Tender 11 of 2013 - Gujarat State Disaster Management Authority

Tender Notice No. 11 of 2013GUJARAT STATE DISASTER MANAGEMENT AUTHORITYTender Documents for Supply of Hydraulic Platforms (70 meters)GUJARAT STATE DISASTER MANAGEMENT AUTHORITYBlock No. 11, 5 th Floor, Udyog Bhavan, Gandhinagar, GujaratTel: +91-79-23259025 / Fax: +91-79- 23259275Email: pmu@gsdma.orgwww.gsdma.org1

Tender Notice No. 11 of 2013SIGNATURE & STAMP OF BIDDERDisclaimerThe information contained in this Request for Proposal document or subsequently provided to Bidders,whether verbally or in documentary or any other form by or on behalf of GSDMA (as defined in below) orany of its employees or advisers, is provided to Bidders on the terms and conditions set out in this RFP andsuch other terms and conditions subject to which such information is provided.This RFP is not an agreement and is neither an offer nor invitation by GSDMA to the prospective Biddersor any other person. The purpose of this RFP is to provide interested parties with information that may beuseful to them in the formulation of their Bids pursuant to this RFP. This RFP includes statements, whichreflect various assumptions and assessments arrived at by GSDMA in relation to the Project. Suchassumptions, assessments and statements do not purport to contain all the information that each Biddermay require. This RFP may not be appropriate for all persons, and it is not possible for GSDMA, itsemployees or advisers to consider the objectives, technical expertise and particular needs of each partywho reads or uses this RFP. The assumptions, assessments, statements and information contained in thisRFP, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its owninvestigations and analysis and should check the accuracy, adequacy, correctness, reliability andcompleteness of the assumptions, assessments and information contained in this RFP and obtainindependent advice from appropriate sources.Information provided in this RFP to the Bidders is on a wide range of matters, some of which depends onthe issue of interpretation of law. The information given is not an exhaustive account of statutoryrequirements and should not be regarded as a complete or authoritative statement of law. GSDMA acceptsno responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressedherein.GSDMA, its employees and advisers make no representation or warranty and shall have no liability to anyperson including any Bidder under any law, statute, rules or regulations or tort, principles of restitution orunjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurredor suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy,correctness, reliability or completeness of the RFP and any assessment, assumption, statement orinformation contained therein or deemed to form part of this RFP or arising in any way in this BiddingProcess.GSDMA also accepts no liability of any nature whether resulting from negligence or otherwise howevercaused arising from reliance of any Bidder upon the statements contained in this RFP.GSDMA may in its absolute discretion, but without being under any obligation to do so, update, amend orsupplement the information, assessment or assumption contained in this RFP.The issue of this RFP does not imply that GSDMA is bound to select a Bidder or to appoint the SelectedBidder, as the case may be, for the Project and GSDMA reserves the right to reject all or any of the Bidswithout assigning any reasons whatsoever.The Bidder shall bear all costs associated with or relating to the preparation and submission of its Bidincluding but not limited to preparation, copying, postage, delivery fees, expenses associated with anydemonstrations or presentations which may be required by GSDMA or any other costs incurred inconnection with or relating to its Bid. All such costs and expenses will remain with the Bidder andGSDMA shall not be liable in any manner whatsoever for the same or for any other costs or other expensesincurred by a Bidder in preparation for submission of the Bid, regardless of the conduct or outcome of theBidding Process.2

Tender Notice No. 11 of 2013Tender Notice No.: 11 of 2013TENDER NOTICETender Brief:Online Tenders (E-tendering) for supply of Hydraulic Platform (70 mtrs) are publicly invited by theGujarat State Disaster Management Authority, Block No. 11, 5 th Floor, Udyog Bhavan, Gandhinagar,Gujarat, from the eligible suppliers.Tender DetailsGUJARAT STATE DISASTER MANAGEMENT AUTHORITYBlock No. 11, 5 th Floor, Udyog Bhavan, Gandhinagar, GujaratTel: +91-79-23259025 / Fax: +91-79- 23259275www.gsdma.orgTENDER NOTICE NO: 11 of 2013On-Line Tenders (e-tendering) are invited from suppliers for supplying the following goods to GujaratState Disaster Management Authority (GSDMA)Description of GoodsEMD1 Tender Fee (Rs.)2 Delivery Period (Days)Hydraulic Platform (70 mtrs) Rs. 144,00,000/-or USD 241,000/-or Euro 185,000/-1 Rs. 10,000/-2 365 days from the date of submission ofSecurity Deposit by the SupplierSchedule for Tendering1. Date of Uploading 06/08/20132.2.3.4.Pre-Bid MeetingLast date of Downloading of TenderDocumentsLast date of submission of tenderTechnical as well as Price bid offerHard Copy submission of all relevantdocuments [Original Tender Fee, EMDand hard copies of Technical Bid with allthe relevant documents as per the16/08/2013 at 1500 hrs in the office of GujaratState Disaster Management Authority, Block No.11, 5th Floor, Udyog Bhavan, Gandhinagar,Gujarat13/09/2013 upto 1300 hrs.13/09/2013 upto 1330 hrs.On or before 13/09/2013 1330 hrs. in the officeof Gujarat State Disaster Management Authority,Block No. 11, 5th Floor, Udyog Bhavan,Gandhinagar, Gujarat, Tel: +91-79-23259025SIGNATURE & STAMP OF BIDDER3

Tender Notice No. 11 of 20135.6.7.requirement of the Tender (excluding PriceBid)]Verification of Tender Fee and EMDDate of opening tender for Technical BidphysicalDate of opening of Price Bid of technicallyqualified bidders13/09/2013 at 1515 hrs. in the office of GujaratState Disaster Management Authority, Block No.11, 5th Floor, Udyog Bhavan, Gandhinagar,Gujarat, Tel: +91-79-2325902513/09/2013 at 1530 hrs.Will be informed to the technically qualifiedbidders in advanceIMPORTANT INSTRUCTIONS FOR BIDDERS:1 The interested Bidders shall satisfy Tender Qualifying Requirement as stipulated in Section-III.2 Tender Fee, EMD and Technical Bid with all the relevant documents as per requirement of theTender (Excluding price bid) must be submitted as hard copy. While submitting the hard copiesthe bidder should invariably submit his tender in three sealed envelopes with all the relevantdocuments as per the requirement of the Tender (Excluding Price Bid). The three sealedenvelopes should be suitably super scribed as follows:Envelope 1: “Tender Notice No. 11 of 2013, Tender Fee”Envelope 2: “Tender Notice No. 11 of 2013, EMD / Exemption Certificate”Envelope 3: “Tender Notice No. 11 of 2013, Technical Bid”3 The three sealed covers should be enclosed in a larger envelope duly sealed and super scribed as“Tender Notice No. 11 of 2013, Tender Opening Date 13/09/2013” and should be strictlysubmitted by RPAD / Speed Post/Courier/By Hand only, before the due date and time. Otherwisethe offer will not be considered and no any further communication in the matter will beentertained4 Bidders are requested to submit Price bid (Schedule B) online only and not to submit the Pricebid in physical form. This is mandatory. If price bid is submitted in physical form, same will notbe opened and only on-line submitted price will be considered for evaluation.5 The Tender Fee will not be refunded under any circumstances.6 Earnest Money Deposit (EMD) in the form specified in Tender Document only shall be accepted.7 The offer shall be valid for 180 days from the date of opening of the Technical Bid.8 Tenders without EMD or Tender Fee or Exemption Certificate for nonpayment of EMD orTenders which do not fulfill all or any of the conditions or submitted incomplete in any respectwill be rejected.9 The award of contract shall be made to a qualified Bidder, whose responsive Tender is determinedto be the lowest evaluated Tender and who meets appropriate standards of Technical and Financialresources and satisfy the Qualifying Criteria as laid in the Tender Documents.10 Conditional Tender shall not be accepted.11 The jurisdiction of any dispute will be Gandhinagar / Ahmedabad.SIGNATURE & STAMP OF BIDDER4

Tender Notice No. 11 of 201312 Submission of a tender by a bidder implies that he has read this notice and all other contractdocuments and has made himself aware of the scope and specification of the goods to be deliveredand local conditions and other factor bearing on the execution of contract.13 Wrong / Fraudulent data submission may lead to disqualification. Please ensure that you furnishcorrect data.14 Chief Executive Officer, Gujarat State Disaster Management Authority (CEO, GSDMA) reservesthe rights to reject any OR all tenders without assigning any reasons thereof.INSTRUCTIONS TO BIDDERS FOR ONLINE TENDER PARTICIPATION:1 Tender documents can be downloaded free from the website https://www.nprocure.com ORwww.gsdma.org2 All bids should be submitted online from the website https://www.nprocure.com3 All bids should be digitally signed (as per Information Technology Act 2000), for detailsregarding digital signature certificate and related training involved the below mentioned addressshould be contacted(n)Code solutions (A division of GNFC)301, GNFC Infotower, Bodakdev, Ahmedabad- 380 054 (India)Tel: +91-79-26857316 / 17 / 18, Fax: +91-79-26857321www.ncodesolutions.com4 The bidder can get a copy of instructions to online participation from the websitehttps://www.nprocure.com5 All queries regarding use of digital signature certificate should be addressed to personnel in M/s(n)Code Solutions.6 All queries on the tender document, technical specifications and clauses of the contract should beaddressed to:Gujarat State Disaster Management AuthorityBlock No. 11, 5th Floor, Udyog Bhavan,Gandhinagar – 382013, GujaratTel: +91-79-23259025Fax: +91-79- 23259275Email: pmu@gsdma.org7 Please quote Tender Notice No. and Tender Name in all your correspondence.8 Bidders are requested to bring in written queries on tender document, technical specifications andclauses of the contract during the pre-bid meeting.9 Bidders are requested to provide a single point of contact during tender process with his contactnumber and email id.This notice of tender and subsequent Corrigendum (if any) shall also form a part of ContractDocument.For and on Behalf ofGujarat State Disaster Management AuthorityChief Executive OfficerDate: 06/08/2013Place: GandhinagarSIGNATURE & STAMP OF BIDDER5

SECTION - IDETAILED INFORMATION & INSTRCUTIONS FOR BIDDERS1. Download of Tender DocumentsTender Notice No. 11 of 2013The tender documents are available in electronic form from 06/08/2013 to 13/09/2013 upto 1300hrs from the website www.gsdma.org or https://www.nprocure.com. Interested Bidders can viewand download tender documents 13/09/2013 upto 1300 hrs. Only those bidders, who wish tosubmit this tender, will have to pay the Tender fees on the due date as specified in Schedule ofTendering of the Tender Notice. Tender of only those bidders who have submitted their Tenderfees on the due date as specified in the Tender Notice will be opened. The tender documents inhard copy (Print Version) will not be available. Those bidders who wish to have the hard copy(Print Version) can download the tender document and take the print out of the same. The Tenderfee will not be refunded under any circumstances.2. Cost of BiddingAll costs and expenses incidental to preparation of the bids, to attend discussion and conferences,if any, including pre award discussion with the successful Bidder, technical and other presentationincluding any demonstration, etc. shall be borne by the Bidders and GSDMA shall bear noliabilities whatsoever on such cost and expenses.3. Language of TenderTender Documents shall be submitted in prescribed form in English only. All literature orcorrespondence in connection with Tender shall be made in English.4. General Instructions4.1. The Tender Document shall be submitted as per procedure laid down in Para 12 of Section-Ifor submission of Tender.4.2. Earnest Money Deposit (EMD) and Tender fee shall be submitted (as per Para 6 of Section-I)in both electronic format through online (by scanning) while uploading the bid and inoriginal (hard copy) while submitting the Technical Bid. This submission shall mean thatEMD and Tender fee are received for purpose of opening the bid. Accordingly bids bothTechnical & Price of those shall be opened whose EMD / Exemption Certificate & Tenderfee is received. Penal action for not submitting EMD / Exemption Certificate and Tender feein original to GSDMA by bidder shall be initiated and the Bid shall be rejected.4.3. Only offline details for EMD & Tender fee shall not be considered.4.4. Tender shall be opened as per procedure laid down in Para 13 of Section-I and respectivepara of Tender Notice.4.5. All Bidders are cautioned that tender containing any deviation from the contractual terms andconditions, specifications or requirements shall be rejected as non-responsive.4.6. Conditional offer will be out-rightly rejected. No condition shall be included in this tender4.7. Alternative tenders are not acceptable.4.8. Award of contract will be made to a qualified bidder whose responsive Tender is determinedto be the lowest evaluated tender with due consideration to his maximum Physical andFinancial capacity to Bid, number of individual Bids in which his Bid happens to be theSIGNATURE & STAMP OF BIDDER6

Tender Notice No. 11 of 2013lowest responsive Bid and as per the Least Cost Combination as may be advantageous toGSDMA.4.9. If required, GSDMA may negotiate with the lowest evaluated responsive bidder.4.10. CEO, GSDMA reserves the right to qualify / disqualify any applicant without assigning anyreason.4.11. Bidder shall be disqualified if they have4.11.1. Made untrue or false representation in the forms, statements and attachments requiredin the tender documents, or4.11.2. Record of poor performance either due to technical or financial or any other reasons.4.12. The request of the Bidder for not opening of Bid shall not be accepted, if Bidder hassubmitted Tender on line and EMD & Tender fee in physical form.4.13. The jurisdiction of any dispute will be Gandhinagar or Ahmedabad.4.14. No tender will be accepted after prescribed closing time for submission. The delay will notbe condoned for any reason whatsoever including postal / transit delay. However, if the lastdate of submission of tenders is declared as a holiday by the Government, the last date ofsubmission of tenders will be extended to the next working day.4.15. Bidder should read this document very carefully and comply with the instructions, terms &conditions therein. Any tender which does not confirm with the instructions / terms /conditions therein is liable to be rejected without any reference4.16. All photocopies must be duly certified TRUE COPY / NOTARIZED.4.17. The bidder shall not be permitted to tender for the work in which his near relative isworking in GSDMA or with GSDMA’s Project Management Consultant as on date whenTender is submitted. (Note: By the term “near relative” it is meant wife, husband, parents,children, grand parents, brothers, sisters, uncles, aunts, cousins and in-laws)5. Digital CertificateBidders who wish to participate in online tenders will have to procure / should have legally validDigital certificate as per Information Technology Act-2000 using which they can sign theirelectronic bids.6. Tender Fee & Earnest Money Deposit (EMD)6.1. Tender Fee and EMD must reach in the office Gujarat State Disaster ManagementAuthority, Block No. 11, 5th Floor, Udyog Bhavan, Gandhinagar – 382013, Gujarat, Tel:+91-79-23259025 on due date specified in the Tender Notice.Sr.No.Description of Goods1 Tender Fee(Rs.)2 EMDTender Fee andEMD shall be infavor ofValidity ofEMD1. Hydraulic Platform (70mtrs)1 Rs. 10,000/ -2 Rs. 144,00,000/- or USD241,000/- orEuro 185,000/-Director (Finance),Gujarat State DisasterManagementAuthority payable atGandhinagar180 daysSIGNATURE & STAMP OF BIDDER7

Tender Notice No. 11 of 20136.2. Tender without submission of Tender Fee and EMD / Exemption Certificate shall berejected as non responsive. If during tender validity period, the bidder withdraws his Tender,the EMD shall be forfeited and the bidder may be disqualified from tendering for futureworks / procurement of GSDMA. Once the tenders are submitted it will be theresponsibility of the bidder not to escape halfway directly or indirectly by way of raisingany problems.6.3. Bidders registered under small scale industries of Gujarat State and holding subsequentregistration with CSPO / NSIC / DGS&D for the item under tender will be eligible forexemption from payment of EMD on submission of TRUE COPY / NOTARIZED copiesof their SSI & CSPO / NSIC / DGS&D registration certificates in EMD cover. Participantsnot covered under this category shall have to pay EMD compulsorily as prescribed, failingwhich the tender will be treated as rejected at the time of opening of Bid. In such cases,Technical Bid as well as Price Bid will be ignored. Any basic document with regards toEMD will not be acceptable after closing time of tender6.4. Tender Fee shall be paid in form of Demand Draft (DD) in favor of Gujarat State DisasterManagement Authority, Gandhinagar drawn on any scheduled commercial bank in India6.5. EMD shall be paid in form of irrevocable Bank Guarantee (BG) denominated in Euro orUSD or India Rupees and shall at issued by any Scheduled commercial bank in India. If theinstitution issuing the Bank Guarantee is located outside India. It shall have correspondentfinancial institution located in India to make it enforceable. The EMD should be issued bybank only after date of advertisement of tender notice. BG should be valid up to SIX (6)months from the date of its issuance. Form of Bank Guarantee for EMD is provided asAnnexure – I6.6. Payment made towards EMD will not be refunded unless bid is accepted.6.7. The EMD will be returned promptly to the unsuccessful bidders except first three lowestbidders. The EMD will be returned to the first three lowest bidders after first lowest bidderfurnishes Security Deposit for performance and duly enters into the contract.6.8. Within 2 weeks from the date of issue of the letter accepting his Tender, the successfulbidder shall furnish the required Security Deposit (SD) for performance and attend theoffice of the CEO, GSDMA for execution of the Contract documents. If he fails to furnishthe SD for performance or to execute the Contract for the work offered to him, his EMDshall be forfeited and the bidder would be debarred from bidding any future tenders ofGSDMA.7. Delivery Period7.1. Delivery Period: 365 days from the date of submission of Security Deposit7.2. Description of Item & Quantity to be procuredItemQuantity (Nos.)Hydraulic Platform (70 mtrs) 47.3. Details of the Consignee for the delivery of the above mentioned itemReceivers Name Place of Delivery & Installation Quantity (Nos.)CEO, GSDMAGandhinagar / AhmedabadGujarat4SIGNATURE & STAMP OF BIDDER8

Tender Notice No. 11 of 20138. Accompaniments to TenderThe Bidder will have to submit hard copies of legible and certified copies of the followingdocuments his tender. (The submission by the bidder should be hard bound and in the samesequence as requested in the tender)8.1. Tender Fee & EMD in accordance with Para 6 of Section-I and the original shall also besubmitted in physical form as per the Para 4.2 of Section-I8.2. Manufacturing license (P.M.T. SSI No. / Industrial license / ISI Certificate / FactoryInspectors License) / Product permission (if applicable) / Registration Certificate withCSPO / SSI / KVIC / NSIC / DGS&D (which ever is applicable)8.3. Partnership Deed / Memorandum and Article of Association (whichever is applicable)8.4. ISO Certificate along with the declaration of manufacture of the item in the locationcertified by ISO in the prescribed format (ISO Certificate & Declaration is mandatory ifasked in Technical Specification)8.5. Original Product literature / Photograph mentioning all technical specifications & servicemanual if the unit price exceeds Rs.10,000/-8.6. In case where item is required with ISI mark, manufacturing and selling experience ofproduct having ISI mark will only be considered. But, in such a case, certified copies oflicenses to use ISI mark for last one year as well as latest and valid license are to besubmitted with tender. The license should be valid during the period of contract. It will bethe sole responsibility of supplier to ensure that necessary certificate and permission mustbe valid till the expiry of the contract. In no case the certificate should be dated earlier thanone year (unless otherwise specified) and should be in force and valid on the last date of thesubmission of the tender / signing of the agreement (as the case may be). In case, thecertificates / licenses / permission are outdated or the validity period is over, the proof ofapplying for renewal should also be attached. Such certificates will be considered if therenewal has been applied for within the time limit prescribed for the renewal of thatpermission / license / certificate under the relevant rules and further if such application forrenewal is not specifically rejected by the competent authorities. In case any certificate isstill awaited from the competent authority, the proof of making the application should alsobe attached which will be considered if the application is not specifically rejected by thecompetent authorities.8.7. List of essential accessories required to operate the goods / stores / material/(s) (if any)8.8. Chartered Accountant’s certificate in original for showing year wise production and salesfor quoted product for last three (3) financial years8.9. Duly filled in Declaration & Memorandum form as provided as Annexure – II & Annexure– III8.10. Valid Certificate of exemption for payment of EMD8.11. Power of Attorney (PoA) duly authorized by a notary public, if power is delegated forsigning the Bid to other person by the Bidder.8.12. In case of consortium the following documents must be provided8.12.1. Members of the Consortium shall enter into a Consortium Agreement, to be signed bythe interested parties8.12.2. Members of the Consortium shall nominate the Member whose Financial Capacityhad been evaluated for qualification, as the Lead Member (the “Lead Member”). TheSIGNATURE & STAMP OF BIDDER9

