tender document for supply, installation, testing and commissioning ...

TENDER DOCUMENTFORSUPPLY, INSTALLATION, TESTING ANDCOMMISSIONING AND TRIAL RUNOF60MT CAPACITY ELECTRONIC ROADWEIGHBRIDGEFORROIDA ‘C’ MINESTENDER NOTICE NO.IKIWL/CPL/9560 DT.14.03.2008IDCOL KALINGA IRON WORKS LTD.MATKAMBEDA – 758036BARBIL, KEONJHAR.March – 2008 COST Rs.- 2000/-

-1-TABLE OF CONTENTSSECTION SUBJECT PAGEI TENDER NOTICE 2II INSTRUCTIONS TO BIDDERS 3III GENERAL CONDITIONS OF CONTRACT 15IV SPECIAL CONDITIONS OF CONTRACT 27(ERECTION & COMMISSIONING)IV TERMS & CONDITION 41V TECHNICAL DATA SHEET 46VI BID PRICE 54VII BID FORM 57VIII QUALIFICATION APPLICATION 65IX TECHNICAL DEVIATION STATEMENT FORM 69X POINTS BIDDERS SHOULD BEAR IN MIND 70IKIWLSignature of Bidder

-2-THE IDCOL KALINGA IRON WORKS LTD.MATKAMBEDATENDER NOTICE No.IKIWL/CPL/9560 dt.14.03.08Sealed tenders are invited from Manufacturer or authorized Agents (where manufactureas a matter of policy is not quoting directly) for supply, installation & commissioningof 60MT electronic pit less road weigh bridge at our MINES ROIDA.C.For details visit our website of IDCOL (“http://www.idcorissa.com”).Interested eligible tenderers may purchase tender documents from the IKIWL,Matkambeda-758036 on payment of Rs.2000/- in cash or DD drawn in favour ofIKIWL payable on any national Bank preferably State Bank of India payable at Barbil.If documents are required to be sent by post additional Rs.250/- to be paid. Documentscan also be down loaded from the website and submitted in which case the tenderer hasto pay the cost of tender paper along with the document at the submission in form ofDD of Rs.2000/-.The tender papers will be available from 17.03.2008 to 06.05.2008 on all working daybetween 10 – 16 hours and will be received up to 16 hours on 06.05.2008. This will beopened on 06.05.2008 at 17 hours on presence of interested bidders.IKIWL reserves the right to accept or reject any or all the tenders or part thereofwithout assigning any reason.IKIWLSignature of Bidder

-3-SECTION – II1.0 GENERAL INFORMATIONIN STRUCTION TO BIDDERS1.1 NAME OF WORK: SUPPLY AND INSTALLATION OF ONE NO.60MT CAPACITY WEIGH BRIDGE HAVINGPLAT FORM SIZE 9X3 MTR. FORWEIGHMENT OF IRON ORE LUMPS.1.2 LOCATIONS AND AREAS - MINES – ROIDA ‘C’, BARBIL.1.3 Period of CompletionThe period of completion of work, including supply testing, commissioning,trial run for 30 days, and handing over, shall be three months from the dateof notification of award, which shall exclude the non-working periodsduring monsoon and festivals, and the period of commencement.1.4 IMPORTANT NOTE1. Period of completion of work is very important for this project the work hasto be carried out strictly as per the working programme.2. The work shall be carried out in the operating plant. The contractor has totake care that normal activities of the plant are not happened in any waydue to the works being done by the contractor.1.5 THE SCOPE OF WORK INCLUDESSupply, installation, testing & commissioning of electrical cables &conduits etc. as per the schedule of quantities given in the tender.2.0 Eligibility and Qualification requirements :-Supply, installation, testing & commissioning of electrical cables &conduits etc. as per schedule of quantities given in the tender.2.1 This invitation to bid is open to all eligible bidders.2.2 To be eligible for the award of the contract, bidders shall provide evidencesatisfactory to the IKIWL of their eligibility and of their capacity andadequacy of resources to carry out the contract effectively. Detailrequirements for this have been specified in clause 12 of the instruction tobidders.IKIWLSignature of Bidders

3.0 Price basis :3.1 For supply :The quoted price for the equipments shall be FOR destination basis, inclusive ofall taxes & duties, packing & forwarding charges, transportation, insurance andother incidental charges, loading and unloading charges etc. as applicable. Thebidder shall however, provide a break-up of the price quoted.Bidders are required to give break up of unit rates & quantities of each & allitems to be supplied for the purpose of the contract.3.2 For erection/installation, testing, commissioning, trial run & handing over :Bidders shall submit separate rates for complete installation, testing andcommissioning, including satisfactory performance trial run for 30 days.Prices quoted should be on FOR destination basis, inclusive of all taxes &duties, packing & forwarding charges, transportation, insurance and otherincidental charges, loading & unloading charges etc. as applicable. Thecontractor shall be responsible for supply of all sundries/ power/ fuel as may berequired for erection, testing, commissioning and performance trial run for 30days, including oil and lubricant. However, electrical/fuel charges during the 30days period of performance trial run shall be borne by IKIWL.The contractor shall have to create their own shortage space for all theequipments & materials and provide watch & ward for it. Insurance ofequipments materials during shortage, shifting, installation & testing shall becontractor’s responsibility.4.0 Cost of BiddingThe Bidder shall bear all cost associated with the preparation and submission ofits bid, and the IKIWL, hereinafter referred to as “THE IKIWL” will in no casebe responsible or liable for those cost, regardless of conduct or outcome of thebidding process.B. THE BIDDING DOCUMENT.5.0 CONTENT OF BIDDING DOCUMENTS5.1 The goods required, bidding procedures and contract terms are prescribed inbidding documents. In addition to the tender notice, the bidding documentsincludes:a) Instruction to bidders;b) General Conditions of Contract;c) Special Conditions of Contract (for Erection works);d) Special Conditions of Contract (for Mechanical installation);e) Special Conditions of Contract (for electrical installation);f) Technical Specifications and schedule of quantities;g) Bid Form;h) Schedule of supp. Information;-4-IKIWLSignature of Bidders

5.1 The Bidder is expected to examine all instructions, forms, terms and specifications,in the bidding documents. Failure to furnish all information required by the biddingdocuments or submission of a bid not substantially responsive to the biddingdocuments in every respect will be at the bidder’s risk and may result in therejection of its bid.6.0 Clarification of Bidding DocumentsA prospective Bidder running any clarification of the Bidding Documents maynotify the IKIWL in writing or by FAX or at the IKIWL mailing address indicatedin this document. The IKIWL will respond in writing to any request for clarificationof the bidding Documents which it receives not later than 15 days prior to thedeadline for the submission of bids prescribed by the IKIWL. Written copies of theIKIWL response (including an explanation of the query without identify the sourceof inquiry) will be sent to all prospective Bidders which have received the biddingDocuments, and will be attached to the Bidding Documents sold subsequently.7.0 Amendment of Bidding Documents7.1 At any time prior to the deadline for submission of bids, the IKIWL may, for anyreason, whether at its own initiative or in response to a clarification requested byprospective Bidders, modify the Bidding Documents by amendment.7.2 The amendment will be notified in writing or by FAX or to all prospectiveBidders, which have received the Bidding Documents and will be bidding onthem. The amendment will be attached to the bidding documents soldsubsequently.7.3 In order to afford prospective Bidders reasonable time in which to take theamendment into account in preparing their bids, the IKIWL may, at its discretion,extend the deadline for the submission of bids.C. PREPARATION OF BIDS.-5-8.0 DOCUMENTS COMPRISING THE BID8.1 The bid prepared by the bidder shall comprise the following components:a) The original bidding document as issued to the bidder, signed & sealed in eachpage by the bidder as token of having read, understood & accepted the content,therein.b) The bid form and schedule of quantities, provided in the bidding document,completed in accordance with clauses 09 and 10.IKIWLSignature of Bidder

-6-c) Documentary evidence established in accordance with Clause 12 that bidder iseligible to bid and is qualified to perform the contract if its bid is accepted.d) Documentary evidence is established in accordance with Clause 12 that thegoods and ancillary service to be supplied by the bidder conform to the biddingDocuments.e) Income tax & sales Tax Clearance certificates valid till the end of bid validityperiod and copy of latest income tax return.f) Bid security (Earnest Money Deposit) furnished in accordance with clause 13.)9.0 Bid FormThe Bidder shall complete the bid Form and schedule quantities furnished in theBidding Documents, indicating for the goods to be supplied, a brief descriptionof the goods, quantity and prices.10.0 Bid Prices10.1 The shall indicate in the schedule of quantities, provided in thisdocument, the unit price and total Bid prices of the goods it proposes tosupply under the contract, on FOR destination basis, inclusive all taxes& duties, packing & forwarding charges, transportation, insurance andother incidental charges, loading & unloading charges etc. as applicable.10.2 Bidders shall provide the break-up of their offered prices separatelyin the following manner.i. The price of the goods, quoted ex-factory, ex-showroom, ex- warehouse orof the self, as applicable, including all duties and sales and other taxesalready paid or payable:On the components and raw materials used in the manufacturer or assemblyof goods quoted ex-factory.OrThe price of the goods, quoted ex-factory, ex-showroom, ex-warehouse oroff-the-shelf, as applicable, including all duties and sales other taxesalready paid or payable on the imported goods of foreign origin quoted exshowroom,ex-warehouse or off-the-shelf.ii. Any excise duty, sales and other taxes applicable in India which will bepayable on the goods if this contract is awarded.iii. Charges for packing and forwarding, inland transportation, insuranceand other costs incidental to delivery of the goods to their finaldestination; andiv. The cost of all incidental services required under the contract.IKIWLSignature of Bidder

-7-10.3 The bidder’s separation of price components in accordance with Para.10.2 above will be solely for the purpose of the facilitating thecomparison of bids by the IKIWL.11.0 Fixed pricePrice quoted by the Bidder shall be fixed during the Bidder’sperformance of the contract and not subject to variation on any account.A bid submitted with an adjustable price basis for such goods andservices will be treated as non-responsive and rejected, pursuant toclause 23.12.0 Documents Establishing Bidders’ Eligibility and QualificationsMANUFACTURER. National/international repute in electronic weighing field.. More than 10 years experience in manufacturing electronic weighingMachine having own facility to manufacture Load cells & weightIndicator etc.. Average Turn over should be more than 2 Crore during last three years(Copy of Balance sheet/P/L account should be enclosed). ISO 9001/ISO 14001 certification (copy of should be enclosed) if any.. Manufacturing License from legal Metrology authorities (copy shouldbe enclosed). Model approval certificate from the Govt. of India (copy should beenclosed). Own facility/Dealer in Orissa to provide after-sales-service havingrepairing license from L/M, Orissa (copy of repairing license shouldbe enclosed). More than 20 installations of 60MT capacity electronic RoadWeighbridge in Orissa. (copies of orders along with completionCertificate should be enclosed.IKIWLSignature of Bidder

AUTHORISED DEALER-8-. Dealers of reputed manufacturers with specially authorized to quote againstthis tender.. Dealership & Repairing License from legal Metrology authorities. Govt. ofOrissa. Copies of License should be enclosed.. More than 10 years experience in supply, installation and repairing ofElectronic Road weighbridges/Rail way wagon weighbridge/in motion WB.. Successful completed supply & installation of minimum 10 nos of 60 MTCapacity Road Weighbridges in Govt. & PSU during last 5 years. (Copies oforder along with completion certificate should be enclosed.). Turn over should be more than 75 lakh for last three years. (Copy of balancesheet/P/L account should be enclosed). Solvency Certificate for 50 Lakh from any nationalized Bank.. VAT Registration Certificate. (Copy should be enclosed). Service Tax Registration Certificate. (Copy should be enclosed).13.C Bid Security (Earnest Money Deposit)13.1 Pursuant to clause 8, the Bidder shall furnish, as part of its bid, bid security of1% (one percent) of the total value.13.2 The bid security is required to protect the IKIWL against the risk of bidder’sconduct, which would warrant the security’s failure, pursuant to para.13.7.13.3 The bid security shall be in one of the following forms:a) A Bank guarantee issued by a Nationalized Bank located in India in the formprovided in the bidding Documents, and valid for 30 days beyond the validity ofthe bid, orb) A demand draft in favour of IDCOL Kalinga Iron Works Ltd. Payable at Barbil.13.4 Any bid not secured in accordance with paras. 13.1 and 13.3 will be rejected bythe IKIWL as non-responsive.IKIWLSignature of Bidder

