Post 2015 Development Agenda: Guidelines for Country ... - nrg4SD

. Logistics: Preparing a consultationPreparationsEnsure the objective and the expected results from the consultation are clear, whichcan be expressed in a concept note, or materials adapted to the audience. Facilitatorand all others involved in the planning process must know whether the meeting isde-signed to meet any or all of the objectives below:Garner support for a program or policy agendaGain insight into local prioritiesInform or introduce a set of concepts, priorities or programmesEstablish a workflow for pre-consultation communication with attendeesInform attendees of consultation agenda and other background materialsSend invitations to approximately 20 to 40 percent more attendees (stakeholders)than are expected to attend 9Notify the attendees of the venue at least a week in advanceDocument the demographic or socioeconomic data on attendees but release themonly with the participant’s permission (see more on section IV, Documenting the Process)Venue of meetingIn order to facilitate a fruitful and engaging discussion, the venue should be:Quiet, in a peaceful locationA place with limited potential for bystandersAccessible to:rural and urban participants. Participants must be able to have the time, moneyand ability to travel to the locationpersons with disabilities, and child and youth participantsmothers needing child-care facilities which could be made available if this is amajor constraintMeetings could also be held remotely, and near or within the locales of the target population9“How to Choose Consultation Methods”. West Berkshire Council, Consultation Toolkit: Resource 10.www.westberks.gov.uk/CHttpHandler.ashx?id=492&p=0 [PDF]26Post-2015 Development Agenda Process: Guideline for Consultations