Tender Notice No. 11 of 2013nomination(s) shall be supported by a Power of Attorney, signed by all the otherMembers of the Consortium, except the Lead MemberThe bidder shall ensure that the format of consortium agreement and the format of Power ofAttorney shall be approved by GSDMA before submission of the tender.ALL PHOTO COPIES MUST BE SUBMITTED DULY CERTIFIED TRUE COPY /NOTORISED.9. Method of Tendering9.1. If the Tender is uploaded by an individual, it shall be digitally signed by the individual.9.2. If the Tender is uploaded by a proprietary firm, it shall be digitally signed by the proprietor.9.3. If the Tender is uploaded by a firm in partnership, it shall be digitally signed by all thepartners of the firms or alternatively by a partner holding PoA for the firm in which case acertified copy of the PoA shall accompany the tender, a certified copy of the partnershipdeed, full name, current address of the firm, current addresses of all the partners of the firmshall also accompany the tender.9.4. If the Tender is uploaded by a limited company or a corporation, it shall be digitally signedby a duly authorized person holding the PoA for signing the Tender in which case acertified copy of the PoA shall accompany the Tender. Such limited company orcorporation may be required to furnish satisfactory evidence of its existence before theContract is awarded. They shall also furnish Articles of Memorandum of Association.9.5. If the Tender is uploaded by Consortium, it shall be digitally signed by a duly authorizedperson holding the PoA for signing the Tender in which case a certified copy of the PoAshall accompany the Tender. Members of the Consortium shall nominate the Memberwhose Financial Capacity had been evaluated for qualification, as the Lead Member (the“Lead Member”). The nomination(s) shall be supported by a Power of Attorney, signed byall the other Members of the Consortium, except the Lead Member;9.6. If the Firm submitting the tender is a Member of a Group of Companies (with a commonname), all relevant documents clearly indicating the stake of the bidding Firm in the equityof each firm of the Group, Turnover, Net Tangible Worth and Cash Flow of each companywherein the stake of the Bidding Firm is 51% or more in terms of equity shall be furnishedat the time of online submission of Bid.9.7. In case at time of Tender uploading, if any of the above information has changed then thebidder shall correct the same by making the modification in his personal profile.9.8. All digital signatures in the tender documents shall be dated.9.9. Regarding the process of e-tendering, the necessary guidance can be obtained fromManager (Marketing)(n) Code solutions (A division of GNFC)301, GNFC Infotower, Bodakdev, Ahmedabad- 380 054 (India)Tel: +91-79-26857316 / 17 / 18, Fax: +91-79-26857321www.ncodesolutions.com10. Eligibility10.1. The bidders should be meet the applicable qualification criteria specified in Section-III.SIGNATURE & STAMP OF BIDDER10

Tender Notice No. 11 of 201310.2. Bidders shall provide such evidence of their eligibility satisfactory to GSDMA, as theGSDMA shall request.10.3. Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practicesissued by the GSDMA or any department of Government of Gujarat or any State withinIndia in accordance with Para 19 of Section-I.10.4. A Bidder shall not have any conflict of interest as provided in Para 11 of Section-I.10.5. The Consortium shall not exceed two Members. The Member who’s Financial Capacity hasbeen evaluated for qualification, shall be the Lead Member. The Lead Member shall be dulyauthorized by the other Members and shall be the designated Member responsible forcompliance, execution and performance under the Contract Agreement – notwithstandingthe joint and several liability. GSDMA‟s dealings with such Lead Member will qualify asadequate dealing with the other Members.11. Conflict of Interest11.1. Each bidder shall submit only one (1) bid for each contract (Tender). A bidder who submitsor participates in more than one (1) bid for the same tender will be disqualified.11.2. A Sole Bidder cannot at the same time be a member of a Consortium applying forqualification. Further, a Member of a particular Consortium cannot be member of any otherConsortium applying for qualification;11.3. All bidders found to be in conflict of interest shall be disqualified. A bidder may beconsidered to have a conflict of interest with one or more parties in a bidding process if they:11.3.1. have controlling shareholders in common; or11.3.2. receive or have received any direct or indirect subsidy from any of them; or11.3.3. have the same legal representative for purposes of a bid; or11.3.4. have a relationship with each other, directly or through common third parties, thatputs them in a position to have access to information about or influence on a bid ofanother bidder, or influence the decisions of GSDMA regarding the bidding process;or11.3.5. participated as a consultant in preparing the design or technical specifications of thegoods and related services or works that are the subject of a bid.12. Submission of Tender12.1. The bidder shall fill the required details / data / information in the prescribed form ofTender document. In case of consortium, The Bid should contain the information requiredfor each member of the Consortium.12.2. The Bid should include a brief description of the roles and responsibilities of individualMembers, particularly with reference to financial, technical and obligations during theOperation and Maintenance Phase12.3. Tender Fee, EMD and Technical Bid with all the relevant documents (including Annexures& Schedules excluding Price Bid) as per requirement of the Tender must be submitted asHARD COPY. While submitting the hard copies the bidder should invariably submit histender in three sealed envelopes with all the relevant documents as per the requirement ofthe Tender (Excluding Price Bid). The three sealed envelopes should be suitably superscribed as follows:SIGNATURE & STAMP OF BIDDER11

Envelope 1: “Tender Notice No. 11 of 2013, Tender Fee”Tender Notice No. 11 of 2013Envelope 2: “Tender Notice No. 11 of 2013, EMD / Exemption Certificate”Envelope 3: “Tender Notice No. 11 of 2013, Technical Bid”12.4. The three sealed covers should be enclosed in a larger envelope duly sealed and superscribed as “Tender Notice No. 11 of 2013, Tender Opening Date 13/09/2013” and shouldbe strictly submitted by RPAD / Speed Post / Courier / Hand only, before the due date andtime.12.5. No tender will be accepted after prescribed closing time for submission of the same. Thedelay will not be condoned for any reason whatsoever including postal / transit delay.However, if the last date of submission of tenders is declared as a holiday by theGovernment, the last date of submission of tenders will be extended to the next working day.12.6. Bidders are requested to submit Price bid (Schedule B) ONLINE only and not to submitthe Price bid in physical form. This is mandatory. If price bid is submitted in physical form,same will not be opened and only on-line submitted price will be considered for evaluation.12.7. The Rates for items in Schedule – B must be submitted in figures only on the e-tenderingwebsite. Amount in words will be automatically generated by system. Total amount of eachitem and the grand total in figures and the respective words will be automatically calculatedand displayed.12.8. GSDMA at its discretion can extend the last date for submission of Tender by amending theBid Document in which case all rights and obligations of GSDMA and Bidder willthereafter be subject to the last date as extended. The Bidder shall be responsible forextending the Validity of Tender Offer accordingly, failing which his Bid shall be rejectedas non-responsive.12.9. Telegraphic Tender will not be entertained.12.10. The bidder should read this document very carefully and comply with the instructions /terms / conditions therein. Any tender which does not confirm with the instruction / terms /conditions therein is liable to be rejected without any reference.12.11. No modification should be done by the bidder in the name of item, and in thespecifications / grade / quality / packing of the item given in the tender document. InSchedule - A (Technical Bid) all information asked / required including specificationavailable in offered models should be mentioned clearly. Additional specifications /features if any available in the offered models shall be provided in additional sheet. InSchedule – B (Price Bid), the rates, with break up shown in the formats provided withthe tender documents to be quoted.12.12. The detailed required specifications of the equipment / goods to be purchased are shownin Section - IV. The bidder should confirm that the items offered are conforming to thesespecifications in Schedule - A (Technical Bid). Offers with minor deviation in noncriticalspecification shall be considered subject to overall acceptability of products interms of its utility.12.13. The bidder should arrange demonstration of equipment / goods offered as and whendesired at their expense failing which his / their tender shall liable to be ignored. In casewhere samples are required to be submitted, it should be kept ready and submitted as andwhen demanded in duly sealed pack superscribed with details of Tender Notice No., DueDate, Name and Address of Bidder, make / Model etc. failing which offer shall liable tobe rejected.12.14. The rates shown in Schedule – B (Price Bid) shall be presumed, in all cases, as the netprice inclusive of all duties and sundries which includes but not limited to all taxes,SIGNATURE & STAMP OF BIDDER12

Tender Notice No. 11 of 2013royalties, octroi, costs, fees, duties, insurance, transportation, loading and unloadingcharges FOR consignee's stores, giving basic price ex factory and other item wise charges.No payment against any duty / delivery charges etc. will be considered under any separateheading under any circumstances.12.15. The quoted rates will be valid for 6 months from the date of opening of technical bid.Rates once quoted will be final and will not be allowed to be increased during the validityperiod under any circumstances and for any reason whatsoever.12.16. The rates should be comprehensive incorporating the cost of the instrument / equipmentand accessories required as part of the equipment and shown as such in the enquirydocument. In case any item is required as an essential accessory for operating theequipment, it must be mentioned clearly in Schedule - A (Technical Bid) and its ratesmust be included in the rates for the equipment in Schedule – B (Price Bid). If notmention of such essential accessories is made in Schedule - A (Technical Bid) or if itsrates are not shown in Schedule – B (Price Bid), it will be presumed that the cost ofessential accessories is included in Schedule – B (Price Bid) and no separate payment forthe same will be made thereafter under any circumstances. If any accessory is demandedas mandatory in the tender enquiry, under no circumstances it should be shown as anoptional accessory and quoted separately. The price of the product offered must includethe accessories required for operation of the instrument and no separate payment will bemade even if such an accessory is not included in the quotation. Only those accessorieswhich are specifically recommended by the manufacturer of the instrument / equipmentshould be offered as part of the equipment and under no circumstances a cheaper varietyof an accessory not approved / recommended by the manufacturer should be offered.12.17. Schedule – B (Price Bid) with errors will be, rejected. No variation in the terms andconditions of the tender, including major deviation from standards / specifications / termsof supply will be accepted. No claim for additional payment beyond the prices / ratesquoted will be entertained and the bidder will not be entitled subsequently to make anyclaim on the ground of misrepresentation / misinterpretation or on the ground that he wassupplied with information given by any person (Whether the member is an employee ofGSDMA or not). Any failure on the bidders part to obtain all necessary information forthe purpose of making his Tender and quoting the prices and rates therein shall not relievehim from any risk or liabilities arising out of or consequent to the submission of thetender.12.18. IN NO CASE, RATES SHOULD BE QUOTED IN ANYWHERE EXCEPT INPRICE BID.12.19. Every Blank (fields) in the Tender document (Forms, Schedule, etc.) must be filled up bythe Bidder. Use of dash (-) is not permitted. Please write “NOT APPLICABLE” or “NIL”as and where required by Bidder.12.20. In the event of any error or discrepancy in write up of tender documents the bidder willnot take any undue advantage of such error or discrepancy and CEO, GSDMA shall havepowers to interpret and decide correct meaning of contradictory erroneous writing.13. Opening of TendersThe Designated Officer/(s) of GSDMA will open as per schedule of tendering as provided in theTender Notice in the presence of intending bidders or their representative who wish to remainpresent at that time. The intending Bidders, if they wish may participate in online Tender openingprocess and view the result on https://www.nprocure.com, will have to log in with his user ID andpassword and click on “mark my attendance button” to view Tender result. For more details referPara 9.8 of Section-I.SIGNATURE & STAMP OF BIDDER13

12.1 Opening of Tender Fee and EMD CoverTender Notice No. 11 of 2013At the first instance Tender Opening Officer will open and scrutinize the Tender fee coverand EMD cover. In following situation the tender shall be liable to be rejected at the timeof opening of EMD cover.a. If required Tender fee and EMD amount is not paid.b. If Tender fee and EMD is not paid in the prescribed form.c. Documents for claiming exemption are not enclosed.12.2 Opening of Technical BidThe Designated Officer/(s) of GSDMA after verification of Tender fee and EMD willopen Technical Bid for the all the eligible bidders at the address specified in the TenderNotice. The evaluation of Technical Bid will be done as per Schedule A12.3 Opening of Price BidThe Schedule – B (Price Bid) will be opened of only those bidders whose quotationssatisfy the technical requirement as specified in the Tender Document and are otherwiseacceptable. The date of opening of Schedule – B (Price Bid) will be intimated to thequalified bidder.a. The Designated Officer/(s) of GSDMA will open each Price Bid on the date andtime mentioned in the Tender or on extended date and take print out of total amountquoted in the Tender along with rate quoted for each part of Bid Schedule and theconditions if any put forth by the Bidder. The Bidder can see his Price Bid as wellas other Bidders’ entire Price Bid who have participated in the e-Tender. TheSchedule – B (Price Bid) will be accessible upto 24 hours from the date and timeof Tender opening for security reasons. For future reference, Bidders are requestedto save or take print out of the same data.b. The Price Bids will be opened ONLINE, irrespective of the presence of the Bidder.14. Tender Offer Validity Period14.1 The Tender offer for the work shall be valid for a period not less than One HundredEighty (180) days from the date of opening of the Technical Bid. The same may beextended by the Bidder for a further period of One Hundred Eighty (180) days, if requiredby GSDMA. The bidder shall not be allowed to withdraw or modify the offer on his ownduring this period. If any bidder withdraws or make any modification or additions in theterms and conditions and tender validity period of his tender offer is not acceptable to theGSDMA, then the GSDMA shall without prejudice to any right or remedy, be at liberty toforfeit in full, the said EMD absolutely.14.2 In exceptional circumstances, GSDMA may solicit the Bidder's consent for an extensionof the period of validity of the Tender offer by a period not exceeding another OneHundred Eighty (180) days.14.3 The request and response shall be made in writing or by tele-fax and email. If a Bidderaccepts to extend the period of validity, the validity of EMD shall also be extendedaccording to provision of Para 6 of Section-I. In case of refusal by Bidder for extension ofvalidity period his EMD shall be returned. Any Bidder granting the request of extensionof offer validity period will not be permitted to modify his / their Bid.SIGNATURE & STAMP OF BIDDER14

15. Evaluation of Tender & Technical Scrutiny of the SampleTender Notice No. 11 of 201315.1. Technical evaluation will be made based on Criteria fixed in Para 10 of Section-I and thedocuments submitted as per the Schedule - A (Technical Bid).15.2. The technical scrutiny of the items will be carried out by a committee of experts nominatedby the Chief Executive Officer, GSDMA which may also include demonstration / sampletesting and the report of the scrutiny committee shall be final and binding upon the bidder.In case there is a discrepancy in the claim made by the bidder and the specifications shownin the product literature / circuit diagram / photograph, reliance will be placed on thespecifications shown in the product literature / circuit diagram photograph, ignoring theclaim of the bidder. Any change or alteration in the product literature / circuit diagram/photograph must be authenticated by the manufacturer and an affidavit from themanufacturer for supplying the item as altered or changed should also be submitted failingwhich such changes / alterations will be ignored.15.3. If it is found, at any later stage that Bidder has hidden any material detail or given falsedetails the Bidder shall be disqualified and his EMD shall be forfeited and he will bedebarred from bidding future tenders of GSDMA.15.4. Bidders will be qualified based on the Technical evaluation as per Para 15.1 above. A list ofqualified Bidders shall be prepared. The Schedule – B (Price Bid) of only qualifiedBidders shall be opened and evaluated.15.5. To assist in the examination, evaluation and comparison of Tenders, the GSDMA may askthe bidders individually for clarification / explanation / documentary evidence of theirtenders. The request for clarification and the response shall be in writing or tele-fax andthrough email communication but no changes in the price or substance of the tender shall besought, offered or permitted. However any clarification / explanation or documentaryevidence leads to implication on quoted price shall be considered only for placing the orderbut not for price evaluation15.6. The Tenders will be verified for accuracy in numerical calculations. Any Tender witharithmetical mistake will be corrected on the basis of the quantities of work given in thetender form and the unit price quoted by the bidder.15.7. A substantially evaluated responsive Bid is one which confirms to all the terms, conditionsand specifications of the Bid Documents without material deviation or reservation. Thematerial deviation or reservations is onea. which affects in any substantial way the scope, quality or performance of the works.b. which limits in any substantial way inconsistent with bid documents, the GSDMA’sright or the bidder’s obligations to the contract orc. whose rectification would affect unfairly the competitive position of other bidderspresenting substantially responsive bids.15.8. As per Government’s prevailing purchase policy, a order / price preference shall beavailable to Gujarat based SSI / TINY / COTTAGE Industries registered for quoted itemssubject to providing required documents like respective registration certificate issued byconcerned authority. For this purpose, a guide lines given by the Govt. of Gujarat,Industries and Mines Dept., resolution No.SPO/1095/2636 (97)/CH dated 23/09/1997amended from time to time will be followed. In such a case the decision of PurchaseCommittee shall be final and implemented forthwith.15.9. Award may be made to the bidder whose responsive tender is determined to be the lowestevaluated tender and who meets the appropriate standards of capacity and financialresources.SIGNATURE & STAMP OF BIDDER15

Tender Notice No. 11 of 201316. Acceptance of Tender16.1. The tender is liable for rejection due to any of the reasons mentioned below:(a) Non-Submission of tender within stipulated time.(b) Tender is unsigned OR not initialed on each page or with unauthenticated corrections.(c) Submission of tender documents in unsealed envelop.(d) Tender not submitted in separate envelopes as per conditions and the envelopes arenot superscribed with details of the tender enquiry and part enclosed.(e) Non-payment of Earnest Money Deposit (if not exempted)(f) Non-submission of required documents as shown in Para 8 of Section-I above.(g) Conditional and / or vague offers(h) Unsatisfactory past performance of the bidder.(i) Rates have been shown elsewhere than ONLINE Schedule – B (Price Bid)(j) Items with major changes / deviations in the specifications / standard / grade /packing / quality are offered in Schedule - A (Technical Bid).(k) Offering a cheaper accessory not approved / recommended by the manufacturer.(l) Offering an accessory as optional even though it is required to operate the instrument.(m) Submission of misleading / contradictory / false statement or information andfabricated / invalid documents.(n) Tenders not filled up properly(o) Non-submission of Charter Accountant Certificate in case of manufacturer16.2. Any conditional discount given by the bidder such as discount applicable on total ordervalue, minimum order value on certain group of items etc. will not be considered forevaluation purpose. However, for ordering purpose, such discount shall be considered.16.3. Discount offered after price bid opening shall also be not considered for evaluation.However in a case bidder happens to be selected bidder (without considering discount)such discount shall be considered while placing the order.16.4. The consolidated rates will be taken in to account for preparing price statement. However,the tender which is found technically acceptable as well as lowest in terms of evaluatedrates only be considered for placing the order but, order will be placed at quoted ormutually agreed price.17. Right of Rejection17.1. Those Tenders which do not have Digital Signature attached shall be rejected.17.2. Tender without EMD, will be treated as non responsive and will be out rightly rejected.17.3. CEO, GSDMA reserves the rights to accept or reject any bid or to cancel the Biddingprocess and reject all Bids at any time prior to award of contract, without thereby incurringany liability to the affected Bidder or Bidders or any obligation to inform the affectedBidder or Bidders on the grounds of the GSDMA's action.SIGNATURE & STAMP OF BIDDER16

