IDCOL FERRO CHROME & ALLOYS LIMITED - orissatenders.in ...

IDCOL FERRO CHROME & ALLOYS LIMITED(A Wholly Owned Subsidiary of IDCOL)A Govt. of Orissa UndertakingRegd. Office: Ferro Chrome Project – 755 020Jajpur Road, Dist: Jajpur (Odisha)Tel. No. 06726-220212 / 220508, Fax No. 06726-220524@@@@@@@@@@@@@@@@@@@@@@@@@@@@@TENDER DOCUMENTFORSUPPLY OF MOLASSES@@@@@@@@@@@@@@@@@@@@@@@@@@@@@Signature & Seal of Tenderer

1I N D E XSl. No. Contents Page No.1. Tender Call Notice 22. Important Information Sheet 33. General Conditions of the Contract 4 – 74. Special Conditions of the Contract 8 – 145. General Bid Format 15 – 176. Price Bid Format 18

2IDCOL FERRO CHROME & ALLOYS LIMITEDP.O: Ferro Chrome Project – 755 020Jajpur Road, Dist: Jajpur (Odisha)Tender Call Notice No. IFCAL/PUR-RM/694 Date: 06.06.2013TENDER CALL NOTICEFOR SUPPLY OF MOLASSESTel. No.06726-220508Fax No.06726-220524Sealed tenders in two parts (Part-1 : General Bid, Part-2: Price Bid) are invited fromthe producers / traders for supply of 720 MT of molasses having a density of 1.35gm per cc min. and other qualities as specified in the tender document forproduction of Chrome Ore Briquette. Tender document can be downloaded from ourwebsite www.ifcal.ori.nic.in/www.idcorissa.com with effect from 08.06.2013 to29.06.2013. Tender should accompany EMD of ` 2,50,000/- (Rupees two lakh fiftythousand) only in shape of D.D/Banker’s Cheque drawn in favour of Idcol FerroChrome & Alloys Ltd on any Nationalised Bank payable at Jajpur Road. The tenderdocuments submitted after downloading the same from the website shouldaccompany a non-refundable D.D/Banker’s Cheque on any Nationalised Bank foran amount of ` 300.00 towards cost of tender document (inclusive of OVAT) drawnin favour of Idcol Ferro Chrome & Alloys Ltd payable at Jajpur Road. Tendersubmitted in any manner other than that prescribed in the tender document shallstand rejected. Last date of receipt of tender is dtd.29.06.2013 at 5.00 P.M.Management of IFCAL reserves the right to reject any or all tenders withoutassigning any reason thereof.MANAGING DIRECTOR

3IMPORTANT INFORMATION SHEET1. Name of the work : Supply of molasses2. Quantity : 720 MT3. Period of supply : 12 (twelve) months from the date ofLOI/Purchase Order.4. Mode of submission of tenderpaper5. Last date of receipt of tenderpaper6. Address where tender papers tobe submitted: By Regd. Post / by Speed Post / by Courier: 29.06.2013 at 5.00 P.M.: The Managing Director,Idcol Ferro Chrome & Alloys Ltd.,P.O: Ferro Chrome Project,Jajpur Road, Dist: Jajpur – 755 020(Odisha)7. Cost of tender paper : Tender document downloaded from ourwebsite should accompany the cost oftender document ` 300/- in shape of D.D/Banker’s Cheque drawn in favour of IdcolFerro Chrome & Alloys Limited on anyNationalised Bank payable at Jajpur Road,Odisha.8. Earnest Money Deposit : In figures - ` 2,50,000/-In words - Rupees two lakh fifty thousandonly in shape of D.D/Banker’s Cheque onany Nationalised Bank in favour of IdcolFerro Chrome & Alloys Ltd payable atJajpur Road, Odisha.Signature & Seal ofTendererSignatureH.O.D (Purchase)