-9-13.5 Unsuccessful bidder’s bid security will be discharged/returned as promptly aspossible but not later than 30 days after the expiration of the period of bidvalidity.13.6 The successful Bidder’s bid security will be discharged upon the biddersexecuting the agreement, pursuant to clause 32, and furnishing the performancesecurity, pursuant to clause 34.13.7 The bid security be forfeited:a) If a bidder withdraws its bid during the period of bid validity specified by thebidder on the bid form; orb) In the case of successful bidder, if the bidder fails;(i) To sign the contract in accordance with clause 31Or(ii) To furnish performance security in accordance with clause 3214.0 Period of validity of bids14.1 Bid shall remain valid for 90 days after the date of bid opening, stated in the coverpage/ tender notice. A bid valid for a shorter period may be rejected by theIKIWL as non-responsive.14.2 In exceptional circumstance, the IKIWL may solicit the bidders’ consent to anextension of the period of validity. The request and the responses thereto shall bemade in writing or by FAX. The bid security provided under clause-13 shall alsobe suitably extended. A bidder may refuse the request without forfeiting its bidsecurity. A bidder granting the request will not be required nor permitted tomodify its bid.15.0 Format and signing of bid15.1 The original bid shall be typed or written in indelible ink and shall be signed bythe bidder or a person or person duly authorized to bind the bidder to contract.The later authorization shall be indicated by written power-of-attorneyaccompanying the bid. All pages of the bid, except for unamended printedliterature, shall be initialed by the person or persons signing the bid.15.2 The bid shall contain no interlineations, erasures or overwriting except asnecessary to correct errors made by the bidder, in which case correction shall beinitialed by the person or persons signing the bid.IKIWLSignature of Bidder

-10-D. Submission of bid16.0 Sealing and marking of bids16.1 The bidders shall seal all the bidding documents in the following manner.a) Original bidding document along with all relevant documents & drawing in oneenvelop super scribing the same on it.b) Price- Bid (page-54-58) in one envelope super scribing on it.c) Technical- Bid (page 46-53, Annexure 1-5) in one envelope super scribing on itand finally all in one envelope.16.2 The envelope shall:(a) Be addressed to the IKIWL as the following address:IDCOL Kalinga Iron Works Ltd., Matkambeda-758036. Dt. Keonjhar.(b) Bear the Tender Reference No. Name of work &Date of opening.© Indicate the name and address of the bidder.16.3 If the outer envelope is not sealed and marked as required by Para. 16.2, TheIKIWL will assume no responsibility for the bid’s misplacement or prematureopening. A bid opened prematurely for this cause will be rejected by the IKIWL.16.4 The bidders shall submit the “Eligibility and post-qualification application” alongwith the bid.17.0 Deadline for submission of bids17.1 Bid must be received by the IKIWL at the address specified in coverpage/ tender notice not later than the date and time specified for receiptof the bids as indicated in cover page/ tender notice.17.2 The IKIWL may, at its discretion, extended this deadline for thesubmission of bids by amending the bidding documents in accordancewith Para 7, above in which case all rights and obligations of the IKIWLand bidders previously subject to the deadline will thereafter be subjectto the deadline as extended.18. Late bidsBids received after the deadline for submission of bids will be rejectedor returned unopened to the bidder. IKIWL shall not bear anyresponsibility for late delivery of bids submitted by post.19. Modification and withdrawal of bids19.1 The bidder may modify or withdraw its bid after the bid’s submission,provided that written notice of the modification or withdrawal isreceived by the IKIWL prior to the deadline prescribed for submissionof bids.IKIWLSignature of Bidder

-11-19.2 The bidder’s modification or withdrawal notice shall be prepared, sealedmarked and submitted in accordance with the provisions of Para 16. Awithdrawal notice may also be sent by FAX but followed by a signedconfirmation copy, post marked not later than the deadline forsubmission of bids.19.3 No bid may be withdrawn in the interval between the deadline forsubmission of bids and the expiration of the period of bid validity.Withdrawal of a bid during this interval shall result in the bidder’sforfeiture of its bid security.E. BID OPENING AND EVALUATION20.0 Opening of Bids by IKIWL.20.1 The IKIWL will open bids, in the presence of bidders’ representatives whochoose to attend, at the time and date specified in the tender notice, at the officeof the DIREDTOR(WORKS), IDCOL Kalinga Iron Works Ltd. Matkambeda-758036. The Bidders representatives who are present shall sign attendance sheetevidencing their presence during the bid opening.20.2 The Bidders’ name, bid prices, modifications, bid withdrawals and the presenceor absence of the requisite bid security and such other details as the IKIWL atits direction, may consider appropriate will be announced at the opening.21.0 Clarification of bids21.1 To assist in the examination, evaluation and comparison of bids the IKIWLmay, at its discretion ask the Bidders for a clarification of its bid. The requestfor clarification and response shall be in writing.22.0 Preliminary Examination22.1 The IKIWL will examine the bids to determine whether they are complete,whether any computational errors have been made, whether required sureties havebeen furnished, whether the documents have been properly signed, and whetherthe bids are generally in order.22.2 Arithmetical errors will be rectified on the following basis. If there is adiscrepancy between the unit price and total price that is obtained by multiplyingthe unit price and quantity, the unit price shall prevail. If there is discrepancybetween words and figures the amount in word will prevail. The total price shallbe corrected accordingly. If the bidder does not accept the correction of the errorsits bid will be rejected.22.3 Prior to the detailed evaluation, pursuant to Para 23, the IKIWL will determinethe substantial responsive of the bid to the bidding documents. For purpose ofthese clauses, a substantially responsive bid is one, which conforms to all theterms and conditions of the bidding documents without material deviations. TheIKIWL determination of a bid’s responsiveness is to be based on the contents ofthe bid itself.IKIWLSignature of Bidder

-12-22.4 A bid determined as not substantially responsive will be rejected by the IKIWL.22.5 The IKIWL may waive any minor informality or non-conformity or irregularity ina bid, which does not constitute a material deviation; provided such waiver, doesnot prejudice or affect the relative ranking of the Bidder.23.0 Evaluation and Comparison of Bids23.1 The IKIWL will evaluate and compare the bids previously determined to besubstantially responsive, pursuant to Para 22. However, bidders are allowed theoption to offer discounts. The discounts will be taken into account in theevaluation of bids so as to determine the bid offering the lowest evaluated cost forthe IKIWL in deciding award.23.2 The comparison shall be on FOR site basis, (such price to include all costs as wellas duties and taxes paid or payable on components and raw material incorporatedor to be incorporated in the goods and excise duty payable on finished goodsoffered) as well as on the cost of installation, testing, commissioning &performing 30 days trial run.23.3 The IKIWL evaluation of a bid will take into account, in addition to the bid priceand the cost of services including installation, testing, commissioning,performance trial run & handing over, the following factors.a) Cost of inland transportation, insurance and other costs incidental to thedelivery of the goods to their final destination including excise duty.b) Delivery schedule offered in the bid;c) The cost of components, spare parts and services;The availability in India of spare parts and after sales services for theequipment offered in the bid;d) Deviation in payment schedule from that specified in the special conditions ofcontract;e) The quality and adaptability of the equipment offered.24.0 Contacting the IKIWL24.1 No Bidder shall contact the IKIWL on any matter relating to its bid, from thetime of bid, from the time of the bid opening to the time the contract is awarded,unless invited by the IKIWL for discussion/clarifications.24.2 Any effort by a bidder to influence the IKIWL in the IKIWL’S bid evaluation,bid comparison or contract award decisions shall result in the rejection of theBidder’s bid.F AWARD OF CONTRACT25.0 Post-qualification25.1 In the absence of pre-qualification, the IKIWL will determine to its satisfactionwhether the bidder selected as having submitted the lowest evaluated responsivebid is qualified to satisfactorily perform the contract.IKIWLSignature of Bidder

-13-25.2 The determination will take into account the Bidder’s financial, technical andproduction capabilities. It will be based upon an examination of thedocumentary evidence of the bidder’s qualifications submitted by the bidder, aswell as such other information as the IKIWL deems necessary and appropriateincluding details of experience and records of past performance. The IKIWLmay also inspect the works of the bidder to satisfy itself regarding the capabilityof bidder.25.3 An affirmative determination will be a requisite for award of the contract to theBidder. A negative determination will result in rejection of the Bidder’s bid, inwhich event; the IKIWL will proceed to the next lowest evaluated bid to make asimilar determination of that Bidder’s capabilities to perform satisfactorily.26.0 AWARD CRITERIAThe IKIWL will consider award of contract to the successful bidder whose bidhave been determined to be substantially responsive and have been as the lowestevaluated bid, pursuant to Para 23 and 25 & who is determined to be qualifiedto satisfactorily perform the contract.27.0 IKIWL’S RIGHT TO VARY QUANTITIES AT TIME OF AWARD.The IKIWL reserves the right at the time of award or performance of thecontract, to increase or decrease by up to 15% the quantity of goods andservices specified in the schedule of the requirements without any change inunit price or other terms and conditions.28.0 IKIWL’S Right to Accept any Bid and to reject any or All Bids.The IKIWL reserves the right to accept or reject any bid, and to annual thebidding process and reject all bids at any time prior to award of contract,without thereby incurring any liability to the effected bidder or bidders or anyobligation to inform the affected bidder or bidder of the grounds for theIKIWL’S action.29.0 Notification of Award29.1 Within the period of bid validity, the IKIWL will notify the successful bidder inwriting by registered letter or by fax, (to be confirmed in writing by registeredletter) that its bid has been accepted.29.2 The notification of award will constitute the formation of the contract.29.3 Upon the successful bidder’s furnishing of performance security, the IKIWLwill promptly notify each unsuccessful bidder and will discharge its bidsecurity.IKIWLSignature of Bidder

-14-30.0 Signing of AgreementWithin 15 days of receipt of the notification of award, the successful biddershall prepare & sign the agreement, in the format provided in this biddingdocument, and send the same to the IKIWL along with a duplicate copy. Theoriginal contract form shall be retained by the IKIWL, & a duplicate copy of thesame shall be sent to the contractor, after it has been signed and dated.31.0 Performance Security31.1 Within 15 days of receipt of the notification of awarded from the IKIWL thesuccessful bidder shall furnish the performance security deposit in accordancewith clause 6 of the general conditions of contract, either in the form of Bankguarantee valid for 15 months from the expected date of completion of contract(as per the performance security form provided in the bidding document) or inthe form of demand draft of required value in favour of IKIWL payable atBarbil.31.2 Failure of successful bidder to comply with the requirement of Para 30 or Parashall constitute sufficient grounds for the annulment of the award and forfeitureof the bid security, in which event of the IKIWL may make the award to thenext lowest evaluated bidder or call for new bids.32.0 IMPORT LICENCENo import license shall be provided by the IKIWL for goods offered against thisbid.IKIWLSignature of Bidder

-15-SECTION III.GENERAL CONDITIONS OF CONTRACT1. Definition1.1 In this contract, the following terms shall be interpreted as indicated.(a)(b)“The contract” means the agreement entered into between the IKIWL and thecontractor, as recorded in the contract form signed by the parties including thenotification of award, all attachments and appendices thereto and all documentsincorporated by reference therein;“The contract price” means the price payable to the contractor under the contractfor the full and proper performance of its contractual obligation;© “The goods means all of the equipment, machinery, and/or other materialswhich the contractor is required to supply to the IKIWL under the contract;(d)(e)“Services” means services ancillary to the supply of the goods, such astransportation and insurance, and any other incidental services, such asinstallation, testing, commissioning, performance trial run for 30 days,provision for technical assistance, training and other such obligations of thecontractor covered under the contract.“The IKIWL” means the organization purchasing the goods and services underthe contract i.e. IDCOL Kalinga Iron Works Ltd. Matkambeda.(f) “The contractor” means the individual(s) or firm(s) supplying the goods underthis contract i.e. with which an agreement has been signed by the IKIWL forsupply of goods & services required elsewhere in this document.2. APPLICATIONThese general conditions shall apply to the extent that they are not supersededby provisions in other parts of the contract.3. STANDARDSThe goods supplied under this contract shall conform to the standardsmentioned in the technical specifications, and, when no applicable standard ismentioned, to the Indian standards.Wherever reference is made in the contract to the respective standards andcodes in accordance with which goods and materials are to be furnished, andwork is to be performed or tested, the provisions of the latest current edition orrevision of the relevant standards and codes in effect on the date of signing ofagreement shall apply, unless otherwise expressly set forth in the contract.IKIWLSignature of Bidder

4. Use of Contract and information-16-4.1 The contractor shall not, without the IKIWL prior written consent, disclose thecontract, or any provision thereof, or any specification, plan, drawing, pattern,sample or information furnished by or on behalf of the IKIWL in connectiontherewith, to any person other than a person employed by the contractor in theperformance of the contract. Disclosure to any such employed person shall bemade in confidence and shall extend only so far as may be necessary forpurpose of such performance.4.2 The contractor shall not, without the IKIWL’S prior written consent, make useof any document or information enumerated in Para.4.1 except for purpose ofperforming the contract.4.3 Any document, other than the contract itself, enumerated in Para 4.1 shallremain the property of the IKIWL and shall be returned (in all copies) to theIKIWL on completion of the contractor’s performance under the contract if sorequired by the IKIWL.5. PATENT RIGHTSThe contractor shall indemnify the IKIWL against all third-party claims ofinfringement of patent, trademark or industrial design rights arising from use ofthe goods/services or any part thereof in India.6.0 PERFORMANCE SECURITY6.1 Within 15 days of contractor’s receipt of notification of award of the contract,the contractor shall furnish performance security to the IKIWL in thedocument of 5% of the contract value, in accordance to clause 31 of theinstruction to bidders.6.2 The proceeds of the performance security shall be payable to the IKIWL ascompensation for any loss resulting from the contractor’s failure to complete itsobligations under the contract.6.3 The performance security shall be denominated in Indian rupees and shall be inthe following forms:a) A Bank guarantee, issued by a Nationalized Bank in India, and in the formprovided in the bidding documents.b) Demand draft in favour of “IKIWL, Matkambeda” payable at Barbil.Such Bank guarantee shall be valid up to 6 months after the expiry of thewarranty/guarantee period.IKIWLSignature of Bidder

