idcol ferro chrome & alloys limited, jajpur road - Tender

1FC:PU:FR:06(B)IDCOL FERRO CHROME & ALLOYS LIMITED(A WHOLLY OWNED SUBSIDIARY OF IDCOL)A Govt. of Odisha Undertaking,Regd.Office; Ferro Chrome Project-755020Jajpur Road, .Dist: Jajpur, Odisha, India.Tel.No.06726 –220212 / 06726-220508TENDER FOR TRANSPORTATION OF BREEZE COKEFROM IDCOL KALINGA IRON WORKS LIMITED,BARBIL TO IDCOL FERRO CHROME & ALLOYSLIMITED, JAJPUR ROADSignature of the Tenderer

2IDCOL FERRO CHROME & ALLOYS LIMITED(A WHOLLY OWNED SUBSIDIARY OF IDCOL)A Govt. of Odisha Undertaking,Regd.Office; Ferro Chrome Project-755020Jajpur Road, .Dist: Jajpur, Odisha, India.Tel.No.06726 -220508Tender Call Notice No. IFCAL:PUR(R/M)/213Date:18.04.2013TENDER CALL NOTICEFORTRANSPORTATION OF BREEZE COKESealed tenders in two parts (Technical Bid & Price Bid) are invited frombonafied transporters having 2 (two) years experience and valid agent’slicense under OMV (Licensing of Agents) Rule, 1990 for the job of“Transportation of Breeze coke from M/S IKIWL, Barbil to M/s IDCOL FerroChrome & Alloys Ltd, Jajpur Road. The bid submitted shall be subject to theterms and conditions mentioned in the tender document. The bid shall accompanywith an EMD of ` 50,000/- (Rupees fifty thousand only) in the form of CrossedDemand Draft drawn on any Nationalized Bank in favour of IDCOL Ferro Chrome& Alloys Ltd., payable at Jajpur Road. The tender document can be downloadedfrom our website www.ifcal.ori.nic.in/www.idcorissa.com. In such case, the biddershall submit the cost (` 300/-) of the tender document in shape of crossed D.D infavour of IDCOL Ferro Chrome & Alloys Ltd., on any Nationalized Bank payableat Jajpur Road. Last date of receipt of bid is 13.05.2013 at 5.00 PM.Managing Director

3IDCOL FERRO CHROME & ALLOYS LIMITED, JAJPUR ROAD.IMPORTANT INFORMATION FOR THE TENDERERS01. Name of the work : Transportation of Breeze coke from M/SIKIWL, Barbil to M/s IDCOL Ferro Chrome& Alloys Ltd, Jajpur Road.02. Approximate distance from loadingpoint to unloading point: 190 Kms.03. Earnest money : ` 50,000/- (Rupees fifty thousand) only to bedeposited in shape of Crossed D.D drawn infavour of IDCOL Ferro Chrome & AlloysLimited on any Nationalized Bank, Payableat Jajpur Road.04. Contract period : 01(one) year.(From the date of issuance of our Letter OfIntent).05. Quantity : Approximately 100 MT per month & may beincreased or decreased depending uponavailability.06. Agent Licence : Tenderer has to submit valid Agents Licenceunder OMV (Licensing of Agents) Rule,1990 for the above transportation job.07. Statutory deductions : Statutory deductions, if any such as IncomeTax or any additional Govt dues to beimposed in future during tenure of thecontract shall be deducted from theTransporters bill as applicable withretrospective effect08. Service Tax Registration Certificate : Tenderer has to submit copy of PAN baseService Tax Registration Certificate.09. Last date and time of receipt of tenderdocument: Date: 13.05.2013 at 5.00 PM.10. Mode of submission of Tender paper. : By Regd. Post/Speed Post/By Courier only.11. Address where tender document is tobe submitted.: The Managing Director,IDCOL Ferro Chrome & Alloys Ltd.,PO: Ferro Chrome Project,Jajpur Road, Dist: Jajpur-755020.Signature of the tenderer