4GENERAL CONDITIONS OF THE CONTRACT (GCC)1) The word IFCAL wherever mentioned in this tender documents shall meanIdcol Ferro Chrome & Alloys Limited.2) The tenderer should either be a producer/trader of molasses. In case oftrader, the party should have their own storage facility so as to cater to ourrequirement in phased manner during the tenure of the contract.3) The “legal status” of the tenderer i.e. proprietory concern, partnership farm,private or public limited company or any other as the case may be, shall bespecified. The relevant documentary proof should be enclosed with theGeneral Bid.4) The person signing the tender document either shall be the ManagingDirector or the Proprietor of the company or the active partner, otherwise theLetter of Authority to sign the tender on behalf of the company / firm /individual shall be enclosed with the General Bid.5) The tender not submitted in the prescribed format or in the prescribed manner,as stipulated in this document, shall be rejected at the risk & responsibility ofthe tenderer.6) All the information, as called for in the tender document, should besubmitted truly, clearly, legibly, transparently, unambiguously and withoutthe use of abbreviations. It shall be submitted in English.7) All the crucial figures, like rates and amount shall be written in figuresfollowed by words in a bracket.8) There shall be no overwriting in the tender document and other paperssubmitted. All additions, alterations, deletions, cuttings, corrections etc.,should be initialed and seal affixed thereto by the same person who signs thetender document. For failing to do so, the tender may be rejected.Signature & Seal of Tenderer

59) All the rates and amounts shall be quoted in Indian Rupees (INR) and shall bepresumed to be in Indian Rupees. In case of any reduction in taxes, duties orlevies announced subsequent to submission of bid, the total price quoted shallstand reduced by the corresponding amount.10) Each page of this tender document should be signed by the tenderer with sealaffixed in token of having read, understood and accepted the terms andconditions of this contract and shall be returned in original along with the bidsubmitted.11) All documents and papers submitted with the tender should be in English andshall be authenticated under the seal and signature of the tenderer unlessspecified otherwise in this tender document. If the documents are in otherlanguage, a true translation in English, duly certified by an independentperson of repute, shall also be submitted.12) Use separate piece of paper, where the space provided in the formats in thistender document for submission of information, is not sufficient.13) All information submitted or supplied in the formats of this tender documentshall be presumed to be true to the best of knowledge of the tenderer.14) The tenderer shall submit the photocopy of his PAN card with the GeneralBid.15) The tenderer may send their tender by Regd. Post/by Speed Post/by Courier.However, the authorities shall not be responsible for postal and other delaysin receipt of the tender.16) If the last date for submission of the tender turns out to be a holiday, itwill automatically be extended to next Govt. working day.17) A bid submitted cannot be withdrawn. If the bidder opts to withdraw from thetendering process before finalization of tender, his EMD will be forfeited.18) Entire tender document, duly filled in, shall be treated as part of the contractagreement for supplies in case of the successful bidders.Signature & Seal of Tenderer

619) The tender submitted shall remain valid for a minimum period of sixty daysfrom the date of opening.20) IFCAL management reserves the right to accept / reject any or all tenderswithout assigning any reason thereof. No claim, whatsoever, shall beadmissible for the loss / damage suffered by the bidders on account of suchrejection. Management also reserves the right to split the order among morethan one party as per its choice.21) No conditional tender shall be entertained.22) This tender document has prescribed a two bid format for submitting the bids.It contains the General Bid and Price Bid format. Both bids shall be submittedin separate sealed covers superscribed as “General Bid” & “Price Bid” afterdetaching their formats from this tender document. Both these sealed coversalong with the remaining part of the tender document (page 0 to 15) should beput inside a bigger sealed cover and delivered as per instructions given in theImportant Information Sheet (i.e page No:3 of the tender document). Thename of tenderer, tender notice number & due date of receipt shall be boldlywritten in all the sealed covers. The sealed cover containing the Price Bidshould enclose no document other than the Price Bid format duly filled in.23) The “General Bid” of the submitted tender shall be opened first andscrutinized by the Purchase Committee.24) The Purchase Committee shall evaluate the offered product and documentsasked for in the General Bid format to determine whether the tenderer hasfulfilled the criteria.25) The “Price Bid” shall be opened only in those cases, where the tenderer isfound to have fulfilled all the requirements/specification asked for in theGeneral bid format.26) Financial negotiation, other than with the lowest tenderer, will not be madewithout obtaining the prior approval of M.D, IFCAL.Signature & Seal of Tenderer