-17-6.4 The performance security will be discharged by the IKIWL and returned to thecontractor not later than 90 days following the date of completion of thecontractor’s performance obligations, including any warranty/guaranteeobligations, under the contract.6.5 No interest shall be paid on the performance security deposit by the IKIWL.7. Inspection and Tests7.1 The IKIWL or its representative shall have the right to inspect and/or test thegoods to confirm their conformity to the contract. The Technical Specificationshall specify what inspection and tests the IKIWL shall notify the contractor inwriting of the identity of any representatives, if retained for these purpose.7.2 The inspection of the goods shall be carried out to the check whether the goodsare in conformity with the technical specifications and shall be in line with theinspection/test procedures laid down in the schedule of specifications and thecontract conditions.7.3 The inspections and tests may be conducted on the premises of the contractor orits subcontractor(s)/at point of delivery and/or at the good’s final destination.Where conducted on the premises of the contractor or its subcontractor(s)/ allreasonable facilities and assistance including access to drawing and productiondata, shall be furnished to the inspector at no charge to the IKIWL. In case ofany defect or deficiency notified by the IKIWL inspection authority, thecontractor will rectify and make good the same without delay and not proceedfurther processing of such items(s) of goods without obtaining approval fromthe inspection authority.7.4 Should any inspected or tested goods fail to conform to the specifications/theIKIWL may reject them and the contractor shall either replace the rejectedgoods or make all alterations necessary to meet specification requirements freeof cost to the IKIWL.7.5 The IKIWL right to inspect, test and, where necessary, reject the goods after thegoods’ arrival at destination shall in no way be limited or waived by reason ofthe goods having previously been inspected, tested and passed by the IKIWL orits representative.7.6 Nothing in clause 7 shall in any way release the contractor from any warranty orother obligations under this contract.8. Packing and Marking8.1 The contractor shall provide such packing of the goods as is required to preventtheir damage or deterioration during transit to their final destination as indicatedin the contract. The packing shall be sufficient to withstand, without limitation,rough handing during transit and exposure to temperature, salt and precipitationduring transit and open storage. Packing case size and weights shall take intoconsideration, where appropriate, the remoteness of the goods’ final destinationand absence of heavy handling facilities at all points in transit & destination.IKIWLSignature of bidder.

-18-8.2 The packing, marking and documents within and outside the packages shallcomply strictly with such special requirements as shall be expressly providedfor in the contract, required by law, and subject to clause 18, in any subsequentinstructions ordered by the IKIWL.8.3 Each package shall be marked to indicate:a) Name of the contractorb) Details of items in the packagec) Name of the consigneed) Order numbere) Gross/net and tare weights of the itemf) Destination9. Delivery and documents9.1 Delivery of the goods shall be made by the contractor for destination, by Road.9.2 The following documents shall be provided by the contractor/supplier:Original three copies of :i. The contractor’s invoice showing order no. goods description, quantity, unitprice, total amount;ii. Delivery note/packing list/lorry receipt;iii. Manufacturer’s/contractor’s guarantee certificate;iv. Inspection certificate issued by the nominated inspection agency, and thecontractor’s factory inspection report;v. Insurance policy;vi. Excise gate pass/octroi receipts, wherever applicable, duly sealed indicatingpayments made; andvii. Any other document evidencing payment of statutory levies.Note: The nomenclature used for the item description in the invoice/s, packinglist/s and delivery note/s etc. should be identical to that used in the order. Thedispatch particulars including name of transporter, LR no. and date should alsobe mentioned in the invoice/s.10. Insurance :10.1 For Supply of equipments :The manufacturer shall have to arrange all transit risk insurance warehouse towarehouse basis, including strike clauses, for an amount equal to 110% of theFOR destination value of the goods, valid for a period of not less than 3 monthsafter the expected date of arrival of goods at destination.In the event of any damage to/loss of consignment in transit, it will be yourresponsibility to lodge necessary claims with the carriers/underwriters andpursue them till settlement. Since the insurance policy will be in our name, ifrequired we shall give you necessary authorization letter authorizing you tolodge and pursue claims on our behalf with the carriers/underwriters. Also youIKIWLSignature of Bidder

-19-shall have to make good the losses/damages occurred in transit by makingreplacement/payment to us in the instance and if the claims are settled by theunderwriters and any amounts are realized by us, the amounts thus realized insettlement of claims shall be reimbursed to you. In other words, the prima facieresponsibility rests on you for getting compensation of the damage/lossesincurred if any, due to all transit hazards.10.2 During shortage at site:The contractor shall arrange for insurance of all items stored/received at the siteincluding the items of supply covered under this contract & the contractor shallfurnish necessary details of such insurance to the IKIWL, on demand. Anydefault on the part of the contractor due to which any item does not get coveredunder insurance; the consequential losses shall be arranged to the contractor.The contractor shall arrange for insurance of all the itemsbrought by him to site for use during the execution of the contract, till handingover of the complete job.11. TransportationThe contractor is required to deliver the goods FOR Destination, by road.Transport of the goods to the destination shall be arranged through a reputedand Bank approved transporter having local offices at destination and Barbil,and shall be paid for by the contractor.12. Incidental service12.1 The contractor is required to provide the following services:a) Performance of on-site assembly, installation, hooking-up to existing system,start-up, testing, commissioning, performance trial run for a period of 30days and handing over of the supplied goods;b) Furnishing of tools & tackles required for assembly and maintenance of thesupplied goods;c) Furnishing of a detailed operations and maintenance manual for eachappropriate unit of supplied goods;d) Operation, maintenance and repair of the supplied goods for period of 30days, provided that this service shall not relieve the contractor of anyWarranty obligations under this contract; ande) Conduct of training of the IKIWL personnel, on-site, in assembly, start-upoperation, maintenance and repair of the supplied goods, if required.IKIWLSignature of Bidder

-20-12.2 Prices charged by the contractor for the preceding incidental services are to beincluded in the price of the contract.13. Spare parts13.1 The contractor my be required to provide any or all of the following materialsand notifications pertaining to spare parts manufactured or distributed by thecontractor.a) Such spare parts as the IKIWL may select to purchase from the contractor,provided that this selection shall not relieve the contractor of any warrantyobligation under the contract; andb) In the event of termination of production of the spare parts:i. Advance notification to the IKIWL of the pending termination, in sufficienttime to permit the IKIWL to procure its needed requirements; andii. Following such termination, furnishing at no cost to the IKIWL, the blueprints, drawings and specifications of the spare parts, if and when requested.13.2 Contractor shall carry sufficient inventories to assure ex-stock supply ofconsumable spares such as gaskets, plugs, washers, bolts, etc. other spare parts andcomponents shall be supplied as promptly as possible but in any case within sixmonths of placement of order.13.3 The obligation of contractor stated in Para 13.1 shall continue even after expiryof the contract.14. Warranty/Guarantee14.1 The contractor warrants that the goods supplied under the contract are new,unused, of the most recent or current models and incorporate all recentimprovements in design and materials unless provided otherwise in contract.The contractor further warrants that the goods supplied under this contract shallhave no defect arising from design, material of workmanship or from any act ormission of the contractor that may develop under normal use of the suppliedgoods in the conditions. The contractor also guarantees that the goods suppliedshall perform satisfactorily as per the designed/rated/installed capacity asprovided for in the contract.14.2 This warranty/guarantee shall remain valid for 12 months after the goods, orany portion thereof as the case may be, have been delivered, commissioned &handed over to the IKIWL after the performance of 30 days trial run period.14.3 The IKIWL shall promptly notify the contractor in writing of any claims arisingunder this warranty.14.4 Upon receipt of such notice, the contractor shall, with all reasonable speed,repair or replace the defective goods or parts thereof, without costs to theIKIWL.14.5 If the contractor, having been notified, fails to remedy the defects(s) within aperiod of 30 days, the IKIWL may proceed to take such Remedial action as mayIKIWLSignature of Bidder

-21-be necessary, at the contractor’s risk and expense and without prejudice to anyother rights which the IKIWL may have against the contractor under thecontract .14.6 This warranty/guarantee shall not cover any damage/s resulting from normalwear and tear or improper handing by the IKIWL or the authorizedrepresentatives.15. Terms of Payment80% of the total order value shall be paid against receipt and acceptance ofmaterials at site. 10% of total order value & 100% commissioning charges shallbe paid against successful commissioning and stamping & verification at oursite. Balance 10% shall be released against submission of equal amount of Bankguarantee valid up to completion of guarantee period.16. Fixed pricesPrice charged by the contractor for goods delivered and services performedunder the contract shall not; vary from the prices quoted by the contractor in itsbid.17. Change orders17.1 The IKIWL may, at any time by a written order given to the contractor,pursuant to clause 31, make changes within general scope of contract in any oneor more of the following:a) Drawing, designs or specifications, where goods to be furnished under thecontract are to be specifically manufactured for the IKIWL.b) The method of shipment of packing;c) The place of delivery; ord) The services to be provided by the contractor.17.2 If any such changes causes an increase or decrease in the cost of, or the timerequired for, the contractor’s performance of any part of the work under thecontract whether changed or not changed by the order, an equitable adjustmentshall be made in the contract price or delivery schedule, provided at such claimsby contractor are reasonable & to the satisfaction of the IKIWL. Any claims bythe contractor for adjustment under this clause must be asserted within30(thirty) days from the date of contactor’s receipt of the IKIWL change order.18. Contract AmendmentSubject to clause 17, no variation in or modification of the terms of the contractshall be made except by written amendment signed by the IKIWL.19. AssignmentThe contractor shall not assign, in whole or part, its obligation to perform underthe contract, except with the IKIWL’S prior written consent.20. SubcontractsThe contractor shall notify the IKIWL in writing of all subcontracts awardedunder the contract if not already specified in his bid, such notification, in thisoriginal bid or later, shall not relieved the contractor from any liability orobligation under the contract.IKIWLSignature of Bidder

-22-21.0 Delays in the contractor’s performance21.1 Deliveries in the goods and performance of services shall be made by thecontractor in accordance with the time schedule specified by the IKIWL inSection-1 of the bidding documents.21.2 An unexcused delay by the contractor in performance of its delivery obligationsshall render the contractor liable to any or all of the following sections: -forfeiture of its performance security, imposition of liquidated damages, and/ortermination of the contract for default.21.3 If any time during performance of the contract, the contractor or itssubcontractor(s) should encounter conditions impending timely delivery of thegoods and performance of services. The contractor shall promptly notified theIKIWL in writing of the fact of the delay, its likely duration and its cause(s). Assoon as practicable after receipt of contractor notice, the IKIWL evaluate thesituation and may at its discretion extend the contractor’s time for theperformance, in which case the extension shall be notified to the contractor byamendment of the contract.22.0 Time for the completionSubject to any requirement in the contract as to completion of any section of theworks before completion of the whole, the whole of the works shall becompleted, within the time stated in section –I of the bidding documents or suchextended time as may be allowed under clause 23 hereof.23.0 Extension of Time of CompletionShould the amount of extra or additional work of any kind or any cause of delayreferred to in these conditions, or exceptional adverse climatic condition, orother special circumstances of any kind whatsoever which may occur, otherthan through a default of the contractor, be such as fairly to entitle thecontractor to an extension of time for the completion of the works. IKIWL shalldetermine the amount of such extension and shall notify the contractoraccordingly. Provided that the IKIWL is not bound to take in account any extraor additional works or other special circumstances unless the contractor haswithin thirty days after such work has been commenced, or such circumstanceshave arisen, or as soon thereafter as is practicable, submitted to the authority ofIKIWL full and detailed particulars of any extension of time to which he mayconsider himself entitled in order that submission may be investigated at thetime.IKIWLSignature of Bidder.