18. Particular ProvisionTender Notice No. 11 of 2013The particulars of the goods given herein as well as in the accompanying Annexures must beconsidered only as advance information to assist bidders.19. Corrupt or Fraudulent PracticesGSDMA require that bidders / suppliers / contractors observe the highest standard of ethics duringthe procurement and execution of such contracts. In pursuance of this policy:19.1. GSDMA defines for the purposes of this provision, the terms set forth below as follows:19.1.1. “corrupt practice” means behavior on the part of officials in the public or privatesectors by which they improperly and unlawfully enrich themselves and/or thoseclose to them, or induce others to do so, by misusing the position in which they areplaced, and it includes the offering, giving, receiving or soliciting of any thing ofvalue to influence the action of any such official in the procurement process or incontract execution; and19.1.2. “fraudulent practice” means a misrepresentation of facts in order to influence aprocurement process or the execution of a contract to the detriment of the Employer,and includes collusive practice among bidders (prior to or after bid submission)designed to establish bid prices at artificial non-competitive levels and to deprive theEmployer of the benefits of free and open competition.19.2. GSDMA will reject a proposal for award if it determines that the bidder recommended foraward has engaged in corrupt or fraudulent practices in competing for the contract inquestion;19.3. GSDMA will declare a firm ineligible, either indefinitely or for a stated period of time, tobe awarded an GSDMA contract if at any time it determines that the firm has engaged incorrupt or fraudulent practices in competing for, or in executing, an GSDMA contract.20. Special Instructions20.1. The bidder must satisfy that they are in possession of the requisite permissions / licenses /permits required for the supply of the items for which the offer is made. FAILURE TOENTER INTO CONTRACT IF SELECTED OR TO EXECUTE THE PURCHASEORDERS AFTER ENTERING INTO CONTRACT FOR WANT OF PERMISSION /LICENSE OR DUE TO NON-SUPPLY OF CERTIFICATES / DOCUMENTS WILLBE VIEWED SERIOUSLY AND WILL INVITE FOREITURE OF E.M.D. / RISKPURCHASE / DISQUALIFICATION FOR APPROPRIATE PERIOD WITHOUTANY FURTHER REFERENCE.20.2. THE BIDDER HAS TO SUBMIT ALL THE REQUIRED DETAILS / DOCUMENTSAND SAMPLE ETC. WITH THE TENDER.20.3. CEO, GSDMA does not pledge himself to accept the lowest or any tender and also reservesthe right to accept the whole or any part of the tender against any item at his discretion. Thetender will be accepted if CEO, GSDMA, is satisfied about the production, sale, quotedprice technical details, utility of products and past performances of bidder.20.4. Security Deposit (SD) is payable by all the parties except by the undertakings andcorporations of the Government of Gujarat which are exempted by Government. SDsubmitted in connection with the earlier contracts and which are locked with those contractsand which have not been released till date will not be considered and fresh SD separatelySIGNATURE & STAMP OF BIDDER17

Tender Notice No. 11 of 2013for each item must be submitted in such cases. The SD shall be refunded only aftersatisfactory execution of the contract and recovery of dues, if any.20.5. Successful bidder shall enter into agreement for due performance of the contract. Theagreement form provided as an Annexure VI to the Tender Document should be stampedwith the adhesive stamp for the requisite amount, and signed before any Gazetted Officer ofthis Office or before a I Class Magistrate or Notary Public.20.6. The Supplier holder should supply the, goods / stores / material/(s) in fresh and soundcondition meeting with the specification and packing approved by the CEO, GSDMA.Refurbished or second-hand goods / stores / material/(s) will not be allowed under anycircumstances. If such case is noticed, than the store will be rejected out rightly and penalaction will be taken against the Supplier.20.7. Period of Delivery will be Three Hundred and Sixty Five (365) days from the date ofsubmission of Security Deposit.GSDMA has appointed Project Management Consultants to facilitate speedy execution of theprocurement process. Supplier shall be abided by to carry out the work & delivery as per instructionsof Project Management Consultants.SIGNATURE & STAMP OF BIDDER18

1. DefinitionsSECTION - IITERMS AND CONDITIONS OF CONTRACTTender Notice No. 11 of 2013Unless repugnant to the subject or context thereof, the following expressions herein used shallcarry the meaning hereunder respectively assigned to each, namely:a. Approved / Approval means approved in writing.b. Contract means the contract entered between GSDMA and Supplier and as derived fromtender documents, agreed variations to the tender documents, supplier’s Price Bid and thePurchase Order.c. Contract Document(s) means individually and collectively the documents constituting thecontractd. Contract Price means the price payable to the Supplier as specified in the Contract, subject tosuch additions and adjustments thereto or deductions therefrom, as may be made pursuant to theContracte. Day means calendar dayf. Indenter / Employer / Owner / Purchaser means Gujarat State Disaster ManagementAuthority / GSDMA and includes its legal successor.g. Inspectors means Inspectors nominated, appointed, approved or deputed by GSDMA forinspection of the goods / stores / material(s)h. IS means Indian Standards, prescribed by the Bureau of Indian Standardsi. Goods / Stores / Material(s) means any and all raw materials, manufactured articles,equipment, spares and other goods and supplies whatsoever and includes wherever applicabledrawings, data, specifications and intellectual property rights and all services (including butnot limited to design, fabrication, inspection, delivery and testing) required to be supplied,done, performed, prepared or undertaken to meet the requirements of the Contract.j. Project Management Consultants means the representative or agency appointed byGSDMA for managing, expediting and / or coordinating the supply of goods / stores /material(s).k. Purchase Order means GSDMA’s acceptance of the Supplier’s offer / bid and includes anyformal or detailed Purchase Order issued by GSDMA pursuant to the acceptance of the tender.l. Delivery Period means the date(s) for delivery of the goods / stores / material(s) as stipulatedin the Contract and failing such stipulation, shall mean the date(s) for such delivery(ies) asagreed between the Supplier and GSDMAm. Tender Documents with reference to the Purchase Order means the instruction &information, general rules and direction for bidders, general terms and conditions of purchase,specification, drawings , the schedules of quantities and tender prices, the formal agreement,special conditions of purchase and all addenda (including corrigendum if any) andattachments related to the aboven. Services means services ancillary to the supply of the material(s), such as transportation andinsurance, and any other incidental services, such as installation, commissioning, provision oftechnical assistance, training and other obligations of the Supplier covered under the Contracto. Supplier means the particular person, firm or Company or Group of firms or Companies orhis designated representative to whom the Purchase Order is placed for supplying the goods /stores / material(s) and services under this Contract and includes his legal successors.SIGNATURE & STAMP OF BIDDER19

Tender Notice No. 11 of 2013p. Contract Value means total value of the goods / stores / material(s) & services to be suppliedas specified in the Purchase Order.2. Interpretation of Contract Documents2.1. The several Contract Documents forming the Contract are to be read together as a wholeand are to be taken as mutually explanatory.2.2. Should there be any doubt or ambiguity in the interpretation of the Contract Documents orin any of them, the Supplier shall prior to commencing the relative supply or work forsupply under the Contract apply in writing to GSDMA for resolution of the doubt orambiguity. Should the Supplier fail to apply to GSDMA within 7 days from the date ofreceipt of the Order for its clarification as aforesaid, the Supplier shall perform the relativework and / or make the relative supply at his own risk.2.3. Any item of supply or service relative thereto shown, indicated or included by expressionor implication in any document forming part of the Contract shall be deemed to form partof the Scope of Supply with the intent that the indication or inclusion of the supply orservice within any of the said documents shall be a sufficient indication of the Scope ofSupply or service covered by the Contract.2.4. No verbal agreement or assurance, representation or understanding given by any employeeor officer of GSDMA or so understood by the Supplier shall anywise bind GSDMA oralter the Contract Documents unless specifically given in writing and signed by or onbehalf of GSDMA as an Agreed Variation to the relative term(s) in the ContractDocument(s).2.5. Clause headings given in this or any other Contract Documents are intended only as ageneral guide for convenience in reading and segregating the general subject of the variousclauses, but shall not govern the meaning or import of the clauses there under appearing orconfine or otherwise affect the interpretation thereof.3. Irreconcilable ConflictsSubject to the provisions of Clause 2 hereof, in the event of an irreconcilable conflict between theprovision of these Terms and Conditions Contract and/or the Agreed Variations to the TenderDocuments and / or the Purchase Order and / or between any of the other said documents so thatthe conflicting provision(s) cannot co-exist, to the extent of such irreconcilable conflict, thefollowing order of precedence shall apply so that the conflicting provision(s) in the documentlower in the order of precedence set out below shall give way to the conflicting provision(s) in thedocument higher in the order of precedence, namely:(i) Agreed Variations to the Tender Documents;(ii) Purchase Order;(iii) Addendum/Addenda (a) to the Tender Document;(iv) Terms and Conditions of the contract;(v) Other Contract Documents.4. Confirmation of OrderSIGNATURE & STAMP OF BIDDER20

Tender Notice No. 11 of 20134.1. Without prejudice to the formation of contract by acceptance of bid, the Supplier shallacknowledge the acceptance of the Purchase Order by signing and returning the duplicate /photocopy within 14 (Fourteen) days following receipt of the Purchase Order and suchacknowledgement shall constitute conclusive evidence of a concluded contract withoutexception, on the terms and conditions set out in the Bid Documents.4.2. Should the Supplier fail to acknowledge acceptance of the Purchase Order within theperiod specified above, GSDMA may, without prejudice to any other right or remedyavailable to it, forfeit the Earnest Money Deposit.5. Price5.1. Unless otherwise specifically stipulated, the price shall be inclusive of all taxes, royalties,octroi, costs, fees, duties, insurance, transportation, loading and unloading charges FORconsignee's stores and the details of which are provided in the Price Bid.5.2. The price escalation clause will not be allowed under any circumstances except statutorytaxes / duties imposed / withdrawn / increased / decreased on quoted items by theGovernment of Gujarat or Central Government during the period between opening oftechnical bid and stipulated delivery period. The statutory price variation will not beallowed in the cases where:(i)(ii)(iii)(iv)(v)(vi)Goods / stores / material(s) offered on ex-stock basis.Goods / stores / material(s) to be purchased on emergency basis.Statutory variation not communicated within seven (7) days of its announcementby the SupplierPrice break up and prevailing rate as well as amount of taxes / duties not clearlymentioned in Price Bid.Duties / Taxes applicable due to mere crossing the limit of production / sales.Duties / Taxes imposed / increased by the Government after stipulated deliveryperiod6. Security Deposit (SD)6.1. The total amount of SD to be obtained from the Supplier whose tender is accepted shall be10% (Ten percent) of the total value of the contract. The Supplier whose tender isaccepted , shall within 2 weeks from the date of issue of letter accepting his tender submitinitial security deposit as under, for due performance of contract.6.2. SD shall be accepted only in the form of Bank Guarantee (BG) as per Annexure IV fromGandhinagar / Ahmedabad branch of any Scheduled commercial Bank in India. If theinstitution issuing the Bank Guarantee is located outside India, it shall have acorrespondent financial institution in India to make it enforceable. The BG should beconfirmed with the issuing Bank immediately.6.3. However, if the BG is issued by the branch other than Gandhinagar / Ahmedabad the BGshall be operable from Gandhinagar / Ahmedabad branch in which case the BG shall begiven in the form prescribed in Annexure IVA.SIGNATURE & STAMP OF BIDDER21

Tender Notice No. 11 of 20136.4. Successful bidder have to pay SD valid for a period not less than 24 months required at thetime of entering into agreement for the performance of the contract and same to beextended by supplier as and when desired by GSDMA.6.5. Failure to pay security deposit and to execute the agreement within stipulated period shallinvite disqualification of the bidder for future tenders / quotations apart from forfeiture ofEMD and being liable for penalty as deemed fit by CEO, GSDMA in relation to the tenderunder process. SD is payable by all the parties except by the undertakings and corporationsof the Government of Gujarat which are exempted by Government. The SD submitted inconnection with the earlier contracts and which are locked with those contracts and whichhave not been released till date will not be considered and fresh security deposit separatelyfor each item must be submitted in such case. The SD shall be refunded only aftersatisfactory execution of the contract and recovery of dues, if any.6.6. Additional SD shall be furnished by the bidder as decided by GSDMA at the time ofentering into contract, if any.6.7. Any shortfall in the value of the Bank Guarantee, as a result of encashment by GSDMAeither in full or in part, shall be made good by the Supplier within 7 (seven) days of noticeby GSDMA to the Supplier in this behalf. Any failure by the Supplier to furnish the BankGuarantee or to enhance the Value of the Bank guarantee as stated above shall constitute adefault by the Supplier for which GSDMA shall, without prejudice to any other right orremedy available to it, be entitled to terminate the Contract with consequences as indicatedin Clause 13.4, the provisions whereof shall mutatis mutandis apply7. Terms of Payment7.1. The payment shall be made to the Supplier as under:(a) Advance Payment: Ten (10) percent of the contract price shall be paid within thirty (30)days of signing of the contract and upon submission of claim and a bank guarantee forequivalent amount valid until the vehicles and equipment are delivered and in the formprovided in the bidding document or another form acceptable to the Purchaser. (This bankguarantee is a second bank guarantee in addition to the Bank Guarantee for SecurityDeposit)(b) On Shipment: Eighty (80) percent of the contract price of the goods shipped shall bepaid through irrevocable confirmed letter of credit opened in favor of the supplier in abank in its country, upon submission of documents as mentioned in Clause 21 of SectionII of the Tender document(c) On Acceptance: Ten (10) percent of the contract price of goods received shall be paidwithin thirty (30) days of receipt of the goods upon submission of claim supported by theacceptance certificate issued by the Purchaser.7.2. The payment of the bill shall be made after deducting Government dues, if any7.3. The payment shall be made to the bidders in the currency in which the tender price isquoted. However, the payment of expenses incurred in Indian Rupees shall be made inIndian Rupees.7.4. The payment of the bills shall be withheld in the following circumstances:(a) The goods / stores / material(s) are found sub-standard or in non-acceptable condition(b) Breach of condition of any contract by the Supplier(c) Previous Government dues of SupplierSIGNATURE & STAMP OF BIDDER22

Tender Notice No. 11 of 20138. Change Orders8.1. GSDMA may at any time, by written order given to the Supplier pursuant to Clause 28,make changes within the scope of the Contract in any one or more of the following:(a) drawings, designs, or specifications, where goods / stores / material(s) to be furnishedunder the Contract are to be specifically manufactured for GSDMA;(b) the method of shipping or packing;(c) the place of delivery; and/or(d) the Services to be provided by the Supplier.8.2. If any such change causes an increase or decrease in the cost of, or the time required for,the Supplier's performance of any provisions under the Contract, an equitable adjustmentshall be made in the Contract Price or delivery schedule, or both, and the Contract shallaccordingly be amended. Any claims by the Supplier for adjustment under this clause mustbe asserted within thirty (30) days from the date of the Supplier's receipt of the GSDMA'schange order.9. Contract AmendmentsSubject to Clause 8, no variation in or modification of the terms of the Contract shall be madeexcept by written amendment signed by the parties.10. Supplier’s Drawings & Data RequirementThe Supplier shall submit drawings, data and documentation in accordance with (but not limitedto) what is specified in the Purchase Requisition / Tender documents and / or Supplier’s drawingand data form attached to the Purchase Order, within thirty (30) days of the Purchase Order. Thetypes, quantities and time limits for submitting these must be respected by the Supplier and thegoods / stores / material(s) shall be deemed not to have been delivered for all purposes (includingpayment) until completion of the said submissions to the satisfaction of GSDMA.11. Sub-Contracts11.1. The Supplier shall not assign the Contract in whole or part without obtaining the priorwritten consent of GSDMA.11.2. The Supplier shall, notwithstanding the consent and assignment, remain jointly andseverally liable and responsible to GSDMA together with the assignee, for and in respectof the due performance of the Contract and the Supplier’s obligations there under.12. Expediting12.1. GSDMA may appoint Project Management Consultants to manage, expedite and coordinatethe manufacture, shipment and / or dispatch of goods / stores / material(s) covered by theContract.SIGNATURE & STAMP OF BIDDER23

Tender Notice No. 11 of 201312.2. The Supplier shall furnish to the Project Management Consultants within fourteen (14) daysof receiving the Purchase Order, the required number of copies of documents including butnot limited to Schedule of manufacture / PERT chart, unpriced copies of sub-orders, phasedprogramme of item-wise manufacture, testing and delivery and any other information and /or documents as may be called for by the Project Management Consultants.12.3. The Project Management Consultants shall have free access to the Supplier’s shop and subsuppliers’shop during normal working hours and shall be provided all the necessaryassistance and information to help him perform his job.13. Respect for Delivery Dates & Price Discount13.1. The time and date of delivery of goods / stores / material(s) as stipulated in the Contractshall be adhered to on the clear understanding that the price(s) of the goods / stores /material(s) has / have been fixed with reference to the said delivery date(s).13.2. If any delay is anticipated by the Supplier in the delivery of the goods / stores / material(s)or any of them beyond the stipulated date(s) of delivery, the Supplier shall forthwith informGSDMA in writing of such anticipated delay and of the steps being taken by the Supplier toremove or reduce the anticipated delay, and shall promptly keep GSDMA informed of allsubsequent developments.13.3. If any goods / stores / material(s) is / are not delivered within the delivery date(s) stipulatedin respect thereof, an amount equivalent to 0.5% (subject to maximum of 10%) of the valueof the contract not supplied / installed within the stipulated period per week shall berecovered as liquidated damages unless the penalty is waived by the CEO, GSDMA. Suchrecovery of the liquidated damages will not stop the CEO, GSDMA from carrying out riskpurchase described elsewhere and the amount recovered will be in addition to the differenceof the risk purchase. Once the maximum is reached, the Purchaser may terminate thecontract pursuant to clause 23.13.4. Without prejudice to its rights under Clause 13.3 hereof and to entitlement to discount(s)accrued in terms thereof and in addition thereto, GSDMA may at any time after the expiryof the stipulated date(s) of delivery in respect of any goods / stores / material(s), at itsdiscretion terminate in whole or part the Contract in respect of the undelivered goods /stores / material(s) or any of them and either purchase such goods / stores / material(s) fromany other available source at the risks and costs of the Supplier and recover from theSupplier any additional cost incurred by it on such purchase or recover from the Supplierwithout such purchase the difference between the market and contract price of such goods /stores / material(s) on the date of termination of Contract relative thereto.14. Delays Due to Force Majeure14.1. If a Force Majeure event as defined below, affecting the Supplier, arises prior to the expiryof the stipulated Delivery period in respect of any goods / stores / material(s) and theSupplier intends to claim extension of the stipulated date of delivery in respect of suchgoods / stores / material(s) or any of them, the Supplier must advise GSDMA by notice inwriting of such event by means of communication which secures undisputed service of thenotice not later than 10 (ten) days of the occurrence of the event. Such occurrence shall beduly certified by a local Chamber of Commerce or statutory authority. The Supplier shallwithin 10 (ten) days of the end of the Force Majeure event similarly notify GSDMA of suchcessation, and of the period and goods / stores / material(s) for which an extension ofSIGNATURE & STAMP OF BIDDER24