727) The purchaser is not bound to accept the lowest price offered.28) All transit risk shall be the responsibility of the supplier and to their account.29) Failure to supply the order quantity within the stipulated period as per theintimated delivery schedule may lead to forfeiture of the Security Deposit andblacklisting of the supplier.30) All clarification sought from the tenderer/supplier on technical specificationsof the products or otherwise shall be promptly submitted in a transparent andunambiguous manner.31) Terms & conditions of this tender document cannot be changed without priorapproval of M.D, IFCAL.32) Entire tender document duly filled in shall be treated as part of the contractagreement for supplies in case of the successful tenderer.33) In case of disputes between the parties, the matter shall be referred toarbitration by the Chairman of Idcol Ferro Chrome & Alloys Ltd, IDCOLHOUSE, P.B No:78, Ashok Nagar, Bhubaneswar or to an arbitratornominated by the said Chairman. In case the said Chairman for any reason isnot in a position to arbitrate the award of the arbitrator shall be final, bindingand conclusive.In case for any reason the arbitration is not possible in accordance with theaforesaid clause, the matter shall not be referred to arbitration at all.Then, in all cases, the arbitration proceedings shall be conducted atBhubaneswar or at the factory site at Jajpur Road and at no other place.34) All legal proceedings in any manner arising out of or in relation to thecontract between the parties can only be initiated in a Court situated withinthe territorial Jurisdiction of the State of Odisha and none of the parties shallhave the liberty of initiating any legal proceeding any where beyond theterritorial limits of the state of Odisha.Signature & Seal of Tenderer

8SPECIAL CONDITIONS OF THE CONTRACT (SCC)1) Eligibility of tenderer:a) The tenderer should be either a producer of molasses or a trader havingtheir own storage facility.b) In case of producer, documentary evidence such as copy of RegistrationCertificate/Licence to operate factory is to be enclosed alongwith theGeneral Bid.c) In case of trader, documentary evidence such as copy of ProvisionalLicence for possession and storage of molasses for industrial use is tobe enclosed alongwith the General Bid. They should have storagefacilities of their own for a minimum quantity of 3000 MT. Proof ofhaving such facility is to be enclosed alongwith the General Bid.d) The tenderer should have successfully executed an order for supply of400 MT of molasses to any Ferro Alloys Industries in any single yearduring the last 3(three) financial year i.e 2010-11, 2011-12 & 2012-13.Copy of Purchase Order’s and Performance Certificate is to besubmitted in this regard.e) The tenderer must be registered with Central Excise. A copy of CentralExcise Registration is to be enclosed alongwith the General Bid.f) The tenderers located inside the state of Odisha should have depositedannual licence fee for the year 2013-14 with the State ExciseDepartment for trading in molasses as per Clause-10 of the State ExcisePolicy 2006-07. A copy of licence/NOC for allotment of molassesissued by State Excise Department/upto-date Treasury Challandeposited towards annual licence fee is to be enclosed. For tendererslocated outside the State of Odisha such licence issued if any, by theconcerned State Excise Authority shall be enclosed. In the event of noSignature & Seal of Tenderer

9such rule in existence, the tenderer should clearly mention theprocedure of supply to the other state, such as approval required fromany statutory authority (i.e NOC or otherwise) in this regard. Therelevant documents should be enclosed alongwith the General Bid.g) The tenderer must possess valid CST/TIN. A copy of such registrationcertificate is to be enclosed alongwith the General Bid.2) Material to be supplied: Molasses.3) Specification:(a) The material shall be translucent, dark coloured when observed in bulk,viscous, syrupy liquid having a characteristic odour.(b) The material should not contain any residue/sludge like substance. Itshould have adequate flow-ability.(c) The material shall develop adequate binding property on mixing withhydrated lime in order to be suitable for production of Chrome Orebriquette.(d) The density of molasses supplied shall be 1.35gm per cc minimum.(e) Total reducing sugar should be 45% to 48%.4) Quantity: 720 MT.5) Period of Supply: 12(twelve) months from the date of LOI/Work Order. Incase, for any reason the buyer is not able to procure the ordered quantitywithin the contract period, the buyer has the option to extend the period ofsupply for another one month at the same price, terms & conditions.6) Termination of the Contract: Purchaser shall have the right to terminatethe contract by giving thirty days notice without assigning any reason thereof.However, in the event of any breach of terms of contract, Purchaser shall havethe right to terminate the contract giving 7(seven) days notice to thesupplier and in that case, Security Deposit shall be forfeited.Signature & Seal of Tenderer

