AS-IS STATUS REPORT - Pbforests.gov.in

DOCUMENT CONTROL SHEETAS-IS STATUS REPORTE-Governance ImplementationDepartment of Forests and Wildlife PreservationGovernment of Punjab

DOCUMENT CONTROL SHEETDOCUMENT CONTROL SHEETVersion Date Submitted ChangesAs-Is Status ReportVersion 1.0As-Is Status ReportVersion 1.14 th October, 200914 th December, 2009As-Is Report after incorporating feedback fromdepartment in prior meetingsAs-Is Report after incorporating feedback fromdepartment in prior meetingsIncorporation of feedback received fromdepartment and PICTC.As-Is Status ReportVersion 1.2As-Is Status ReportVersion 1.3As-Is Status ReportVersion 1.4As-Is Status ReportVersion 1.521 st January, 20101 st April, 201016 th April, 201026 th April, 2010Following changes have been made in thedocument: Chapter-3, The Organization Structure:Updated Chapter-3, Types of DFWP Offices: Newlyadded Chapter-3, External Stakeholders: Updated Chapter-3, Analysis of Activities beingperformed by different offices of the DFWP:Updated Chapter-3,E-Readiness Assessment: Updated Chapter-4, Summary of Issues: Updated Annexure-1: Management of ZoologicalParks: Newly added Annexure-1: Association of the differentactivities of the DFWP with the functionalareas identified earlier : Newly addedIncorporation of feedback received fromdepartment.Incorporation of feedback received fromdepartment on previous version.Incorporation of feedback received during themeeting with Financial Commissioner on 19 thApril, 2010.Report Approved By:

STAGESDELIVERABLESSUB-STAGESBest PracticesStudyChange Mgmt PlanTHIS REPORT IN THE ASSIGNMENTTHIS REPORT IN THE ASSIGNMENTKICK-OFFAssessment Design Construction Management EvaluationCLOSUREOrg. StructureFunctionsProcessesExisting ICTInfrastr.As IsProcessStudyTo BeProcessDesignMISRequirementsLegalChanges& DPRProjectManagement,Monitoring andEvaluationSelection ofImplementingAgencyProjectDevelopment PMPilotImplementation PMProject Rollout PMProjectEvaluationInceptionReportAs IsStatusReportBestPracticesReportAs IsProcessMapsTo BeProcessMapsChange Management ReportMISRequirementsReportLegal ChangesReportDPRReviews, Audit andStatus ReportProject Management, Monitoring and EvaluationPlanRFP & Other Supporting DocumentsProjectAppraisaland FutureRoadmapReport3

EXECUTIVE SUMMARYEXECUTIVE SUMMARYForests in the state of Punjab span many forest types including Tropical Dry Deciduous, Tropical Thornand Sub-tropical Pine Forests, in addition to other specialized forest types. Additionally, wildlife areastaken together with the forests, present a mosaic of habitat types in the state. However, with about 6%of the geographical area classified as forests, and large tracts with ownership outside the department,forests in the state of Punjab suffer from severe fragmentation and an increasing pressure fromcommunities living in and around forest areas or otherwise dependent on it.Balancing Conservation and DevelopmentToday, balancing the requirements of conservation and development is an enormous challenge facingthe state of Punjab. In particular, it is felt that the forestry sector, impacted by the course of events inother sectors and the pressure of development and high economic growth, can not continue to doforest management in traditional ways anymore. It is quite clear that the DFWP is today at a crossroadsin terms of meeting the twin goals of conservation and development. This demands that a multiplicityof factors and dimensions be considered in strategic, tactical and operational decision-making.The Need for Information and Communication TechnologiesThere is a premium on the adoption and usage of Information and Communication Technologies (ICT)towards better management and conservation of the forest and wildlife resources of the state, besidesbringing about better levels of internal efficiencies and effectiveness in the working of the PunjabForest Department.ICT must be constructively used in the preparation of long-term plans for the department (for bothforestry and wildlife areas), keeping a record of plantations and their development, Joint andCommunity Forest Management initiatives, forest inventory management and estimating the growingstock in the state, tracking forest offences in the state, facilitating production and sale/disposal offorest produce (including Non-Timber Forest Produce) and generally helping in the planning, execution,monitoring and evaluation of projects and programmes being taken up in the state.The eGovernance Initiative of the Punjab Forest DepartmentThrough this assignment, the DFWP has embarked on an ambitious initiative that is aimed at (a)bringing about better levels of internal efficiencies and effectiveness in the working of thedepartment, including the ability to take decisions in a multi-dimensional environment, (b) extendingbetter citizen-centric services to the customer, (c) making appropriate and effective use of ICT to takewell-informed forest management decisions, and (d) use the modern-day channels of communication tobring about better levels of awareness, in particular, and sensitisation to conservation issues ingeneral.The Current State Assessment ReportThis Current State Assessment Report takes comprehensive stock of the current state in a holistic wayto assess where the department stands if it has to embark upon eGovernment in a decisive way tochange the way it conducts its operations and presents itself to its stakeholders.A Multi-Dimensional AssessmentA multi-dimensional assessment has been made in terms of:4

EXECUTIVE SUMMARY SERVICE MISSION AND PORTFOLIO, which takes stock of the department‟s vision and objectives andthe functions and services it extends to its stakeholders, LEGAL AND REGULATORY MEASURES, which takes into account laws/legislations/decrees influencingservice attributes (target customer base, process steps, business rules, privacy requirements, data,access channels, and technology use, ORGANISATIONAL CAPABILITIES, or the capabilities and skills of department‟s personnel for servicedelivery to customers, PROCESSES AND PROCEDURES, or the steps and activities involved in providing a service, theirduration, owner, information requirements/ inputs/outputs, business rules etc., SYSTEMS AND TECHNOLOGIES, or the hardware, software (system and application) and thenetworking infrastructure available and being used in the department, DELIVERY AND OPERATIONS, including key stakeholders involved, definition of approvals, authoritylevels ANYWHERE, ANYTIME, ANYHOW requirements, access channels and channels of service deliveryused, DATA OWNERSHIP, or the key data elements of use to the department and where they are sourcedfrom, and THE OPERATING MODEL being currently followed to conduct the different activities of thedepartment.Embedded Inefficiencies in the Departmental OperationsA comprehensive examination of the current state has revealed that the departmental operations haveseveral elements of inefficiencies embedded in them which can be reduced through a process of reengineeringand subsequent technology use. Later deliverables of the assignment would beconcentrating on these aspects. Additionally, the examination has revealed the usual suspects of datanon-availability and inconsistency, a past computerisation effort with sub-optimal results, skillsmismatch, requirements of technology updation and many such discoveries. More details of such issuesare covered towards the later stages of this document.Internal Re-Organisation of the DFWPIt is also noteworthy that the DFWP has long realised that changing requirements of the stakeholdersfrom the department mean that an internal re-organisation effort also must be taken up. Thedepartment has also come out with a comprehensive proposal to this effect.Functions as the Elements of AssessmentThe overall methodology followed for the report has been to decompose the activities of thedepartment into different logically connected functions. Subsequent discussions on the processesfollowed within the different functions have been examined and analysed in detail to arrive at the listof issues which must be resolved through this assignment.5

LIST OF ABBREVIATIONSLIST OF ABBREVIATIONSAPCCFPCCFCECWPOCCFCECDFWP / PFDDPRDCF/DFOJFMGISICTMISNGOPMIFSPFSCZAGPSNoCAdditional Principal Chief Conservator of ForestsPrincipal Chief Conservator of ForestsBest PracticeWorking Plan OfficerChief Conservator of ForestCentrally Empowered CommitteeDepartment of Forest and Wildlife Preservation, Govt. of PunjabDetailed Project ReportDeputy Conservator of Forests/Divisional Forest OfficerJoint Forest ManagementGeographical Information SystemInformation and Communication TechnologyManagement Information SystemNon Government OrganizationProgram ManagementIndian Forest ServicePunjab Forest ServiceCentral Zoo AuthorityGlobal Positioning SystemNo Objection Certificate6

STRUCTURE OF THE REPORTSTRUCTURE OF THE REPORTThe As-Is Status Report for “ Implementation of eGovernance in the Department of Forests and WildlifePreservation, Government of Punjab” is presented in three distinct parts.Part One lays down the context of the assignment and briefly covers the geographical spread of forestsin Punjab and characteristics of the forests in Punjab.Part Two lays down the framework for the As-Is status assessment and elaborates on each of thedimensions of the assessment methodology.Part Three details out various issues and concerns the department has in the current scenario.7