Tender Notice No. 11 of 2013delivery date(s) is consequently claimed. Such notification shall be a mandatory preconditionto a claim for such extension.14.2. Events of Force Majeure shall mean:(a) natural calamities, civil wars and national strikes which have a duration of more thanseven consecutive working days; and(b) strike at Supplier’s works for more than ten (10) consecutive days.14.3. Commercial hardship and third party breach, strike, shutdown or lockout other than asspecified in Clause 14.2 hereof shall not constitute an event of Force Majure.14.4. The parties affected by Force Majure shall use all reasonable efforts to prevent and reduceto a minimum and mitigate the effect of delays occasioned by such Force Majure.14.5. Subject to receipt of notices under Clause 14.1 above, the stipulated delivery date(s) may beextended by GSDMA. The decision of GSDMA on the Supplier’s claim for extension oftime and the time of extension and goods / stores / material(s) on which extension is givenshall be final and binding on the Supplier. On the grant of such extension, the extended dateshall be deemed to be the stipulated delivery date for the purpose of calculating pricediscount under Clause 13.3 hereinabove.14.6. If the Supplier is prevented from fulfilling its contractual obligations for a continuousperiod of three (3) months because of Force Majeure, then the Supplier and GSDMA shallconsult with each other with a view to agreeing on the action to be taken under thecircumstances, and failing such agreement, GSDMA shall be entitled to terminate thecontract in whole or to the extent that its performance is prevented by Force Majeure.15. Warranty15.1. The Supplier warrants that the goods / stores / material(s) sold and supplied by it toGSDMA pursuant to the Contract shall be free from any and all defects in title including butnot limited to any charge, third party claim, mortgage, hypothecation, foreclosure, lien,restriction, injunction, attachment or encumbrance whatsoever and shall hold and keepGSDMA indemnified from and against any and all contrary claims, demands, actions andproceedings and all costs (including legal costs), charges, expenses and losses suffered orincurred by GSDMA as a consequence thereof and / or to defend any such claim, demand,action or proceeding.15.2. The Supplier further warrants that the Goods shall be free from defects arising from any actor omission of the Supplier or arising from design, materials, and workmanship, undernormal use in the conditions prevailing in the country of final destination.15.3. The Supplier shall be understood to have represented to GSDMA that the use by GSDMA /Consignees of the goods / stores / material(s) supplied by the Supplier will not infringe anythird party patent rights or pending patent applications or other intellectual property rights.Accordingly, the Supplier will hold harmless and indemnify GSDMA against all costs(including legal costs), charges and expenses incurred or any damages or other sums thatmay be assessed or become payable under any decree or judgment of any court or under anysettlement resulting from any suit, claim or action for infringement of third party patents orother third party intellectual property.SIGNATURE & STAMP OF BIDDER25

Tender Notice No. 11 of 201315.4. The warranty shall remain valid for Twenty-Four (24) months after the Goods, or anyportion thereof as the case may be, have been delivered to and accepted at the finaldestination indicated in the tender document.15.5. The manufacturer/ supplier shall also guarantee for the supply of spare parts and service forchassis, the Aerial Ladder Platform including all systems incorporated in the appliance for aminimum period of 10 years after the warranty period is over.15.6. The Purchaser shall give notice to the Supplier stating the nature of any such defectstogether with all available evidence thereof, promptly following the discovery thereof. ThePurchaser shall afford all reasonable opportunity for the Supplier to inspect such15.7. Upon receipt of such notice, the Supplier shall, within the period specified in the TechnicalSpecifications, expeditiously repair or replace the defective Goods or parts thereof, at nocost to the Purchaser.15.8. If having been notified, the Supplier fails to remedy the defect within the period thePurchaser may proceed to take within a reasonable period such remedial action as may benecessary, at the Supplier’s risk and expense and without prejudice to any other rightswhich the Purchaser may have against the Supplier under the Contract.16. Inspection & Testing16.1. Inspection shall normally be carried out in the premises of the Supplier. The entire goods /stores / material(s) ordered shall have to be offered for inspection in open condition ifrequired and the same shall be repacked in presence of Inspector(s). All packing should besealed and signed by Inspector(s) and sent to the consignee without any extra cost withintwenty one (21) days from the date of receipt of inspection note. Inspection charges,including the expenses for the experts, will be payable by the suppliers.16.2. Sample Testing: Sample of the goods / stores / material(s) shall be collected by Inspector(s)of any authorized representative of GSDMA in the manner approved by the CEO, GSDMA,and will be sent for testing to an approved laboratory / institution. Testing fee will berecovered from the supplier. The decision of the testing authority will be conclusive andfinal and binding on the supplier. In all supplies, inspection & testing charges shall bepayable by the Supplier.16.3. Even if the inspection and tests are fully carried out, the Supplier shall not be absolved fromits responsibilities to ensure that the goods / stores / material(s), raw materials, componentsand other inputs are supplied strictly to conform and comply with all the requirements ofthe Contract at all stages, whether during manufacture and fabrication, or at the time ofDelivery as on arrival at site and after its erection or start up or consumption. Theinspections and tests are merely intended to prima facie satisfy GSDMA that the goods /stores / material(s) and the parts and components comply with the requirements of theContract.16.4. The Supplier’s responsibility shall also not be anywise reduced or discharged becauseGSDMA or GSDMA’s representative(s) or Inspector(s) shall have examined or commentedon the Supplier’s drawings or specifications or shall have witnessed the tests or requiredany chemical or physical or other tests or shall have stamped or approved or certified anygoods / stores / material(s).16.5. Unless otherwise specifically permitted by the Contract, no goods / stores / material(s) shallbe dispatched for delivery or delivered under the Contract without being stamped orotherwise approved for delivery by the Inspector(s).SIGNATURE & STAMP OF BIDDER26

Tender Notice No. 11 of 201316.6. Notwithstanding approval by the Inspector(s), if on testing and / or inspection after receiptof the goods / stores / material(s) at destination of consignee, any goods / stores / material(s)is / are found not to be in strict conformity with the contractual requirements orspecifications, GSDMA shall have the right to reject the same and hold the Supplier liablefor non-performance of the Contract. The provision of Clause 17.3to 17.5 shall mutatismutandis apply to such rejected goods / stores / material(s).17. Acceptance of Goods / Stores / Material(s), Guarantees & Risk Purchase17.1. The Supplier acknowledges that notwithstanding the provision or approval of any drawings,designs, specifications, source of supply or other data relative thereto by GSDMA and / orthe testing of goods / stores / material(s) in accordance with the requirements of theContract or any applicable code or specification and / or any inspection of the input orgoods / stores / material(s) by the Inspector(s) or issue of an Inspection Certificate relativethereto and / or any other act, matter or thing done or required by GSDMA to satisfy itselfof the quality, quantity, sufficiency or efficiency of the goods / stores / material(s) prior todelivery thereof and / or the transfer of title and / or risks in relation to the goods / stores /material(s), shall not be deemed or understood to constitute acceptance of the goods /stores / material(s) by GSDMA nor shall GSDMA be understood to have accepted anygoods / stores / material(s) other than plant, machinery, equipment and parts andcomponents unless such goods / stores / material(s) have been received by the Consigneeand found to be acceptable as evidenced by a Certificate of Acceptance issued byConsignee, and in case of plant, machinery, equipment and parts and components, unlessthey have been tested and the relative plant, machine, equipment, part or component hassuccessfully functioned without patent defect.17.2. To this end, the Supplier guarantees that:(i)(ii)All goods / stores / material(s) used in the execution of the Contract and all goods / stores/ material(s) used in performance thereof shall be in strict compliance and conformity tothe characteristics, requirements and specifications of the Contract and suitable for thepurpose for which such goods / stores / material(s) are intended to be used if such purposehas been disclosed or is/are suitable for use to which such goods / stores / material(s) areordinarily put to use, if such purpose has not been disclosed.In the case of machinery, plant or equipment with rated capacities, outputs or othercharacteristics, that the machinery, plant or equipment as the case may be, shall functionto such capacities and/or outputs and shall meet the other characteristics required inrespect thereof.SIGNATURE & STAMP OF BIDDER27

Tender Notice No. 11 of 201317.3. The Supplier further undertakes to replace any goods / stores / material(s) if found not toconform to the guarantees aforesaid at any time during the period not less than 12 monthsfrom the date of delivery and / or installation. GSDMA shall give written notice of thedefect to the Supplier and of the rejection of the defective goods / stores / material(s). Thesupplier shall be liable to replace the entire quantity of the relevant order within theperiod as decided by CEO, GSDMA or make full payment of the entire consignmentagainst the particular invoice, irrespective of the fact that part or full quantity of the goods/ stores / material(s) supplied, may have been consumed. The decision of the CEO,GSDMA taken on the basis of the report of the competent laboratory regarding goods /stores / material(s) not of standard quality will be final and binding. The stock of any itemwhich has been declared not of standard quality shall be withdrawn from all theConsignees / Purchaser and will not be returned to the Supplier but will be destroyed bythe organization and the contractor shall have no claim over such goods / stores /material(s). If the replacement or payment as specified is not made by the supplier, theprocedure for risk purchase as shown in Clause 17.4 will be initiated without any furtherreference or intimation to the contractor, however, the CEO, GSDMA may ask for supplyof 25% of the original consignment to meet any exigency of the situation. Neither claimfor relaxation of replacement for return of goods / stores / material(s) declared to benot of standard quality nor any request for acceptance of the replacement goodsdelayed after the delivery period, due to any reason whatsoever, will be entertained.17.4. Risk Purchase: The risk purchase of the items ordered at the cost and risk of the supplierwill be carried out when the supplier fails to:(a) Supply the goods / items / material(s) as per the orders placed by either GSDMA /Consignee within the delivery period;(b) Replace the goods / item / material(s) declared to be not of standard quality or notconforming to acceptable standards or found to be decayed / infected / spoilt beforethe date of expiry or to refund the cost of such goods / item / material(s).Provided however that in cases of (b) above, the risk purchase will be limited to thequantity so specified therein.The Risk Purchase will be done at anytime after the delivery period is over. The RiskPurchase will be done for undelivered quantity of the Stores & the Contractor shall bepenalized to the extent of 10% or difference whichever is higher.17.5. Whenever under this contract any sum of money is recoverable from the Supplier &payable by the contractor to the CEO, GSDMA, or an officer empowered by him,including the difference arising due to risk purchase, will be recovered in the followingmanner:(i)(ii)(iii)From any pending bills of the supplier;From any EMD / SD of the supplier;If amounts at (i) & (ii) above are not sufficient then remaining balance due willbe recovered as arrears of "LAND REVENUE DUES"18. Weights & Measurements18.1. The shipping documents, invoices, packing lists and all other relevant documents shallcontain the same units of weights and measurements as given in the Contract Documents, inrespect to the following data:SIGNATURE & STAMP OF BIDDER28

Tender Notice No. 11 of 2013(a) Unit net weight(b) Unit gross weight (including packing)(c) Dimensions of packing18.2. All weights and measurements recorded by the Project Management Consultants orInspector(s) on receipt of the goods / stores / material(s) at the consignee’s destination willbe treated as final.19. Packing & Marking19.1. All goods / stores / material(s) shall be suitably packed in weatherproof packing for rail and/ or road or other appropriate transport within India. The Supplier shall ensure that thepacking is per the technical specifications as provided in the Section IV of the TenderDocument and is strong enough to ensure safety and preservation of the goods / stores /material(s) upto the consignee’s destination or other point of final destination. The Supplierwill be required to make separate packages for each Consignee.19.2. For uniform goods / stores / material(s) when packed in several cases / crates, progressiveserial numbers shall be indicated on each end.19.3. All nozzle holes and openings as also all delicate surfaces shall be carefully protectedagainst damage and bad weather. Flange faces of all nozzles shall be protected by blanks.All manufactured surfaces shall be painted with rust proof paint or as specified in thetechnical specifications.19.4. All small pieces shall be packed in cases. All fragile and exposed parts will be packed withcare and packages will bear the words “HANDLE WITH CARE” in English. Any otherdirection for handling shall also be clearly indicated on the package.19.5. The Supplier shall be held liable for all damages or breakages to the goods / stores /material(s) due to defective or insufficient packing as well as for corrosion due toinsufficient greasing / protection.19.6. For every shipment, packages must be marked with serial progressive numbering. Thenumbering will be progressively continued for each subsequent shipment covering theContract. All packages will bear warning signs on the outside denoting the center of gravityand sling marks. Top heavy containers will be marked either “TOP HEAVY” or “HEAVYENDS’.20. Dispatch InstructionsUnless otherwise advised by GSDMA in writing, goods / stores / material(s) shall not bedispatched without prior inspection and / or testing and Release Order / Material(s) AcceptanceCertificate issued by the Inspector(s).21. Shipment & Shipment NoticesUpon delivery of the goods / stores / material(s), the supplier shall notify the purchaser and theinsurance company by cable / telex / fax the full details of the shipment including contract number,railway receipt number and date, description of goods, quantity, name of the consignee etc. Thesupplier shall mail the following documents to the purchaser with a copy to the insurancecompany:SIGNATURE & STAMP OF BIDDER29

(i)(ii)(iii)(iv)(v)(vi)(vii)Three (3) Copies of the Supplier invoice showing the following details(a) No. & Date of Bills or Invoice.(b) No. & Date of Purchase Order.(c) Name & Specification of Item.(d) Name of Manufacturer & Model / Make / Brand(e) Quantity(f) Unit Price and(g) Total costTender Notice No. 11 of 2013Railway receipt / acknowledgment of receipt of goods from the consignee(s);Three (3) Copies of packing list identifying the contents of each package;Insurance Certificate;Manufacturer's / Supplier's warranty certificate;Inspection Certificate issued by the Inspector(s), and the Supplier's factory inspectionreport; andCertificate of Origin.The above documents shall be received by the Purchaser before arrival of the goods / stores /material(s) (except where the goods / stores / material(s) have been delivered directly to theConsignee with all documents) and, if not received, the Supplier will be responsible for anyconsequent expenses.22. Insurance22.1. The Goods supplied under the Contract shall be fully insured in Indian Rupees against lossor damage incidental to manufacture or acquisition, transportation, storage and delivery inthe manner specified in Clause 22.2.22.2. For delivery of goods / stores / material(s) at site, the insurance shall be obtained by theSupplier in an amount equal to 110% of the value of the goods from "warehouse towarehouse" (final destinations) on "All Risks" basis including War Risks and Strikes.22.3. In the event of breakages or loss of stores during transit against purchase order the saidquantity will have to be replaced by the supplier. The purchaser will not pay separately fortransit insurance and the supplier will be responsible for the goods / stores / material(s) assoon as possible, but not later than 15 days from the date of arrival of stores at destinationsnotify the supplier of any loss or damages to the goods / stores / material(s) that might /should have occurred during the transit.23. Termination23.1. Without prejudice to GSDMA’s right to price adjustment by way of discount or any otherright or remedy available to GSDMA, GSDMA may terminate the Contract or any partthereof by a written notice to the Supplier, if:(i)The Supplier fails to comply with any material term of the Contract.(ii) The Supplier informs GSDMA of its inability to deliver the goods / stores /material(s) or any part thereof within the stipulated delivery period or such inabilityotherwise becomes apparent.SIGNATURE & STAMP OF BIDDER30

(iii)(iv)(v)(vi)Tender Notice No. 11 of 2013The Supplier fails to deliver the goods / stores / material(s) or any part thereofwithin the stipulated delivery period and / or to replace / rectify any rejected ordefective goods / stores / material(s) promptly.The Supplier becomes bankrupt or goes into liquidation.The Supplier has misrepresented to GSDMA, acting on which misrepresentationGSDMA has placed the Purchase Order on the Supplier.The Supplier, in the judgment of the Purchaser has engaged in corrupt or fraudulentpractices in competing for or in executing the Contract.For the purpose of this Clause:“corrupt practice” means behavior on the part of officials in the public or privatesectors by which they improperly and unlawfully enrich themselves and/or thoseclose to them, or induce others to do so, by misusing the position in which they areplaced, and it includes the offering, giving, receiving or soliciting of any thing ofvalue to influence the action of any such official in the procurement process or incontract execution; and“fraudulent practice” means a misrepresentation of facts in order to influence aprocurement process or the execution of a contract to the detriment of the Employer,and includes collusive practice among bidders (prior to or after bid submission)designed to establish bid prices at artificial non-competitive levels and to deprivethe Employer of the benefits of free and open competition.23.2. Upon receipt of said termination notice, the Supplier shall discontinue the work on theContract so far as terminated, and matters connected therewith.23.3. On termination of the Contract, without prejudice to any other right or remedy available toGSDMA under the contract, in the event of GSDMA suffering any loss on account ofdelayed delivery or non-delivery, GSDMA reserves the right to claim and recover damagesfrom the Supplier in respect thereof.23.4. Notwithstanding anything to the contrary herein contained, GSDMA will be at liberty totake independent administrative and / or legal action against the Supplier for delay or nonperformanceof its contractual obligations or any of them.24. Technical Information / Confidentiality24.1. The Supplier shall not, without the GSDMA's prior written consent, disclose the Contract,or any provision thereof, or any specification, plan, drawing, pattern, sample or informationfurnished by or on behalf of the GSDMA in connection therewith, to any person other thana person employed by the Supplier in performance of the Contract. Disclosure to any suchemployed person shall be made in confidence and shall extend only so far as may benecessary for purposes of such performance.24.2. The Supplier shall not, without the GSDMA's prior written consent, make use of anydocument or information enumerated in Clause 24.1 except for purposes of performing theContract.24.3. Any document, other than the Contract itself, enumerated in Clause 24.1 shall remain theproperty of the GSDMA and shall be returned (in all copies) to the Purchaser on completionof the Supplier's performance under the Contract if so required by the GSDMA.SIGNATURE & STAMP OF BIDDER31

