2006-2007 Student Handbook - University of the Incarnate Word

y the Dean of Campus Life or designee, or mailed to the local or permanent address of the accused student.Once mailed or received in person, such notice will be presumptively delivered.a. The letter of notice will state briefly a description of the incident alleged, as well as stating allpolicies the accused student is alleged to have violated and the possible consequences if theaccused student is found in violation. Relevant procedures for resolution of the complaint will beincluded in the notice.b. The letter of notice will direct the accused student to contact the Dean of Campus Life within twoclass days of receipt to respond to the complaint.c. A meeting with Dean of Campus Life can be arranged to explain the nature of the complaint andthe conduct process. Within the two-class-day period, the accused student must indicate in writingto the Dean of Campus Life whether s/he admits or denies the allegations of the complaint.d. Where the accused student admits to violation(s) of the StudentCode of Conduct, the Dean ofCampus Life may invoke informal resolution procedures to determine and administer anappropriate sanction without a formal hearing.2. Where the accused student denies the violation, the formal hearing will be followed. Where a studentdenies violation of the Student Code of Conduct, the Dean of Campus Life will upon receipt of awritten denial from the accused student, schedule a hearing.a. Written notice of the time, date and location of the hearing will be sent to all parties to thecomplaint, who may additionally be notified in person, by telephone, or by e-mail.b. If there is an alleged victim of the cnduct in question, the alleged victim may serve as the complainant, ormay elect to have the administration serve as complainant. Where there is no victim, the administrationwill serve as complainant.c. If a student fails to respond to notice from the Dean of Campus Life, the Dean of Campus Life will initiatea complaint against the student for failure to comply with the directives of a college official, and givenotice of this offense. Unless the student responds to this notice within two class days by answering theinitial notice, the student may be administratively withdrawn from attending classes until such time as s/heresponds to the initial complaint.3. Once a student denies a violation, they will be given a minimum of seven (7) days to prepare for a hearing. Atleast forty-eight hours before any scheduled hearing, the following will occur:• The accused student will deliver to the Dean of Campus Life a written response to the complaint;• The accused student will deliver to Dean of Campus Life a written list of all witnesses the accused studentwants to appear at the hearing on his/her behalf;• The accused student will deliver to Dean of Campus Life a written list of all items of physical informationthe accused student intends to use or needs to have present at the hearing, and will indicate who haspossession or custody of such information, if known;• The complainant will deliver to the Dean of Campus Life a written list of all witnesses the complainantwants to appear at the hearing on his/her behalf;• The parties will notify the Dean of Campus Life, at least forty-eight hours prior to the hearing, of thenames of any advisors who may be accompanying the parties at the hearing;The Dean of Campus Life will ensure that this information and any other available written documentationis shared between the complainant and accused student at least twenty-four hours before any scheduledhearing. In addition, the parties will be given a list of the names of all the hearing officers for thecomplaint.Should either party object to any members of the board or panel, they must raise all objections in writing tothe Dean of Campus Life immediately. Hearing officers will only be unseated if Dean of Campus Lifeconcludes that their bias precludes an impartial hearing of the complaint. Additionally, any SCRC or56