107) Despatch Procedure: The molasses should be delivered in sealed tankers.Each consignment shall be accompanied with the following documents.i) Delivery challan indicating tanker number, date of dispatch, dispatchquantity etc.ii) Central Excise duty paid documents (transporter’s copy) under thetariff heading No.17039090 in order to avail the CENVAT credit. Inabsence of this document, if at any point of time, the Central ExciseAuthority disallows reimbursement of CED already paid to thesupplier, the same shall be recovered from the supplier in any manneras deemed fit.8) Delivery:(a) The supplier shall deliver 60 MT of molasses at our Works per month,i.e 15 MT (approx) each week unless otherwise advised. This quantitymay increase/decrease depending upon our requirement and availabilityof storage space.(b) The material should be delivered at our site within 3 to 7 days of ourwritten/verbal intimation depending on the distance of the place ofloading from the buyer’s site (i.e Jajpur Road Works).(c) The material is to be supplied in phased manner as per the availabilityof storage space on getting our intimation from time to time.9) Weighment: Loading point weight or unloading point weight whichever islower shall be final for all accounting purposes both for cost of molasses andtransportation. However, if so desired by the supplier, they may depute theirauthorized representative to witness weighment at our plant.10) Sampling & Analysis: On arrival of the molasses tanker at our plantweighbridge, our laboratory shall draw sample to determine the density ofeach consignment at the earliest. Usually the time taken for checking thedensity is about 2 hours. If the density is found to be 1.35 gm /cc or more andSignature & Seal of Tenderer

11other physical characterstics are found to match our specification, the tankerwill be accepted for weighment and subsequent unloading.11) Rejection: If the molasses, before unloading, is found to have a density lessthan 1.35 gm /cc and/or the physical characterstics are not found to be as perour specification as determined by our plant laboratory, the same is liable tobe rejected outright and the material will not be unloaded. The materialrejected shall be taken back by the supplier at their own risk and cost.However, in case of rejection, the party will be given verbal/writtenintimation. If the supplier so desire, they may depute their representative dulyauthorized with 48 hours for joint sampling and analysis in which case theyhave to detain their loaded tanker at their own risk & cost until the arrival oftheir authorised representative. However, the supplier should immediatelydispatch good quality consignments to our Works to meet our urgencypending joint sampling & analysis of the consignment under scrutiny.12) Transportation: The supplier shall deliver the molasses in sealed tankers atour Works by their own arrangement covering the transit risk.13) Quoting the transportation charge: In the Price Bid, the tenderer shouldindicate the transportation charge separately against ‘Transportation chargeper MT’ as indicated in the ‘Price Bid’. This transportation charge includesloading expenses at loading point, unloading expenses at our site, toll fees,weighbridge charges, vehicle hiring charge & miscellaneous expenses, if any.14) Price Variation:i) The basic price of molasses shall remain firm till validity of thecontract and not subject to any escalation.ii) Escalation/de-escalation in the transportation charge per MT is allowedon account of the variation in the price of HSD referred to Indian OilCorporation Ltd’s retail sales point at Jajpur Road, Odisha as per thefollowing formula in the next page.Signature & Seal of Tenderer