Tender Notice No. 11 of 201325. Settlement of Disputes25.1. GSDMA and the supplier shall make every effort to resolve amicably by direct informalnegotiation any disagreement or dispute arising between them under or in connection withthe Contract.25.2. If, after thirty (30) days, the parties have failed to resolve their dispute or difference by suchmutual consultation, then either GSDMA or the Supplier may give notice to the other partyof its intention to commence arbitration, as hereinafter provided, as to the matter in dispute,and no arbitration in respect of this matter may be commenced unless such notice is given.(a) Any dispute or difference in respect of which a notice of intention to commencearbitration has been given in accordance with this Clause shall be finally settled byarbitration. Arbitration may be commenced prior to or after delivery of the goods /stores / material(s) under the Contract.(b) Arbitration proceedings shall be conducted in accordance with the rules of procedure asstated below:(a) In case of Dispute or difference arising between GSDMA and the Supplierrelating to any matter arising out of or connected with this agreement, suchdisputes or difference shall be settled in accordance with the Arbitration andConciliation Act, 1996. The arbitral tribunal shall consist of 3 arbitrators oneeach to be appointed by GSDMA and the Supplier. The third Arbitrator shallbe chosen by the two Arbitrators so appointed by the Parties and shall act aspresiding arbitrator. In case of failure of the two arbitrators appointed by theparties to reach upon a consensus within a period of 30 days from theappointment of the arbitrator appointed subsequently, the presiding arbitratorshall be appointed by the President of the Institution of Engineers (India)(b) If one of the parties fails to appoint its arbitrator in pursuance of sub-clause (a)above, within thirty (30) days after receipt of the notice of the appointment ofits arbitrator by the other party, then the President of the Institution ofEngineers (India), shall appoint the arbitrator. A certified copy of the order ofthe President of the Institution of Engineers (India), making such anappointment shall be furnished to each of the parties.(c) Arbitration proceedings shall be held at Gandhinagar, Gujarat, India, and thelanguage of the arbitration proceedings and that of all documents andcommunications between the parties shall be English.(d) The decision of the majority of arbitrators shall be final and binding uponboth parties. The cost and expenses of Arbitration proceedings will be paid asdetermined by the arbitral tribunal. However, the expenses incurred by eachparty in connection with the preparation, presentation etc. of its proceedingsas also the fees and expenses paid to the arbitrator appointed by such party oron its behalf shall be borne by each party itself.(e) Where the value of the contract is Rs. 10 million and below, the disputes ordifferences arising shall be referred to the Sole Arbitrator. The SoleArbitrator should be appointed by agreement between the parties; failing suchagreement, by the appointing authority namely the President of the Institutionof Engineers (India).25.3. Notwithstanding any reference to arbitration herein,(a) the parties shall continue to perform their respective obligations under the Contract unlessthey otherwise agree; andSIGNATURE & STAMP OF BIDDER32

(b) the GSDMA shall pay the Supplier any monies due to the Supplier.Tender Notice No. 11 of 201326. Limitation of LiabilityExcept in cases of criminal negligence or willful misconduct, and in the case of infringementpursuant to Clause 15,(a) the Supplier shall not be liable to the GSDMA, whether in contract, tort, or otherwise,for any indirect or consequential loss or damage, loss of use, loss of production, or lossof profits or interest costs, provided that this exclusion shall not apply to any obligationof the Supplier to pay liquidated damages to the GSDMA; and(b) the aggregate liability of the Supplier to GSDMA, whether under the Contract, in tort orotherwise, shall not exceed the total Contract Price, provided that this limitation shallnot apply to the cost of repairing or replacing defective equipment.27. Governing LanguageThe contract shall be written in English language. Subject to Clause 27, English language versionof the Contract shall govern its interpretation. All correspondence and other documents pertainingto the Contract which are exchanged by the parties shall be written in the same language.28. Applicable LawThe Contract shall be interpreted in accordance with the laws of the Union of India.29. Notices29.1. Any notice given by one party to the other pursuant to this Contract shall be sent to otherparty in writing or by cable, telex or facsimile and confirmed in writing to the other Party’sphysical addresses.29.2. A notice shall be effective when delivered or on the notice's effective date, whichever islater.30. Standard Breach ClauseThe CEO, GSDMA shall, in addition to his powers under other clauses to terminate the contract, havepowers to terminate his liability there under of the time by giving one month’s (or such shorter periodas may be mutually agreed) notice in writing to the Supplier of his desire to do so and upon expiry ofthe notice, the contract shall be terminated without prejudice to the right accrued to the date of thetermination. However, if the Government decided to put an end to the business relations on breach ofany conditions of the contract, no such notice shall be necessary and on event of Government decidedto put an end to the business relations on breach of any conditions of the contract, no such notice shallbe necessary and on event of Government deciding to terminate the business, and the Supplier shallstand terminated with immediate affect.SIGNATURE & STAMP OF BIDDER33

SECTION - IIIQUALIFICATION CRITERIAThe bidders fulfilling the following criteria may apply:Tender Notice No. 11 of 2013The Bidder shall furnish documentary evidence to demonstrate that it meets the following experiencerequirement(s):(i)The bidders should be a manufacturer or authorized dealer, who have designed,manufactured, and tested at least 12 equipments similar to the type specified in the'Technical Specification' in the last 5 financial years. The bidders are also required tosubmit the performance certificate of the contracts executed(ii) The manufacturer should have BIS (Bureau of Indian Standards) or EN (European Norms)or NFPA (National Fire Protection Association of America) certification or anyinternational certification (like ISO 9001), which is equivalent or higher than the BIScertification for quality assurance(iii) The Bidder shall invariably furnish the documentary evidence in support of satisfactoryoperation of the equipment similar to tendered item during the last 5 years prior to bidopening. There should be certificate from at least 1 user for more than 5 years ofsatisfactory operation.(iv) Further, bidder should be in continuous business of manufacturing / supplying and aftersale services of products similar to tendered item during the last 5 years prior to bidopening.(v)In case the bidders is quoting as authorized representative of a manufacturer, meetingwith the above requirements in full, he can be considered provided the manufacturerfurnishes authorization as per Performa in Annexure VII.a. Authorized Dealer should have Manufacturer's Authorization letter (as per AnnexureVII) to quote in this Tender and Manufacturer to give all Technical & Commercialsupport and Warranty and After Sales Services.b. The Authorized Dealer should have valid Agreement with the Manufacturer and alsoshould have Authorization from the Manufacturer effective from at least one yearprior to the due date of this tender.(vi) The Bidder shall furnish documentary evidence that it meets the financial requirement(s)i.e. Total turnover of the bidder shall be at least INR 250,000,000/- (INR Two FiftyMillion Only) or equivalent amount in USD or Euro based on the Reserve Bank of Indiareference exchange rate on the last date of submission of bids.For the purposeThe period of “last three financial years” shall be from 01.04.2010 to 31.03.2013 and “last fivefinancial years” shall be from 01.04.2008 to 31.03.2013SIGNATURE & STAMP OF BIDDER34

Tender Notice No. 11 of 2013SECTION - IVTECHNICAL SPECIFICATIONSSPECIFICATIONS FOR MANUFACTURING AND SUPPLY OF AERIAL LADDER PLATFORM 70METER HEIGHT FOR FIRE FIGHTING AND RESCUE USE.1. GENERAL REQUIREMENT1.1 The Aerial Ladder Platform shall be designed specifically for the purpose of fire fighting andrescue to enable firemen to go up over and above the other side of any obstruction. It shallcomprise of main boom with Telescopic sections and one or two Articulated Booms with a cagemounted at the end of the this boom and the entire unit shall be mounted onto a Heavy DutyDiesel - Engine chassis of VOLVO make, FM 400 10X4, fully factory built cabin and suitablecapacity PTO. The Vehicle Chassis shall comply with EURO IV emission norms, Right Handdrive.1.2 The Aerial Ladder Platform shall be designed for the operational stability and structural strengthbased on the criteria laid in relevant EN 1777 and EN 280 and other related European norms andstandards applicable for elevated raised platforms used for Fire Fighting and rescue operations andthe certificate to that effect issued by the competent agency shall be enclosed with the tender.1.3 The Aerial Platform shall be capable of use at any angle of elevation without any reduction of loadcapacity of the cage. It shall also rotate 360 degree at any angle of elevation as well as belowground level subject to boom remaining clear of vehicle body and or any obstruction.1.4 The appliance shall be compact and fast on the road and easily maneuverable in the crowdedstreets and around sharp corners. The overall dimensions shall not exceed the limits specifiedherein.1.5 The working height of the Aerial Ladder Platform shall not be less than 68 mtrs (cage bottom)from the Ground and the Horizontal Working outreach shall not be less than 25-30 mtrs.1.6 The Aerial Platform shall be electro hydraulically controlled, permitting precise and easyoperations under the most difficult conditions, with ample reserve strength and stability.1.7 Full safety interlocks shall be incorporated in the design so as to ensure complete safety inoperations and long years of reliable and trouble free service, as far as possible the system shall befail proof.1.8 The design of the Aerial Platform shall allow a very large safety margin for extreme operating andclimatic conditions. The safe working loads ratings shall include an allowance for the weight ofwater system and the reaction from the monitor jet while operation.1.9 The Vehicle shall have a leveling system to adjust axial and transverse movement to an angle notless than 5 degrees and it shall be in automatic in nature, with an easy to switch full manual overdrivingcapabilities.1.10 There shall be a diesel engine operated hydraulic pump , full / dual backup system for all boommovements and outrigger movement in case of failure of main system.1.11 The Complete Movement of the Aerial Platform shall be computer controlled and the system shallbe checked for interference sensitivity according to standards.SIGNATURE & STAMP OF BIDDER35

Tender Notice No. 11 of 20131.12 The Control system of the AERIAL PLATFORM shall be fully tropicalised and able to operate ina dusty and Humid condition without reducing the maximum operating limits.2. CHASSIS2.1 The Chassis shall be of VOLVO/MERCEDEZ BENZ/MAN make, 400HP 10x4, approx. 5600mm Wheelbase, with fully factory built cabin and suitable capacity PTO. The Vehicle Chassisshall be a Right Hand Drive and shall comply EURO IV emission norms.2.2 The Chassis shall be homologated from the appropriate authority in India in case not already anapproved model.2.3 The engine shall be Diesel with direct injection, turbo charged with intercooler.2.4 The displacement of the engine shall be 13 ltrs and developing min. 400 hp Power.2.5 The gearbox shall be fully automatic transmission type. (Allison)2.7 Chassis frame shall be 'C' Channel section made of high strength steel with cross members.2.8 The Steering shall be integral power steering with collapsible steering wheel and column.2.9 The Front and rear Suspension shall be leaf spring type with shock absorber in the front.2.10 The Brakes shall be dual circuit airbrakes, with parking brakes acting on rear wheels.2.11 Fuel Tank - Capacity shall be min. 300 ltrs with lockable fuel cap.2.12 The Chassis shall be provided with radial Tyres & one spare tyre of suitable size and capacity thatis available in India.2.13 The chassis shall be provided with single day type cab with RED colour – RAL 3000, made fromhigh strength steel fully trimmed, external panels hot dip galvanised with hydraulic cab tiltingmechanism. The Cab suspension shall be provided with coil spring and shock absorber. The cabshall be provided with adequate ventilation, rear view mirrors, windscreen and windows,adjustable driver seat, wiper system and along with all other standard fitments.2.14 The Electrical system shall be 24V, with suitable capacity batteries & Alternator for charging thebatteries.2.15 The chassis shall be supplied with standard tool kit, hydraulic jack of 20 ton capacity, operator &workshop manuals.2.16 The Chassis shall be fitted with gearbox mounted, suitable capacity Power Take Off Unit to drivethe hydraulic pump for boom movements.2.17 The Chassis shall be directly procured by the tenderer confirming to above specifications and shallbe got homologated with the appropriate authority in India. The Transportation responsibility ofthe chassis up to tenderers manufacturing facility lies with the tenderer. The Chassis shall beinsured while in transit.2.18 The Chassis shall comply all the provisions and enactment of Motor Vehicle Act 1988 and CentralMotor Vehicle Rules 1989 and any amendment from time to time.SIGNATURE & STAMP OF BIDDER36

Tender Notice No. 11 of 20133. OPERATING REQUIREMENTS & DIMENSIONS OF FINISHED APPLIANCEThe Vehicle shall comply the following requirements3.1 Max working Height : 70 mtrs3.2 Height to working cage bottom : 68 mtrs3.3 Max Working outreach with 450kg cage load : 25-30 mtrs3.4 Reach below ground level : 05 mtrs3.5 Rotation - Continuous : 360 °3.6 Safe working load at reaches and all angles for 50 Kg min in the cage on hard levelGround with dry monitor3.7 Safe working load with monitor in the cageDelivery up to 3500 LPM: 500 Kg (minimum): 300 Kg (minimum)3.8 Overall length in traveling position : 12.5 mtrs (max)3.9 Overall width of the vehicle : 2.5 mtrs (max)3.10 Overall Height in traveling position : 3.5 – 4.5 mtrs3.11 Maximum C/C width of the vehicle whenJacks are fully extended on both sides4. CONSTRUCTION: 7.0 mtrs max.The appliance shall be robust in construction; materials used in construction shall be carefullyselected for lightness and durability. Use of timber shall be restricted in bodywork and use ofrubber shall be avoided as far as possible. Ferrous metal parts shall be treated for anti - corrosionby a method other than electro-plating or cold galvanizing.5. STABILIZING SYSTEM5.1 The stabilizing system shall consist of four hydraulically powered outriggers mounted in theirhousings in the main frame. Each housing shall be fitted with adjustable guides to provide smoothand accurate movement of the outrigger beam. The outrigger piston rods shall be completelyprotected by closed steel profile.5.2 The H-type outriggers have been chosen for their ability to stabilize the vehicle from behindobstacles and to be placed on raised structures as necessary. Each vertical jack shall be fitted withself-aligning foot plate to spread the load evenly and to allow operation on uneven ground.5.3 It shall be possible for the outriggers to be positioned freely according to the working situation byusing the push buttons / control levers of outrigger hydraulics. The system shall take the outriggerpositions into account and show immediately the maximum possible outreach to differentdirections with the selected cage load.5.4 As standard feature the stabilizing system shall be automatic ”one button” variable jacking type,as this feature substantially reduces the width required for setting up and operating the aerial yet itprovides full working height and working outreach depending on where the jacks have beenplaced. There shall be two independent automatically operating and self controlling safety systemsto prevent an unsafe configuration.SIGNATURE & STAMP OF BIDDER37

Tender Notice No. 11 of 20135.5 All controls for the entire stabilizing system shall be located in dust and water proof locker at therear of the vehicle. The remote control box shall have a wander lead which allows the operator tosee outriggers at all time. The automatic jacking shall lift the tyres off from the ground, level theunit and drive the outriggers back to the transport position with one push to a button.5.6 In the middle of the control panel there shall be following additional control devices:starting of chassis enginestopping of chassis engineactivating the outrigger controlsoutrigger and outreach display with fault finding systemoperating hour and rpm-up gauge in the displayswitch for the battery driven back-up for the hydraulic systemswitch for the diesel engine driven back-up pumpvisual indicators for levelling of the vehicle (longitudinal and transversal)emergency stopcontrols for the automatic jacking5.7 The locker containing outrigger controls shall be fitted with an automatically operating doorswitch and a light for night operation.6. BOOMS6.1 The appliance shall perform the following functions/ operations6.1.1 Elevation6.1.2 Depression6.1.3 Extension & housing of telescopic sections6.1.4 Rotation 360 degree in either direction6.2 All the operations shall be electro-hydraulically operated with the help of hydraulic cylinders andchains / Wire ropes for telescopic function and for cage leveling system. The system shall bepurpose built to provide smooth takeoff, variable speed range and smooth slowdown (bufferingsystem) based on the criteria laid down under EN 1777 or DIN 15120 or any other relevantstandards applicable for these kind of vehicles.6.3 There shall be two or three booms: the first main boom with telescopic extensions providing directmovement and the other articulated boom with vertical movement of approx. 180 degrees, thereshall preferably a third boom with vertical movement of approx. 130 degrees to enable a personclimb down from the cage to the ladder on the second boom. The other booms shall provide anup-and-over capability of approx. 12.5 m throughout its vertical movement. Based on the selectedoutrigger position and cage load, the system selects automatically the maximum outreaches to alldirections. The system capacity shall enable various outreach curves for each direction. Theworking area of the boom shall be divided in to 15 to 17 sectors. The size of each sector shallautomatically be defined based on position of outriggers. The outreach control system shallpractically be infinitely variable.6.4 The booms shall be box/trapezoidal section type, welded construction; welding method shall be oflatest technology to provide high durability and extreme accuracy. For high strength and minimumflexing of the boom sections only high tensile strength steels shall be used for load bearingstructure.6.5 The main boom elevation and lowering shall be controlled by two hydraulic cylinders that bothhave their separate safety devices and can alone carry the entire load in case of failure of any oneSIGNATURE & STAMP OF BIDDER38

Tender Notice No. 11 of 2013of the cylinders. The first boom shall be able to elevate in the range of approx. –3 degree to +85degree angle. To achieve the lowest possible traveling height, the cage boom shall be attached onthe side of the main telescopic boom with a special bearing system.6.6 All telescopic sections of the first boom shall move in a synchronized way and there shall not beany intermediate jerks during extension / retraction. Automatic slowdown mechanism at thebeginning of the movement as well as end of the movement shall be provided to all boommovements. All the moving sections shall be fitted with adjustable guides to provide smooth andaccurate movement. Various maintenance points shall be located well at hand either outside theboom or behind easily removable covers.6.7 All booms shall be internally and externally primed and painted for long life span, treated againstrust and corrosion.6.8 All necessary hydraulic, electric, air etc. lines up to the cage shall be installed inside the booms,thus being well protected.7. HYDRAULIC CYLINDERS7.1 The Hydraulic cylinders shall be double acting, fitted with lock valves so as to prevent booms,working cage from lowering or the outriggers from retracting in case of pipe or hose failure.7.2 The cylinders shall be provided with automatic dampers to prevent the pressure shocks and shalldampen the movement when a mechanical stop is reached.7.3 Retraction of the outriggers shall be automatically prevented as soon as the booms have beenlifted up from their transport position by way of electrical interlock system.7.4 The main boom elevation and lowering has to be controlled by two hydraulic cylinders that bothhave their separate safety devices and both can alone carry the entire load in case of failure of anyone of the cylinders.7.5 The piston rods of the jack cylinders have to be fully enclosed within steel profile in order toprotect piston from damage caused by any external impacts.7.6 Lifting of the booms from the transport position shall be prevented before the outriggers are insupport position and there shall be a limiting circuit to prevent damage to the Drivers cabin by thefirst boom when not clear of the cabin.7.7 All the movements shall be automatically limited in their extreme position and the working cageshall be prevented from working outside of the permitted working range in any position.7.8 An emergency stop switch shall be provided on all control panels, which shall switch off thehydraulic pressure of all movements and shall stop the vehicle engine. The unit shall be suppliedwith a manual Bleed Down System and Emergency Hydraulic Back-up System.8. TURNTABLE8.1 The turntable shall be fully integrated steel structure containing center post, slip rings, water line,etc duly fastened to the main frame by means of slewing ring. The slewing ring shall have outsideteething for easy cleaning and inspection.8.2 The rotation for the turntable shall be controlled by hydraulic motor with brakes through oilSIGNATURE & STAMP OF BIDDER39

