense failing which his / their tender shall liable to be ignored. In case
SIGNATURE & STAMP OF BIDDER
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