TABLE OF CONTENTSTABLE OF CONTENTS1 BACKGROUND ....................................................................................................... 121.1 Forests in Punjab: ........................................................................................... 121.2 Threats to the forests in Punjab .......................................................................... 121.3 Sustainability of the Forest Ecosystem .................................................................. 131.4 Balancing the Requirements of Conservation and Development.................................... 141.5 Geographical Extent of Forests in Punjab .............................................................. 141.6 Context of this assignment ................................................................................ 152 FRAMEWORK FOR AS-IS STATUS ASSESSMENT ............................................................... 173 AS-IS STATUS ASSESSMENT ...................................................................................... 183.1 SERVICE MISSION AND PORTFOLIO: ....................................................................... 183.1.1 VISION OF THE DEPARTMENT ........................................................................... 183.1.2 MISSION OF THE DEPARTMENT ......................................................................... 183.1.3 FUNCTIONS OF THE DEPARTMENT ..................................................................... 183.1.4 INTERNAL STAKEHOLDERS- DFWP ORGANIZATION .................................................. 233.1.5 EXTERNAL STAKEHOLDERS .............................................................................. 573.2 LEGAL AND REGULATORY MEASURES ..................................................................... 583.3 ORGANIZATION CAPABILITIES ............................................................................. 603.3.1 Organizational Setup .................................................................................... 603.3.2 Details of DFWP Offices ................................................................................. 623.3.3 Organizational Capabilities ............................................................................. 633.3.4 IT Awareness in DFWP ................................................................................... 643.4 SYSTEMS & TECHNOLOGY .................................................................................. 653.4.1 IT Initiatives in the Department ....................................................................... 653.4.2 Forest Management Information System (FMIS) .................................................... 653.4.3 Key shortcomings of Forest Management Information System (FMIS)........................... 713.4.4 GEOGRAPHICAL INFORMATION SYSTEM (GIS) ........................................................ 723.4.5 CURRENT AVAILABILITY OF SOFTWARE AT DIFFERENT DFWP OFFICES .......................... 733.4.6 CURRENT AVAILABILITY OF IT INFRASTRUCTURE AT DIFFERENT DFWP OFFICES .............. 753.4.7 AS-IS STATUS OF WEBSITE OF DFWP .................................................................. 783.5 ANALYSIS OF ACTIVITIES BEING PERFORMED BY DIFFERENT OFFICES OF THE DFWP ............. 803.5.1 Key Department Services ............................................................................... 883.5.2 Functions and Law relationship ........................................................................ 903.5.3 DFWP ICT CURRENT STATE ANALYSIS- E-READINESS ASSESSMENT ............................... 923.6 DATA OWNERSHIP ........................................................................................... 983.7 OPERATING MODEL .......................................................................................... 993.8 DELIVERY AND OPERATIONS .............................................................................. 1014 SUMMARY OF ISSUES .............................................................................................1035 CONCLUSION .......................................................................................................1056 GLOSSARY ..........................................................................................................1068

TABLE OF CONTENTSANNEXURE I: MANAGEMENT OF ZOOLOGICAL PARKS IN THE STATE OF PUNJAB ......................1086.1 Categorisation of Zoos in Punjab ........................................................................ 1086.2 Standardisation of functions at a Zoo .................................................................. 1086.3 Functions being Performed at a Zoo .................................................................... 1086.4 Acquisition of Animals ..................................................................................... 109ANNEXURE II: ASSOCIATION OF THE DIFFERENT ACTIVITITIES OF THE DFWP WITH THEFUNCTIONAL AREAS IDENTIFIED EARLIER ...................................................................111ANNEXURE III: GUIDELINES FOR THE DRAFTING OF THE WORKING PLAN ...............................141LIST OF TABLESTable 1 Some important area statistics of forests in Punjab .................................................... 13Table 2 Detailed Activity List at the Territorial Offices of DFWP in the State ............................... 29Table 3 Detailed Activity List at the Research Offices of DFWP in the State ................................. 35Table 4 Detailed Activity List at the M&E Offices of DFWP in the State ...................................... 37Table 5 Detailed Activity List at the Wildlife and Zoo Offices of DFWP in the State ....................... 39Table 6: Detailed Activity List at the Forest Conservation Offices of DFWP in the State .................. 48Table 7: Detailed Activity List at the Forest IT & E Offices of DFWP in the State ........................... 49Table 8: Detailed Activity List at the Forest Administration Office of DFWP in the State ................. 52Table 9 Brief Functions of the Forest Department Officials ..................................................... 55Table 10: Interaction with Other Government Departments .................................................... 58Table 11: Details of DFWP Offices .................................................................................... 62Table 12: Educational Qualification of DFWP Officials ........................................................... 64Table 13: IT Training Conducted for DFWP Personnel ............................................................ 64Table 14 List of FMIS Modules in Use ................................................................................. 65Table 15: GIS Data Availability ........................................................................................ 72Table 16 Existing software at DFWP offices ........................................................................ 73Table 17 Existing IT hardware at DFWP offices .................................................................... 75Table 18 Analysis of the Departmental Website ................................................................... 80Table 19 Stakeholder Involvement in the different functions of the department ........................... 86Table 20 Different Services Provided by the Department and the Associated Functions ................... 89Table 21:Function and Law relationship ............................................................................ 90Table 22 DFWP eForest Readiness 2009 ............................................................................. 97Table 23 Data Ownership in the DFWP .............................................................................. 98Table 24 Operating model ............................................................................................. 99Table 25 Delivery channels and offices ............................................................................. 101Table 26 Key Issues .................................................................................................... 103List of FiguresFigure 1 Map of Punjab and its Districts ............................................................................. 12Figure 2 Pie-Chart Distribution of Forest Area in Punjab ........................................................ 13Figure 3 Some Prominent Initiatives taken at the Central and the State Level towards Conservation ofForests and Wildlife ..................................................................................................... 14Figure 4: Framework for Current State Assessment ............................................................... 17Figure 5 The Multiplicity of Functions Performed by the Forest Guard ....................................... 199

TABLE OF CONTENTSFigure 6:The Overall Organisation Chart of DFWP ................................................................ 24Figure 7-DFWP Territorial Office in the Overall Organisation Chart ........................................... 28Figure 8: DFWP Research Office in the Overall Organisation Chart ............................................ 35Figure 9: Monitoring and Evaluation Offices in Overall Organization Structure .............................. 37Figure 10: DFWP Wildlife and Zoo Management Office in Overall Organisation Chart ...................... 39Figure 11: DFWP Soil Conservation Office in Overall Organisation Chart ..................................... 47Figure 12: DFWP Forest Conservation Office in Overall Organisation Chart ................................. 48Figure 13:DFWP Forest Conservation Office in Overall Organisation Chart ................................... 49Figure 14: DFWP Administration Office in Overall Organisation Chart ........................................ 52Figure 15: Office Hierarchy ............................................................................................ 60Figure 16: Hierarchy at HO,CO,DO and RO ......................................................................... 61Figure 17 Funtion Identification ...................................................................................... 81Figure 18 Data Collection and Analysis in the DFWP .............................................................. 9810

BACKGROUND11PART ONEBACKGROUND

Figure 1 Map of Punjab and its DistrictsBACKGROUND1 BACKGROUNDForests are a renewable resource and performproductive as well as protective functions.Apart from providing various products, forestsreduce soil erosion, regulate the flow of water,control floods, moderate climate, increaserainfall and enrich genetic reserve of flora andfauna. Forests play an important role inimproving the quality of environment.1.1 Forests in Punjab:With over 6% of the state‟s geographical areaas forests, substantial tracts of areas outsideforests where tree planting is taken up, and thelarger need to balance the requirements ofconservation and development in Punjab, theimportance of forests in the socio-economicdevelopment of Punjab cannot beoveremphasized. Forests in the state spanmany forest types including the Tropical DryDeciduous, Tropical Thorn and Sub-tropicalPine Forests, in addition to other specializedforest types. Additionally, wildlife areas takentogether with the forests, present a mosaic ofhabitat types in the state. Figure 1 brings out amap of the state with its main districts.1.2 Threats to the forests in PunjabPunjab is short of the national goal of having aminimum of one-third of the total land area ofthe country under forest or tree coverenunciated in the National Forest Policy, 1988.The obvious reason for the same is that most ofthe geographical area of the State is underagriculture. Concrete and sustained efforts arerequired to increase forest and tree cover inthe state significantly. Therefore, forestryactivities should not only be aimed atimproving the tree cover but also encouragingplantations on farmlands through agro/farmforestry in a big way.Multiplicity of ThreatsThe forest areas in Punjab are however, underserious threat due to a number of factors.Whereas prior to the 19 th century forests wereprotected by local rulers, vegetation coverstarted declining due to unrestricted fellingand over grazing when these areas weretransferred to villages. Subsequent enactmentof the Punjab Land Preservation Act, 1900provided power to the government totemporarily regulate, restrict or prohibitcertain activities in forest areas and take upreforestation and soil conservationprogrammes.High Anthropogenic Pressure on ForestsPoor enforcement of the Act has led todeterioration of forests in Punjab. Further,large displacement of population and its resettlementin the wake of partition of Punjabalso led to diversion of large tracts of forestareas for habitation and agriculture and causingland degradation in general. Forests in thestate are distinguished not just by their“patchy” nature, but also by the extent ofanthropogenic pressures being faced owing tothe dependence of large sections of thepopulation on the forests.To reduce this dependence, there is an urgentneed to take various measures like12