Tender Notice No. 11 of 2013immersed reduction unit.8.3 The base control station shall be attached to the turntable so as to rotate with it and be accessiblein all positions of the turntable.8.4 The hydraulic distributor (center post) shall be mounted in the center of the turntable at anaccessible position and shall carry the hydraulic pressure and return lines, electrical supply lines &water line allowing continuous rotation in either direction.8.5 The fasteners retaining turntable to the rotation mechanism shall be of proper grade and shall betorqued properly.8.6 The rotation gearbox fastener shall be of proper grade and torqued with proper backlash.8.7 There shall be provision for the manual rotation of turntable in case of failure of hydraulic system.8.8 Pins securing the hydraulic cylinders to boom and turntable shall be properly installed and secured.8.9 The hydraulic hoses, tubings and connections provided in the turntable shall be free from kinks,chaffings or leaks.9. MAIN FRAME9.1 The main frame shall be welded; box section type made from high tensile steel plates and shallabsorb all the stresses generated by platform and outriggers.9.2 The front mounting bolts of the mainframe shall be spring loaded to allow the chassis frame toflex when the outriggers are fully down to avoid any stress concentration on the chassis frame.9.3 The main frame shall incorporate hydraulic oil tank, outrigger beam housing, and it shall be boltedto the chassis frame and the slew ring support plate shall be welded to the top of the main frameand shall be precision machined.9.4 The resting support for booms shall be mounted onto the mainframe, and not to the chassis frame.10. STABILISING / JACKING SYSTEM10.1 The Jacking system shall consist of hydraulically operated four outriggers mounted in theirhousings in the main frame. Each housing shall be fitted with adjustable guides to provide smoothand accurate movement of the outrigger beam. The outrigger piston rods shall be completelyprotected by closed protection profile. All jacks and horizontal beams shall be hot-dipgalvanized/shot blasted for better corrosion protection.10.2 The Jacks shall be H-type construction, each outrigger shall have two separate hydraulic cylinders,the first of which pushes the horizontal outrigger beam out and the second shall push the verticalJack down.10.3 The jack shall be provided with ground pressure sensors, and each wheels shall be provided withoff-the-ground sensors, which shall be correctly actuated before the booms are operated to ensureproper stabilization.10.4 Each Vertical jack shall be provided with self-aligning footplate to spread the load evenly andallow the operation on uneven ground.SIGNATURE & STAMP OF BIDDER40

Tender Notice No. 11 of 201310.5 The Jacking shall be able to level the vehicle up to 7 degree sideways and fore and aft withautomatic leveling system. There shall be manual override system.10.6 The automatic jacking system shall be controlled by handheld remote control box provided withbacklit push buttons for following operations.10.6.1 Left side front outrigger beam out.10.6.2 Left side rear outrigger beam out.10.6.3 Right side front outrigger beam out.10.6.4 Right side rear outrigger beam out.10.6.5 Automatic leveling10.6.6 Outrigger back to transport position10.7 All the jack movements shall be infinitely variable within a jacking C/C width of 7.0 mtrs.10.8 The Jacking systems shall allow operating each jack individually and the jack projection shall berecognized by the controlling system and the maximum outreach shall automatically be calculatedas per the jacks width. The control panel shall be located at the rear side of the vehicle.10.9 The jacks shall be possible to control individually with control lever activating the outriggerscontrol valves directly and the control panel shall be at the rear of the vehicle where the operatorwill have clear look to the right and left hand side while extending the jacks.10.10 Amber / yellow Flashing warning lights shall be provided at the outer most point of the jacks toidentify the position of the jacks during night operation.10.11 Four wooden spreader plates shall be provided for the use, when the vehicle is to be operated onsoft ground.10.12 The Vehicle shall be provided with Digital inclinometer along with conventional Spirit levelgauge which will measure both fore, aft and sideways inclination of the vehicle up to a minimumof 5 degree.10.13 The Jacking system shall also have automatic Variable jacking system with two independentautomatically operating and self-controlling safety system to prevent an unsafe configuration.10.14 The stabilising system shall also incorporate axle-locking mechanism if required10.15 The Jacking / Stabilising remote controlling box shall be located in such a way that it allowsoperator to see outrigger at all times and shall have long enough cable that operator can freelymove to see all outriggers while operating. The remote control box shall also have indicationlamps for the operation of stabilisation system.10.16 The available outreach to all directions in regards to the current boom position must be shown onthe outrigger display, while the outriggers are extended. This is to save time in an emergencysituation, giving the operator the possibility to see the available outreach before setting up themachine.10.17 The transversal and longitudinal angles of the chassis have to be shown on the display numericallybefore the outriggers are extended giving the operator the possibility to see whether the levelingcapacity of the machine is sufficient without adding extra packing underneath the outriggers.10.18 In addition, the following controls shall be provided on jack control panel: A full functionalcordless remote with a 100 metres range to be provided for the all boom and water monitorSIGNATURE & STAMP OF BIDDER41

Tender Notice No. 11 of 2013movements, except for auto leveling system.10.18.1 Starting of chassis engine10.18.2 Stopping of chassis engine10.18.3 Activating the outrigger controls10.18.4 Visual indications for leveling of the vehicle (fore, aft & sideways)10.18.5 Emergency stop10.18.6 Controls for the automatic jacking10.18.7 Outrigger and outreach display with faultfinding system10.18.8 Operating hour meter in the display.10.18.9 Switch for the battery driven back up for the hydraulic system10.18.10 Engine start / stop button for diesel engine of standby system10.18.11 All boom movements and all monitor movements10.19 The locker containing outrigger controls shall be fitted with an automatically operating doorswitch and a light for night operation.11 ELECTRONIC SAFETY AND OUTREACH SYSTEM11.1 The computer-controlled system shall allow the outriggers to be positioned and to select theworking cage load according to working situation. The system shall be capable to selectautomatically the maximum allowed outreach to front, rear, right and left side. Based oncalculations and parameters saved in the system to guarantee exactly the same outreach regardlessof the external influences like wind speed and direction, temperature, friction of the cylinders, etc.11.2 The display units of the system shall show maximum possible outreach and position of theworking cage in real-time along with other details.11.3 The electronic system shall be approved according to the valid standards and directives. Thesystem shall be EMC tested (EU directive 89/336/EEC) and CE type tested by appropriate agency.12. CAGE12.1 The working cage shall be fixed to the third articulated boom (optional), in such a way that thereis a safe and easy way to and from the boom ladders through an inward opening door of the cagerear side. No climbing over the cage railing will be allowed. The working cage should fullycomply with the safety requirement of EN1777 & EN 280.12.2 The cage shall be made of tubular steel/aluminium/Stainless steel profile with high durability. Thedimensions of the working cage shall be approx. 2.0 m (length) x 1.0 m (width) x 1.1 m (height)and it shall be fitted with four inward opening doors located at suitable places to enable safeaccess to the cage. The rescue entrance shall be located in the front.12.3 The cage shall be designed for 500 Kg working load and shall be tested with 25% dynamicoverload.12.4 The cage load can be changed from display unit and the selection of load can be possible fromturntable and cage control center. The chosen cage load can be displayed by clear symbols andnumerically in selected format on all display units. The selected cage load shall be shownpreferably by graphic bar.12.5 When the load selection is made at turn table or cage the system shall automatically show themaximum outreach to all directions with selected cage load and outrigger positionSIGNATURE & STAMP OF BIDDER42

Tender Notice No. 11 of 201312.6 The control panel in the cage shall be fitted in such a way that the operator shall see the boomsclearly at all the times.12.7 The cage shall be kept horizontally leveled in any position of the booms, by means of hydrauliccylinders. No chains and wire ropes are allowed in the leveling system. An automatic hydraulicdevice shall control the leveling system with fully automatic and independent safety circuit in caseof an uncontrolled leveling failure. There shall be a master switch for the automatic levelingsystem, so that it can be isolated and then manually controlled system activated.12.8 The working cage shall have capability to turn 45 degrees to each side from its center position.The movement shall be powered hydraulically with controls in the working cage and at theturntable control panels. The center position of the cage is indicated by a visual indication at bothcontrol panels.12.9 At the front of the working cage there shall be a drop down rescue platform with automaticallyoperating safety railing to provide additional safety during rescue and fire fighting. Thedimensions of the rescue platform shall be approx. 1.2 m x 0.6 m with minimum 180Kg loadcarrying capacity.The cage should be able to hold 2 units of automatic descending pulley rope system. Eachsystem shall be able to withstand 250 kgs (min).The cage should also be able to hold an Escape chute of 70 metres which shall be detachableto be installed on a building and the chute shall have adjustable length to be installed ifrequired on a building of a lesser height. The chute shall be treated with Fire retardingmaterial as per DIN 5510-2 and be guaranteed for 10 years shelf life and shall be installed onthe base in a container easily attachable to the cage13 HYDRAULIC SYSTEM13.1 The Hydraulic power shall be provided by a reliable and adequate capacity variable displacementaxial piston pump, which shall be driven by the vehicle power take off.13.2 The system shall be so called Load-Sensing type. When no operation of the aerial device isactivated, the pump shall rotate on minimum flow and minimum pressure. When one of themovements is operated the control valve automatically increases the pressure to a pre-set constantlevel and the oil flow to the amount that is needed for the movements activated. The flow of thepump shall be sufficient to give the supply of Hydraulic oil at required pressure to all themovements activated simultaneously at full stroke without affecting the preset speed.13.3 There shall be a provision of instant couplings for attachment of manometer in each pressure linefor checking pressure of each circuit.13.4 The filtration system of the hydraulic oil shall consist of suction strainer in the suction line,pressure filters in each pressure circuit, return filter in return line and air filter on the reservoir. Allthe pressure filters shall have blockage indicator.13.5 All hydraulic cylinders shall be double acting with hard chrome plated piston rods and shall befastened by means of self-aligning ball bearings to prevent lateral forces from damaging the sealsor piston rods of the cylinders.13.6 Hydraulic oil tank shall be integrated into the main frame and shall have a proper heat dissipationsystem. The tank shall be fitted with oil level gauge, temperature gauge, and suction connectionswith closing valves for easy maintenance and draining outlet with closing valve.SIGNATURE & STAMP OF BIDDER43

Tender Notice No. 11 of 201314. BACK-UP FOR THE HYDRAULIC SYSTEM14.1 There shall be a separate battery driven Hydraulic pump, which provides independent means ofhydraulic power in case of failure of main engine. The battery pump can be operated from allcontrol panels.14.2 There shall be a separate single cylinder diesel engine of HATZ make, (silent pack) mounted atsuitable place which will provide independent means of hydraulic power in case of failure of mainengine of vehicle. The Diesel engine shall have sufficient power to drive all the movements of thebooms but at a reduced speed. The Engine shall be able to start from all control panels.15. CONTROLS AND SAFETY15.1 The Electrical supply needed for control system shall be taken from the vehicle battery whichshall be charged when the engine is running.15.2 When the vehicle is in operation yellow flashing warning lights mounted on the outriggers shallautomatically remain on.15.3 The engine starting and stopping switches shall be provided on all control panels and the enginespeed shall be increased to the preset level as soon as any one of the dead-man safety switch isoperated.15.4 All boom and rotation movements shall be controlled electro-hydraulically by means ofproportional valves. The proportional valve shall not be sensitive to changes of ambient or oiltemperature, and shall provide smooth, safe and very accurate movements even in most severeoperating conditions.15.5 The speed of the first boom for lowering and extension shall be automatically reduced atmaximum outreach. The first boom lifting speed shall be reduced before the maximum elevation.15.6 All control movements can be performed by the control system from both control panels and theoutreach can be selected by positioning the outriggers. The variable system shall consist twodisplay pages, the graphical display and real time information about the outreach and the cageposition. In the text display there shall be main texts for:15.6.1 Warnings15.6.2 Emergency situations15.6.3 Help manual15.6.4 Fault finding system15.7 Signal lamps shall be provided for following functions:15.7.1 For the outriggers, in transport position in driver’s cab15.7.2 For the outriggers working position on all control panels15.7.3 For the P.T.O. engaged in the driver’s cab15.7.4 For the transport position of the booms in driver’s cab15.7.5 For the middle position of the rotation on the turntable and cage control panel.15.7.6 For the exceeding of the safe working load in the cage on the turn-table and cagecontrol panelsSIGNATURE & STAMP OF BIDDER44

Tender Notice No. 11 of 201316. TURNTABLE & CAGE CONTROL PANELS16.1 The turntable control panel incorporating all joy-stick type control levers and safety systemindicators shall be fitted with a rotatable arm at the side of the turntable. The control panel shall beplaced and locked conveniently in its operating position to provide the operator with an excellentview over the different indications of the safety systems.16.2 The control panel can be rotated and locked in a position enabling direct access from the deckingof the vehicle into control station.16.3 The control station shall be fitted with convenient adjustable seat to provide comfort even in caseof prolonged operation. The platform underneath the control position shall be covered by non-slipaluminium plate.16.4 The control panels at turn table and cage shall be exactly alike which will reduce the risk ofconfusion amongst operators under stress or even panic. Both the control panels shall be providedwith non-reflective weather protection covers/ box.16.5 The turntable control panel shall have a change over switch to select the control station fromwhich the operation is performed.16.6 Both control panels shall be fitted with following warning, indication and control devices, andshall be marked by clear symbols for easy recognition.16.6.1 visual and audible indication for exceeding safe working load16.6.2 visual warning for activation of working cage collision guard system16.6.3 visual indication for ground pressure of the outriggers16.6.4 visual indication for the rescue ladder “Rungs in alignment”16.6.5 visual indication for the center position of the booms16.6.6 visual indication for the center position of the working cage16.6.7 starting and stopping of chassis engine16.6.8 switch for the operating battery driven pump for hydraulic back-up system16.6.9 Starting and stopping switch for standby diesel engine for hydraulic back-upsystem16.6.10 joy-stick control levers for each movement16.6.11 push buttons/ joystick for cage slewing16.6.12 emergency stop button16.6.13 overriding of the automatic working cage leveling system16.6.14 manual operation for the working cage leveling system16.6.15 switches for activating the bleed down system17. CONTROLS AND INDICATORS IN DRIVERS CAB17.1 The following control and indicators shall be provided in drivers cabin.17.1.1 Visual warning for the main current being switched on17.1.2 Visual warning for outriggers in traveling position17.1.3 Visual warning for any of the equipment lockers being open17.1.4 Visual warning for the booms not being fully in transportation position17.1.5 Switch with visual indication for rotating beacons17.1.6 Switch with visual indication for siren unit17.1.7 Microphone for the public address systemSIGNATURE & STAMP OF BIDDER45

Tender Notice No. 11 of 201318. SAFETY DEVICES18.1 All the hydraulic cylinders shall be fitted with lock valves directly integrated into the cylinderstructure to prevent the booms, the working cage or the outriggers from retracting in case of a pipeor hose failure.18.2 Retracting of any of the outriggers shall be automatically prevented as soon as the booms havebeen lifted from their traveling position. Similarly lifting of the booms from the traveling positionshall be prevented until the outriggers have reached the ground pressure.18.3 The leveling system of the vehicle shall give audible warning at cage & ground level if permittedinclination increases due to changing ground conditions18.4 All boom movements shall be limited at their most extreme positions making it impossible for theoperator to reach an unsafe configuration by normal means of operation. The movements havingdirect influence on the stability of the AERIAL PLATFORM shall be fitted with two separatelimiting circuits, the first one retarding and stopping that particular movement, and the second onedeactivating the whole electric and hydraulic system shall the first circuit fail.18.5 All major movements such as lifting of the first boom to its maximum elevation, and extendingthe telescopic movement or lowering the first boom at the maximum outreach shall be fitted withslow-down devices to provide smooth deceleration, and starting of the movement shall also beretarded for smooth acceleration.18.6 Inadvertent damaging of the drivers cab by the main / first boom shall be prevented by a systempreventing lowering of the booms and rotation movement when the booms are near the driver’scab.18.7 An overload warning system shall be fitted to give audible and visual warning in case ofexceeding the safe working load and boom movements shall be stopped. The system/ mechanismshall be manually overridden by push button.18.8 A cage collision guard shall be provided to provide additional safety when operating in darknessor in dense smoke. The system shall stop all movements.18.9 An emergency stop button shall be provided on both control panels to provide immediate andcomplete “freezing” of all systems in case of an unexpected emergency.18.10 All the control levers shall be activated only through “Dead Man” type pedal safety switch. Thecontrol levers shall automatically come to zero position when released.18.11 There shall be a “bleed down” system, which can be operated from working cage and turntablecontrol panels, to lower the booms and bring the working cage down onto the ground even if nohydraulic pressure is available with manual rotation mechanism.18.12 When one of the outriggers has not enough ground pressure, the system shall give an audible and avisual alarm. If two outriggers loose ground contact, unsafe boom movements shall be stopped.18.13 The cab of the vehicle shall be protected from damage by the booms or working cage. Working infront of the vehicle close to the cab shall be possible. When in the cab protection area, themovements of the booms shall slow down and stop smoothly. Cab protection system/ mechanismshall be manually overridden by push button.18.14 The booms shall be lowered back to transport position automatically by pushing a single pushSIGNATURE & STAMP OF BIDDER46

Tender Notice No. 11 of 2013button as per preset sequence. The safety system shall bring the working cage automatically tocenter position while lowering the boom to transport position.18.15 There shall be a system, which shall bring the rungs of the ladder section in alignmentautomatically.18.16 The vehicle shall be equipped with electrical sensors for temperature and pressure of theHydraulic oil. The temperature and pressure shall be shown on every display unit.18.17 The vehicle shall be fitted with tilt alarm to give audible & visual alarm on display if the vehicle isleveled incorrectly.18.18 The system of the vehicle shall be based on clear and easy to understand symbols. If texts are usedon master screens, the language shall be English.18.19 The wind speed sensor shall be fixed in the working cage. The wind speed shall be shown onevery display unit. When wind speed is higher than allowed the system shall give audible andvisual alarm. The wind speed meter shall not limit the use of the platform. ALL IN ALL, THEHIGHEST STANDARDS OF SAFETY AS PER EN280 SHALL BE FOLLOWED.19 BODY WORK AND EQUIPMENT LOCKERS19.1 The structure for the bodywork shall be made up of Aluminium/stainless steel profiles properlyfixed together by welding/Bolting or Welding.19.2 The complete external paneling of the rear body shall be made from Aluminium sheet fitted to thestructural member either by gluing or riveting.19.3 The complete flooring of the rear deck shall be made from non-skid aluminium chequered plate of3 mm properly riveted or bolted to the superstructure members.19.4 For the easy access to the rear deck from ground level, there shall be sufficient nos of recessedsteps on both sides of the vehicle provided with suitable grab handles.19.5 Sufficient nos. of lockers shall be provided on both side of the vehicle for keeping variousaccessories and equipments. The locker shall be so made that load distribution on both sides isequal. All the lockers shall be provided with rolling aluminium shutters properly sealed for waterand dust ingress. All the doors of the lockers shall be fitted with automatic switches activating thelight as soon as the door is opened and also activating the warning light in Drivers cab.19.6 There shall be a bench type crew seat suitable for 5 firemen fitted on the rear deck just behind thedrivers cabin. This seat shall be properly upholstered and shall be provided with safety belts.20 THE WATER SYSTEM20.1 The waterway shall be completely made of non-corrosive material. The nominal diameter of thewater way shall be minimum 100 mm. There shall be one 2 ½” (63 mm) male inlet (as per BS)with a closing ball valve at each side at the rear of the vehicle from where the water line leadsthrough the center post in the turntable up into the working cage where the water monitor ismounted. The telescopic water pipe shall be provided on the side of booms properly supported andprotected with flexible pressure hose on the boom knuckles.20.2 The water line shall be protected from possible over pressure by means of relief valves (set at apressure of 16 Kg/cm2) mounted underneath of the turntable.20.3 A Telescopic water pipe shall be provided on the side of the booms. Moving sections of this pipeshall be externally ground & chromium plated for long life. Seals between the sections are of lowSIGNATURE & STAMP OF BIDDER47