-23-24.0 Penalty for Delay24.1 If the contractor shall fail to achieve completion of the works within thespecified time, then the contractor shall pay to the IKIWL the sum at the rate of0.5%(half percent) of the total value of work done under the contract, as apenalty, for every week or part of the week which shall elapse, between the timeprescribed & the date of certified completion of the work. The IKIWL maywithout prejudice to any other method of recovery, deduct the amount of suchpenalty from any payment in its hands, due or which may become due to thecontractor. The payment or deduction of such penalty shall not relieve thecontractor from obligations to complete the works, or from any other of hisobligations and liabilities under the contract.24.2 The aggregate maximum of the penalty for delay payable to the IKIWL underthis clause shall be subject to a maximum of 5% of the total value of work.24.3 The criteria for deriving the penalty for delay shall be the actual value of worksexecuted and the amended time of completion.24.4 Any incremental taxes and levies due to the delay in the performance of thecontract by the contractor shall be to the contractor’s account.25. Termination for default25.1 The IKIWL may, without prejudice to any other remedy for breach of contract,by written notice of default sent to the contractor, terminate the contract inwhole or in part,(a) If the contractor fails to delivery an or all the goods within the time period(s)specified in the contract, or any extension thereof granted by the IKIWLpursuant to clause 17,21 & 22;Or(b) If the contractor fails to perform any other obligation(s) under the contract.25.2 In the event the IKIWL terminates the contract in whole or in part, pursuant toPara. 25.1, the IKIWL may procure, upon such terms and in such manner, as itdeems appropriate, goods similar to those undelivered, and the contractor shallbe liable to the IKIWL for any excess costs for such similar goods. However,the contractor shall continue performance of the contract to the extent notterminated.25.3 Consequent to such termination of contract, the IKIWL shall recover theadvance paid, if any, to the contractor along with interest @ 18% per annum.26. Force Majeure26.1 Not withstanding the provisions of clauses hereof, the contractor shall not beliable for forfeiture of its performance security, liquidated damages ortermination for default, if and to the extend that, its delay in performance or thefailure to perform its obligation under the contract is the result of an event offorce majeure.IKIWLSignature of Bidder

-24-26.2 For purposes of this clause, “force Majeure” means an event beyond the controlof contractor and not involving the contractor’ fault or negligence and notforeseeable. Such events may include, but are not restricted to, act of the IKIWLeither in the sovereign or contractual capacity, wars or revolutions fires, floods,epidemics, quarantine restrictions and freight embargoes.26.3 If a force majeure situation arises, the contractor shall notify the IKIWL inwriting of such condition, and the cause thereof, within 7 days. Unlessotherwise directed by the IKIWL in writing, the contractor shall continue toperform its obligations under the contract as far as reasonable practical, andshall seek all reasonable alternative means for performance not prevented by theforce of majeur event.27.0 Termination for insolvencyThe IKIWL may at any time terminate the contract by giving written notice tothe contractor, if:a) The contractor becomes bankrupt or otherwise insolvent,b) The contractor being a company is wound up voluntarily by the order of a courtreceiver, liquidator or manager appointed on behalf of the debenture holders orcircumstances shall have arisen which entitle the court or debenture holders toappoint a receiver, liquidator or a manager.Provided that such termination will not prejudice or effect any right of action orremedy which has accrued or will accrue thereafter to the IKIWL.28.0 Termination for Convenience28.1 The IKIWL may by written notice sent to the contractor, terminate thecontractor, in whole or in part, at any time for its convenience. The notice oftermination shall specify that termination is of the IKIWL convenience, theextent to which performance of work under the contract is terminated, and thedate upon which such termination becomes effective.28.2 The goods that are complete and ready for shipment within 30 days after thecontractor’s receipt of notice of termination shall be purchased by the IKIWL atthe contract terms and prices. For remaining goods, the IKIWL may select:a) To have any portion completed and delivered at the contract terms and prices;and/orb) To cancel the remainder and pay to the contractor an agreed amount forpartially completed goods and for material and parts previously procured by thecontractor.IKIWLSignature of Bidder

-25-29.0 Settlement of Dispute29.1 If the contractor considers any work demanded of him to be outside therequirements of the contract, or considers any drawings, record or ruling of theengineer on any matter in connection with or arising out of the contract or thecarrying out of the work to be unacceptable, he shall promptly ask the authorityof IKIWL in written instruction or decision within a period of 15 days of suchrequest.29.2 Upon the receipt of the written instructions or decisions the contractor shallpromptly proceed without delay to comply with such instructions or decisions.29.3 If the authority of IKIWL fails to give his instructions or decisions in writingwithin a period of 15 days after being requested, or if the contractor isdissatisfied with the instructions and decisions, he shall appeal to the IKIWL,which shall afford an opportunity to the contractor to be heard and to offerevidence in support of his appeal. The IKIWL shall give a decision within aperiod of 30 days after the contractor has given the said evidence in support ofhis appeal.29.4 If the contractor is dissatisfied with his decision, the contractor within a periodof 30 days from the receipt of decisions shall indicate his intension to refer thedispute to arbitration, failing which the said decision shall be final andconclusive.30.0 ArbitrationAll dispute of differences in respect of which the decision is not final andconclusive shall, on the initiative of either party, be referred for adjudication asper the Arbitration And Conciliation Act 1996.31.0 Applicable lawThe contract shall be interpreted in accordance with the laws of the union ofIndia.32. Notices32.1 Any notice given by one party to the other pursuant to the contract shall be sentin writing or by telegram/ fax/ and confirmed in writing to the address specifiedfor the purpose in the special conditions of contract.32.2 A notice shall be effective when delivered or on the notice’s effective date,whichever is later.33.0 Taxes and DutiesThe contractor shall be entirely responsible for all taxes, duties, license fees etc.incurred until handing over of the contractor goods and services to the IKIWL.IKIWLSignature of Bidder

-26-All Government fees paid for inspections and approvals by statutory authoritiesshall be reimbursed by the IKIWL on production of copy of treasury challan forsame. Services charges for depositing the Govt. fees or submission of requisiteforms with the statutory authorities shall be not being admissible.34.0 Right of use defective equipmentIf after handing over the equipments and within the guarantee and warrantyperiod, the operation or use of the equipment(s) proves to be unsatisfactory, theIKIWL shall have the right to continue to operate or use such equipment.Until rectification of defect errors or omissions by repair or partial or completereplacement is made, without interfering with the IKIWL operation.35.0 JurisdictionFor the settlement of any dispute arising out of the contract against this bid,only the courts of Barbil shall have jurisdiction.IKIWLSignature of Bidder

-27-SECTION-IVSPECIAL CONDITIONS OF CONTRACTERECTION AND COMMISSIONING1.0 Sufficiency of TenderThe contractor by bidding shall be deemed to have satisfied himself as to all theconditions and circumstances effecting the contract price, as to the possibility ofexecuting the work as shown as prescribed in the contract, as to the generalcircumstances at the site of the works, as to the general labour position at site,and to have determined the price accordingly.2.0 Programme of installation and commissioningWithin 30 days of receipt of letter of acceptance of the bid, the contractor shallsubmit to the IKIWL for approval of comprehensive programme in the form ofPERT Network/bar chart and any other form as may be required by the IKIWLshowing the sequence of order in which the contractor proposes to carry out theworks including the design, manufacture, delivery to site, erection, hooking-up,commissioning, trial run & hand-over, thereof. After submission to andapproval by the IKIWL of such programme, the contractor shall adhere to thesequence of order and method stated therein. The submission to and approval bythe IKIWL of such programme shall not relieve the contractor of any of hisduties or responsibilities under the contract. The programme approved by theIKIWL shall form the basis of evaluating the pace of all works to be performedby the contractor. The contractor shall update the PERT network every month,submit it to the IKIWL and shall inform the IKIWL the progress on all theactivities failing on schedule for the next reporting date.3.0 Preparations of drawings for approvalThe contractor should visit the site to acquaint himself in respect of existing siteconditions and to know the details/information required for understanding thenature and type of civil construction works involved in the project.The contractor shall submit to the IKIWL approval:a) Within the time given in the specification or in the programme, such drawing,samples, patterns, and models as may be called for therein, and in numberstherein required.b) During the progress of works and within such reasonable times as the IKIWLmay required such drawings of the general arrangement and detailed of theworks as the IKIWL may require.IKIWLSignature of Bidder

-28-The specifications/conditions concerning the submission of drawing by thecontractor are detailed as under:Within four weeks from the date of receipt of the order, contractor shall furnishall necessary drawings, in three sets, (as briefly described below) for approval,identifying each drawing by a serial number and descriptive title. The list givenbelow may be revised and extended if necessary, during the progress of workdepending on the nature of the contract also.The IKIWL shall signify his approval or disapproval of all drawings or suchdrawings that would affect progress of the contract as per agreed programmer.Brief list of drawings:i) Equipment drawings for fabricate items.ii) Electrical cable, conduit/cable lay out.iii) Other miscellaneous drawings as required for erection work.Drawing showing fabrication details, layouts and bill of materials submitted forapproval shall be signed by responsible representative of contractor and shall beto any one of the following sizes in accordance with Indian standards: A0, A1,A2, A3, & A4.All drawings shall show the following particulars in the lower right hand cornerin addition to contractor’s name:i) Name of the IKIWLii) Project titleiii) Title of drawingiv) Scalev) Date of drawingvi) Drawing numbervii) Space for IKIWL drawing number.In addition to the information provided on drawings, each drawing shall carry arevision number, date of revision and brief description of revision carried out.Whenever any revision is carried out, correspondingly revision number must beup-dated .All dimensions on drawings shall be in Metric Units.Drawings (three sets) submitted by the contractor for approval will be checked,reviewed by the IKIWL, and comments, if any, on the same will be conveyed tothe contractor. It is responsibility of the same contractor to incorporate correctlyall the comments conveyed by the IKIWL on the contractor’s drawing. Thedrawings, which are approved with comments, are to be resubmitted to theIKIWL for purpose of records. Such drawing will not be checked/ reviewedby the IKIWL to verify whether all the comments have incorporated by theIKIWLSignature of Bidder

-29-Contractor. If the contractor is unable to incorporate any comments in therevised drawings, contractor shall clearly state in his forwarding letter such noncompliancealong with the valid reasons.Drawing prepared by the contractor and approved by the IKIWL shall beconsidered as a part of specification. However, the examination of the drawingof the drawing by the IKIWL shall not relieve the contractor of hisresponsibility for engineering design, workmanship, and quality of materials,warranty obligation and satisfactory performance of equipments, services &installation covered under the contract.If at any time before completion of the work, changes are made necessitatingrevision of approved drawings the contractor shall make such revisions, andproceed in the same routine as for the original approval.4.0 Operation and maintenance manual:The contractor shall furnish to the IKIWL before the works are taken over,operating and maintenance instruction together with drawing of the works arecompleted, in sufficient detail to enable the IKIWL to maintain, dismantle,reassemble and adjust all parts of the works, unless otherwise agreed, the workshall not be considered to be completed for the purposes of taking over untilsuch instruction and drawing have been supplied to the IKIWL.5.0 Contractor superintendence and development of erection team and conductof personnel:The contractor shall employ one or more competent representatives, whosename or names shall have previously been communicated in writing to theIKIWL by the contractor, to superintend the carrying out of the works on thesite. The said representative or if more than one shall be employed, then one ofsuch representatives shall be present on the site during all times, and any ordersor instructions which the IKIWL may give to the said representative of thecontractor shall be deemed to have given to the contractor.The said representative shall have full technical capacities and completeadministrative and financial power to expeditiously and efficiently execute thework under the contract.The contractor shall, execute the works with due care and diligence within thetime for completion and employ contractor’s team comprising qualified andexperienced engineers together with adequate skilled, semi-skilled and unskilledworkmen in the site for carrying out the works. The contractor shall ensureadequate work force to keep the required pace at all times as per the schedule ofcompletion, the contractor shall also ensure availability of competent engineersduring commissioning/start up, trial runs, operation of the plant/equipment tillhanding over of the plant.IKIWLSignature of Bidder

-30-The contractor shall furnish details of qualifications and experience of theirsenior supervisors and engineers assign to the work site, including theirexperience in supervising of erection and commissioning of plant andequipment of comparable capacity.When the contractor or his representative is not present on any part of the workwhere it may be desired to give directions in the event of emergencies, ordersmay be given by the IKIWL and shall be received and observed by thesupervisors or foreman who may have charge of the particular part of the workin reference to which orders are given. Any such instructions, direction ornotices given by the IKIWL shall be deemed to have been given to thecontractor.The contractor shall furnish to the IKIWL a fortnightly labour force reportshowing by the classifications the numbers of employee engaged in work. Thecontractors’ employment records shall include any reasonable information asmay be required by the IKIWL. The contractor should also display necessaryinformation as may be required by statutory regulations, and shall comply withall statutory obligations as required under the prevailing rules of the state &country.None of the contractor’s supervisors, engineers or labourers may be withdrawnfrom the work without notice to the IKIWL and further no such withdrawalsshall be made if in the opinion of the IKIWL, it will adversely affect therequired pace of progress and/or the successful completion of the work.The IKIWL shall be at liberty to object to any representative or person skilled,semi-skilled or unskilled worker employed by the contractor in execution of orotherwise about the works who shall in the opinion of the IKIWL, misconducthimself or be incompetent or negligent or unsuitable, and the contractor shallremove the person so objected to open receipt of notice in writing from theIKIWL and shall provide in that place a competent representative at contractor’sown expense within a reasonable time.In this execution of the works no persons other than the contractor, subcontractorand their employees shall be allowed on the site except by writtenpermission of IKIWL.6.0 IKIWL instructionsThe IKIWL may in his absolute direction, issue from time to time drawing and/or instructions, directions and clarifications which are collectively referred toas IKIWL’S instructions in regard to:Any additional drawing and clarifications to exhibit or illustrate details.Variation or modifications of the design, quality or quantity of work oradditions or omissions or substitution of any work.Any discrepancy in the drawings or between the schedule of quantities and/orspecifications.IKIWLSignature of Bidder