4IDCOL FERRO CHROME & ALLOYS LIMITED, JAJPUR ROAD.Tender Call Notice No. IFCAL:PUR(R/M)/213Date:18.04.2013GENERAL CONDITION OF THE CONTRACT ( GCC )1. In case of partnership the active partner and in case of Proprietorship, theProprietor of the Company shall sign and sealed the tender document.2. The tenders (also called bids) not submitted in prescribed format or in theprescribed manner as stipulated in this document shall be rejected at the risk andresponsibility of the bidder.3. All the information, called for, in the tender document, should be submitted truly,clearly legibly, transparently, unambiguously and without the use of abbreviations.It shall be submitted in English.4. All the crucial figures, like rates, and amount should be written in figures followedby words in a bracket.5. There shall be no over writing in the tender document and other papers submitted.All additions, alterations, deletions, corrections etc. should be initialed and rubberstamped(or seal) by the same person, who signs the tender document. Failing so,the tender may be rejected.6. All the rates and amounts shall be quoted in Indian Rupee (IR) and shall bepresumed to be in Indian Rupee.7. The rate or prices quoted shall be valid for a period of 90 (ninety) days countedfrom the last date of receipt of bids or submission of tenders. This period shall notbe included as the time taken in giving the clarification sought by the management.8. Each page of the tender document should be signed by the bidder with seal intoken of having read, understood and accepted the terms and conditions of thiscontract and shall be returned in original along with the bid submitted.9. Submission of more than one competitive bid by the same firm in response to thetender call notice is prohibited. All such bids except one will be cancelled at thediscretion of the authority calling the bids.10. Use separate piece of paper where the space provides in the format in this tenderdocument for submission of information is not sufficient.11. All information submitted or supplied in the formats of this tender document shallbe presumed to be true to the best of knowledge the bidder.12. The bidder shall submit the self certified Xerox copy of PAN along with the bid.Signature of the Tenderer

513. Earnest money Deposit (EMD) shall in the form of crossed D.D on anyNationalized Bank payable at Jajpur Road.14. EMD shall be returned immediately after rejection of a bid.On acceptance of the tender, the Earnest Money deposited by the successfultenderer shall be converted to Security Deposit and shall be kept at the entiredisposal of Company as a Security for satisfactory execution and completion ofwork in accordance with terms and conditions of contract. After satisfactoryperformance and completion of the contract in all respect, Security Deposit will bereturned to the transporter without any interest.15. This tender document has prescribed a two-bid format for submitting bids. Itcontains the “Technical” and “Price” bid formats. Both the bids shall besubmitted in separate sealed covers superscribed as “Technical Bid” or “Price Bid”as the case may be after detaching their formats from this tender document. Boththe sealed covers and the remaining part of this tender document should be putinside a bigger sealed cover and delivered as per conditions published in the tendercall notice. The name of bidder, name of the job, the tender call notice number,nature of the bid (either Technical or Price Bid) and the last date for submission ofbid shall be boldly written on all the sealed covers.16. The bidder should send tenders or bids by Regd. Post/Speed Post/Courier only.The authority of IFCAL shall not be responsible for any delay in receipt ofbids.17. If the last date for submission of the tender / bid turns out to be a holiday, it willautomatically be extended to next working day.18. A bid submitted cannot be withdrawn. The bidder or his authorized representative(one person only) may be allowed to be present at the time of opening of tenders.However, they will not participate in the discussion.19. All or any of the tenders (or bids) submitted can be rejected at any stage withoutassigning any reason thereof. No claim whatsoever shall be admissible for thealleged loss/damage suffered by the bidders on account of such rejection.20. “Price Bid” shall be opened in those cases where the bidder has been found tohave fulfilled the requirement of Technical Bid & Eligibility Criteria.21. Financial negotiations, other than with the lowest bidder will not be made.22. The management is not bound to accept the lowest financial bid.Signature of the Tenderer