Tender Notice No. 11 of 2013friction type and can be easily tightened if so required. On the other booms a fixed stainless steelpipe shall be installed and at the boom pivoting points, flexible and specially reinforced pressurehose shall be used. All hoses shall be fixed to the pipe with reliable span-lock connections.20.4 An additional outlet of 63mm (as per BS) with female coupling and closing ball valve shall beprovided to the water piping in the cage. There shall be drain cocks fitted in the piping to enable todrain the water from the piping after use.20.4.1 On the front side of the cage underneath, a nozzle shall be provided for water spray curtainsystem to protect the cage occupants from radiant heat. Control valve of water spraycurtain system shall be located inside the cage.21 WATER MONITOR21.1 Water monitor shall be connected to the piping system and shall be mounted outside the cage in asuitable position so that the entire cage floor area can be fully utilized in extreme rescue situations.21.2 The monitor shall be made of light alloy and fitted with jet / fog nozzle of Akron/TFT make withmaximum capacity of 3500 LPM.21.3 The Monitor shall be remote-controlled for horizontal rotational movement to left and right sideand also vertical up and down movement, jet and spray, from cage, base control and cordlessremote control.21.4 There shall be isolating control valve for the monitor.22 FIRE PUMP AND RTP FOAM PROPORTIONING SYSTEM22.1 The unit shall have a centrifugal fire pump with minimum 6000 l/min @ 10 bar driven throughPTO. There shall also be a round the pump built foam proportioning (upto 6 % foam) systemalong with 500 L FRP / stainless steel foam tank with alarm for low foam level. The pump shall beprovided with automatic priming system able to lift the water from the dept of min. 7 mtrs.22.2 Following suction and delivery outlets shall be provided: 2 x 6” suction inlets (1 one each side) 4 x 2,5” suction inlets (2 on each side) 4 x 2,5 “ delivery outlets (2 on each side) one central delivery outlet for the water monitor22.3 The respective and needed piping for the fire pump and foam proportioning system shall also beprovided22.4 Pump control panel is located on the left side of the vehicle including pressure/vacuummanometer23 INTER COMMUNICATION SYSTEM23.1 There shall be fully transistorised talk back inter communication system fitted between turntableand the cage.23.2 The system shall be combined microphone and loudspeaker for hands free operation and shall belocated in the cage. The turntable control station is also equipped with microphone, which shall beintegrated in the loudspeaker with volume control.23.3 The microphone and the loudspeaker shall be sealed properly and it shall be protected from theingress of water, dust and humidity.SIGNATURE & STAMP OF BIDDER48

Tender Notice No. 11 of 201324 ELECTRIC SYSTEM24.1 The electrical supply shall be taken from the vehicle batteries, which are kept charged when theengine is running. Voltage of the system shall be 24 V DC and all circuits shall be provided withspecific fuses depending on the current consumption of that circuit.24.2 When the main current is switched on, yellow flashing warning lights located at each outriggerand booms pivoting point and underneath of the working cage shall automatically be switched on.24.3 Battery operated pneumatic two tone siren European Style.24.4 2x 24 volts, 70watts, spotlights with swivel mounting bracket shall be fitted at the cage railing inthe front side to provide extra safety during night operation. The switch for these lights shall eitherbe provided on the light itself or on both the control panels.24.5 Two rotating beacon lights shall be provided on each side of the drivers cab roof with Ambercolour lens. The switch for switching the beacons on and off with suitable signal light shall beintegrated in the control panel of siren cum public address system.25 SIREN AND PUBLIC ADDRESS SYSTEM25.1 There shall be an electronic siren unit fitted on the roof of the vehicle cabin or at a suitable placewith the control unit mounted conveniently inside the driver cabin. It shall have the fast (yelp) andslow (wail) sound modes with integrated switch for rotating beacon lights.25.2 Command microphone, which is fitted with push-to-talk switch, allows the public addressmessage to override the siren function. Operations are controlled by non glare-illuminated pushbuttons of different colours on control panel shall be provided.26 DIGITAL DISPLAY UNIT26.1 The vehicle shall be provided with 3 full colour LCD displays situated at outrigger center, atturntable and the cage control panels.26.2 The display shall have following features:26.2.1 Type: TFT technology, tranflective26.2.2 Size: Min 6.5 inches26.2.3 Configuration 396x232 RGB pixel, full colours26.2.4 Push buttons: Multifunctional Membrane type26.2.5 Warning Lights: LED’s/Lamps26.2.6 Backlight: Suitably illuminated for night operation & shall havegood visibility in broad daylight26.3 The display shall show the location of the fault if occurred in the system while operating thevehicle.27 FAULT FINDING SYSTEM27.1 The control system of the vehicle shall have self-fault finding system. If any fault occurs duringthe operation, the system shall find out the same and shall show the type / location of the defectivecomponent on the display. The system shall incorporate simple test screens to enable testing of theworking cage and the turntable control panels. The tests shall also cover display unit, push buttons,joysticks and control lamps. The platform will be equipped with GSM Modem for RemoteDiagnostic and Re-adjustment of the unit.28 PAINTINGSIGNATURE & STAMP OF BIDDER49

Tender Notice No. 11 of 201328.1 Before painting all surfaces of steel structures shall be carefully shot blasted after which they shallbe primed and then applied the coat of approved paint. The final paint thickness of the paint filmshall not be less than 100 microns. All the booms shall also be painted from inside.The outside ofthe booms shall be painted in SILVER colour of higher heat resistance.28.2 For very high corrosion resistance of hollow structures such as steel profiles of the working cage,booms, outrigger beams and housings shall be treated with anti-corrosion protection preferablywith “TECTYL”.28.3 The following Paint shades shall be used:28.3.1 Working cage support, boom Sections, Turntable and related Cylinders: SILVER/ALUMINUM RAL9006 with higher heat resistance capacity28.3.2 Main frame, outriggers and Body work including cabin: Red RAL 3000. Aliminium rollershutters :Silver / aluminum RAL 900628.3.3 Chassis frame touch-ups: Chassis to be coated with two layers of high quality anticorrosiveblack paint.28.4 The word “FIRE & EMERGENCY SERVICES” shall be painted on both side of the vehicle atsuitable place as per the instructions of the Chief Fire Officer.29 ACCESSORIES29.1 Wooden outrigger ground pads/ plates with brackets - 4 Nos29.2 Working range diagrams, at turntable & in the cage - 2 Nos29.3 Marking of safe working load in the cage - 1 No29.4 Unit type marked at the boom - 2 Nos29.5 Warning labels and instruction plates - 1 Set29.6 Operation and maintenance manuals for AERIAL PLATFORM, Chassis - 2 Sets29.7 Plug for 24 V working light at the turntable and in the working cage - 1 No29.8 24 V / 70 W working light with universal bracket - 1 pc29.9 Lifting loop under the working cage, capacity 500 kg - 1 pc29.10 Hydraulic pressure gauge - 2 No29.11 Set of tools for repairs & maintenance of the unit - 1 Set29.12 Safety belts for cage occupants - 5 Nos29.13 Stretcher carrier with stretcher - 1 set29.14 Quick action cage mounted water hose reel, 25mm diameter, 20m length - 1 pc29.15 Fixed colour video camera mounted at the cage water monitor withits monitor integrated in the provided colour display- 1 set29.16 Hydraulic driven generator 6.5 kVA/ 400 V + 230 V/ 50 Hz - 1 set29.17 Tools set for maintenance of hydraulic platform - 1 set29.18 Integrated hydraulic pressure intensifier in the cage - 1 pc29.19 Oil cooler for cooling the hydraulic system - 1 pc29.20 Operation and maintenance manuals for chassis - 2 sets29.21 Rear working lights 1000 lumen (LED)/24V located on the decking - 2 pcs29.22 Flood lights in cage, 230V, 500W each - 3 pcs29.23 Reflective warning stripes - 1 set29.24 Reversing colour camera with 7 inch colour display wide screen incabin with integrated weather protection shield- 1 set29.25 Escape chute system with chute and bracket at the cage of 70m height - 1 set29.26 Breathing Air System as specified below - 1 setA breathing air system shall be provided from turntable to working cage. At the cage there shall be a 4-way manifold with instantaneous couplings to connect 4 breathing masks. Air cylinders to supply thebreathing air shall be mounted at the turntable. The cylinder capacity shall be such that they provideminimum 7000 L of free air. Isolation valve shall be provided at suitable location so that the cylinder canbe changed without interrupting the air supply. Pressure regulator as required shall also be incorporated inSIGNATURE & STAMP OF BIDDER50

the system. Suitable face masks for breathing (4 nos.) shall be supplied in the cage.30 INSTRUCTION MANUALS and DrawingsTender Notice No. 11 of 201330.1 Two sets of complete instruction manual for the operation and maintenance of Aerial LadderPlatform unit (including all systems), chassis and itemised spare parts list shall be suppliedalongwith electrical circuit diagrams, hydraulic circuit diagrams.30.2 All the manuals, circuit diagrams, literature etc shall be in English language.30.3 The layout drawings of AERIAL PLATFORM duly mounted on chassis specified herein shall besubmitted along with the tender.30.4 The working range diagram along with all the details shall also be submitted along with the tender.31 STABILITY:The stability of the vehicle (in traveling position) when fully equipped and loaded (excludingcrew member), with hydraulic platform resting on the resting stand and without extending thestabilizing jacks shall be such that it shall remain stable and shall not overturn even if the surfaceon which the vehicle stands has inclination on either side from the horizontal as per the standardsstipulated under EN 1777 or other standards. The tenderer shall specifically mention the angle ofoverturning in their offer. The manufacturer to that effect shall furnish a certificate at the time ofsupply.SIGNATURE & STAMP OF BIDDER51

Tender Notice No. 11 of 201332 TRAINING:32.1 The manufacturer’s service engineer shall undertake the training for a week in the operation (for atleast 8 people per vehicle) and maintenance (For at least 2 people per vehicle) of the aerial ladderplatform for the operational staff. Cost on this account shall be included in the offer.32.2 The training regarding the repairs, maintenance, of the chassis and Aerial Ladder Platformincluding all systems shall be imparted to the engineers/ workshop staff of the Fire Service stafffor a period of one week at the Fire service HQ / training center. The successful tenderer shallsupply free of cost all the tools and accessories required for the training.33 WARRANTY:The manufacturer/ supplier shall furnish a warranty for the complete unit including chassis for a period of24 months from the date of commissioning of the appliance at Fire Service Headquarters.The manufacturer/ supplier shall also guarantee for the supply of spare parts and service for chassis, theAerial Ladder Platform including all systems incorporated in the appliance for a minimum period of 10years after the warranty period is over.INBUILD FIRE FIGHTING PUMPS of 4500 lpm (14 bar)The water supply to the monitor will be done through the High Pressure Portable Fire Fighting Pumps asper below specificationsEngine: The engine should be a water-cooled petrol engine. The engine exhaust is so arranged so as todischarge gases as far as possible away from the pump operation position. The engine should be of suitablecapacity as required by the pump for below mentioned duty points and not get heated for continuousoperations.Fuel System: An integrated fuel tank of minimum 20 litres capacity suitable for a minimum continuousrun of approximate one hour without refuelling should be provided. The fuel tank should be made fromstainless steel sheet. Fuel content in tank should be indicated by float mechanism on top of fuel tank. Alow fuel level warning provision on the control panel also should be provided.Pump: The pump should be centrifugal type, single stage with self-adjusting mechanical type seal. Pumpconsidering of volute, body (casing), delivery valves and impeller should be made of light aluminium alloyas per IS:617 or BS:1490. A drain plugs provision at the bottom of the casing for complete drainage ofwater in the casing. The pump should have output of 2050 LPM at 6 kg/ cm 2 , 1800 LPM at 8 kg/ cm 2 ,1500 LPM at 10 kg/cm 2 with 3 meters suction lift at NTP conditions. The pump shall preferably be directlymounted on the engine shaft to reduce maintenance. The pump should be provided with male roundthreaded suction eye with standard 100mm suction connector complete with blank cap and S.S. chain.Pump should have two delivery valves (OEM fitted – no manifold arrangement/ modificationarrangements shall be acceptable) with 63 mm male inst. connection with screw down valve and blankcaps fitted with S.S chain. The outlet should be swivel type facilitating discharge in any desired direction.Pump should be provided with arrangement for overheat protection to safeguard engine from cooling waterloss and to protect pump without supplying water. This device should stop engine automatically when theoperating temperature reaches 80 degree centigrade. Arrangement for overriding the sensor shall beprovided so as to enable the operator to restart the unit once it is stopped by the sensor. Pump shaft shouldbe made of S.S. conf to IS 6603. The overall dry weight of the pump should not exceed 95 kg withcompact design which can be carried by two firemen and positioned close to the fire even in narrow andrugged places. The light weight of the pump would mean ease of operation and portability of theequipment. Pump shall be subject to a 4 hour non-stop discharge capacity test at a suction height of 3meter during which no signs of overheating should be observed.SIGNATURE & STAMP OF BIDDER52

Tender Notice No. 11 of 2013Primer: The primer should be capable of lifting water from 7.0 meter depth in less than 15 seconds. Allparts, which come in direct contact with water, should be made of corrosion resistance material or to betreated for corrosion resistance.Framework: The combined unit being permanently mounted on a carrying frame having four springloaded handles folding inside and lockable in various position and easily carriable by two persons.Tools & Instruction Book: A tool kit comprising of all essential tools required for normal maintenanceshould be provided for each pump along with a fully illustrated booklet and item wise spare parts list.Control and Instrument: The pump should be fitted with the following and also other necessary controls,instruments that are conveniently grouped on the control panel: compound gauge (Suction), PressureGauge (Delivery), On/ Off Switch, Fuel level indicator/alarm, Ignition indication Lamp, ThrottleThe bidder shall provide a letter of authorization cum service assurance directly addressed to TheChief Executive Officer, Gujarat State Disaster Management Authority from the Manufacturer ofthe Pump without which the bid shall be liable for rejection straight away. The letter shall be validonly if received from the OEM or their Authorized representative in India.Important Note:Bidders to attach catalogues for important products such as Hydraulic Platform, Portable pump etc. fromthe OEM which should be in confirmation with the specifications laid down. Failing this, bids would beliable for rejection.CCTV Camera – Monitor SystemA compact Camera – Monitor system comprising of a normal Auto focus long range, color view cameraand a Thermal Imaging Camera (three colour combination for different temperature levels) shall beprovided on the platform with the monitor screen at the turntable. The system should be 100% water proof(IP 69) with no problems when cleaning with high-pressure washing system. The system should be fullycorrosion resistant.The camera(s) are to be mounted on the top of the booms, on the side of the monitor. The cameras shouldhave heated lens glass, which minimizes the viewing problems during frost and rain. The cameras shallhave chemically hardened glass which prevents breakage, scratches and damage. The monitor and thecameras zoom, pan-tilt and rotation controllers should be mounted above the main control station, for easyoperation and viewing.SIGNATURE & STAMP OF BIDDER53

Tender Notice No. 11 of 201334. Inspection:The manufacturer should carry out Pre dispatch inspection and the testing of the fully built vehicle atthe factory premises of the vehicle manufacturer prior to dispatch at the factory by manufacturer.The Fire Officer and officers from the GSDMA and fire brigade department or their authorized representativewill carry out the inspection and the testing of the fully built vehicle on delivery of the vehicle. The inspectioncost shall be included in the basic cost of the vehicle.It is obligatory to the supplier to provide all the assistance and equipment for the inspection and testing of thevehicle.SIGNATURE & STAMP OF BIDDER54

LETTER FOR SUBMISSION OF TENDERTender Notice No. 11 of 2013ToChief Executive Engineer,Gujarat State Disaster Management Authority,Block No. 11, 5 th Floor,Udyog Bhavan,Gandhinagar – 382013,Gujarat.Sub: Submission for supplying Hydraulic Platform (70 mtrs) to the Consignees as specified inSection IV of the Tender DocumentSir,1. Having examined the details given in the invitation to bidder for qualification and brief note,the condition of contract, Specification and bill of quantities for the execution of above namedwork, we the undersigned, offer to execute and complete such delivery and remedy anydefects therein in conformity with the conditions of contract, Specifications, Bill of Quantitiesand quoted amount in accordance with the said conditions.2. We hereby certify that all the statements made and information supplied in the enclosedTender Document and accompanying statements are true and correct.3. We have furnished all information and details necessary for qualification and have no furtherpertinent information to supply.4. We hereby apply for qualification for “Supplying Hydraulic Platform (70 mtrs) to theConsignees as specified in Section IV of the Tender Document”.5. We undertake, if our Tender is accepted, to commence the delivery of the tendered goods /stores / material(s) immediately after the submission of Security Deposit, and to completethe delivery within the time stated in the Tender Document.6. We agree to abide by this Tender for the period of 180 days from the date of opening theTechnical Bid and it shall remain binding upon us and may be accepted at any time before theexpiration of that period.7. We enclosed here with Cross Demand Draft (DD) / Bank Guarantee amounting to ___________________ (in words) i.e. _______________ (in figures)towards Earnest Money Deposit which is to be absolutely forfeited by GSDMA should we notdeposit the amount to Security Deposit specified in the Clause 6 of Section-II.8. We enclose here with DD in favor of GSDMA, Gandhinagar amounting to Rupees___________________ (in words) i.e. Rs. _______________ (in figures) towards Tender fees.9. Unless and until a formal Agreement is prepared and executed this Tender, together with yourwritten acceptance thereof, shall constitute a binding contract between us.10. We understand that you are not bound to accept the lowest or any tender you may receive.Dated this _____ day of ________________________ 2013Signature _____________________in the capacity of _____________________Duly authorized to sign tender for and on behalf of ______________________SIGNATURE & STAMP OF BIDDER55

Tender Notice No. 11 of 2013(IN BLOCK CAPITALS)Address _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Witness _________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Address ___________________________________________________________________________________________________________________________________________________________________________________Occupation ____________________________________________________Seal of ApplicantDate of submission Signature of Applicant.Enclosures1 _____________________________________________2 _____________________________________________3 _____________________________________________4 _____________________________________________5 _____________________________________________SIGNATURE & STAMP OF BIDDER56

Tender Notice No. 11 of 2013ANNEXURE – IForm of Bank Guarantee(Earnest Money Deposit)Whereas M/s__________________________ (here in after called the Bidder) is desirous andprepared to tender for work in accordance with terms and conditions of Tender Notice of (financialyear) dated ____________________ and whereas We, ________________Bank; agree to give theBidder a Guarantee for the Earnest Money Deposit.1 Therefore, we here by affirm that we are Guarantors on behalf of the Bidder upto a total of___________________ (in words) i.e. _______________ (in figures) andwe undertake to pay the Chief Executive Officer, Gujarat State Disaster Management Authority,Block No. 11, 5 th Floor, Udyog Bhavan, Gandhinagar-382013, Gujarat upon his first writtendemand and without demur, without delay and without necessity of previous notice of judicial oradministrative procedures and without necessity to prove the bank the defects or shortcomings ordebits of the supplier any sum within the limit of Rupees___________________________________2 We further agree that the Guarantee herein contained shall remain in full force and effectiveduring the period that would be taken for the acceptance of tender.However, unless a demand or claim under this guarantee is made only in writing on or beforethe_______________________ (Date to be specified – will not be less than 180 days from thestipulated date of receiving the tender) we shall be discharged from all liabilities under theguarantee thereafter.3 We undertake not to revoke the guarantee during its currency except with the previous consent ofthe Chief Executive Officer, Gujarat State Disaster Management Authority, Block No. 11, 5 thFloor, Udyog Bhavan, Gandhinagar-382013, Gujarat in writing.4 We lastly undertake not to revoke the guarantee for any change in constitution of the Bidder or ofthe Bank.Signature and Seal of GuarantorDate:Bank:Address:SIGNATURE & STAMP OF BIDDER57

