Work Plan - Final - Maricopa County Department of Transportation

• Participation in the Public Open Houses (up to three Consultant team staffmembers) ando Participation in a pre-submittal briefing with the MCDOT CommunityRelations staff 21 calendar days before each Public Open House to discussthe necessary information that the Consultant will need to provide toMCDOT,o Providing all requested data to the MCDOT Community Relations staff 14calendar days prior to the Public Open House, unless otherwise directedby the MCDOT Project Manager,o Participation in one review meeting to check the presentation materials aminimum of 5 calendar days before each Public Open House, if requiredby the MCDOT Project Manager.• Providing technical information to the MCDOT Community Relations stafffor use in display boards, roll plots, advertisements, handouts, questionnaires,and presentations,• Preparing project renderings and detailed drawings to visually assiststakeholders to make informed decisions,• Participating in and answering technical questions at all Public Open Houses,• Identifying and maintaining a list of current contact information forstakeholders (public agencies, developers, etc.),• Providing public meeting summaries to the MCDOT Community Relationsstaff for inclusion in the final public participation report prepared by theMCDOT Community Relations Branch,• Providing meeting minutes for all pre-public meeting briefings,• Summarizing the public involvement effort for inclusion in the Final Reportas Technical Memorandum #6 – Public and Stakeholder Participation.4.2.1 Public Open House #1 – Introduction and Data CollectionNote –MCDOT Community Relations Staff has primary responsibility for this taskPublic Open House #1 will be held to inform the public of the objectives of thestudy, introduce the Arizona Parkway concept, and provide area residents and otherimpacted stakeholders with an opportunity to inform project team members aboutthe study area, issues and local transportation needs. This meeting will also provideproject team members an opportunity to discuss and elicit feedback about the studypurpose, goals and objectives.The following initial study data will be presented:• Study Location,• Study Schedule,• Study Background (Context),