6The acceptance of tender will rest with the Managing Director, IDCOL FerroChrome & Alloys Ltd., Jajpur Road who does not bind himself to accept the lowesttender and reserves the right:i) to reject any or all tender(ii)(iii)to split up the work amongst and award a part thereof only to the tendererwithout assigning any reason or giving any explanation thereof.to issue any addendum to tender documents and / or to clarify, amend,supplement & delete any of the conditions/clauses or items stated in thetender document.23. All transit risk shall be the responsibility of the transporter.24. All clarification sought from the bidders shall be promptly submitted in atransparent and in an unambiguous manner.25. All intimations to the bidders shall be given by Post / fax / email.26. Terms and conditions of this tender document cannot be changed without obtainingprior approval of MD, IFCAL.27. Any person/firm/company who had been previously awarded any work or quotedL 1 price have failed to execute the work fully or partially to the satisfaction of themanagement for any reasons whatsoever or have past records of unruly andmisbehavior inside IKIWL or IFCAL premises pertaining to his work or otherwiseshall not be eligible for submission of this tender. If it is received by mistake oroversight the same shall not be considered for opening without assigning anyreason thereof.Signature of the Tenderer

7IDCOL FERRO CHROME & ALLOYS LIMITED, JAJPUR ROAD.Tender Call Notice No. IFCAL:PUR(R/M)/ 213 Date: 18.04.20131. Eligibility Criteria:(a)(b)(c)(d)SPECIAL CONDITIONS OF THE CONTRACT ( SCC)The bidder should be a bonafied transporter having valid Agent’s Licenseissued under OMV (Licensing of Agents) Rule, 1990 for operations shallonly be eligible to bid.The bidder should have at least 02 years experience in transportation workat Barbil/Joda area. Proof to be submitted in this regard.The bidder must possess PAN base service tax registration number.The bidder should have successfully completed transportation of at least1000 MT Coke/ other minerals from Barbil/Joda area in any single yearduring last 3(three) years i.e, 2010-11, 2011-12 & 2012-13. Work Order &Performance Certificate in this regard to be enclosed along with the bid.Original documents must be produced at the time of verification if required.2. In this tender rate for transportation per metric ton have been invited as per thefollowing details.Sl.No.ItemsApproximatedistance1 2 3 4i) Transportation of Coke from IKIWL,Barbil to M/s IDCOL Ferro Chrome &Alloys Ltd, Jajpur Road inclusive ofloading of Coke into truck at IKIWL,unloading from truck at IFCAL site &all sorts of expenses enroute duringtransportation including toll charges ifany.ApproximateQuantity.190 Kms. Approximately 100MT per month & maybe increased ordecreased dependingupon availability.3. The transporter has to commence transportation within a notice of 3 (three) days onreceipt of LOI/Word Order/our intimation.4. The tender document shall accompany with an EMD of ` 50,000/- as mentionedunder Sl. No.03 of Important Information. Otherwise the tender shall automaticallybe rejected.5. No request of the tenderers for adjustment o f the EMD from any dues of theCompany shall be entertained.6. After opening of the tender, if the tenderer expresses unwillingness / inabilityto accept the contract at the quoted rate and/or terms and conditions of thecontract, then the Earnest Money of the tenderer shall be forfeited.Signature of the Tenderer