Tender Notice No. 11 of 2013ANNEXURE – IIDeclaration Form & CertificateA. Declaration FormI / We hereby declare that I / We have read the Tender Documents published on websitehttps://www.nprocure.com and accordingly submitted online price bid for SupplyingHydraulic Platform (70 mtrs) to the Consignee’s as specified in Section IV of the TenderDocument.I / We hereby declare that I / We have carefully studied the conditions of contract,specifications and other documents of this work and agree for execute the sameaccordingly.____________________________________(Signature of the Supplier with Seal)Dated: _______________________________Place: _______________________________B. Declaration CertificateI / We hereby declare that my / our near relative are not working in GSDMA or withGSDMA’s Project Management Consultants.____________________________________(Signature of the Supplier with Seal)Dated: _______________________________Place: _______________________________SIGNATURE & STAMP OF BIDDER58

Tender Notice No. 11 of 2013ANNEXURE – IIIMemorandum FormI / We hereby tender for the execution of the work in the underwritten memorandum for the ChiefExecutive Officer, Gujarat State Disaster Management Authority (here in before and here in afterreferred to as CEO, GSDMA) at the tendered rates specified by me / us in Schedule showing termsand rates of works to be carried out and in accordance in all respects with the specifications, andinstructions in writing referred to in this tender and in clauses of the conditions of contract.MEMORANDUM1. Earnest Money2. Security Deposit_________________________3.Time Limit – (Give Schedule where necessary, showingdates by which the various items are to be completed.)_______ MonthsShould this tender be accepted, I / We hereby agree to abide by fulfill all the terms and provisions ofthe conditions of the contract so far as applicable and in default thereof to forfeit and pay to CEO,GSDMA the sums of money mentioned in the said conditions.SIGNATURE & STAMP OF BIDDER59

Tender Notice No. 11 of 2013(Receipt No. _________________ dated _______________ from GSDMA in respect of sum ___________________ (in words) i.e. _______________ (in figures) isforwarded herewith representing the Earnest Money, the full of value of which is to be absolutelyforfeited to GSDMA should I / We not deposit the full amount of security deposit specified in theabove memorandum in accordance with Clause 6 of Section-IV of the Tender Document, otherwisethe said sum of above ___________________ (in words) i.e. _______________ (in figures) shall be refunded.Date:Place:Signature of the Supplier 1Signature of the Supplier 2(Witness) 3Name and address _______________________Occupation _____________________________The above tender is hereby accepted by me on behalf of Gujarat State Disaster ManagementAuthority dated _________________ day of __________________ 2013Signature of the CEO, GSDMA1 Signature of Supplier before submission of tender2 Signature of the Supplier at the time of execution of contract document3 Signature of witness to Supplier’s signature at the time of execution of contract documentSIGNATURE & STAMP OF BIDDER60

Tender Notice No. 11 of 2013ANNEXURE IVForm of Bank Guarantee (Unconditional) 4For Performance Security(Initial & Additional Security Deposit)To,Chief Executive Officer,Gujarat State Disaster Management Authority,Block No. 11, 5 th Floor,Udyog Bhavan,Gandhinagar-382013,GujaratWHEREAS [Name and Address of Supplier] __________________________________________(Hereinafter called "Supplier") has undertaken, in pursuance of Tender Notice No. 11 of 2013 dated06/08/2013 for “Supplying Hydraulic Platform (70 mtrs)” (hereinafter called "The Contract")AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish youwith a Bank Guarantee by any Scheduled commercial bank in India. If the institution issuing the BankGuarantee is located outside India. It shall have correspondent financial institution located in India tomake it enforceable as per Clause 6 of Section-II of the Tender Document for the sum specifiedtherein as security for compliance with his obligations in accordance with the contract.AND WHEREAS we have agreed to give the Supplier such a Bank Guarantee;NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf ofthe supplier, upto a total of [Amount of Guarantee] 5 ___________________ (in words)i.e. _______________ (in figures) such sum being payable in the types and proportions ofcurrencies in which the contract price is payable and we undertake to pay you, upon your first writtendemand and without cavil or argument, any sum or sums within the limits of [Amount ofGuarantee] 6 __________________________________________________________ as aforesaidwithout your needing to prove or to show grounds or reasons for your demand for the sum specifiedherein We here by waive the necessity of your demanding the said debt from the supplier beforepresenting us with the demand.We further agree that no change or addition to or other modification of the terms of the contract or ofthe works to be performed there under or of any of the contract documents which be made betweenyou and the supplier shall in any way release us from any liability under this guarantee, and wehereby waive notice of any such change, addition of modification. This Guarantee is valid until theTwenty Four (24) months after the date of issuing the Purchase Order.4 Bidders are not required to complete this form5 An amount is to be inserted by the Guarantor, representing the percentage of the contract price specified in thecontract and denominated either in the currency (ies) of the contract or in a freely convertible currencyacceptable to the Employer6 An amount is to be inserted by the Guarantor, representing the percentage of the contract price specified in thecontract and denominated either in the currency (ies) of the contract or in a freely convertible currencyacceptable to the EmployerSIGNATURE & STAMP OF BIDDER61

Tender Notice No. 11 of 2013SIGNATURE AND SEAL OF THE GUARANTOR _______________________________________Name of Bank _____________________________________________________________________Address _________________________________________________________________________Date: __________________________SIGNATURE & STAMP OF BIDDER62

Tender Notice No. 11 of 2013ANNEXURE IVA 7Form of Bank Guarantee (Unconditional) 8For Performance Security(Initial & Additional Security Deposit)To,Chief Executive Officer,Gujarat State Disaster Management Authority,Block No. 11, 5 th Floor,Udyog Bhavan,Gandhinagar-382013,GujaratWHEREAS [Name and Address of Supplier] __________________________________________(Hereinafter called "The Supplier") has undertaken, in pursuance of Tender Notice No. 11 of 2013dated 06/08/2013 for “Supplying Hydraulic Platform (70 mtrs)” (hereinafter called "The Contract")AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish youwith a Bank Guarantee by any Scheduled commercial bank in India. If the institution issuing the BankGuarantee is located outside India. It shall have correspondent financial institution located in India tomake it enforceable as per Clause 6 of Section-II of the Tender Document for the sum specifiedtherein as security for compliance with his obligations in accordance with the contract.AND WHEREAS we have agreed to give the Supplier such a Bank Guarantee;NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf ofthe supplier, upto a total of [Amount of Guarantee] 9 ___________________ (in words)i.e. _______________ (in figures) such sum being payable in the types and proportionsof currencies in which the contract price is payable and we undertake to pay you, upon your firstwritten demand and without cavil or argument, any sum or sums within the limits of [Amount ofGuarantee] 10 __________________________________________________________ as aforesaidwithout your needing to prove or to show grounds or reasons for your demand for the sum specifiedherein We here by waive the necessity of your demanding the said debt from the supplier beforepresenting us with the demand.We further agree that no change or addition to or other modification of the terms of the contract or ofthe works to be performed there under or of any of the contract documents which be made betweenyou and the supplier shall in any way release us from any liability under this guarantee, and wehereby waive notice of any such change, addition of modification. This Guarantee is valid until theTwenty Four (24) months after the date of issuing the Purchase Order.We hereby affirm that we are aware of the stipulation for acceptance of our guarantee by GujaratState Disaster Management Authority, Gandhinagar, that the said Employer will be for all matters7 This form shall be used when the bank guarantee to be issued by the branch other than Gandhinagar /Ahmedabad but operable at its Gandhinagar / Ahmedabad branch.8 Bidders are not required to complete this form9 An amount is to be inserted by the Guarantor, representing the percentage of the contract price specified in thecontract and denominated either in the currency (ies) of the contract or in a freely convertible currencyacceptable to the Employer10 An amount is to be inserted by the Guarantor, representing the percentage of the contract price specified in thecontract and denominated either in the currency (ies) of the contract or in a freely convertible currencyacceptable to the EmployerSIGNATURE & STAMP OF BIDDER63

Tender Notice No. 11 of 2013relating to this guarantee shall deal with our bank branch located at Gandhinagar / Ahmedabad and allcommunication including invocation, notice of demand and such other matter deemed essential to beadvised to and / or served on the said branch, on our behalf, of our bank, who without demur shall inaccordance with the provisions of this guarantee.We unequivocally surrender our rights to be informed / advised give notice in respect thereof in favorof the said branch of our bank in consideration of the aforesaid terms and conditions incorporated inthis guarantee, we agree that for all the operative part and enforceability in the court of law. Thisguarantee shall be deemed to have issued by the said branch of our bank. The obligation under thisguarantee shall be performed and discharged at Gandhinagar / Ahmedabad and the court located thereat shall have jurisdiction for all the matters covered under and / or arising out of this guarantee.SIGNATURE AND SEAL OF THE GUARANTOR _______________________________________Name of Bank _____________________________________________________________________Address __________________________________________________________________________Date: __________________________Confirmed by:Bank Branch located at Gandhinagar / AhmedabadWe hereby confirm the above Bank Guarantee given by our Branch at ___________ and will honorthe same as if it has been issued by us.Signature & Seal_____________________________________Bank.SIGNATURE & STAMP OF BIDDER64

Tender Notice No. 11 of 2013ANNEXURE VIndemnity Bond(Duly Notarized on Appropriate valued Non-Judicial Stamp Paper)M/S _____________________________________________________________________________resident of ________________________________________________________________________Supplier of the goods / stores / material(s) / service shall at all times indemnify to Gujarat StateDisaster Management Authority (hereinafter called the GSDMA) from and against all actions, suits,claims and demands through or made against the GSDMA in respect of this contract and against anyloss or damage to GSDMA in consequence of any action or suits being brought against the supplierfor any thing done or omitted to be done in execution of the work in this contract agreement. Fromwhatever causes arising and the entire responsibility for sufficiency of all the means used by thesupplier for fulfillment of the agreement, provided always that in the event of all actions, suits, claimsand demands through or made against the GSDMA in respect of work of this contract agreement shallnotify the supplier for the same and the supplier shall conduct negotiations for settlement of anylitigation that may arise there from at his own expenses.In witness where of signed this ________day of __________ Two Thousand Thirteen.Signature of the BidderName of BidderAddress of BidderName of witnessSignature & Address of witnessSIGNATURE & STAMP OF BIDDER65

Tender Notice No. 11 of 2013CONTRACT FORMANNXEURE VIAgreementTHIS AGREEMENT made on the_____________ day of ___________ 2013. Between GujaratState Disaster Management Authority (hereinafter called “GSDMA”) on the one part and______________________________________________________________________________(hereinafter called “Supplier”) on the other part.WHEREAS GSDMA is desirous that certain Goods / Stores / Material(s) and ancillary services viz.,supplying Hydraulic Platform (70 mtrs) and has accepted a bid by the Supplier for the supply ofthose goods / stores / material(s) and services in the sum of .............................. (in words ____________________________) (hereinafter called "the Contract Price").NOW THIS AGREEMENT WITNESSES AS FOLLOWS:1 In this agreement words and expression shall have the same meanings as are respectively assignedto them in the Terms & Conditions of Contract hereinafter referred to.2 The following documents shall be deemed to form and be read and constituted as part of thisAgreement viz :a. Tender Notice, Technical Specifications, Qualification Criteria, Detailed Information &Instructions to Bidders, Terms and Conditions of the Contract etc. (Section I, II, III and IVand relevant Annexures)b. The Schedules (Schedule A & B)c. Bidder’s proposal as accepted by the GSDMAd. Any and all addenda or modifications to the above.3 In consideration of the payments to the made by the GSDMA to the supplier as hereinaftermentioned, the supplier hereby covenants with the GSDMA to complete works in conformity inall respects with the provisions of the Contact.4 The GSDMA hereby covenants to pay the Supplier in consideration of the provision of the goods/ stores / material(s) and services and the remedying of defects therein, the Contract Price or suchother sum as may become payable under the provisions of the Contract at the times and in themanner prescribed by the Contract.5 Brief particulars of the goods and services which shall be supplied/provided by the Supplier are asunder:Sr.No.Brief Description ofGoods / Material/(s)& ServicesQuantity tobe SuppliedUnitPriceTotalPriceDelivery TermsConsigneeDetailsTOTAL VALUE:DELIVERY SCHEDULE:SIGNATURE & STAMP OF BIDDER66

Tender Notice No. 11 of 2013IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordancewith their respective laws the day and year first above written.Signed, Sealed and Delivered by thesaid ________________________________ (For GSDMA)in the presence of ______________________________________________Signed, Sealed and Delivered by thesaid ________________________________ (For Supplier)in the presence of ______________________________________________SIGNATURE & STAMP OF BIDDER67

Tender Notice No. 11 of 2013ANNEXURE VII(Please see Section II (1) (ii)Manufacturer’s Authorization FormToChief Executive Engineer,Gujarat State Disaster Management Authority,Block No. 11, 5th Floor,Udyog Bhavan,Gandhinagar – 382013,Gujarat.Dear Sir,We who are established and reputable manufacturers of Hydraulic Platform (70 mtrs) havingfactories at _______________________________ do hereby authorize M/s__________________________________ to submit a bid, and sign the contract with you for thegoods manufactured by us against the Tender Notice No. 11 of 2013.No company or firm or individual other than M/s ______________________________________ areauthorized to bid, and conclude the contract for the above goods manufactured by us, against thisspecific Tender Notice No. 11 of 2013We hereby extend our full guarantee and warranty as per Clause 15 and 17 of the Terms andConditions of the contract for the goods / stores / material(s) and services offered for supply by theabove firm against the Tender Notice No. 11 of 2013.Yours faithfully,(Name)(Name of manufacturers)Note: This letter of authority should be on the letterhead of the manufacturer and should be signed bya person competent and having the power of attorney to legally bind the manufacturer. It should beincluded by the Bidder in its bid.SIGNATURE & STAMP OF BIDDER68

Tender Notice No. 11 of 2013ANNEXURE VIIIDeclaration of Ownership1. I / We certify that the Bidder is sole proprietorship / partnership firm / private limited company /public limited company of which the registered office is located in___________________________ in the state of ___________________2. The name, designation and address of the authorized signatory who is authorized to negotiate /sign / execute on behalf of the Bidder is as under:Name ______________________________________________ Designation: ___________________Address: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________e Mail: ____________________ Telephone : (O) ________________ (R) ____________________Fax : ____________________ (Mobile) _______________________3. The name, address and telephone numbers of the sole proprietor / all the partners / all thedirectors of the Bidder are as under;Sr.No.Name Address Telephone Fax Email(O)(R)(M)SIGNATURE & STAMP OF BIDDER69

SCHEDULE A – TECHNICAL BIDTender Notice No. 11 of 2013Checklist of the Documents to be submitted as part of submission of Technical Bid andDeclarationSr.No.Document / CertificateAttachedYourPageNo.Remarks1Manufacturer’s Authorization Certificate Yes / No /NotApplicable23456789ISO 9001 Certificate alongwith thedeclaration of manufacture of the item in thelocation certified by ISOISO 14001 Certificate along with thedeclaration of manufacture of the itemmentioned in the location certified by ISOOHSAS 18001 Certificate along with thedeclaration of manufacture of the item in thelocation as specified in the certificateAuthorized Dealer should have validAgreement with the Manufacturer and alsoshould have Authorization from theManufacturer effective from at least oneyear prior to the due date of this tenderIf the Bidder is a Manufacturer then provideBIS certification or any internationalcertification, which is equivalent or higherthan BIS certificationProof of having designed, manufactured andtested at least 12 equipments similar to thetype specified in the technical specificationsin the last 5 yearsAudited Balance Sheet and Profit & LossStatement of last three financial years (FY2010-11, FY 2011-12 & FY 2012-13)Manufacturing license (P.M.T. SSI No. /Industrial license / ISI Certificate / FactoryInspectors License) / Product permission (ifapplicable) / Registration Certificate withCSPO / SSI / KVIC / NSIC / DGS&D(which ever is applicable)Yes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicable10 Partnership Deed / Memorandum andArticle of Association (whichever isYes / No /NotSIGNATURE & STAMP OF BIDDER70

Tender Notice No. 11 of 2013Sr.No.Document / CertificateAttachedYourPageNo.Remarksapplicable)Applicable11Original Product literature mentioning alltechnical specifications & service manualYes / No /NotApplicable12Certified copies of licenses to use ISI markfor last one year as well as latest and validlicense. In case, the certificates / licenses /permission are outdated or the validityperiod is over, the proof of applying forrenewal should also be attached. Suchcertificates will be considered if the renewalhas been applied for within the time limitprescribed for the renewal of thatpermission / license / certificate under therelevant rules and further if such applicationfor renewal is not specifically rejected bythe competent authoritiesYes / No /NotApplicable13List of essential accessories required tooperate the equipment / goods / stores /material(s) (if any)Yes / No /NotApplicable14Chartered Accountant’s certificate inoriginal for showing year wise productionand sales for quoted product for last threefinancial yearsYes / No /NotApplicable15Declaration & Memorandum Form Yes / No /NotApplicable16171819Valid Certificate of exemption for paymentof EMDPower of Attorney (PoA) duly authorized bya notary public, if power is delegated forsigning the Bid to other person by theBidderConfirmation of the Bidder to offer theproduct as per the Technical SpecificationsTender document signed and stamped oneach pageYes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicableYes / No /NotApplicableSIGNATURE & STAMP OF BIDDER71

Tender Notice No. 11 of 2013Sr.No.Document / CertificateAttachedYourPageNo.Remarks20Declaration of Ownership Yes / No /NotApplicable2122Documentary evidence in support ofsatisfactory operation of the equipmentsimilar to the tendered item during the last 5yearsDocumentary evidence ofmanufacturing/Supplying and after salesservices of products similar to the tendereditem during the last 5 yearsYes / No /NotApplicableYes / No /NotApplicableIt is verified that all the certificates / permissions / documents are valid and current as on date andhave not been withdrawn / cancelled by the issuing authority.I / We further undertake to produce on demand the original certificate / permission / document forverification at any stage during the processing of the tender.Date:Place:Name of the BidderDesignationSIGNATURE & STAMP OF BIDDER72

SCHEDULE B – PRICE BID (to be filled ONLINE only)Tender Notice No. 11 of 2013Sr.No.ABCDDetailsEx-factory price Main equipment with all standard accessories.Packing Forwarding, Insurance and Transport charges fromfactory to place of Consignees & InstallationExcise & Other Duties (if applicable)Custom Duty (if Applicable)Price (Per Unit)E Total Price excluding VAT (A+B + C+ D)VAT / CSTFGHIJ(i) VAT @ _____________ % OR(ii) CST @ ______________ %Service Tax (if applicable)Other Incidental chargesTotal Price ()Total Price in WordsNote:1. Price must be quoted in above format with breakup. Quoting of consolidated price withoutbreakup will not be considered.2. Foreign manufacturers may quote in Euro or USD or INR3. For the purpose of evaluation of bids and calculating the equivalent in INR, the Reserve Bank ofIndia reference rates on the last date of submission of tender will be considered4. The insurance shall be paid in amount equal to 110 percent of the CIF value of goods from“warehouse to warehouse (final destination)” on “All Risks” basis including war risks andstrikes.5. All terms and conditions of supply shall be applicable as per tender terms. Any terms andcondition enclosed with Price Bid shall be ignored or in such a case offer is liable to be rejected.SIGNATURE & STAMP OF BIDDER73