2006-2007 Student Handbook - University of the Incarnate Word

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y the Dean of Campus Life or designee, or mailed to the local or permanent address of the accused student.Once mailed or received in person, such notice will be presumptively delivered.a. The letter of notice will state briefly a description of the incident alleged, as well as stating allpolicies the accused student is alleged to have violated and the possible consequences if theaccused student is found in violation. Relevant procedures for resolution of the complaint will beincluded in the notice.b. The letter of notice will direct the accused student to contact the Dean of Campus Life within twoclass days of receipt to respond to the complaint.c. A meeting with Dean of Campus Life can be arranged to explain the nature of the complaint andthe conduct process. Within the two-class-day period, the accused student must indicate in writingto the Dean of Campus Life whether s/he admits or denies the allegations of the complaint.d. Where the accused student admits to violation(s) of the StudentCode of Conduct, the Dean ofCampus Life may invoke informal resolution procedures to determine and administer anappropriate sanction without a formal hearing.2. Where the accused student denies the violation, the formal hearing will be followed. Where a studentdenies violation of the Student Code of Conduct, the Dean of Campus Life will upon receipt of awritten denial from the accused student, schedule a hearing.a. Written notice of the time, date and location of the hearing will be sent to all parties to thecomplaint, who may additionally be notified in person, by telephone, or by e-mail.b. If there is an alleged victim of the cnduct in question, the alleged victim may serve as the complainant, ormay elect to have the administration serve as complainant. Where there is no victim, the administrationwill serve as complainant.c. If a student fails to respond to notice from the Dean of Campus Life, the Dean of Campus Life will initiatea complaint against the student for failure to comply with the directives of a college official, and givenotice of this offense. Unless the student responds to this notice within two class days by answering theinitial notice, the student may be administratively withdrawn from attending classes until such time as s/heresponds to the initial complaint.3. Once a student denies a violation, they will be given a minimum of seven (7) days to prepare for a hearing. Atleast forty-eight hours before any scheduled hearing, the following will occur:• The accused student will deliver to the Dean of Campus Life a written response to the complaint;• The accused student will deliver to Dean of Campus Life a written list of all witnesses the accused studentwants to appear at the hearing on his/her behalf;• The accused student will deliver to Dean of Campus Life a written list of all items of physical informationthe accused student intends to use or needs to have present at the hearing, and will indicate who haspossession or custody of such information, if known;• The complainant will deliver to the Dean of Campus Life a written list of all witnesses the complainantwants to appear at the hearing on his/her behalf;• The parties will notify the Dean of Campus Life, at least forty-eight hours prior to the hearing, of thenames of any advisors who may be accompanying the parties at the hearing;The Dean of Campus Life will ensure that this information and any other available written documentationis shared between the complainant and accused student at least twenty-four hours before any scheduledhearing. In addition, the parties will be given a list of the names of all the hearing officers for thecomplaint.Should either party object to any members of the board or panel, they must raise all objections in writing tothe Dean of Campus Life immediately. Hearing officers will only be unseated if Dean of Campus Lifeconcludes that their bias precludes an impartial hearing of the complaint. Additionally, any SCRC or56
hearing officer who feels they cannot make an objective determination must recuse himself or herself fromthe proceedings.4. The complainant and the accused have the right to be present at the hearing, but not duringdeliberations. If a student cannot attend, it is that student’s responsibility to notify the Dean ofCampus Life no later than 24 hours before the hearing, to arrange another time, place and date. Exceptin cases of grave or unforeseen circumstances, if the accused student fails to give 24 hours notice, or ifthe accused student fails to appear, the hearing will proceed as scheduled. If the complainant fails toappear, the complaint will be dropped unless the university chooses to pursue the allegation on its ownbehalf, as determined by the Dean of Campus Life.Except in a complaint involving failure to obey the summons of the Dean of Campus Life, no student maybe found to have violated The Student Code of Conduct solely because the student failed to appear. In allcomplaints, the information in support of the complaint will be presented and considered.C. Hearing Procedures1. The Dean of Campus Life and the Student Conduct Review Council will conduct hearings, according tothe following guidelines:a. Hearings will be closed to the public.b. Admission to the hearing of persons other than the parties involved will be at the discretion of theStudent Conduct Review Council and the Dean of Campus Life.c. In hearings involving more than one student, the standard procedure will be to hear the complaintsjointly. However, the Dean of Campus Life (or designee) may permit the hearing concerning eachstudent to be conducted separately. In any joint hearing, separate determinations will be made asto the responsibility of each student accused.d. The complainant and the accused will will have the right to an advisor of his/her own choosingONLY from within the University of the Incarnate Word community. The advisor may not makea presentation or represent the complainant or the accused student during the hearing.e. The complainant, the accused student, the Student Conduct Review Council and the Dean ofCampus Life will have the privilege of presenting witnesses, and questioning all parties andwitnesses.f. Pertinent records, exhibits and written statements may be accepted as information forconsideration by the Student Conduct Review Council, the Dean of Campus Life or designee.Formal rules of evidence are not observed. The Dean of Campus Life may limit the number ofcharacter witnesses presented or accept written affidavits of character instead.g. All procedural questions are subject to the final decision by the Dean of Campus Life.h. After a SCRC hearing, the Council will deliberate and determine by majority vote whether it is morelikely than not that the student has violated the Student Code of Conduct. The Dean of Campus Life willbe present and available as a resource during all deliberations. Once a finding is determined, if that findingis that of a policy violation, the SCRC will determine an appropriate sanction. The Dean of Campus Lifeis responsible for informing the SCRC of applicable precedent and any previous conduct violations by theaccused student. The Chair will prepare a written deliberation report to the Dean of Campus Life detailingthe finding, how each body member voted, the information cited by the body in support of its finding, andany information that the body excluded from its consideration, and why. This report should conclude withany recommended sanctions. This report should not exceed two pages in length, and must be submitted tothe Dean of Campus Life within 48 hours after the end of deliberations. The Dean may make appropriatemodifications and then will implement the final determination and inform the parties (in accordance withthe university determination of outcomes policy) within seven (7) days after the hearing.57
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Table of ContentsNon-Discrimination
Page 6 and 7: Dean of Campus Life WelcomeDear Stu
Page 8 and 9: STUDENT GOVERNMENT ASSOCIATION EXEC
Page 10 and 11: UIW Directory (Back to TOC)Topic Co
Page 14 and 15: Athletic ComplexPhone: 829-6050 (Ba
Page 16 and 17: Once the student has had returned c
Page 18 and 19: The University ID card is nontransf
Page 20 and 21: Call BoxesTo enhance access to secu
Page 22 and 23: student tuition (which covers appro
Page 24 and 25: We assist first year students in id
Page 26 and 27: At the Media Services Center (or on
Page 28 and 29: Coffee ShopFinnegan’s in Room 126
Page 30 and 31: with other Greek organizations, for
Page 32 and 33: Registrar’s OfficePhone: 829-6006
Page 34 and 35: Student LockersPhone: 829-6034 (Bac
Page 36 and 37: First, point your browser to:http:/
Page 38 and 39: • The turning in of the same work
Page 40 and 41: Complaint Policy (Back to TOC)Stude
Page 42 and 43: Resources, Administration Building,
Page 44 and 45: If the complaint involves an indivi
Page 46 and 47: 9. Date and place of birth10. Major
Page 48 and 49: off-campus conduct affects a substa
Page 50: employees have a legitimate need to
Page 53 and 54: a. Threatening or causing physical
Page 55: 4. Decisions made by the SCRC or th
Page 59 and 60: e. Loss of PrivilegesDenial of spec
Page 61 and 62: F. Final Review1. Accused students
Page 63 and 64: Section 11Policy on Parental Notifi
Page 65 and 66: 6. After the Dean of Campus Life ap
Page 67 and 68: 3. Long-Term Health ProblemsAlcohol
Page 69 and 70: Sanctions imposed by the university
Page 71 and 72: 3. Stimulants (Amphetamine, Cocaine
Page 73 and 74: or conduct that may violate this po
Page 75 and 76: half-naked in extreme heat at the r
Page 77 and 78: educe the risk of infection; and (2
Page 79 and 80: Canvassing or solicitation for fund
Page 81 and 82: 7. On this campus, silence and pass
Page 83 and 84: ehavior based on the type of pressu
Page 85 and 86: of the campus community. The univer
Page 87 and 88: What should I do if I am uncertain
Page 89 and 90: charge of the hearing will exercise
Page 91 and 92: Registration and BenefitsStudent or
Page 93: Information properly obtained for l
Page 96 and 97: Student Receipt of Complaint Proced
Page 98: Appeal Form For Student Complaints
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2006-2007 Student Handbook - University of the Incarnate Word

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