12The present price of HSD prevailing at Indian Oil Corporation Ltd’sretail outlet situated at Jajpur Road is ` 52.82 per ltr as on 11.05.2013.For a variation to the extent of X% in the price of HSD as compared tothe prevailing price of ` 52.82 per ltr, the transportation charge wouldvary by 0.4X%.In the Price Bid, the tenderer should quote the transportation charge perMT taking into consideration the HSD price of ` 52.82 per ltr asprevailing on the date of the tender notice.iii) However, statutory variation in taxes, duties, levies during contractualdelivery period may be considered against documentary evidence.15) Risk Purchase: In case the supplier fails to supply molasses of ourspecification as per our order/intimation, we may purchase the same fromany other source(s) at the cost and risk of the supplier.16) Force Majeure: Either party shall not be in any way liable for non-receipt/non-supply of molasses of the whole order quantity or part thereof inconsequence of any strike, lockout, stoppage, fire, breakdown, accident, riotor whatsoever beyond the control of the buyer/the seller.17) Billing: The tax invoice in triplicate for each consignment enclosing deliverychallan shall be submitted for the receipt quantity determined as per ClauseNo: 9 (i.e weighment).18) Payment: 100% payment shall be made in shape of D/D within 30 days ofreceipt and acceptance of material and submission of bill. Bank commissiontowards D/D shall be to the supplier’s account.19) Earnest Money Deposit (EMD): EMD shall either be in the form of DemandDraft (D.D) / Banker’s Cheque drawn on any Nationalised Bank in favour ofIdcol Ferro Chrome & Alloys Limited payable at Jajpur Road. No request forSignature & Seal of Tenderer

13adjustment of EMD from any outstanding dues on us shall beentertained. In case of unsuccessful tenderers, the EMD shall be returnedwithin 1 (one) month of finalisation of tender without any accrual of interest.20) Security Deposit: In case of the successful tenderer, the EMD shall beconverted to Security Deposit and retained with IFCAL for due execution ofthe contract. The security deposit shall be refunded within 3(three) months ofsatisfactory execution of the contract without any accrual of interest.21) Firmness of Price: The basic price of molasses per MT quoted shall remainfirm during the contract period unless, otherwise specified elsewhere in theorder. However, statutory variation in any taxes, duties, levies duringcontractual delivery period may be considered against documentary evidence.22) Compliance of State Excise Formalities: IFCAL shall deposit the annuallicence fee with the State Excise Department towards procurement, storageand use of molasses in production of Chrome Ore Briquettes. The suppliershall pay the licence fee in respect their own business and furnish the copy ofthe licence or documentary evidence towards application for licence andpayment of licence fee. The supplier should deposit all the fee in shape ofTreasury Challan on the head of account “0039 State Excise” Odisha towardsthe required quantity of Molasses by IFCAL in advance for issue of pass fortransportation of Molasses inside the State. The supplier should co-ordinatewith the Central Excise Department/State Excise Department & makenecessary comply with the rules of the Central Excise Department / StateExcise Department under intimation to the Purchase Department of IFCAL.If any penalty is imposed by the Central Excise Department/State ExciseDepartment or any competent authority on M/s Idcol Ferro Chrome & AlloysLtd on account of the supplier’s non-observance of the above said formalities,then the supplier shall be held responsible and will be liable to fullycompensate IFCAL for any such penalty as well as the statutory payablesSignature & Seal of Tenderer

14claimed by the authority. The supplier shall indemnify IFCAL againstimposition of any such penalty/serving of recovery note by the competentauthority.An undertaking to this effect shall be furnished by the supplier. The details ofthe undertaking is enclosed alongwith the General Bid. The undertakingshould be submitted duly signed.In case of successful tenderer, the trader/producer has to submit theUtilisation Paid Certificate from the Excise Authority alongwith the GeneralBid, if not, the utilization charge is to be deposited with the State ExciseDepartment/Central Excise Department for supply of molasses shall be paidby the supplier before issuance of T.P in his/their favour.23) Environmental Clause: The supplier should transport molasses to our Worksin tanker having valid “Pollution Under Control” certificate. A copy of suchcertificate should be enclosed with the challan.Signature & Seal of Tenderer