-31-Removal from the site of any material brought there by the contractor, whichare unacceptable to the IKIWL and the substitution of any other materialthereof, Removal and/or re-execution of any work erected by the contractor,which are unacceptable to the IKIWL.Dismissal from the work of any persons employed there upon who shall in theopinion of the IKIWL, misconduct himself, or be incompetent or negligent.Opening up for inspection of any work covered up.Amending and making good of any defects.7.0 Rights of the IKIWL7.1 Rights to direct works:The IKIWL shall have the right to direct the manner in which all works underthis contract shall be conducted, in so far as it may be necessary to secure thesafe and proper progress and specified quality of the works. All work shall bedone and all materials shall be furnished to the satisfaction and approval of theIKIWL.Whenever in the opinion of the IKWL, the contractor has made markeddepartures from the schedule of completion or when circumstances orrequirement force such a departure from the said schedule, the IKIWL, in orderto ensure compliance with the schedule, shall direct the order, pace and methodof conducting the work, which shall be adhered to by the contractor.If in the judgment of the IKIWL becomes necessary at any time to acceleratethe overall pace of the plant erection work, the contractor, when directed by theIKIWL, shall cease work at any particular point and transfer contractor’s nameto such other point or points and execute such works, as may be directed by theIKIWL and at the discretion of the IKIWL.7.2 Right to order modifications of methods and equipmentIf at any time the contractor’s methods, materials or equipment appear to theIKIWL to be unsafe, inefficient or inadequate for securing the safety ofworkmen or public, the quality of work or the rate of progress required, theIKIWL may direct the contractor to ensure safety, and increase their efficiencyand adequacy and the contractor shall promptly comply with such directives. Ifat any time the contractor’s working force and equipment are inadequate in theopinion of the IKIWL, for securing the necessary progress as stipulated, thecontractor shall if so directed, increase the working force and equipment to suchan extent as to give reasonable assurance of compliance with the schedule ofcompletion. The absence of such demands from the IKIWL shall not relieve thecontractor of the contractor’s obligations to secure the quality, the safeconducting of the work and the rate of the progress required by the contract.The contractor alone shall be and remain liable and responsible for the safety,efficiency and adequacy of contractor’s methods, materials, working force andequipments, irrespective of whether or not the contractor makes any changes asa result of any order or orders received from the IKIWL.IKIWLSignature of Bidder

-32-7.3 Right to inspect the workThe IKIWL representative shall be given full assistance in the form of thenecessary tools, instruments, equipment and qualified operations to facilitateinspection.The IKIWL reserves the right to call for the original test certificates for allmaterials used in the erection work.In the event of IKIWL’S inspection reveals poor quality of work/materials, theIKIWL shall be at liberty to specify additional inspection procedures if required,to ascertain Contractor’s compliance with the specifications of erection work.Even though inspection is carried out by the IKIWL or their representatives,such inspection shall not, however, relieve the contractor of any or allresponsibilities as per the contract, nor prejudice any claim, right or privilegewhich the IKIWL may have because of the use of defective or unsatisfactorymaterials or bad workmanship.8.0 Contractor’s functionsThe contractor shall provide everything necessary for proper execution of theworks, according to the drawings, schedule of quantities and specificationstaken together whether the same may or may not be particularly shown ordescribed therein, provided that the same can reasonably be inferred there fromand if the contractor finds any discrepancy therein, he shall immediately referthe same to the IKIWL whose decision shall be final and biding on thecontractor.The contractor shall proceed with the work to be performed under this contractin the best and workman like manner by engaging qualified and efficientworkers and finish the work in strict conformance with the drawings andspecifications and any changes/modifications thereof made by the IKIWL.The work shall be carried out as approved by the IKIWL or his authorizedrepresentative/s from time to time, keeping in view the overall schedule ofcompletion of the project. The Contractor’s job schedule must not disturb orinterfere with IKIWL’s or the other Contractor’s schedules of day-to-day work.The IKIWL will provide all reasonable assistance for carrying out the jobs.Night work will be permitted only with prior approval of the IKIWL. TheIKIWL may also direct the Contractor to operate extra shifts over and abovenormal day shift to ensure completion of contract as per schedule. Adequatelighting wherever required should be provided by the Contractor at no extracost. The Contractor should employ qualified electricians and wiremen for thesefacilities. In case of Contractor’s failure to provide these facilities andpersonnel, the IKIWL has the right to arrange such facilities and personnel andto change the cost thereof to the Contractor, on actual cost basis.IKIWLSignature of Bidder.

-33-8.1 Third Party InsuranceBefore commencing the execution of the works the Contractor, but withoutlimiting his obligations and responsibilities, shall insure against his liability forany material or physical damage, loss or injury which may occur to anyproperty, including that of the IKIWL, or to any person, including anyemployee of the IKIWL or by arising out of the execution of works or in thecarrying out of the Contract.The Contractor shall produce to the Engineer/IKIWL the policy or policies ofinsurance and the receipts for payment of the current premiums, as and whenrequired.The terms shall include a provision whereby, in the event of any claim inrespect of which the Contractor would be entitled to receive indemnity underthe policy being brought or made against the IKIWL, the insurer will indemnifythe IKIWL against such claims and any costs, charges and expenses in respectthereof.Such insurance shall be for an amount not less than Rs.1,00,000/- peroccurrence, with the number of occurrences unlimited.8.2 Compensation for accidents or injuryThe IKIWL shall not be liable for or in respect of any damages or compensationpayable at law in respect or in consequence of any accident or injury to anyworkman or other person in the employment of the Contractor or any subcontractor,save and except an accident or injury resulting form any act ordefault of the IKIWL, his agents, or servants. The Contractor shall indemnifyand keep indemnified the IKIWL against all such damages and compensation,save and except as aforesaid and against all claims, proceedings, costs, chargesand expenses whatsoever in respect thereof or in relation thereto.The Contractor shall insure against such liability with an insurer approved bythe IKIWL, which approval shall not be unreasonably withheld, and shallcontinue such insurance during the whole of the time that any persons areemployed by him on the works shall, on demand, produce to the IKIWL orIKIWL’s representative such policy of insurance and the receipt for payment ofthe current premium. Provided always that, in respect of any persons employedby any sub-contractor, the contractor’s obligations to insure as aforesaid underthis sub-clause shall be satisfied if the sub-Contractor shall have insured againstthe liability in respect of such persons in such manner that the IKIWL isindemnified under the policy, but the Contractor shall require such sub-Contractor to produce the IKIWL or IKIWL’s representative, on demand, suchpolicy of insurance and the receipt for the payment of the current premium.8.3 Duties of contractor Vis-à-vis other contractorWhenever proper execution of the work under the contract depends on the jobscarried out by some other Contractor, in such cases the Contractor shouldinspect all such erection and installation jobs and report to the IKIWL regardingIKIWLSignature of Bidder.

-34-any defects or discrepancies. The Contractor’s failure to do so shall constitute asacceptance of the other contractor’s installation/jobs as fit and proper forreception of contractor works.The contractor should also report any discrepancy between the executedwork and the drawings.The contractor also extend all necessary help/co-operation to othercontractor’s working at the site in the interest of the work.8.4 VARIATIONS8.4.1 The IKIWL shall make any variation of the form, quality or quantity of theworks or any part thereof that may, in his opinion, be necessary and for thepurpose, or if for any other reason it shall, in his opinion be desirable, he shallhave power to order the contractor to do and the contractor shall do any of thefollowing:a) Increase or decrease the quantity of any work included in the contract.b) Omit any such work.c) Change the character or quality or kind of such any work.d) Change the levels, lines, position and dimensions of any part of the works, ande) Execute additional work of any kind necessary for the completion of the works.And no such variation shall in any way vitiate or invalidate the contract, but thevalue, if any, of all such variations shall be taken into account in ascertainingthe amount of the contract price.8.4.2 No such variations shall be made by the contractor without an order in writingof the IKIWL. Provided that no order in writing shall be required for increase ordecrease in the quality of any work where such increase or decrease is not resultof an order given under this clause, but is the result of the quantities exceedingor being less than those stated in the contract/bill of quantities. Provided alsothat if for any reason the IKIWL shall consider it desirable to given any suchorder verbally, the contract shall comply such order and any confirmation inwriting of such verbal order given by the IKIWL, whether before or after thecarrying out of the order, shall be deemed to be an order in writing within themeaning of this clause. Provided further that if the contractor shall within 7 dayconfirm in writing to the IKIWL and such conformation shall not becontradicted in writing by the IKIWL within 14 days, it shall be deemed to bean order in writing by the IKIWL.8.4.3 All extra additional work done or work omitted by order of the IKIWL shall bevalued at the rates and price set out in the contract if in the opinion of theIKIWLSignature of Bidder

-35-IKIWL, the same shall be applicable. If the contract does not contain any rate orprices applicable to the extra or additional work then suitable rates or price shallbe agreed upon between the IKIWL shall fix such rates or price as shall, in hisopinion, be reasonable and proper.8.4.4 Provided that if the nature or amount of any omission or addition relative to thenature or amount of the whole of the works or to any part thereof shall be suchthat, in the opinion of the IKIWL, the rate or price contained in the contract forany items of the works is, by reason of such omission or addition, renderedunreasonable or inapplicable, then a suitable rate or price shall be agreed uponbetween the IKIWL and the contractor. In the event of disagreement IKIWLshall fix such other rate or price as shall, in his opinion be reasonable and properhaving regard to the circumstances.Provided also that no increase or decrease under sub-clause 8.4.1 of thisclause or variation of rate or price under sub-clause 8.4.2 of this clause shall bemade unless, as soon after the rate of the order as is practicable and, in case ofextra or additional work, before the commencement of the work or as soonthereafter as is practicable, notice shall have been given in writing:a) By the contractor to the IKIWL of his intention to claim extra payment or avaried rate or price.Orb) By the IKIWL the contractor of his intention to vary a rate or price.8.4.5 If on certified completion of the whole of the works, it shall be found that areduction or increase greater than 15% of the sum named in the Letter ofAcceptance result from the aggregate effect of all Variation Orders but not forany other cause, the amount of contract price shall be adjusted by such sum asmay be agreed between the contractor and the IKIWL or failing agreement,fixed by the IKIWL having the regard to all material and relevant factors,including the contractor’s site and general overhead costs of contract.8.4.6 The contractor shall send to the IKIWL’s representative once in every month anaccount given particulars, as full and detailed as possible, of all claims for anyadditional payment to which the contractor may consider himself entitled and ofall extra or additional work ordered by the IKIWL which he has executedduring the preceding month.No final or interim claim for payment for any such work or expense willConsidered which has not been included in such particulars. Provided alwaysthat the IKIWL shall be entitled to authorize payment to be made for any suchwork or expense, not withstanding the contractor’s failure to comply with thiscondition, if the contractor has, at the earliest practicable opportunity, notifiedthe IKIWL in writing that he intends to make a claim for such work.Note : This clause shall not be applicable for complete turn-key jobs.IKIWLSignature of Bidder

-36-8.5 Duties of the Contractor Vis-à-vis the IKIWLThe equipment and the items, if any, to be supplied by IKIWL for erection,testing and commissioning by the contractor, shall be as listed in the contract.The contractor shall keep a cheque on deliveries of all such equipmentcovered in the scope of erection, testing and commissioning work and shalladvise the IKIWL well in advance regarding possible hold-up in contractor’swork due to likely delay in delivery of such equipment/components to enablehim to take remedial actions.8.6 Preparation of foundation surfaces etc. for erection of equipments :Contractor shall carry out final adjustments of foundations, leveling anddressing of foundation surfaces, bedding and grouting of anchor bolts, bedplates etc, required for seating of equipment in proper position. The contractorshall responsible for the reference lines and proper alignment of the equipment.However, all minor civil works which form and inseparable part of installationand erection job like digging trenches for laying of cables, conduits andunderground pipes, making cut-outs in walls, floors and ceilings for pipe lines,adjustment, leveling, dressing and grouting of foundations, grouting of supportsare to be carried out: by the contractor at no extra cost. The necessaryrefilling/repairs of these cutouts, pockets and trenches shall be done by thecontractor: The contractor should arrange for laying the supports, cut-outs,grouting of bolts, etc, when the civil works are in progress, so as to avoidrefilling/repair works. The damages occurring to civil and other works are to bemade good by the contractor at Contractor’s own cost.9.0 Supply of tools, tackles and materialsThe contractor shall, at his own expense, provide all the necessary equipment,tools and tackles, haulage power, consumables, lubricants and sundriesnecessary for effective execution and completion of the works during erection,testing, commissioning & trial run.10.0 Protection of plantThe IKIWL shall not be responsible or held liable for any damage to person orproperty consequent upon the use, misuse or failure of any erection tools andequipment used by the contractor or any his sub-contractor’s even though suchtools and equipments may be furnished, rented or loaned to the contractor orany of his sub-contractors. The acceptance and /or use of any such tools andequipment by the contractor or his sub-contractor shall be construed to meanthat the contractor accepts all responsibility for and agrees to indemnify andsave the IKIWL from any and all claims for said damages resulting from thesaid use, misuse or failure of such tools and equipments.The contractor or his sub-contractor shall be responsible during theworks, for protection of work, which has been completed by other contractors.Necessary care must be taken to see that the contractor’s men cause no damageto the same during the course of execution of the work.IKIWLSignature of Bidder

-37-All other works completed or in progress as well as machinery and equipmentthat are liable to be damaged by the Contractor’s work shall be protected by theContractor and protection shall remain and be maintained until its removal isdirected by the IKIWL.The Contractor shall effectively protect from the effects of weather and fromdamages or defacement and shall cover appropriately, wherever required, all theworks for their complete protection.The contractor shall carry out the work without damage to any work andproperty adjacent to the area of Contractor’s work to whomsoever it may belongand without interference with the operation of existing machines or equipment.Adequate lighting, guarding and watching at end near all the storage,handling, fabrication, reassembly and erection sites for properly carrying out thework and for safety and security shall be provided by the Contractor at his cost.The Contractor should adequately light the work area during night time also.The Contractor should also engaged adequate electricians/wiremen, helper etc.to carry out and maintain these lighting facilities. If the Contractor fails in thisregard, the IKIWL may provide lighting facilities as he may deem necessaryand charge the const thereof to the Contractor.The Contractor shall take full responsibility for the care of the works or anysection or portions thereof until the date stated in the taking over certificateissued in respect thereof and in case any damage or loss shall happen to anyportion of the works not taken over as aforesaid, from any cause whatsoever,the same shall be made good by and at the sole cost of the Contractor and to thesatisfaction of the IKIWL. The Contractor shall also be liable for any loss of ordamage to the works occasioned by the Contractor or his sub-contractor in thecourse of any operations carried out by the Contractor or his sub-contractors forthe purpose of completing any outstanding work or complying with theContractor’s obligations.11. Unloading, transportation and inspectionThe Contractor shall be required to unload all the materials/equipment from thecarriers. The Contractor shall plan in advance, based on the informationreceived from the IKIWL, Contractor’s requirement of various tools, tackles,jacks, cranes, sleepers etc. required to unload the material/equipment promptlyand efficiently. The Contractor shall ensure that adequate and all measurednecessary to avoid any damage whatsoever to the equipment at the time ofunloading are taken.Any demurrage/detention charges incurred due to the delay in unloading thematerial/equipment and releasing the carriers shall be charged to theContractor’s account.IKIWLSignature of Bidder.