Figure 3 Some Prominent Initiatives taken at the Central and the State Level towards Conservation of Forests and WildlifeBACKGROUND1.4 Balancing the Requirements ofConservation and DevelopmentToday, balancing the requirements ofconservation and development is an enormouschallenge facing the state of Punjab. Inparticular, it is felt that the forestry sector,impacted by the course of events in othersectors and the pressures of development andhigh economic growth, can not continue to doforest management in traditional waysanymore.1.5 Geographical Extent of Forests in PunjabPunjab has a total geographic area of 50, 362Sq.KMs, out of which nearly 84% of the area isagriculture area and only 6.1% of the total areaIMPORTANT EVENTS THAT UNDERLIE THE IMPORTANCE GIVEN BY THE CENTRAL AND STATEGOVERNMENT TO FORESTS IN THE STATEProminent among the initiatives taken by the Centre in recent times are the following: By the 42nd amendment to the Constitution of India in 1976, Forestry was transferred from the State List to theConcurrent List. Through this constitutional amendment, the importance of forestry and environment got reemphasizedin the Directive Principles of the Constitution of India. The Hon‟ble Supreme Court of India has also issued landmark judgments and constituted a Central EmpoweredCommittee to closely monitor the performance of the State Governments in conservation and management offorest resources. National Forest Policy was issued in 1988. The policy sought to achieve the nation‟s ecological security throughforest conservation and assigned the mandate of launching a mass movement for community participation inforestry. The importance of forests in maintaining ecological balance is now well recognized. The fast pace of economicdevelopment in earlier decades has enhanced pressure on forest land and also increased pollution levels andemission of green house gases. As a result of significant enactments such as Forest Conservation Act 1980,amendments in Forests and Wildlife Laws, and a number of landmark judgments from the Hon‟ble SupremeCourt of India on forest and wildlife matters have added new dimensions to the role of the Forest Department.Some important interventions initiated by the Government of Punjab are the following: As a follow up to guidelines issued by Govt. of India in the year 1990, the State Government has launched theJoint Forest Management (JFM) Programme with active involvement of community and issued new JFM Policynotifications on community participation and usufruct sharing. The scope of Department‟s responsibility hasbeen increasing with successive revisions of these policy guidelines in 1995, 2001 & again in 2003. In addition, aNational Eco-Development Board, was set up by Govt. of India which has also launched new schemes such asForest Development Agencies (FDA), which are now being implemented in the State with focus on afforestationand augmentation of rural livelihoods for poverty alleviation. As per Govt. of India‟s initiative, the State Government in 1997 prepared a State Forestry Action Plan aiming toincrease forest cover of the state from present 6% to 15% in 20 years, which is currently under implementation. Punjab being predominantly an agricultural state, scope of further increasing the forest area under Govt.ownership is very limited. Therefore, strategic thrust is being given in promoting tree plantations on farmlands,institutional lands, community lands and urban areas by providing quality seedlings, technical know how andother incentives to the owners for raising high quality plantations. This is the only manner in which thechallenge of increasing permanent vegetation cover on the lines prescribed under the National Forest Policy aswell as State Forestry Action Programme can be met in Punjab. Standardization of economically viable treeplanting models for various agro-climatic regions of the State will also go a long way in promoting the muchneededdiversification in use of agricultural land in the State as has also been recommended by the ChiefMinister‟s Committee formed for this purpose by the Government of Punjab. With the implementation of the JBIC-assisted Punjab Afforestation Project, additional activities have beenadded to the role of the department including computerization at all levels, use of remote sensing images,adoption of GIS (Geographical Information System), GPS (Global Positioning System), computerized FMIS (ForestManagement Information System) and other office automation techniques, in line with the IT Policy of theState. Under GIS System, the Department now has also been assigned the responsibility of preparing a digitalBase map for the entire State, which can be used later by all the Departments of the State for Developmentand Planning purposes.14

BACKGROUNDis recorded as forests area and large part ofthis forest area is confined to the Shiwalik hillsand in the form of strip forests along roads,canals, drains and railway lines, and someblock (Bir) forests in the plains. Table 1captures details of various forest categories inthe state. Figure 2 captures the same details inthe graphical mode.1.6 Context of this assignmentBased on the previously mentioned reasons, itis clear that the DFWP is today at a crossroadsin terms of meeting the twin goals ofconservation and development. This demandsthat a multiplicity of factors and dimensions beconsidered in strategic, tactical andoperational decision-making.The Need for Information and CommunicationTechnologiesThis then puts a premium on the adoption andusage of Information and CommunicationTechnologies (ICT) towards better managementand conservation of the forest wildliferesources of the state, besides bringing aboutbetter levels of internal efficiencies andeffectiveness in the working of the PunjabForest Department.ICT must be constructively used in thepreparation of long-term plans for thedepartment (for both forestry and wildlifeareas), keeping a record of plantations andtheir development, Joint and CommunityForest Management initiatives, forest inventorymanagement and estimating the growing stockin the state, tracking forest offences in thestate, facilitating production and sale/disposalof forest produce (including Non-Timber ForestProduce) and generally help in the planning,execution, monitoring and evaluation ofprojects and programmes being taken up in thestate.In addition to the above, ICT must also bedecisively used to bring about better levels ofinternal efficiencies and effectiveness throughprocess re-engineering and ICT-enablement ofall internal processes of the department.The eGovernance Initiative of the PunjabForest DepartmentIn deference to the above considerations, thePunjab Forest Department has embarked on anambitious initiative that is aimed at (a)bringing about better levels of internalefficiencies and effectiveness in the working ofthe department, including the ability to takedecisions in a multi-dimensional environment,(b) extending better citizen-centric services tothe customer, (c) making an appropriate andeffective use of ICT to take well-informedforest management decisions, and (d) use themodern-day channels of communication tobring about better levels of awareness, inparticular, and sensitisation to conservationissues in general.The Current AssignmentThe current assignment aims at makingappropriate and effective use of ICT toestablish an ICT system which will implementan electronic workflow system to improveinternal administrative efficiency, redesignprocesses for transparency and accountabilityin operations, overall computerization offunctions / processes/services of DFWP,minimizing losses & pilferages, fasterprocessing, monitoring and redressal of publiccases / appeals / grievances, dissemination ofinformation and establishing a real-time MISsystem for prompt and efficient decisionmaking.15

AS-IS ASSESSMENT16PART TWOFRAMEWORK FOR AS-IS STATUS ASSESSMENTAS-IS STATUS ASSESSMENT

AS-IS ASSESSMENT2 FRAMEWORK FOR AS-IS STATUSASSESSMENTIn order to make a holistic assessment ofCurrent State at DFWP, we have used the 8dimensional AS-IS STATUS ASSESSMENTFRAMEWORK as shown in Figure 4.Each dimension has been explained below:Service Mission & PortfolioThis covers the Department‟s Vision, Mission,key objectives and outcomes, Service‟s intrinsicfeatures & segmentation along with individualservice elements and target customer groups.Legal and Regulatory MeasuresThis covers laws/legislations/decreesinfluencing service attributes (target customerbase, process steps, business rules, privacyrequirements, data, access channels, andtechnology use.Organization CapabilitiesThis covers Employees‟ capabilities and skillsfor service delivery to customers, includingcustomer service, ICT and language skills,management and domain capabilitiesProcess & ProceduresThis describes Stepsand activities involvedin providing service,their duration, owner,informationrequirements/inputs/outputs,business rules. Alignedwith operating model& service mission,Data Ownership,Mapping the flow ofdata betweenprocesses, role-basedprivileges on datamanipulation and dataownershipSystems & TechnologyThis assesses hardware/ software/ operatingsystem, local and remote network, utilization/response times, disaster recovery, support/helpdesk and business applications.Delivery and OperationsThis describes key stakeholders involved,definition of approvals, authority levelsANYWHERE, ANYTIME, ANYHOW requirements,Access Channels, service delivery channels ofused including call centre, Internet, kiosks andothers.Data OwnershipThis assesses govt. entities‟ security concernsincluding standards, internal and externalaudits, compliance etc.Operating ModelThis assesses overall cost for providing aspecific service including overhead, staff,infrastructure as well as IT related costs(hardware and software)Service Mission& PortfolioLegal andRegulatoryFigure 4: Framework for Current State Assessment17