87. a) If the transporter, at any point of time, during his period of contract fails toexecute the work in accordance with the requirement of the management asspecified in the tender, management will be at libertyto rescind thecontract for which recession notice to the transporter will be served. In suchcase, the Security deposit of the transporter shall stands forfeited.b) The management shall have the right to carryout the work or any partthereof by engaging some other agencies. If any extra cost incurred for suchmeasures, it will be recovered from the transporter’s Security Depositand/or monthly bill.8. The bidders are advised to visit the sites and acquaint themselves with the roadconditions, loading, unloading & distance to be covered etc.9. Driver and their truck registration number shall be authorized in writing fortransportation. Unless authorized accordingly, their entry in the loading area or anyother premises will not be allowed.10 On demand the driver must produce the documents like Driving Licence, R.C.Book, Permits, Fitness Certificate, Certificate of Non-Pollution vehicle etc. Ifeither of these documents are not produced or not found valid the entry inside thepremises shall be refused. Such vehicles shall be returned from the gateManagement of IFCAL/IKIWL shall not be responsible for the alleged loss ordamage suffered if any by the transporter due to aforesaid refusal.11. The truck shall also be searched and shall not be allowed to carry any spurious orobjectionable material.12. After entry inside the premises, the drivers shall follow all the legitimateinstruction given by the management. They shall also conduct themselves politelyand properly.13. All the trucks shall be weighed at IFCAL weighbridge and supplier’s challanweight for each truck shall be accepted as final, if the weighment at IFCAL for thatparticular truck is within minus 0.45% of the supplier’s weight. If the weighment atIFCAL weighbridge is found to be more than the challan weight the payment shallbe restricted upto the challan weight for payment purpose. In case the weighmentat IFCAL weighbridge is found to be less by more than 0.45% of the challanweight, the weighment of IFCAL weighbridge shall be final for the purpose ofpayment. The cost of the shortage material beyond the tolerance limit of 0.45%shall be recovered from the transporter’s bill as per the purchase price of thematerial in proportion prevailing at the time of dispatch.Signature of the Tenderer

914. The drivers shall sign in the records of IFCAL factory gate as required by thesystem or as advised by the local management for keeping a proper record of thetime and date of entry and exit of the trucks and of the loading and unloading. Thetransporter must instruct his authorized drivers accordingly. They cannot refuse toput their signature in the record at our factory gate, whatever required under thesystem. If they refuse to put their signature, the truck shall be detained at the riskand responsibility of the transporter and no demurrage, whatsoever shall bepayable by management to any affected person.15. Challan and transit pass shall be issued to the driver in proper format containingthe evidence of loading and the clearance for transportation by M/S IKIWL. Thechallans prepared in required number of copies shall mention the destination andthe route to be taken and must be authorized at each stage of operations. In case oftransportation of coke out of IKIWL, the contents of challan shall not contradictthose in the Transit Permit/ Transit Pass. All the entries in the challan shall beclear, transparent and be authenticated. There shall be no confusion or ambiguityabout the purpose of writing various entries in the challan and in understandingthem.16. Each truck shall be covered at loading point with tarpaulin properly and shall besealed by the transporter in order to avoid spillage/pilferage and addition of extramoisture by rain or otherwise during transit. The tarpaulins and ropes shall beprovided by the truck drivers. The tare (empty) and gross weight of both of trucksshall always be taken with the tarpaulin and ropes loaded on the trucks.17. After reaching destination the driver shall handover the Challan and Transit pass toSecurity Staff seals shall be checked. If the seals are found broken, the driver &transporter shall be held responsible for the shortage. The driver and transportershall be held responsible if the moisture is found to have been added in thematerial. The loaded truck at destination shall be taken to the weighbridge forrecording of gross weight. Gross weight shall be mentioned in the challan.18. The material shall be unloaded at the place and in the manner decided by the localmanagement. It will be brought back to the weighbridge and its tare or emptyweight shall be taken. It shall also be recorded in the Challan. The net weightdelivered shall be arrived at on this basis of these weighments at the destinations.19. The Security staff at the gate shall record in all copies of the Challan, the dates andtime of leaving or arriving at the premises to determine the time taken fortransportation. If the time taken in excessive or exceed the limit stipulated, if any,the necessary enquiry shall be caused in the matter.Signature of the Tenderer