15IDCOL FERRO CHROME & ALLOYS LIMITED(A Wholly Owned Subsidiary of IDCOL)A Govt. of Odisha UndertakingRegd. Office: Ferro Chrome Project – 755 020Jajpur Road, Dist: Jajpur (Odisha)Tender Call Notice No. IFCAL/PUR-RM/694 Date: 06.06.2013GENERAL BID1. Name of BidderFull address::Telephone No.,Fax No.E-mail ID, etc.2. Legal status of the bidder / farm:Please specify whether the bidder is apublic or private limited company orregistered partnership farm orproprietary concern.(Enclose documentary proof).3. Name of Managing Director / eachpartner / Proprietor as the case may be.4. Please mention the date ofcommencement of business of thecompany / farm / proprietory concern.::::::5. In case of producer of molasses pleasefurnish the following:a) Factory registration No. &Licence No.(Documentary evidence to beenclosed).b) Annual licenced productioncapacity in MT. (Documentaryevidence to be enclosed)::Signature & Seal of Tenderer

166. In case of trader, please furnish thefollowing:-Capacity of storage facility in MT(Enclose details of Tanks anddocumentary evidence in support ofthe above as approved by competentauthority).7. CST / OVAT Registration No.(Please enclose a xerox copy of theregistration certificate).8. Central Excise Registration No.(Please enclose a xerox copy of theRegistration Certificate).:: i) CST No:(In case of outside-Orissa farm):ii) OVAT No:(In case of Inside-Orissa farm)9. Licence issued by the Central ExciseDeptt / State Excise Deptt for storingand handling of molasses.a) Tenderer located inside the Stateof Orissa.b) Tenderer located outside theState of Orissa.::(Please enclose a xerox copy ofLicence/proof of deposit of annuallicence fee).10. PAN(Please enclose a xerox copy of thePAN card).11. Experience in supply of molasses toferro alloys industries.(Please enclose xerox copies of contract& performance certificate if any).12. a) Place of loading molasses intothe tankerb) Distance from place of loading todestination (i.e Jajpur RoadWorks)::::Signature & Seal of Tenderer

1713. EMD DetailsD.D/Banker’s Cheque No.DateAmountDrawn on BankPayable at:::::N.B:- Enclose all the documents in support of informations pertaining point no: 2& 5 to 12 of the General Bid.UNDERTAKING BY THE TENDERER/PROPOSED SUPPLIERIn case of supplies made from a place inside Odisha, I/we hereby undertake to depositthe requisite fees and the statutory payables with the concerned Excise authorities in duetime in respect of molasses procured by Idcol Ferro Chrome & Alloys Ltd, Jajpur Road(Odisha) from me/us. In case of supplies made from a place outside Odisha, I/weundertake to comply with all the requirements of Central Excise authority/concernedState Excise authorities and deposit the necessary statutory fees from time to time as pertheir policies/directives/rules.I/we indemnify M/s Idcol Ferro Chrome & Alloys Ltd against any penalty imposed and/ordebit note served on them by the competent authority for recovery of statutory payablesin case of any failure on my/our part in observing or complying to the above said exciseformalities. I/we undertake to fully compensate M/s Idcol Ferro Chrome & Alloys Ltd insuch an event.Signature & Seal of Tenderer

18IDCOL FERRO CHROME & ALLOYS LIMITED(A Wholly Owned Subsidiary of IDCOL)A Govt. of Orissa UndertakingRegd. Office: Ferro Chrome Project – 755 020Jajpur Road, Dist: Jajpur (Odisha)Tender Call Notice No. IFCAL/PUR-RM/694Price of molasses per MT.PRICE BID1) Basic price of molasses ex factory/godown : `2) Central Excise Duty : `3) CST / OVAT ( % on ` ) : `4) Any other taxes & duties : `(to be specified)Date:06.06.20135) Transportation charge per MT : `________________6) Landing cost (1 + 2 + 3 + 4 + 5) : `N.B:- 1)per MT FOR IFCAL.( In words rupees only )Service tax on transportation charge will be paid by the buyer (i.eIFCAL) subject to receipt of copy of Service Tax RegistrationCertificate issued in favour of the transporting agency by the competentauthority.2) The basic price as quoted above shall remain firm during the period ofcontract. The transportation charge will vary as per Clause No:14 of theSpecial Conditions of Contract based on variation in the price of HSD.The abovesaid transportation charge per MT is based on an HSD priceof ` 52.82 per ltr as on 11.05.2013.Signature & Seal of Tenderer