AS-IS ASSESSMENT3 AS-IS STATUS ASSESSMENTAs explained in the section-2, an eightdimensional holistic approach has been adoptedfor Current State Assessment.3.1 SERVICE MISSION AND PORTFOLIO:3.1.1 VISION OF THE DEPARTMENTThe State of Punjab shares the national visionof sustainable management of forests to meetthe needs of present and future generations. Itreads as follows:“Sustainable management of state‟s forests,wildlife and biodiversity in harmony andpartnership with local communities and otherstakeholders by utilizing modern technologiesand scientific knowledge, and contributepositively to the social, economic andecological well being of the state and thenation”This vision has the following characteristics: The total area under the forest and treecover is increased through afforestation andland-use diversification. The forest resources are well protected andmanaged to retain their integrity andbiodiversity using modern technologies andscientific knowledge. The forest resources are managed in an ecosensitiveand sustainable manner to optimizeall types of benefits to the society. Forest management is effective andresponsive to the society which has a soundperception of importance of the statesforests and participates in their protectionand sustainable management.3.1.2 MISSION OF THE DEPARTMENTIn order to achieve the Vision, the Mission ofthe department is: To increase the area under forests and treecover from present 6.3% to 15% of stategeographical area. To protect, conserve and improve the state‟sforest and other natural resources forimproving the quality of soil, air, and water. To practice sustainable forestry based onsound principles of sustainable forestmanagement through use of moderntechnologies and scientific knowledge. To protect, conserve and enhance wildlifeand remnant biodiversity resources of thestate by developing a suitable protected areanetwork. To promote non timber uses of forests suchas eco-tourism, non timber forest produce,medicinal plants and biodiversity. To practice socially inclusive forestry andsolicit cooperation and participation of therural and forest dependent communities andother stakeholders in greening the state. To provide technical assistance, financialincentives and extension services to thepeople for promoting social forestry, agroforestry and tree farming for land usediversification. To implement Government policies andprogrammes by adopting innovativeapproaches for optimizing social, economicand environmental benefits from forestrysector to the state and its people.3.1.3 FUNCTIONS OF THE DEPARTMENTThe DFWP is responsible for the conservation,development, protection and management offorests and related natural resources (land,wildlife, water etc) to produce various goodsand services to meet the rising demands from ashrinking resource base of the state. Broadlyspeaking, the functions of the department canbe summarised as follows:3.1.3.1 FOREST PROTECTIONForest Protection involves the protection of thescarce forest resources of the state andinvolves the twin approaches of (a) traditionalpolicing, and (b) practising inclusiveness inmanagement of forests in so far as communities18

Figure 5 The Multiplicity of Functions Performed by the Forest GuardAS-IS ASSESSMENTTHE MULTIPLICITY OF FUNCTIONS PERFORMED BY THE FOREST GUARDThe Forest Guard is the official at the lowermost rung of the departmental hierarchy and is responsible for themanagement of the most atomic territorial unit of the department (a "beat"). The following brings out themultiplicity of functions being performed by the Forest Guard. Apart from the responsibility of protection, a Beat Guard is also required to handle other forestry operationssuch as nursery and plantation work, construction and maintenance of forest paths, fire lines and boundarypillars, soil and water conservation works, silvicultural operations, arranging labour, maintenance of musterrolls, etc. The Beat Guard also has to assist the Forester (his immediate superior) in cases of compounding of offencesunder the Forest Acts. In case of JFM areas, active participation of communities in the management and protection of forest areas isfacilitated through constant motivation and capacity building by the field functionaries. This new approachtowards participatory management of forest resources requires considerable investment of time by all fieldfunctionaries, including the Beat Guard. The absence of vehicles, means of communications and arms / equipment makes the work of the guard thatmuch more difficult. Also, on account of the acute shortage of staff, most Forest Guards have been given thecharge of two or even three Forest Beats. This additional responsibility has led to increase in stress levels andis said to be affecting the physical and mental health of guards. Besides protection against illicit cutting and encroachments, protection against forest fires is anotherextremely important job of the field functionaries of the Department. The Guard also provides valuable technical assistance/ services including plantation material to the farmersand landowners in the State for raising plantations and thus helping in landuse diversification, which in turnresults in saving of electricity, water, chemical fertilizers, and improves the water table regime and qualityof the soil in the State.Although, the above brings out the multipllicity of functions being performed by the Guards, by extension, thesame holds for all field officials of the DFWP. The vast spectrum of responsiblities being fulfilled by the fieldstaff including policing in the forest areas, inclusive management of the forest areas through involvement of thelocal communities, undertaking all forest management activities, promoting conservation through taking upextension and awareness generating activities call upon not only a vast array of skills required of a forester butalso very high levels of equanimity with which these functions must be performed by the staff.that have a direct influence on the resourcesare concerned through the practice of“Participatory Management”.As an integral part of the former, patrolling isdone by the Departmental staff and offencesare dealt with in accordance with variousenactments, rules, regulations and orders,including, but not being limited to, (i)TheIndian Forest Act, 1927; (ii) The Punjab LandPreservation Act, 1900; (iii) The Forest(Conservation) Act, 1980; and (iv) The Wildlife(Protection) Act, 1972 along with therespective amendments and rules andregulations framed under these pieces oflegislation, besides other state and centralgovernment acts that are framed from time totime 1 .DFWP is mandated to protect large extents ofGovernment property and forest wealth. Theofficials of the department have to protectforests from illicit felling, encroachments,forest fires, grazing in areas closed forregeneration/plantation purposes, poaching ofwild animals, habitat destruction, illegalquarrying, mining, etc. The Forest Guard is the1 Some other prominently relevant acts include the PunjabForest (Sale of Timber) Act, 1913; Patiala Forest Act, 1999(B.K.); Punjab Wild Life Preservation Act, 1959; ScheduledTribes and other Traditional Forest Dewellers (Recognitionof Forest Rights) Act, 2006 and Biological Diversity Act,2002.19

AS-IS ASSESSMENTlower most regular field functionary of thedepartment who is primarily responsible forprotection of forests in addition to performingother duties relating to their conservation anddevelopment. Typically, a Forest Guard inPunjab presently protects and manages about400 ha of government forest area or 80 to 100KMs of strip forests located along roads, railsand canals etc 2 . Figure 5 showcases themultiplicity of functions being performed bythe Forest Guard as the lowermost functionaryof the department in the field.Besides the government-owned forest areas,the department administers and manages about153,000 hectares of private forest areas in theState which are regulated under the provisionsof the Punjab Land Preservation, Act, 1900.Besides protection against illicit cutting andencroachments, protection against forest firesis another extremely important job of the fieldfunctionaries of the department. Forest firesare becoming increasingly frequent and wreakenormous damage to forests. The loss due tofires includes destruction of humus includingmicro-organisms, leaf litter, regeneration,herbs, shrubs, and wildlife, reduced annualincrement, physical burning of felled wood,increased soil desiccation and resultantincrease in soil erosion and run-off, enhancedsusceptibility to diseases and pests, change offorest community structure, replacement ofmore valuable tender species by less valuablehardy species etc.3.1.3.2 SILVICULTURE AND FORESTMANAGEMENTSilvicultural operations are the heart ofscientific forestry and comprise all fieldforestry works from regeneration to finalfellings in the forests. These include seedcollection, establishment of nurseries and2 Draft Proposal for Restructuring of the DFWP, prepared bythe department, 2009raisings of plantations. “Silviculture” is a vastand complex field and Forestry personnel fromRange Officers upwards undergo exhaustive twoyears specialized courses after completion of aScience degree before entering their respectiveservices. Newly recruited Forest Guards andForesters have to undertake an inductiontraining course to bring themselves upto speedin these technical matters.Forest management activities includeprescribing sustainable yields in perpetuityfrom different categories of Forest areas,regulation of rights and concessions, grazing,fuelwood collection, fire control measures,construction and maintenance of paths andboundary pillars, implementation of Acts andlaws concerning forest conservation, etc. Mostof these operations are handled by the fieldexecutive staff with the help of labouremployed for the purpose.3.1.3.3 SURVEY, DEMARCATION AND WORKINGPLANSForest administration undertakes periodicsurveys and demarcation of areas in order toprotect the valuable property fromencroachments. Such surveys and demarcationsare also required to be conducted beforenotifying different categories of forests and forthe areas to be taken up for plantation or otherspecific works.The “Working Plan” is the foundationaldocument for forest management in theDepartment through which the Forest areas in aparticular region are technically administered.This extremely detailed document records thepresent status of the forest areas, categorizesthe areas into different Working Cirlces andprescribes the detailed Management Practicesfor each Working Circle including yieldregulation on sustainable basis. Inventory ofthe forest resources is also undertaken at thetime of Working Plan preparation. Working20

AS-IS ASSESSMENTPlans are normally prepared for 10-yearperiods. In case of linear strip forests alongsiderails, roads and canals, drains etc, theinventory of trees is carried out every 5 years.3.1.3.4 SUPERVISION, BUDGETING, POLICYFORMULATION AND LEGISLATIONThe Divisional Forest Officer is responsible forthe conservation, protection and developmentof the forest areas of his Division. He/She isalso required to handle general administrationand budgeting and make contributions towardspolicy formulation and legislation. Theadministrative work in all offices has increasedmanifolds. Interactions with a large number ofstakeholders in forestry, both public andprivate, is increasing rapidly and the DFO isalso required to participate in innumerabledistrict and departmental meetings, attend tothe visits of VIPs and inspecting senior officers,manage an ever increasing number of crisissituations, attend to public grievances – bothgenuine and fake – and also carry out a vastnumber of other miscellaneous jobs.It is estimated that a DFO in charge of a ForestDivision is barely able to devote 30 to 40% ofhis time and resources to technical matters likesilviculture and management whereas theremaining time is spent on non – technical workwhich is not directly related to the protectionand management of his Forest Division 3 .3.1.3.5 RESEARCH, EDUCATION AND TRAININGResearch, Education and Training are alsovitally important functions of the Department.The Research Wing of the Department conductsboth in-house Research through Research andExperimental Plots, trials of various species andclones as also co-ordinates research activitieswith reputed outside agencies like PAU, TERI,3 Draft Proposal for Restructuring of the DFWP, prepared bythe department, 2009ICFRE etc. Likewise, basic Forestry Educationhas to be imparted to newly recruited field andministerial staff and Trainings in newtechnologies and techniques have also to beregularly imparted. However, due to paucity ofstaff these important functions of theDepartment are not getting their dueimportance and even basic trainings are beingforegone for want of staff.3.1.3.6 WILDLIFE MANAGEMENTForest administration handles wildlifemanagement both in designated wildlifeprotected areas as well as in other forest andnon-forest areas. With increasing public andmedia sensitivity to all cases pertaining towildlife, sufficient and responsive field staff isrequired for efficient and effective protectionand management of wildlife.A separate Wildlife Wing is currently in positionto handle the work of wildlife protection andmanagement in the State. This wing is in theprocess of being merged with the ForestDepartment. However, here too, the shortageof staff is causing severe problems in theproper management and protection of wildlifein the State.3.1.3.7 INFORMATION & EXTENSIONINCLUDING SOCIAL FORESTRYThere is no separate directorate or wing of theForest Department in Punjab which handlessocial forestry work on an exclusive basis.Therefore existing staff handles extensionsupport to social forestry/ agro-forestry inaddition to their main field duties. The socialforestry programmes are critically important tomeet the requirements of fuelwood, fodder andsmall timber of the rural population. Equallyimportant is the assistance to the farmers anddissemination of information for the plantationof trees in private lands.21

AS-IS ASSESSMENTIn Punjab where about 85% of the totalgeographical area is under Agriculture, theextension services become extremely vital asthese represent the sole means of increasingthe forest/ tree cover of the State. Thisrequires an effective and efficient ExtensionWing in the Department.3.1.3.8 JOINT FOREST MANAGEMENTThe Joint Forest Management (JFM) programmeis being undertaken by the Department throughthe territorial staff. JFM requires closeinteraction with village communities to enlisttheir active cooperation in the managementand protection of forest areas. Since JFMinvolves a complete reorientation from thetraditional policing model of protection to themore challenging “Participatory Management”technique, the field staff also has to becomprehensively trained so as to imbibe thenew techniques.3.1.3.9 WATERSHED MANAGEMENTSoil and water conservation is an importantactivity of forest administration, particularly onerodible sites and in degraded forests. Soil andwater conservation is taken up along withafforestation work by the territorial staff.Moisture stress being one of the main causes offailure of plantations, water conservation is asimportant as planting and maintenance.Sustained water supply and improvement ofwater regimes is another important objectiveof forest management and the significance offorests as regulators of water flows is beingincreasingly realized.3.1.3.10 GENERAL ADMINISTRATIONINCLUDING LIAISON WITH OTHERORGANIZATIONS/ DEPARTMENTSThe DFWP has works proactively and has beenable to secure substantial international fundingfrom the JBIC and the World Bank. While thishas helped the Department and the State ofPunjab in augmenting its sparse forest/ treecover, it has also resulted in a great deal ofextra work load for securing internationalfunding, preparing for Mission Visits, Liaisoningwith the international donors etc. A lot of extrawork is also involved at various levels of theDepartment in liaisoning with the Ministry ofEnvironment and Forests, State Government,District Administration and other StateGovernment Departments.3.1.3.11 ADMINISTERING THE FORESTCONSERVATION ACT, 1980The DFWP is the sole authority responsible forthe implementation of the provisions of thisimportant piece of legislation which involvesregulation of activities that seek to divertforest areas to non-forestry purposes. Detailedset of processes have been laid out in thelegislation and the rules framed there underthat describe the steps that need to be takento ensure the observance of the Act. Laterdocuments of this assignment will describe theset of processes that need to be followed inorder that the provisions of the Act arefollowed.3.1.3.12 REGULATION OF SAW MILLS RULESAND WOOD BASED INDUSTRIESThe State Govt. has notified “Regulation of SawMills Rules” under which all the existing andprospective saw mills, Plywood and VeneerIndustries are required to obtain licence fromthe Forest Department. This has been done toregulate the harvesting of trees in the State.Over a short period of only two years, morethan 6000 such units have applied for licenceswhich have been issued to them after followinglong drawn out procedures including obtainingapproval from the Central EmpoweredCommittee (CEC) constituted under the ordersof the Supreme court of India. Further22

AS-IS ASSESSMENTapplications are still being received forlicensing of Saw Mills and an officer of the levelof Additional Principal Chief Conservator ofForests has been appointed as the Chairman ofthe Committee for this purpose in addition tohis own duties.3.1.3.13 ADMINISTRATION AND MANAGEMENTOF ZOOLOGICAL PARKS IN THESTATEThe DFWP is also the sole agency involved inthe protection and preservation of wildlifethough the management of Zoos, Safaris andZoological Parks, Deer Parks and the like in linewith the guidelines issued by the Central ZooAuthority from time to time.The Central Zoo Authority is the central agencyresponsible for regulating and standardising allzoo management operations throughout thecountry. Currently, the CZA requires a set of 51standards in the spheres of healthcare,administration and animal management(including food, deworming, sanitation andupkeep etc) that any zoological park in thecountry is required to follow.Annexure 1 gives more details of zoomanagement operations as it obtains in theState of Punjab.3.1.3.14 OTHER RESPONSIBILITIES ALLIEDWITH CONSERVATION TO BEPERFORMED BY THE DFWPThe following, in addition to what has beensaid above are also performed by the DFWP Development of Bamboo, Medicinal Plantsand matters connected with Medicinal PlantBoard; Eco-education, research/ extension relatedto forests, wild life, natural resourcemanagement, ecosystem awareness;augmentation of community livelihoodsystems based on principles of sustainabledevelopment and constitution of communityinstitutions including Self-help groups; Farmer/community training and camps,extension campaigns in relation to Forests,wild life, ecology and natural resourceconservation; publication of extensionmaterial, organizing seminars, sammelans,study tours and exposure visits ofofficials/non-officials; Use of Geographic Information System, IT andRemote sensing in the field of mapping,Planning and monitoring Natural ResourceManagement; Forest Engineering and construction andmaintenance of infrastructure of the ForestDepartment; Registration of Forest based Societies andwood based Industries; Seeking National/International assistance forforestry and natural resource conservationand development programmes; Soil conservation in non-farm land, floodprotection through catchment treatment andvegetative measures; Facilitating Grant-in-aid from Government ofIndia for forestry and natural resourceconservation education; and Any other matter prescribed by the Centreand/or the state government from time totime.3.1.4 INTERNAL STAKEHOLDERS- DFWPORGANIZATIONThe internal stakeholders consists of all DFWPDepartment officials in its various officesincluding the Forest Minister, FinancialCommissioner, PCCF, Addl. PCCF, CCF, CF,DFOs, Rangers and Forest Guards.3.1.4.1 Organization Structure of DepartmentThe Department is headed by the ForestMinister of Government of Punjab. The detailedorganization structure is captured in Figure 6.23

CONFIDENTIAL DOCUMENT: NOT TO BE SHAREDAS-IS ASSESSMENTMINISTER OFFORESTS ANDWILDLIFEFINANCIALCOMMISSIONER-FORESTSPrincipal ChiefConservator ofForests, PunjabAddl.PrincipalChief Conservatorof Forests -DevelopmentAddl. PrincipalChief Conservatorof Forests (APCCF)- AdministrationAddl. PrincipalChief Conservatorof Forests(APCCF) – WildlifeChiefConservator ofForests–IT &EChiefConservatorof Forests–M&EChiefConservator ofForests– HillsChiefConservator ofForests –ForestsConservationChiefConservator ofForests -PlainsConservatorof Forests – I& ExtensionConservatorof Forests–M&EConservatorof Forests–ResearchConservatorConservator ofConservator Conservator Conservator Conservator Conservator Conservatorof Forests–Forests (Wildlife)–of Forests– of Forests– of Forests- of Forests– of Forests–of Forests–ShiwalikParks & ProtectedBIST Circle SoilFCSouth FerozpurPPPCircleArea1 2 3 4 5 6 7Conservator ofForests(Wildlife)-Shivalik HillsDivisional ForestsOfficer)-Information &ExtensionSystemManagerDivisionalForests Officer-ResearchDivisionalForestsOfficerDivisionalForestsOfficerDivisionalForestsOfficerForests andMap Officer(FMO)DivisionalForestsOfficerDivisionalForestsOfficerDeputyDirector(E&A)DeputyDirector(Statistics)Divisional ForestsOfficer/ FieldDirector- ZooDy. ChiefWildlifeWardenDivisionalForests Officer-WildlifeFigure 6:The Overall Organisation Chart of DFWP24

CONFIDENTIAL DOCUMENT: NOT TO BE SHAREDAS-IS ASSESSMENT25

CONFIDENTIAL DOCUMENT: NOT TO BE SHAREDAS-IS ASSESSMENT26

CONFIDENTIAL DOCUMENT: NOT TO BE SHAREDAS-IS ASSESSMENT27

AS-IS ASSESSMENT3.1.4.2 Types of DFWP Offices:From the above chart, it can be concluded that the following types of offices exist in the State. Territorial Offices, or those offices that are incharge of all forest related management, protectionand administration activities at different territorial divisions. Research Offices, or those offices that are entrusted with initiating, supervising, monitoring andpromoting research projects in DFWP. Monitoring and Evaluation Offices, or offices that are responsible for monitoring and evaluation ofplantation and other work underway under various schemes and programs in DFWP. Wildlife and Zoo management Offices, or offices that are responsible for all wildlife and zoorelated management, protection and administration activities at different wildlife divisions and atthe different zoological parks situated in the State. Soil Conservation Offices, or offices that are responsible for planning, supervising and monitoringsoil conservation work in various offices. IT & Extension Offices, or those offices that are entrusted with planning and monitoring thecomputerization and awareness generation related activities of the department. Forest Conservation Offices, or offices that are responsible for planning, supervising andmonitoring forest conservation related work in various offices. Administration Offices, or offices that are responsible for planning, supervising and monitoring alladministration related work such as HR, Finance & Accounts, Budgeting etc.3.1.4.3 DFWP Territorial OfficesFigure 7 highlights the “territorial offices” as part of the overall DFWP organisational chart, includingofficials upto the rank of Chief Conservator of Forests. Table 2 brings out the different activity list fordifferent officials at the different territorial offices of the State.Figure 7-DFWP Territorial Office in the Overall Organisation Chart28

AS-IS ASSESSMENTDESIGNATIONRESPONSIBILITIESAt the Office of Chief Conservator of ForestsConservator ofForests (CCF)AdministrativeOfficer (AO)SuperintendentDispatch andReceiving BranchEstablishmentBranchAccounts andBudget BranchTable 2 Detailed Activity List at the Territorial Offices of DFWP in the StateSupervises the work of Conservator of Forests under their controlReceive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CCFReceive files/letters from CCFMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to Administrative OfficerReceive files/letters from AOMake notings and send to concerned branchesSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Filing of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officers29

AS-IS ASSESSMENTStore BranchAt the Office of Conservator of ForestsConservator ofForests (CF)To carry out all activities to manage the stores in the officeControl the postings and transfers of officers in charge of ranges and of clerks etc.Correspond with commissioner and government of all administrative matters.Inspection and visits to the forests under his controlMonitor surveys and settlementsMonitor the progress and preparation of working plansMonitor the forest boundaries, their nature and state of repair, demarcation work inprogress and its costMonitor the roads, buildings and other similar works in existence or underconstruction, their cost, state of repair, new roads, buildings or other works required.Monitor the conditions of the forests, the methods of treatment employed, naturalreproduction, causes etc.Monitor the protection of the forestsMonitor the works of reproduction and cultural improvements, extent, conditions andcost of plantations made, conditions of nurseries, new sowing and planting required,thinning etc.Monitor the method of working and management in force.Monitor Timber depots, their situations and adequacyMonitor all money transaction in accordance with the rules in forcePlantation project approvalReconnaissance report approvalEstimate approvalConstitution of committee for working planAppoint working plan officerDivisional ForestOfficer (DFO)AdministrativeOfficer (AO)SuperintendentAssist Conservator of Forests in executing his duties and attend to any work assignedby him.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CF/DFOReceive files/letters from CF/DFOMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to Administrative OfficerReceive files/letters from AOMake notings and send to concerned branchesDispatch andReceiving BranchSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.30

AS-IS ASSESSMENTEstablishmentBranchAccounts andBudget BranchRevenue and FCABranchStore BranchDrawing BranchFiling of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersAssisting officers in all activities that involve generation of revenue for the departmentMaintenance and updation of various forms and accounts.Preparation of schedules of various recoveriesAssisting officers in all activities that involve diversion of forest land for non-forestrypurposes and attracted under the provisions of the Forest Conservation Act, 1980Calculation of Compensatory Afforestation measures due to such diversionTo carry out all activities to manage the stores in the officeAssisting officers in all activities related to conducting the surveys, preparation oftechnical drawings of different structuresMaintenance and updation of various formsAssisting in the verification of actual field details with what is contained in surveysheetsDivisional Office (Territorial) Divisional Forest OfficerDFO-TerritorialResponsible for the proper management of the forest business and for the finance ofhis divisionTake an active part in all technical workControl the silviculture of the division and be responsible for the correctness of alltechnical operationsMake himself thoroughly conversant with the Land Administration Manual and the landrevenue settlements of his division31

AS-IS ASSESSMENTDeputy DFOSuperintendentEstablishmentBranchAccounts andBudget BranchTo submit a monthly dairy or progress report on progress of on-going works in thedivision etc.Approval on plantation projectApprove reconnaissance reportPlantation estimate report approvalInspection and payment of plantation workPreparation of preliminary working planForest industries license issuanceConduct Auction for tree fellingAbstract preparation for tree fellingPermit issue for resin blazingResin blazing- monitor completion of exit proceduresAuction of fruitsSanction of estimate for nursery managementSanction the use of plants for planned plantationFree supply/public selling of nursery plantsSanction microplan for forest community developmentPreparation of project report for forest community developmentMonitor the community development workVerify investigation reportTo monitor that every compartment in the plantation is properly wateredAssist Divisional Forest Officer in executing his duties and attend to any work assignedby him.Receive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to DFOReceive files/letters from DFOMake notings and send to concerned branchesReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing Officer32

AS-IS ASSESSMENTPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryMisc. BranchReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersAttending to all work entrusted by the DFO from time to time that is not covered inany of the categories.Assisting officers in all activities that involve generation of revenue for the departmentRevenue and FCABranchProsecutionBranchDrawing Branch(Patwari,Surveyor,Draughsman, Jr.Draugtsman,Kanoongo)Division OfficeReceipt anddespatch BranchStore BranchDemarcationBranch (Patwari)Territory Range OfficeForest RangerMaintenance and updation of various forms and accounts.Preparation of schedules of various recoveriesAssisting officers in all activities that involve diversion of forest land for non-forestrypurposes and attracted under the provisions of the Forest Conservation Act, 1980Calculation of Compensatory Afforestation measures due to such diversionAssisting officers in all activities that involve legal cases for the departmentMaintenance and updation of various forms.Alerting the DFO of various court cases‟ hearings etc and the general preparation ofcase papers regarding the same.Assisting officers in all activities through the conduct of surveys, preparation oftechnical drawings of different structures under or proposed to be constructedMaintenance and updation of various formsAssisting in the verification of actual field details with what is contained in surveysheetsSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsTo carry out all activities to manage the stores in the officeCarry out all activities related to demarcation of areas in order to protect the valuableproperty from encroachments and notifying different categories of forestsCash disbursement and expenditure within own range.Payment of pay and labourCommunicate orders and instructions to his subordinatesCheck and control all work within his rangeEnsure that government funds and used in most economical and efficient wayEnsure good work from his subordinatesEnsure highest revenue from his range33

AS-IS ASSESSMENTClerkCollect, check and consolidate all returns and registers to prepare the monthly rangeaccounts and carry out all office workPrevent any misuse of authority by sub-ordinates especially in compounding forestoffences.Formulation of plantation projectArea identification for plantationConduct reconnaissance survey and prepare mapPrepare the plantation estimate reportExecution and monitoring of plantation workData collection and compilation of working planField verification for license issue to industriesTree inspection as per markingPhysical verification of forests and data collection for resinMonitor the exit of forest owners after resin blazingAssess fruit production and identify reserve priceEstimate for nursery managementEstimate plantation requirementsFree supply/public selling of nursery plantsVerify Investigation ReportPrepare case for prosecutionSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Filing of documents and restoration of files after page marking, linking and recordingin the movement register34

AS-IS ASSESSMENT3.1.4.4 Office Type: Research OfficeFigure 8: DFWP Research Office in the Overall Organisation ChartFigure 8 highlights the “research offices” as part of the overall DFWP organisational chart, includingofficials upto the rank of Conservator of Forests. Table 3 brings out the different activity list fordifferent officials at the different research offices of the State.DESIGNATIONRESPONSIBILITIESAt the CF(Research & Training) OfficeCF(Research &Training)DFO (Research)DFO (Training)Forest Ranger-ResearchAdministrativeMonitor the progress of research projectsTable 3 Detailed Activity List at the Research Offices of DFWP in the StatePrepare pamphlets for completed research projects and distribute to publicMonitor the growth of the quality plantsReceive requests from research institutions to set-up research plotsCoordinate with concerned Divisional offices to set up research plotsIdentify and analyse the problems facing plants and forests in the stateCoordinate with external research institutions to set up research plots in identifieddivisionsAssist Conservator of Forests in executing his duties and attend to any workassigned by him.Coordinate and monitor the training programmes conducted at the training centre.Undertake such activities of assistive nature that the CF requires to be performedReceive letters, files etc. from Superintendent35

AS-IS ASSESSMENTDESIGNATIONRESPONSIBILITIESAt the CF(Research & Training) OfficeOfficerSuperintendentDispatch andReceiving BranchEstablishmentBranchAccounts andBudget BranchTraining BranchStore BranchMake noting and give comments on the filesForward the files/letters to CF/DFOReceive files/letters from CF/DFOMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to Administrative OfficerReceive files/letters from AOMake notings and send to concerned branchesSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking andrecording in the movement registerCarrying out miscellaneous duties entrusted by the seniorsReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts registeron behalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersCarry out all activities related to conducting training in the training instituteTo carry out all activities to manage the stores in the office36

AS-IS ASSESSMENT3.1.4.5 Office Type: Monitoring & Evaluation OfficeFigure 9: Monitoring and Evaluation Offices in Overall Organization StructureFigure 9 highlights the “M&E offices” as part of the overall DFWP organisational chart, includingofficials upto the rank of Chief Conservator of Forests. Table 4 brings out the different activity list fordifferent officials at the different M&E offices of the State.DESIGNATIONRESPONSIBILITIESAt the Office of the Chief Conservator of Forests (M&E)CCF- M&ECF- M&ETable 4 Detailed Activity List at the M&E Offices of DFWP in the StateSupervises the work of Conservator of Forests (M&E) and CF (Research & Training)Field visits to check the status of plantation under various schemeEvaluation and grading of success of plantationReview of the working plan of various divisionsReceive budgets from PCCF for various schemesDisbursement of budget to divisional officesMonitoring of plantation sites and budget utilizationReceive letters, files etc. from various branchesSuperintendentMake noting and give comments on the filesForward the files/letters to CFReceive files/letters from CF37

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIESAt the Office of the Chief Conservator of Forests (M&E)Make notings and send to concerned branchesSorting and reading of fresh dak received daily in the branchDispatch andReceiving BranchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recording inthe movement registerCarrying out miscellaneous duties entrusted by the seniorsReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsEstablishmentBranchForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersAccounts andBudget BranchChecking of vouchers received from sub disburser and checking of entry in their respectin the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersStore BranchTo carry out all activities to manage the stores in the office3.1.4.6 Office Type: Wildlife and Zoo Management Office38

AS-IS ASSESSMENTFigure 10: DFWP Wildlife and Zoo Management Office in Overall Organisation ChartFigure 10 highlights the “Wildlife and Zoo offices” as part of the overall DFWP organisational chart,including officials upto the rank of Chief Wildlife Warden. Table 5 brings out the different activity listfor different officials at the different Wildlife and Zoo offices of the State.DESIGNATIONRESPONSIBILITIESOffice of the Chief Wildlife Warden (CCF-Wildlife)Chief WildlifeWardenDeputy ChiefWildlife WardenSuperintendentDispatch andReceiving BranchApproval on NOC for gun licenseCertificate issue for wildlife articlesTable 5 Detailed Activity List at the Wildlife and Zoo Offices of DFWP in the StatePermission for wild animal‟s body issuance to research/academic purposeCensus of wildlife animalsGive permission for exchange of animalsGrant permission for acquisition of animalsAssist Chief Wildlife Warden in executing his duties and perform field verificationduties as may be entrusted by the CWLW from time to timeReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to CFReceive files/letters from CFMake notings and send to concerned branchesSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelines39

AS-IS ASSESSMENTDESIGNATIONEstablishmentBranchAccounts andBudget BranchProsecution BranchStore BranchMiscellaneousBranchRESPONSIBILITIESnecessary for the dealing of the cases and entry in the movement registerMaintenance and updation of various other registers such as casual leave, etc. etc.Typing of dak and putting up reminders and follow up.Assisting officers/ Dealing Assistants in the Court cases and preparation of.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AG as no consolidated receipt ofever sent by the treasury or the AG PunjabAttending to the works entrusted by senior officials and officersOther miscellaneous worksAssisting officers in all activities that involve legal cases for the departmentMaintenance and updation of various forms.Alerting the CWLW of various court cases‟ hearings etc and the general preparation ofcase papers regarding the same.To carry out all activities to manage the stores in the officeAttending to all work entrusted by the Chief Wildlife Warden from time to time thatis not covered in any of the categories.Office of the Conservator of Forests (CF)- WildlifeCF- WildlifeDFO-WildlifeAdministrativeSupervises the work of DFO- Wildlife under himAssist Conservator of Forests in executing his duties and attend to any work assignedby him.Receive letters, files etc. from Superintendent40

AS-IS ASSESSMENTDESIGNATIONOfficerSuperintendentEstablishmentBranchAccounts andBudget BranchMiscellaneousbranchProsecution BranchDispatch andReceipt BranchRESPONSIBILITIESMake noting and give comments on the filesForward the files/letters to CFReceive files/letters from CFMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branchesReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersAssisting officers in all activities that involve legal cases for the departmentMaintenance and updation of various forms.Alerting the CF of various court cases‟ hearings etc and the general preparation ofcase papers regarding the same.Sorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.41

AS-IS ASSESSMENTDESIGNATIONStore BranchRESPONSIBILITIESReceipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsMaintenance and updation of various other registers such as casual leave, etc.To carry out all activities to manage the stores in the officeOffice of the Conservator of Forests (CF)- Parks and Protected AreasCF-PPADFO-WildlifeSuperintendentEstablishmentBranchAccounts andBudget BranchMiscellaneousbranchProsecution BranchSupervises the work of Field Director- Zoo and ther zoos under himAssist Conservator of Forests (PPA) in executing his duties and attend to any workassigned by him.Receive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to CF/DFOReceive files/letters from CF/DFOMake notings and send to concerned branchesReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersAttending to all work entrusted by the CF- Wildlife from time to time that is notcovered in any of the categories.Assisting officers in all activities that involve legal cases for the departmentMaintenance and updation of various forms.42

AS-IS ASSESSMENTDESIGNATIONDispatch andReceipt BranchStore BranchRESPONSIBILITIESAlerting the CF of various court cases‟ hearings etc and the general preparation ofcase papers regarding the same.Sorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsTo carry out all activities to manage the stores in the officeOffice of Divisional Forest Officer- WildlifePreparation of wildlife master planDFO- WildlifeSuperintendentEstablishmentBranchAccounts andBudget BranchWildlife compensation claim from affected personEstimation of compensationCompensation sanctionNo objection certification applications for gun-licenseWildlife crimesFIR lodging for wildlife crimesFix the responsibility for wildlife crimesDeclare an animal as verminPublic notice for huntingPermission for hunting a wild animalApplication for certification wildlife articlesAssessment and inspection of wildlife articlesDead body issue to research institutesReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to DFOReceive files/letters from DFOMake notings and send to concerned branchesReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in their43

AS-IS ASSESSMENTDESIGNATIONMisc. BranchProsecution BranchReceipt anddespatch BranchStore BranchWildlife Range OfficeWildlife InspectorClerkRESPONSIBILITIESrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersAttending to all work entrusted by the DFO from time to time that is not covered inany of the categories above.Assisting officers in all activities that involve legal cases for the departmentMaintenance and updation of various forms.Alerting the DFO of various court cases‟ hearings etc and the general preparation ofcase papers regarding the same.Sorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsTo carry out all activities to manage the stores in the officeInspection and verification of compensation claimVerification for NOC for gun license and prepare the inspection reportWildlife crimesFine collection from offendersPresent the offender before executive magistrateAssessment of animal population in the sanctuaryAssessment and inspection of wildlife articlesSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Filing of documents and restoration of files after page marking, linking and recording44