1020. The period of contract shall be for 1(one) year counted from the issue of Letter ofIntent / Work Order. The management may extend the period of contract foranother 30 days on mutual written consent at the same rate, terms and conditions.21. Price Variation:i) The basic price of the material shall remain firm till validity of the contractii)iii)and not subject to any escalation.Escalation/de-escalation in the transportation charge per MT is allowed onaccount of the variation in the price of HSD referred to Indian OilCorporation Ltd’s retail sales point at Jajpur Road, Odisha as per thefollowing formula.The present price of HSD prevailing as on publication of tender at IndianOil Corporation Ltd’s retail outlet situated at Jajpur Road is ` 51.19 per ltr.For a variation to the extent of X% in the price of HSD as compared to theprevailing price of ` 51.19 per ltr, the transportation charge would vary by0.4X%.However, statutory variation in taxes, duties, levies during contractualdelivery period may be considered against documentary evidence.22. All the taxes such as Income Tax or any other statutory deductions imposed duringthe contract period shall be deducted at source from the transporter’s bill.However, the Service Tax shall be paid extra.23. Bidders are to quote their rate as detailed in PRICE BID attached herewith. Therequired rate for transportation of coke from IKIWL, Barbil to IDCOL FerroChrome & Alloys Ltd be quoted in Indian Rupees ( ` ) both in figure and word permetric ton basis. The quoted rate should be inclusive of all taxes, duties, toll gatecharges, other expenses if any etc.The rate should be quoted considering the diesel price per ltr prevailing at the retailsales point of M/s Indian Oil Corporation Ltd, Jajpur Road as on date of tender.24. The transporter shall raise their bill in triplicate once in a month. Each bill of theSL.No.transporter shall be chronologically numbered with date of billing, truck No.,challan No. and date, quantity loaded at IKIWL, Barbil, quantity unloaded atIFCAL unloaded date, tolerance allowed, percentage of shortfall of the material,excess shortage as per the format given below, rate per metric ton and total billamount both in figure and words. Payment will be released after verification of billwithin 15 days.DateChallanNo /T.P No.TruckNo.Qty.Loadedat IKIWLQty.Unloadedat IFCALUnloadingDateToleranceallowedExcessShortageSignature of the Tenderer

1125. If truck is seized or meet with an accident / theft / missing in the way and materialdoes not reach the destination within a reasonable time, the material cost shall berecovered from the transporter as per Clause No.13 of S.C.C.26. Tolerance if exceed 0.45%, recovery of shortage shall be made from thetransporters bill as stipulated in the serial No.13 of S.C.C. No excess payment shallbe made to the transporter if net receipt weight is more than the net dispatchweight. Recovery towards shortage shall be calculated on truck/trip wise dispatchweight.27. This tender is subject to force majeure clauses and the performance of the contracteither wholly or in part will be governed by the stand and force majeure clauses.Any failure of the contract due to strike, shortage, cyclone etc. and all other causesbeyond the control of the Company, IDCOL Ferro Chrome & Alloys Ltd. shall notbe responsible for the same in any manner whatsoever.28. i) All disputes, differences, controversies or claims arising out of or relating toconstruction, meaning and operation or effect of this contract or breach orTermination or invalidity thereof, if not resolved by mutual discussion,either party may give to other party notice in writing of existence of suchdispute, question or difference and the matter shall be referred to Chairman,IFCAL as the “ Sole Arbitrator” whose decision and award made thereofshall be final and binding on the parties.(ii) The parties here to mutually agreed that not withstanding the place ofexecution, the contract shall be taken to have been entered into by theparties at Bhubaneswar (Odisha) and for the purpose of any dispute if anylaw court, the jurisdiction shall be limited to any courts under thejurisdiction of High Court of Odisha.(iii) The venue of Arbitration will be at Bhubaneswar.29. That, all legal proceedings in any manner arising out of or in relation to thecontract between the parties can only be initiated in a court of law situated withinthe territorial jurisdiction of the State of Odisha and none of the parties shall havethe liberty of initiating any legal proceeding any where beyond the territorial limitsof the State of Odisha.Signature of the Tenderer