-38-The Contractor shall be responsible for the reception and safe storage on site ofall plant and equipment delivered or handled over to the Contractor, for thepurposes of the contract.The Contractor shall safely transport/shift the unloaded materials/equipment tothe storage area and/or the place of work, as the case may be.The materials/equipment would be carefully unpacked by the opening thewooden cases/other modes of packing as the case may be.In case of equipments/materials to be supplied by the IKIWL, all thematerials/equipments received from IKIWL prior to arrival of the Contractor atsite, shall be handed over to the contractor who shall, thereupon, inspect thesame & furnish the receipt to IKIWL.Detailed inventory of various items shall be prepared clearly listing theshortages, breakages/damages after checking the contents with respect to theContractor’s packing list, IKIWL’s order and approved drawings. Thecontractor shall also check every equipment for any shortage/shortcoming thatmay create difficulty at the time of installation, commissioning & trial run.All the information and observations by the Contractor shall be furnished in theform of ‘INSPECTION REPORT’ to the IKIWL with specificmention/suggestions which in the opinion of the Contractor should be given dueconsideration and immediate necessary actions, to enable the IKIWL to arrangerepair or replacement well in time and avoid delays due to non-availability ofequipment and parts at the time of their actual need.The protection, safety and security of the materials shall be the responsibility ofthe contractor, until those are handed over to the IKIWL after erection,commissioning and testing and performance trial run as per the terms of theContract.12.0 Storage of equipment.The Contractor shall be responsible for the proper storage and maintenance ofall materials/equipment under the Contractor’s custody. The Contractor shalltake all required steps to carry out frequent inspection of equipment/materialsstored as well as erected equipment until the same are taken over by the IKIWL.The following procedure shall apply for the same.The Contractor’s inspector shall check stored and installed equipment/materialsto observe signs of corrosion, damage to protective coating to parts, open endsin pipes, vessels and equipment, insulation resistance of electrical equipmentetc. The Contractor shall immediately arrange a coat of protective paintingwhenever required. A record of all observations made on equipment, defectsnoticed shall be promptly communicated to the IKIWL and IKIWL’s advicetaken regarding the repairs/rectifications. The Contractor shall there upon carryout such repairs/rectifications at his own cost. In case the Contractor is notcompetent to carry out such repairs/rectifications, the IKIWL reserves the rightto get this done by other competent agencies at the Contractor’s responsibilityand risk and the entire cost for the same shall be recovered from theContractor’s bills.IKIWLSignature of Bidder.

-39-The Contractor’s inspector shall also inspect and provide lubrication to theassembled equipment. The shafts of such equipment shall be periodicallyrotated to prevent rusting as well as to check freeness of the same.The inspector shall check for any signs of moisture or rusting in any equipment.If the commissioning of equipment is delayed after installation of theequipment, the contractor shall carry out all protective measures suggested bythe IKIWL during such period.Adequate security measure shall be taken by the contractor to prevent theft andloss of materials under the contractor custody. The contractor shall carry outperiodical inventory checks of materials stored and installed by the contractorand any loss noticed shall be immediately reported to the IKIWL. A properrecord of these inventories shall be maintained by the contractor. The contractorshould not sell, assign, and mortgage, hypothecate or remove equipment ormaterials, which has been installed or stored at the site under contractor’scustody without the written consent of the IKIWL.Suitable grease recommended for the protection of surface againstrusting (refined from petroleum oil with lancline minimum (70 DEG.CENT)and water in traces) shall be applied over all equipment as required once inevery three months. Quality of grease is to be proved by IKIWL.All equipment shall be stored inside a closed shed or in the opendepending upon whether they are of indoor or outdoor design. Adequate storagearea, as required, shall be made available by the contractor, within the sitepremises.All the necessary items/goods required for protection as described aboveshall be arranged by the contractor and such cost shall be included in thecontract price.13.0 ApprovalsThe contractor shall obtain the necessary approvals of Factories, ElectricalInspectorate, Legal Metrology dept. and any other state/local authorities, as maybe statutorily required or as may be directed by IKIWL, and the cost ofobtaining such approvals shall be included by IKIWL, and the cost of obtainingsuch approvals may be included in the contract price.All the necessary details, drawings, submission of application andproformas will be furnished by the contractor to the IKIWL forverification/signature, and shall therefore be submitted to the appropriateauthorities for approval.The contractor on behalf of IKIWL shall submit the necessaryapplication duly filled-in, together with the prescribed fees to the appropriateauthorities. However, all the actual statutory fees paid by the contractor shall bereimbursed by IKIWL upon production of receipt .The contractor shall alsomake all necessary arrangements for inspection of works by the statutoryauthorities, as when required. Cost of all such inspection shall be included in thecontractor price.IKIWLSignature of bidder

-40-Whenever necessary or required, the contractor shall furnish the necessary testand/or inspection certificates etc. from the appropriate authorities as per IBR,IER and other statutory regulations and the cost of obtaining these certificatesshall be included in the contract price.In case of capacity enhancement of existing plants, the contractor shallarrange for and obtain necessary approvals, as stated herein, for the entireexpanded plant, either in phases or in whole as the case may be & the cost ofobtaining such approvals shall be included in the contract price.Any modification or changes required or advised by the appropriateauthorities during the course of inspection and/or the contract at his own costshall carry out approval.14.0 Review and Co-ordination of Erection WorkThe contractor shall depute senior and competent personnel to attend the site coordinationmeetings that would generally be held at the site every month. Thecontractor shall take necessary action to implement decision arrived at suchmeetings and shall also update the erection schedule accordingly.IKIWLSignature of Bidder

1. Scope of supply-41-SECTION-IVSPECIAL CONDITIONS OF CONTRACTTERMS & CONDITIONSThe Bidder shall include detailed design and specification, schedule of delivery,erection & commissioning of 60 MT electronic road weighing bridge with PC,software (customized as per the requirements), printer and different elements ofprice as per technical specification mentioned in the tender. The tender shallcarefully study the tender document and shall certify himself of the suitability ofthe equipment, and shall take full responsibility for the efficient operation,guarantee and after sales- service of specified performance parameter of theequipment offered. Bidder should inspect the site and shall satisfy himself of thesite conditions and shall collect any other information, which he may requirebefore submitting the tender. Claims and objections due to ignorance of the siteconditions will not be considered after submission of tender. The offer shall befor equipment according to tender specifications (annexure-1 to 5 ) should beduly filled in and in case any deviation should be clearly mentioned otherwiseliable for rejection.The tender shall furnish an items-wise list of spare parts and consumablesseparately for one year Warranty period for normal working of the equipmentThe operation, maintenance and spare part manuals are also to be madeavailable with the equipment. Spare parts not manufactured directly by thesuccessful tender shall be properly identified and description/catalogue etc. maybe given with sufficient details to enable IKIWL to procure space directly fromthe manufacturer, if required. The tender shall include in its scope of supply aset of drawings, special tools & tackles, if any required and manual for futurerepair maintenance of equipment.2. Scope of assemble and commissioning.The commissioning of the equipment shall be done by the successfully bidderand shall interalia including testing and proving the guaranteed contractperformance of the equipment. The equipment will be commissioned within 30days from date of last shipment of equipment. Crew shall be trained in operationand maintenance of equipment offered. Commissioning of the equipment to thesatisfaction of IKIWL will be sole responsibility of the successful tenderer. Thetenderer shall provide competent commissioning engineers to insure the same.IKIWLSignature of Bidder

-42-3. Time schedule for Delivery & CommissioningDelivery should be within 3(Three) month to site and commissioning shall bedone within 30 days. The bidder should quote the earliest practical deliveryperiod within three months to the site from the date of placement of order. Thesuccessful tender shall be responsible for coordinated delivery of the equipmentand shall ensure deliveries in sequence as required at site for commissioning.4. TransportationThe successful tenderer shall deliver the equipment at IKIWL site. Subsequenttransportation and handling right from stage of drawing from stores and takingto site including, assembly/erection and commissioning would also be theresponsibility of the successful bidder. Before delivery the equipment, thetenderer should get confirmation about the delivery site from the store/sitepersonnel.5. PricePrice shall be indicated separately for each category of items(supply &installation) including rate of sales Tax/VAT/Service Tax as applicable as perannexure 6 & 7 enclosed with the tender documents.6. TrainingTraining for operation and maintenance of the equipments shall be imparted bythe successful tenderer to 2(two) of operating/maintenance personnel of IKIWLfor a total period of 2(two) weeks at site. Training cost shall be born by thesupplier. The list of operation & maintenance personnel earmarked for trainingshall be provided by IKIWL and training schedule shall be drawn up jointly.Further, a schedule of long-term training required for propermaintenance and upkeep of the equipment shall be provided by the tendererseparately for our consideration.7. Drawing Documents and ManualsShall be supplied by the successful tenderer in 2(two) copies of equipmentspecification manual, operation manual, maintenance manuals. All thedocuments are to be in the English language.8. Tools for repair and maintenanceThe special tools required for repair and maintenance of the equipment shall besupplied free of cost.IKIWLsignature of Bidder

-43-9. Stamping & VerificationThe weighbridge has to be stamped and verified by the state Department ofLegal Metrology, prior to be being put into use by the successful tenderer. Thesuccessful tenderer shall arrange to calibrate, test and present the weighbridge tothe Weights and Measures Department for necessary stamping & verification.Test weight and manpower required for the stamping purpose will be providedby the tenderer. Necessary stamping fees for the purpose of stamping of the saidweighbridge, the tenderer on behalf of IKIWL shall submit the necessaryapplication duly filled-in, together with the prescribed fees to the appropriateauthorities. However, all the actual statutory fees paid by the contractor shall bereimbursed by IKIWL upon production of receipt. The contractor shall alsomake all necessary arrangements for inspection of the works by the statutoryauthorities, as and when required. Cost of all such inspections shall be includedin the contract price.10. Statutory VariationThe ex-factory price of the equipment shall be firm. The various taxes. Dutiesand levies included in the offer should be shown separately. However, duringthe currency of contract, if any fresh taxes, duties or levies have been imposedon supply of the plant and equipment and erection, such variation in the tax,duty or levy, if payable by purchaser, shall be paid by the IKIWL. For thispurpose the successful tenderer shall provide necessary documentary tax arisingout of variation shall be restricted to the contract and cannot extend to the subcontractedsupply received by the contractor. Increase in taxes, duties and leviesbeyond stipulated delivery period will be borne by the successful tenderer.11. Performance Guarantee WarrantyThe successful bidder shall guarantee against defect arising out ofworkmanship, design, materials and performance to ensure satisfactoryperformance requirements indicated in the tender document. In this respect, theoffer shall include in clear detail the performance guarantee at 95% availabilityof equipment offered during the guarantee period. Warranty period shall be 1year from the date of commissioning. In the event of any inadequacy/defect/error/ fault resulting in a fall in the performance of the equipment, thesuccessful tenderer shall, rectify the same, including supply of the spares free ofcost. The successful bidder shall commit in writing, availability of spares andconsumables for normal operation of equipments for 10 years, after successfulcommissioning of the equipment.IKIWLSignature of Bidder

-44-13. Erection and commissioningTo be carried out by the successful tenderer within 30 days of receipt ofequipment at site. IKIWL shall give intimation towards receipt of materials atsite on the date of receipt of equipment.14. TaxesThe successful tenderer shall pay all taxes, duties, charges or levies that may beassessed or imposed on them by the Government of India. The tenderer shallclearly furnish the details of the taxes and duties presently payable. In come taxshall be deducted as per the prevailing rules.15. Legal CapacityThe tenderer shall satisfy IKIWL that he is competent and authorized to submittender and/ or to enter into a legally binding contract with IKIWL. To thiseffect, any person signing the tender shall render relevant documentaryevidence or Power of Attorney, that his signature on the tender submitted byhim is legally binding upon himself and the bidder. A person signing the tenderor any document forming part of the contract on behalf of another shall bedeemed to warrant that he has authority to bind such other and if it is discoveredthat any time that the person so signing had no authority to do so, IKIWL maywithout prejudice to other civil and criminal remedies, cancel to contract andhold the signatory liable for all cost and damages.16. Liquidated Damages for shortfall in performanceIKIWL shall also have the right of outright rejection of equipment and recoverthe total contract price and interest accrued thereon from the successfultenderer, should availability of the equipment goes below 90%.Any shortfall in the stipulated availability will attract Liquidated Damages of1% of equipment value for every 2% shortfall or part thereof of percentageavailability the liquidated damages for short fall is subject to a ceiling of 5%.17. Liquidated Damages not by way of penalty for delay in delivery completionIf the successful tenderer fails to deliver any part of the equipment and completethe erection and commissioning within the time stipulated or fulfill hisobligation in time under the contract, - he shall be liable to pay to IKIWLliquidated damages for such delay, by way of penalty, a sum of equivalent to1% of the total contract value per month of delay or part therefore subject amaximum limit of 5% of total contract value including taxes and duties asadjusted for variation, if any. Such Liquidated Damages shall be recovered fromthe bill of the successful bidder.IKIWLSignature of Bidder

-45-18. WarrantyShall be for a period of 1 year from the date of issue of Final Acceptance TestCertificate. The successful tenderer will stand guarantee for materials suppliedfrom the date of issue of commissioning Letter against adequacy in design.Defective materials, error in detailing work, faulty workmanship, etc. In theevent of any inadequacy/defect/error/ fault occurring during warranty period,the same shall be rectified by the successful tenderer at his cost. The successfulbidder shall be responsible for the performance of the complete machinesupplied including any non-OEM component/ assembly. If any downtime ofmachine is suspected due to any defect in non-OEM components/assembly, itshall be the sole responsibility of the successful tenderer to rectify the defectand restore the machine to operation.19. Civil FoundationDesign for civil foundation for mounting Load cells & Horizontal Constrainersand suitable Ramp on both sides of the platform with slope and approach Roadup to Ramp, required size shall be provided by the bidder.However, The civil work will be done by IKIWL as per design and drawingprovided by the bidder along with the required control room of the weighbridge.The successful bidder will submitte the design and drawing, within 15 daysfrom the date of issue of order.IKIWLSignature of Bidder

-46-Annexure-1SECTION-VTECHNICAL DATA SHEET60MT CAPACITY FULLY ELECTRONIC PITLESS TYPE ROAD WEIGHBRIDGETO BE SUBMITTED BY BIDDER DULY FILLED IN ALONG WITH TENDERSl.No Description Requirement In casedeviationmentiondetails01 FOUNDATION Design for civil foundation and supportingstructure shall consists of four reinforcedconcrete pedestal to accommodate anchoringand mounting 4 nos. Compression Load cellsand 4 pairs Horizontal Constrainers to sustainup to full capacity with 50% overload andnecessary earth pit.(Civil foundation shall bedone by IKIWL)02 MECHANICALPLATFORM03 HORIZONTALCONSTRAINERSPre-fabricated, Pit-less type, Size9mx3Mtr.(60MT) made out of ISMB 500 asMain Guarder with stiffeners, ISMB 250 assections & ISMB 200 as subsections of qualityconforming to IS 2062 grade A 10mm thickMS deck plate, suitable for use up to fullcapacity with 25% overload protection. 20mmthick foundation plate with M 20 foundationbolt Total weight of the platform should not beless than 6.5MT.Suitable Constraining arrangements/Stop portshould be provided with the mechanicalstructure to arrest horizontal forces transmittedto Load cells of type.04 LOADCELL 4 nos. Compression type Load cells to beprovided with 20MT each with in builtLightening protection and hermetically sealedto IP 68 (test certificate to be enclosed), 6 wiretechnology for minimizing error conforming toall other specifications mentioned in the tender.Test certificate to be provided.05. HORIZONTALCONSTRAINERSSuitable Constraining arrangements(Horizontal Constrainers) to arrest horizontalforces up to 200 kN.06. JUNCTION BOX Die cast aluminum housing, with IP 69 sealing& in built surge and Lightening protectionIKIWLSignature of Bidder

-47-Sl.No. Description Requirement In case deviationmention details07 WEIGHINGTERMINAL08 PC &PRINTERAluminum housing with splash proof frontpanel IP 65, bright green/red 12 mm high, 7segment, Vacuum Fluorescent/ LED displaywith dimension sign & status display,software calibration .Latest configuration, Duel core 3.2 GHz,256MB RAM, 80 GB HDD, 17” color TFTMonitor, DVD Combo drive, Key boardmouse, Inverter/AVR/Stabilizer.09 SOFTWARE Suitable standard Weigh bridge softwarecompatible with Window’s XP or higherversion and provision for modification asper requirement.10 GUARANTEE 12 months from the date of commissioningincluding Load cell failure againstLightening.11 AFTER-SALES-SEVICEService set up with repairing license fromL/M authoritiesIKIWLSignature of Bidder

-48-DETAILS TECHNICAL SPECIFICATIONSAnnexure-2TECHNICALSPECIFICATIONSTYPEMaximum CapacityLOADCELLSREQUIRED BY PROVIDED BYIKIWLTENDERERStr. Gauge barcompression type20 MTDEVIATION/REMARKNo. of Load cells 04Housing MaterialsStainless SteelAccuracy ClassRated Out Put0.015% ofcapacity1m V/VInput Impedance1080-+ 10 OhmsOutput Impedance1010-+ 10 OhmsUsable AmbientTemperatureMaximum UsableLoad withoutElectrical-40 to +95degree C200% of capacityIKIWLSignature of Bidder

DamageTechnicalSpecificationsDestructive Load-49-Required by IKIWL Provided byTenderer500% of CapacityDeviation/RemarksProtection ClassCableResistant againsthigh VoltageLightningProtectionHysteresisNon- LinearityRepeatabilityIP696core, techniquelength- as perrequireAcc to DIN EN61000-45In built

-50-Annexure-3TechnicalSpecificationsCapacity towithstandhorizontal forcesQty to be providedwith WeighbridgeProtectionTemperature rangeMaximum VerticalmovementDimensionWeightHORIZONTAL CONSTRAINERSRequired by IKIWL Provided byTendererUp to 200kN4 pairs/8 nos.Dust & dirtprotected-40 to 90 degree-+7.5mm280X140X70 mm10 Kg per pair>= 88KgDeviation/RemarksWEIGHBRIDGE INTERFACING SOFTWAREAs per the requirement for print out format, Customer name, truck number. Materialname, in/out time, daily, weekly, monthly, customer, truck & material wise report &LAN connectivity. All date and time should be taken from the system of Fraud proof(All weight should be taken from Weighing Terminal) taking Gross, Tare, Net weight.IKIWLSignature of Bidder

TechnicalSpecificationMain SupplyLoad cell SupplyMeasuring RangeAnalog FitterLinearityWeight DisplayCalibrationHousing-51-WEIGHING TERMINALRequired by IKIWL Provided byTenderer220/240VAC,50/60 Hz12VDC or 20VDCselectable( shortcircuit proof)Total range-36mV,Minimum span2-4mv, Measuringvoltageimpendence- > 10MOhmsActive Butter worthlow pass fitter, cutoff frequency-2Hz

TechnicalSpecificationTrouble shootingCommunicationProtocol-52-Required by IKIWL Provided by TenderError code messagegeneration with selftestShould have facilityfor RS 232, 485,Current Loop,Analogue Out put,parallel printer &memory extensionDeviation/ RemarksIKIWLSignature of Bidder

TypeSpeedHard DiskDriveRAMMonitorI/O InterfaceOthersMake-53-PERSONAL COMPUTERDesk TopDual core 4,2.9 GHz ormore (latest available)80GB256MB17” color Monitor(TFT)Parallel with D type 25 pinconnector, PS2 (One), USBKey board & mouse, SerialportDVD Combo Drive/1.44floppy Drive, Key BoardMouse, 56 KBPS modem10/100 Mbps, RJ 45 portwith LAN support, Preloaded operating Window’sXP etc.IBM/Compaq/HCLAnnexure-51. Electrical : The IKIWL shall provide Electrical power out let of 220V-+10%having good earthing provision for working of the equipment. However,supplier has to comply to the followings specifications.1.a) Supply of one suitable capacity online, since wave, Harmony freeuninterruptible power supply for 6 hours backup Inverter reputed make to runthe electronic equipment along with P.C, printer one 40v Tube light and are 65vfan.1.b) All the cables are to be laid with suitable protection line & passing of cablethrough GI pipes and flexible Conduit.TypeColumnPRINTER (Wipro make)Dot Matrix (24 Pin),Wipro make80 Column29.0 Special noteBidders are requested to visit the project site for assessment of quantum of workbefore quoting. This is complete turnkey job and accordingly all itemsnecessary to give the rated/designed output are included in scope of work eventhrough it is not specified in the details.IKIWLSignature of Bidder

-54-PRICE - BID1.(Supply of 60 MT electronic Road Weighbridge)Sl.No. Description Unit Qty Rate(Rs.)Amount(Rs.)RateofsalesTax/VATB) Electronic Road Weighbridge consists of followings01. Pit less design,Mechanicalplatform of size9.0X3.0m withgrouting plate forload cell &HorizontalConstrainers,Mountingbrackets suitablefor use in 60 MTcapacityelectronic RoadWeighbridgecomplete asrequired as perspecification02. HorizontalConstrainerscompleteasrequired as perspecifications03. Electronic Kitconsists of 4 Nos.Load cells,Mounting Kit,WeighingTerminal,Junction Box &extension CableaspersoecificationsSet 01Pair 04Set 01AmountofTaxTotalamount(including tax)IKIWLSignature of Bidder

SlNo.-55-Description Unit Qty Rate(Rs.)04. 5 KVA Inverter(line interactive)with suitablesealedmaintenance freeBattery for 6hours back up asperspecifications05. 80 columns DotMatrix Printer asperspecificationsWIPRO/EPSONSet 01Set 01Amount(Rs.)Rate ofSalesTax/VAATMake.(B.) PC & WEIBRIDGE INTERFACING SOFTWARE01. Dual Core 4.2.9GHz, 80 GBHDD, 256MBRAM, 17”TFT ColorMonitor, Keyboard & mouseetc. as required02. StandardWeighbridgeInterfacingsoftware withnecessarymodification asper requirement03. Packingforwarding &transportationcharges up toinstallation siteSet 01No. 01No 01Amountof TaxTotalamount(includingtax)Rupees (……………………………………………………………..) Total Rs.IKIWLSignature of Bidder

-56-SlNo.3. INSTALLATIONDescription Unit Qty Rate(Rs.)01. Super vision ofCivilfoundation,installation of allequipment,testing by L/Mauthorities andcommissioningof theWeighbridgeNo. 01Amount(Rs.)Rate ofsalesTax/VATAmountof TaxTotalAmount(includingtax)Rupees (………………………………………………………………..) Total Rs………IKIWLSignature of Bidder

-57-Section VIIFORM OF BIDBidders are required to fill up all the blank spaces in this form of Bid:Name and address of IKIWL:IDCOL KALINGA IRON WORKS LTD.MATKAMBEDA-758036, DT.KEONJHAR(ORISSA)Description of works :SUPPLY, INSTALLATION, TESTING,COMMISSIONING AND TRIAL RUN OF 60MT CAPACITY ONE NO. ROAD WEIGHBRIDGE HAVING PLAT FORM SIZE 9X3MTR. FOR WEIGHMENT AT ROIDA-CMINES.Dear Sir,1.0 Having examined the bidding documents including conditions of contract,Specification, schedule of quantities and drawing included in or referred to inthe bidding documents including Addenda Nos._______________________,Receipt of which is hereby duly acknowledged, for the execution of abovementioned works, we, the undersigned offer to supply and deliver goods andservices including installation & commissioning as detailed in the priceschedule, and maintain whole of the said works, in conformity with the saidconditions of Contract, specifications and schedule of quantities for the sum ofRs._______________ (Rupees______________________only) or such othersum as may be ascertained in accordance with the schedule of prices attachedherewith and made part of this bid and the said technical specifications,drawings and conditions.2.0 We, undertake, if our bid is accepted to commence the works within 15 days ofreceipt of the notification of award, and to complete and deliver the whole of theabove said works comprised in the contract within _______________* dayscalculated from the day of the receipt of the Notification of award.IKIWLSignature of Bidder

-58-3.0 If our bid is accepted we will furnish a security in the form of the bankguarantee (as per the format provided in this bidding document) to be jointlyand severally bound us for the due performance of the contract, in amount of05% of the above named sum in accordance with the conditions of contract.4.0 We agree to abide by this bid for the period of 90 days from the date of bidopening, and it shall remain binding upon us and may be accepted at any timebefore the expiry of that period.5.0 Unless and until an agreement is prepared and executed, this bid, together withyour written acceptance thereof, shall constitute a bidding contract between us.6.0 We understand that you are not bound to accept the lowest or any bid you mayreceive.Dated this_______ day of______________20Signature_____________________In the capacity of_______________Duly authorized to sign the bid for and on behalf of_______________________(In capital letters)No. of days should be in confirmation to the period of completion given inclause 1.3 of section –I- Instructions to bidders.IKIWLSignature of Bidder

-59-APPENDIX TO THE FORM OF BIDCondition of ContractClause No.Amount of performance Security 06 5% ofContract valuea) Bank draftb) Bank guaranteeMinimum amount of third party insurancePeriod for commencement, from the dateOf receipt of letter of intent3 monthsRate of penalty for delay 24 0.5% of the contractValue/week or partThereof.Maximum limit of penalty 24 5%Period of maintenance(Defect liability period)Time within which the paymentWould be made after the certificate forReceipt of Goods/completion ofWork is made.12 months from thedate of completion of workAnd acceptance byEngineer-in-charge30 daysDated this________day of_______20__________Signature in the CapacityOf________duly authorized toSign the bid for and on behalf of_____________(In capital letter)IKIWLSignature of Bidder

-60-11. List if any, of bidders rate contract with the following organization.____________________________________________________________Organization Yes/No If yes, date contract finalized____________________________________________________________a. Directorate General ofSupplies & Disposal,Government of India.b. Central Equipment StoresPurchase organization forState Government.______________________________________________________________12. Describe quality control Organization, if any and give the organizationchart.a) Are goods offered subject to batch test random sampling or full 100%?Test for quality?b) Are tests carried out by factory employees or by a separate testing agency?c) Are independent quality control organization checks made andCertificates issued?13. Income tax clearanceFollowing documents with regard to income tax clearance should be submittedalong with application.a) Details of Income tax registrationb) Last Income tax clearance certificate.IKIWLSignature of Bidder

-61-Schedule-IICAPABILITY STATEMENT OF PERSONNEL EQUIPMENT PLANT AND LASTPERFORMANCE1. Name and address of bidder: Phone:2. Classification (1) ManufacturerCircle what isApplication(2) authorized agent(3) Dealer(4) Others, please specify3. Plant a) Locationb) Description, type & size of buildingc) Is property on lease or free hold? If on lease indicate date of expiry in eachCase.4. Type of equipment manufactured and supplied during last 2 years.Name of Capacity/ Nos. Project to which No.Of Size manufactured Supplies are ordersEquip. Made on hand5. Type of equipments supplied during last 2 years other than those covered under 4above.Name of. Capacity Name of Total Nos. Projects No.ofSize manufacturer supplied in supplied to which onEquipt. & Model. & Country of in supplies HandOrigin India are madeIKIWLSignature of Bidder

-62-6. Plant Facilities sq. Meter Remarka) Space available for manufacturer __________________b) Space available for the shortage __________________c) Space available for inspection __________________items offeredd) Space available for shortage items offered___________________e) Are building fire resistant ? Yes/Nof) Are premises approved by municipal Fire protection?___________________________h) Are power and fuel supply adequate to meetproduction requirement?_______________________i) Are adequate transport facilities available?_______________________j) Are safety measures adequate for performanceof proposed contract?___________________________k) Are adequate material handling equipment available?________________________7. Details of testing facilities available :a) List testing equipment availableb) Give details of test, which can be carried out on items offered.c) Details of testing organizations available.IKIWLSignature of Bidder

-63-8. Personnel/Organization:Give organization chart for following, indicating clearly the no. of employees at variouslevels:1. Production2. Marking3. Service4. Spare parts5. Administrative9. Nearest Service center to buyer:Location___________________ Phone No.____________________10. Details of Organization at Service Centera) No. of skilled employees _______________________b) No. of unskilled employees _______________________c) No. of engineering employees _______________________d) No. of administrative employees _______________________e) List of special repair/workshop ________________________facilities availablef) The storage space available forSpare parts___________________ Sqmg) Value of minimum stock of sharesavailable at all the service centersin respective currencies ____________________h) List of the models/types by number of equipment serviced by the center in the2 years:11. Name of two buyers to whom similar equipment are supplied in the past and towhom reference may be made by the IKIWL regarding the bidder’s technical anddelivery ability:1)_______________________________________IKIWLSignature of Bidder

-64-2) _____________________________________________12. List of components usually subcontracted_____________________________________________________________13. Schedule for furnishing technical data and certified drawings after receipt oforders. ____________________________________________________14. Workload as percentage of total capacity for the current and forth coming financialyear on quarterly basis __________________________________________15. Number of weeks required to prepare a bid proposal _______________________IKIWLSignature of Bidder

-65-SECTION VIIIQUALIFICATION APPLICATIONAll the bidders who are interested in submitting this bids against this tender forthe items must submit the qualification application along with the informationin the following formats together with the relevant documentation.SCHEDULE-IFINANCIAL BISINESS AND TECHNICAL CAPABILITYName and address of the bidder :Telephone No. :1. Latest balance sheet filed with __________________________________On_______________________(Attach a copy)2. Latest profit and loss statement from____________ to________________filled with________on_____________)Attach a copy)3. Financial position (in the respective currency)A) CashB) Current assetsC) Current liabilitiesD) Working capitalE) Net worth4. Total liabilities:a) Current ratio : Current assets to current liabilities.b) Acid ratio test: cash temporary investment held in lieu of cash and currentreceivable to current liabilities.c) Total liability to net worth.5. Net sales (in the respective currency)a) Current periodb) During the last financial yearc) During the year before last financial year6. Net profit before taxa) Current periodb) During the last financial yearc) During the year before last financial yearThe profit and loss statements have been certified through__________________ By_________________________IKIWLSignature of Bidder

-66-7. Bidders Financial arrangements (check appropriate item)a) Own resourcesb) Bank creditsc) Other specify8. Certificate of financial soundness from bankers of bidders9. SalesCategory Value of current orders to Value of anticipated salesBe executed in respective for next financial year inCurrencyrespective currencyA) Govt. DepartmentB) Commercial10. Licensed capacity to manufacture :Description Size Licensed No. of units Manufactured SecondOf equip. Cap. Capacity current year last year last yearIKIWLSignature of Bidder

-67-SECTION –XI (1)MANUFACTURER’S AUTHORIZATION FORMNo._____________________________ Dated______________________To,IDCOL Kalinga Iron Works Ltd.Matkambeda-758036Dt. Keonjhar (Orissa)Dear Sir,Sub: Tender Ref. No.______________________________________We_______________________________________________________ an establishedand reputable manufacturers of_______________________________________________________having factories at__________________________and_________________________________do herebyauthorizeM/s._______________________________________________________________(Nameand address of agents) to bid, negotiate and conclude the contract with you againstTender notice No.________________________ for the above goods manufactured byus.No company or firm or individual other than M/s.______________________________located at____________________________ are authorized to bid, negotiate andconclude the contract in regard to this business against this specific Tender Notice.We hereby extend our full guarantee and warranty as per the General conditions ofcontract for the goods offered for supply against this Tender notice by the above firm.Yours faithfully(Name)For and on behalf of M/s.(Name of Manufacturers)Note: This letter of authority should bee on the letterhead of the manufacturingconcern and should be signed by a person competent and having the power ofattorney to bind the manufacturer.IKIWLSignature of Bidder

-68-SECTION-XI(2)MANUFACTURER’S AUTHORIZATION FORM(Please see Clause 14.3 of instructions to bidders)No._____________________________Dated__________________________ToIDCOL Kalinga Iron Works Ltd.Matkambeda-758036Dt. Keonjhar (Orissa)Dear Sir,Sub: Tender Ref.No.____________________________________________We________________________________________________________________anestablished and reputable Manufacturers of_______________________having factories at_________________________________and________________________________do hereby authorize M/s___________________________________________________(Name and address ofagents) to bid negotiate and conclude the contract with you against bid no.____________________________ for the above goods manufactured by us.No company or firm or individual other than M/s______________________________Are authorized to bid, negotiate and conclude the contract in regard to this businessagainst this specific IFB.We hereby extend our full guarantee and warranty as per Clause 81 of the generalconditions of contract for the goods offered for supply against this invitation for bid bythe above firm.Yours faithfully,(NAME)For and on behalf of M/s.(Name of manufacturers)Note : This letter of authority should be on the letterhead of the manufacturing concernand should be signed by a person competent and having the power of attorney to bindthe manufacturer.IKIWLSignature of Bidder

-69-SECTION - XIITECHNICAL DEVIATION STATEMENT FORMThe following are the particulars of deviations from the requirements of the tenderspecifications.CAUSE DEVIATION REMARKS(Including justification)Dated-Note:Signature and seal of theManufacturer/Bidder(1) Where there is no deviation, the statement should be returned dulysigned with an endorsement indicating “No Deviation”.(2) The technical specification furnished in the bidding document shallprevail over those of any other document forming a part of our bid,except only to the extent of deviations furnished in the statement.IKIWLSignature of Bidder.

-70-SECTION - XIIIPOINT BIDDERS SHOULD BEAR IN MINDI. BIDS CONTAINING DEVIATIONS FROM BIDDING DOCUMENT TERMSAND OTHER CONDITIONS MAY BE REJECTED.II.BIDS NOT ACCOMPANIED BY BID SECURITY (EARNEST MONEYDEPOSIT) SHALL BE SUMMARILY REJECTED.III. NON-COMPLIANCE WITH EVEN A MONOR TECHNICALREQUIREMENT SHOULD BE SPECIFICALLY STATED BY THEBIDDERSIV.BIDDERS SHOULD FURNISH THEIR COMPLETE ADDRESS FOR THEPURPOSE OF FURTHER CIORRESPONDENCE PERTAINING TOBIDDING DOCUMENT.V. CORRECTIONS IN THE BID SHOULD BE NOTED OVER ANDINITIALED AT THE PLACE OF CORRECTIONS.VI.VII.NEGLIGENCE OF THE BIDDER IN PREPARING THE BID CONFERS NORIGHT TO WITHDRAW THE BID AFTER IT WAS OPENED.SPECIFICATIONS, CONDITIONS, SCHEDULES AND DRAWINGS OFBIDDING DOCUMENT CONSTITUTE AND INTEGRAL PART OF THEBID.VIII. ALL THE BIDS ALONGWITH ENCLOSURES,DRAWINGS ANDTECHNICAL LITERATURE SHOULD BE IN ENGLISH ONLY.IX.BIDDING DOCUMENT SHALL BE GOVERNED AND INTGERPRETEDACCORDING TO THE SYSTEM AND COMPONENTS UNDER TROPICALCONDITIONS.X. ALL THE BIDDERS SHOULD SUBMIT QUYALIFICATIONAPPLICATION IN THE GIVEN FORMATS WITH REQUIREDDOCUMENTATION.XI.BIDS SHOULD BE KEPT VALID FOR ACCEPTANCE FOR A PERIOD OF90 DAYS FROM THE DAY BIDS ARE OPENED.XII. THE BIDDING DOCUMENT SHALL BE GOVERNED ANDINTERPRETED ACCORDING TO THE LAWS OF THE UNION OF INDIA.IKIWLSignature of Bidder.

-71-XIII.ALL BIDDERS ARE URGED TO SUBMIT PROMPTLY WRITTENREQUESTS ON MATTERS WHERE CLARIFICATIONS OR ADDITIONALINFORMATION ARE DESIRED, NOT LATER THAN SEVEN DAYSBEFORE BIDS ARE DUE TO OPENING. NO EXTENSION IN DUE DATEOF SUBMISSION OF BIDS WILL BE ALLOWED ON THIS GROUND.XIV. ALL THE BIDDERS SHOULD QUOTE FOR THE ITEMS AS PER THESPECIFICATIONS AND DETAILS GIVEN IN THIS BIDDINGDOCUMENT ONLY. IN CASE, ALTERNATIVE DESIGNS ETC. ARE TOBE OFFERED BY THE BIDDERS, THEY MAY DO SO BUT THISSHOULD BE STATED SEPARATELY IN THE OFFER.IDCOL KALINGAIRON WORKS LTD RESERVES ITS RIGHT TO ACCEPT OR REJECTSUCH ALTERNATIVE OFFERS, WITHOUT ASSIGNING ANY REASONSTHEREOF TO THE BIDDERS.XV. THE BIDDERS WHO QUOTE FOR SUPERVISION ANDCOMMISSIONING OF ANY EQUIPMENT SHOULD ALSO INDICATETHE PRICES IN THE BID SEPARATELY. THE SUPERVISION OFCOMMISSIONING WOULD INCLUDE CHECKING THE INSTALLATIONAND COMMISSIONING THE PALNT TO GIVE THE RATED OUTPUT.XVI. MANAGING DIRECTOR, IDCOL KALINGA IRON WORKS LTD.RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDSWITHOUT ANY EXPLANATION TO BIDDERS.IKIWLSignature of Bidder