governmental services - GORacine.org

FUND: GENERALPUBLIC WORKS & DEVELOPMENT SERVICESBUILDING & FACILITES MANAGEMENT DIVISIONJulie Anderson, Director of Public Works & Development ServicesKarl Jeske, Buildings & Facilities SuperintendentOPERATING AUTHORITY AND PURPOSEThe goal of the Building and Facilities Management (B&F) Division is to provide an environment that is clean, attractive,and accessible to County citizens who use the facilities, as well as a work place that is conducive to employees’ needs withrespect to cleanliness, safety, and security. The B&F Division supervises, oversees, operates, and maintains assignedCounty-owned buildings and facilities, except those administered by the Highway and Parks Divisions. Additionally, theB&F Division provides oversight duties of the maintenance department operations and performs building capital projectplanning, design, and coordination at Ridgewood Care Center.Building and Facilities staff monitors or performs tasks that include housekeeping services, building and mechanicalmaintenance repair and remodeling projects, and the operation and enhancement of electrical, security, fire protection,plumbing and heating, ventilation, and air conditioning systems within facilities now totaling over 592,000 square feetthroughout the entire County. The Division also develops and implements preventive maintenance programs and managesand oversees utilities and equipment service contracts for other County buildings.The B&F Division provides the technical and planning efforts, cost estimates, and project oversight for building maintenanceand capital improvement projects, administers the competitive bidding process, presents bid recommendations, monitorsadherence to contracts, and inspects maintenance and construction projects through completion to ensure the delivery of ontime,quality projects.EVALUATION OF PERFORMANCE MEASURESThis division currently oversees and coordinates, among others: the HVAC and electrical remodeling of the CommunicationCenter to accommodate Joint Dispatch services, replacement of the Courthouse main heating system heat exchanger and lifesafety system stairwell pressurization fans, continued Museum capital maintenance projects, replacement of major HVACcomponents at the Ives Grove Office Complex and Sheriff’s Patrol Station, reconfiguration and renovation projects at IvesGrove Office Complex and Dennis Kornwolf Racine County Service Center, and numerous interior and exterior capitalprojects at Ridgewood. All are anticipated to be completed within budget and within acceptable time frames. The division isalso developing budgets, plans, and specifications for upcoming projects such as: possible replacement of Courthousewindows, further energy efficiency upgrade projects at the facilities, final stage removal of unused LEC HVAC equipment,replacement of the Courthouse East & West main entrance automatic doors, further electrical equipment cleaning andmaintenance, concrete repairs and replacements, and other County building upgrades.Continuing a process started in 2000, the B&F Division has restructured many service contracts to reduce services andprovide annual operational savings. The 2013 budget will incorporate values associated with numerous re-negotiatedcontracts and establishment of facility-grouped and multi-year contracts, plus participation in Countywide contracts forcleaning supplies and services to optimize savings.2013 GOALS AND BUDGET STRATEGIESPerform and obtain services that enable us to continue the analysis of the components and equipment in County facilitiesto prolong service life and upgrade efficiencies. Actively research, develop, and bid out assigned capital projects.Continue to monitor all utility purchases at assigned facilities and make efficient and affordable upgrades to equipmentand buildings to obtain energy savings. Work with the State of Wisconsin in existing cooperative purchasing agreementfor natural gas to try and obtain lower and more stable rates.Continue to provide an environment that is clean, attractive, and functional for citizens and employees by utilizing staffand outside agencies. Using allocated staff levels, attempt to provide workplaces which are comfortable and safe withefficient climate controls and appropriate lighting by upgrading existing equipment and operations. Follow policydecisions and monitor operations of facilities and control operations in an effort to continue efficient utility usage.Continue reviews of operating procedures and contracts to reduce costs. Prioritize the use of budgeted funds andallocated staff to provide basic services to the public and to County staff.Continue to perform maintenance and preventive repairs to equipment to reach optimal efficiencies and extendedequipment life through proven strategies and methods and prioritized needs.PAGE 22 - 1