12IDCOL FERRO CHROME & ALLOYS LIMITED, JAJPUR ROAD.Tender Call Notice NO. IFCAL:PUR(R/M)/213 Date: 18.04.2013TECHNICAL BID FORMAT1. Name of the Tenderer & Full address, TelephoneNumber (Land & Mobile), Fax, E-mail, etc.2. Father’s Name of the Tenderer(in case the Tenderer is an individual)3. PAN Card(Xerox copy of the certificate to be enclosed)4. Legal status of the Tenderer(In case of the Firm)(Attested copies of Memorandum & Articles ofAssociation or deed as the case may be to beenclosed)5. Name of the Managing Director / each partner /individual as the case may be.6..Performance CertificateThe party should have successfully completedtransportation of at least 1000 MT Coke/otherminerals from Barbil / Joda area in any single yearduring last 3(three) years i.e, 2010-11, 2011-12 &2012-13. Performance Certificate in this regardmay be enclosed along with the bid. Originaldocuments must be produced at the time ofverification if required.7. Experience Certificate:Should have a minimum of 2 (Two) years ofexperience of transportation work in Barbil/Jodaarea. Documentary evidence in support of theabove to be enclosed.8. EMD details:D.D No. :Date :Name of the Bank :Amount :In Figure :In Words :::::::Signature of the Tenderer

13IDCOL FERRO CHROME & ALLOYS LIMITEDJAJPUR ROAD, JAJPUREligibility criteria to qualify the Technical Bid (Documentary evidence to be attached)Name of the itemEligibility(a) Deposition of EMD as per tender ` Yes No(b) PAN Card - Yes No(c) Performance Certificate - Yes No(d) Experience Certificate - Yes No(e)PAN base Service Tax Registration No/Certificate- Yes No(f) OMV Agent Licence - Yes No(g)(h)Legal status of tender/bidder(Incase of the firm)(Attested copies of Memorandum & Articleof Association or deed as the case may be)Whether the bidder has ever failed inexecuting any contract job within thecontract period in IFCAL- Yes No- Yes NoCertificate to be given by the Tenderer/Bidder:Certified that the above particulars are true to the best of my knowledge. In case anystatement above is found to be false, I / we shall have no objection to forfeiture of EMDand cancellation of Work Order at our risk and cast issued if any.I / we also certify that I / we have visited the site and assessed the working system andlocal conditions. My bid is based on the basis of our full understanding about the job.I / we also authorize IFCAL to forfeit my earnest money and cancel the work order at anystage in case I / we fail to take up the job in accordance with the terms & conditionsagreed.Signature of the Tenderer

14IDCOL FERRO CHROME & ALLOYS LIMITED, JAJPUR ROAD.Tender Call Notice No. IFCAL:PUR(R/M)/ 213 Date:18.04.2013PRICE BIDFORTRANSPORTATION OF BREEZE COKE FROM IKIWL, BARBIL TOIDCOL FERRO CHROME & ALLOYS LTD, JAJPUR ROAD.Description of Job Total Rate per MT Break up of rate quoted per MTTRANSPORTATION OF COKE FROMM/S IKIWL, BARBIL TO IDCOLFERRO CHROME & ALLOYS LTD.Rs. In Figure :(In Words ) :12Truck Hiring charges : `Other Expenses : `( i.e loading, unloading, Toll Gate Charges & any Misc.expenses etc.)Total : `NB: Rate to be quoted considering the diesel price prevailing at M/s Indian Oil Corporation Ltd, situated at Jajpur Road as on publication oftender ` 51.19 per ltr.Particulars of E.M.D.D.D/Pay Order/Banker’s Cheque No.Date :Amount : Signature of the TendererName:Date: