Post 2015 Development Agenda: Guidelines for Country ... - nrg4SD

6. FACILITATION OF THE CONSULTATIONPROCESSRegistration systemShould develop a database to record theparticipants and the demographics(voluntary reporting by participants)Gather most up-to-date means ofcommunicating with attendeesEstablish a timeline for whencommunications will be released andhow feed-back will be gatheredRecruit a facilitatorHighly important for small meetingssuch as focus groups, interviews, orcitizen planning cellsCommunicates clearlyStrong contextual knowledge vis-à-visattendees presentNative or highly advanced workingknowledge of lan-guage of those presentAwareness of social cues which indicatelevels of understanding, agreement ordisagreementDoes not have relation-ships withattendees that may affect open expressionof opinionsEncourages an atmosphere of opennessknowledge-sharingGood at asking probing questionsAble to handle difficult attendeesTraining of a less experienced facilitatormay be necessary to meet uniqueknowledge requirements7. DOCUMENTING THE CONSULTATIONPROCESSIdentify and recruit rappor-teursTake precise and accu-rate notesHave strong knowledge of languagesspoken and nuances of word choiceNote social cuesPerson to record, videotape orphotography proceedingsKeep all attendees informed of and gettheir approval to being recordedDocument participation to ensuretransparency but without jeopardizingpeople’s safety or dignityGood to have both an observer, notingqualitative information, and a rapporteurdocumenting dialogue and language usedEvaluate performance of facilitator andaccuracy of rappor-teurs60Post-2015 Development Agenda Process: Guideline for Consultations