AS-IS ASSESSMENTDESIGNATIONOffice of Field Director- ZooField Director- ZooSuperintendentVeterinary Wing(Senior VeterinaryOfficer,Veterinary Officer,VeterinaryPharmacistVeterinaryCompounderVeterinaryAttendant)Procurement Range(Range Officer,RESPONSIBILITIESin the movement registerCarrying out miscellaneous duties entrusted by Wildlife InspectorFinalize time table for daily display of animalsGive permission for procurementApprove Disinfection, Vaccination, De-worming scheduleIdentify if any Zoo has surplus of a required speciesCommunicate with Field Director of identified zoo for animal exchange / giftTake permission from Central Zoo Authority for exchange of animalsTake permission from Wildlife Warden for exchange of animalsUpdate Inventory of animals in zooExchange animalsSeek permission for induction requirement of a captured / rescued animalPrepare plan for acquisition of animalsReceive letters, files etc. from various wings/rangesMake noting and give comments on the filesForward the files/letters to FDReceive files/letters from FDMake notings and send to concerned wings/rangesPrepare Feed Scale for each animal detailing item, quantity & feeding frequencyUpdate feed scale according to Season and / or animal observationObserve items in the veterinary StoreVisit animalPrepare Animal Treatment CardShift the animal to HospitalMake entry in OPD registerTreat the animal as OPD patientShift the animal to HospitalTreat the animal in hospital as an in-patientUpdate all treatment and medication given to animal along with its situationInfection problem reported during Daily report by Zoo keeperExecution of work – oral vaccination, de-worming, disinfection etc.Prepare execution report and submit to Field DirectorPrepare Disinfection schedulePrepare Vaccination schedulePrepare De-worming scheduleExecution of work – injections to concerned animalsPrepare execution report and submit to Field DirectorIdentify requirement for animal breedingIdentify animal for breeding / mixingSuggest and guide Animal management wing for breeding / mixingPrepare procurement plan as per Feed ScalesSeek Field Director‟s permission for procurement45

AS-IS ASSESSMENTDESIGNATIONForester)Animal ManagementRange(Range Officer,ForesterForest Guards)Building &Maintenance RangeLandscaping RangeSecurity Wing(Zoo keepersSecurity Guards)EstablishmentBranchAccounts andBudget BranchRESPONSIBILITIESProcure itemsDisburse items to Animal Management Wing for each animal as per feed scaleUpdate Store registerIdentify compatible groups for each type of animalsPrepare movement plan of animalsPrepare Time Table for display of animalsMove animals according to time table and movement plan for daily displayPrepare food as required (cook, cut etc.)Dispatch prepared food for each animalFeed food to animal using Forrester and daily wage staffUpdate Animal History SheetDaily report by Zoo keeperEnter in Animal history filePass on observation to Veterinary DivisionMaintain Stud Book for all animals identified for breeding / mixingInform veterinary wing about readiness / requirement of an animal for breedingFacilitate animal breedingAll construction and maintenance related activities in the zoo in so far as civilconstruction activities are concernedAll activities related to landscaping and maintenance of gardens in the zoologicalparkUpdate animal inventory statusReceive fees from zoo visitorsIssue tickets to visitorsReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in theirrespect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing Officer46

AS-IS ASSESSMENTDESIGNATIONReceipt anddespatch BranchStore BranchRESPONSIBILITIESPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recordingin the movement registerCarrying out miscellaneous duties entrusted by the seniorsTo carry out all activities to manage the stores in the office3.1.4.7 Office Type - Soil Conservation Offices:Figure 11: DFWP Soil Conservation Office in Overall Organisation ChartActivities at the Soil Conservation Offices are similar to those at the Territorial Divisions except that allworks undertaken here necessarily relate to soil conservation.3.1.4.8 Office Type – Forest Conservation Offices:47

AS-IS ASSESSMENTFigure 12: DFWP Forest Conservation Office in Overall Organisation ChartFigure 12 highlights the “Forest Conservation offices” as part of the overall DFWP organisational chart,including officials upto the rank of Chief Conservator of Forests. Table 6 brings out the differentactivity list for different officials at the Forest Conservation offices of the State.DESIGNATIONRESPONSIBILITIESTable 6: Detailed Activity List at the Forest Conservation Offices of DFWP in the StateAt the Office of the Chief Conservator of Forests- Forest Conservation (FC)CCF- FCCF- FCAOTo monitor and manage all forest conservation related activities and acts in variousDFWP offices in stateMonitoring of implementation of Forest Conservation Acts in the state.Periodic review and monitoring of all forest conservation related activities in variousofficesReceive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CCFReceive files/letters from CCFMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesSuperintendentForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branches48

AS-IS ASSESSMENTDESIGNATIONRESPONSIBILITIESAt the Office of the Chief Conservator of Forests- Forest Conservation (FC)Drawing Branch(FMO, Draftsman)SurveyorAssisting offices in preparation of technical drawings of different structuresAssisting in the verification of actual field details with what is contained in surveysheetsAssisting offices in all activities related to conducting the surveys3.1.4.9 Office Type – Forest IT&E Offices:Figure 13:DFWP Forest Conservation Office in Overall Organisation ChartFigure 13 highlights the “Forest IT & E offices” as part of the overall DFWP organisational chart,including officials upto the rank of Chief Conservator of Forests. Table 7 brings out the differentactivity list for different officials at the different Forest IT & E offices of the State.DESIGNATIONRESPONSIBILITIESTable 7: Detailed Activity List at the Forest IT & E Offices of DFWP in the StateAt the Office of the Chief Conservator of Forests- IT &ECCF- IT & EAdministrativeOfficerPlanning and monitoring of all computerization activities in the departmentSupervise all awareness generation activities of the departmentSupervise the work of Conservator of Forests- I & E and other officers under him.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CCFReceive files/letters from CCFMake notings and send to Superintendent49

AS-IS ASSESSMENTSystem ManagerSupervise the work of data entry operators and other IT staff members under himProvide support to various forest offices for their IT related activities (Hardware,Software etc.)MIS report generation to support senior officials in decision makingRunning and maintaining various IT systems in the department.At the Office of the Conservator of Forests- I &ECF- I&EDFO- I&EAdministrativeOfficerPlan and monitor all awareness generation activities of the departmentAssist Conservator of Forests in executing his duties and attend to any work assigned byhim.1Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CF/DFOReceive files/letters from CF/DFOMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesSuperintendentForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branchesReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsEstablishmentBranchForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersAccounts andBudget BranchChecking of vouchers received from sub disburser and checking of entry in their respectin the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing Officer50

AS-IS ASSESSMENTDispatch andReceipt BranchPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recording inthe movement registerCarrying out miscellaneous duties entrusted by the seniors51

AS-IS ASSESSMENT3.1.4.10 Office Type – Administration Office:Figure 14: DFWP Administration Office in Overall Organisation ChartFigure 14 highlights the “Administration offices” as part of the overall DFWP organisational chart,including officials upto Addl. Principal Chief Conservator of Forests. Table 8 brings out the differentactivity list for different officials at the Head Office.DESIGNATIONRESPONSIBILITIESTable 8: Detailed Activity List at the Forest Administration Office of DFWP in the StateAt the Office of the Principal Chief Conservator of Forests- AdministrationPCCFAPCCF-AdministrationCF- PPPDy. Director- E&ADy. Director-StatisticsAdministrativeOfficerMonitor all administration related activities in the department and provide necessaryapproval where requiredMonitor all administration related activities in the department and provide necessaryapproval where requiredSupervise the work of Deputy Director- E&A and Deputy Director- Statistics.Monitor all activities related to Human Resources, Finance & Accounts, Budgeting,Purchase, Stores etc.Monitor all activities pertaining to statistics in the department.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to DD52

AS-IS ASSESSMENTSuperintendentEstablishmentBranchAccounts andBudget BranchStore BranchComplaints &Feedback BranchRTI BranchRevenue BranchReceive files/letters from DDMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branchesReceive leave applications from Dispatch and Receiving BranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications from SuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatch branchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser and checking of entry in their respectin the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account, Detailed Accounts register onbehalf of sub disburser and the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials and officersTo carry out all activities to manage the stores in the officeMonitor the timely resolution of complaints received and prepare reports.Coordinate the Right to Information activities of the departmentAssisting forest offices in all activities that involve generation of revenue for thedepartment53

AS-IS ASSESSMENTMiscellaneousBranchReceipt andDispatch BranchAttending to all work entrusted by the senior officers from time to time that is notcovered in any of the categories.Sorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting up old references/guidelinesnecessary for the dealing of the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after page marking, linking and recording inthe movement registerCarrying out miscellaneous duties entrusted by the seniors54

AS-IS ASSESSMENT3.1.4.11 Responsibilities of Internal Stakeholders (Department Officials):Table 9 presents further details of the functions of various forest department officials:Table 9 Brief Functions of the Forest Department OfficialsDesignationPrincipal ChiefConservator ofForests (PCCF)AdditionalPrincipal ChiefConservator ofForests(APCCF):ChiefConservator ofForests(CCF)Conservator ofForests (CF) (In-Charge ofForest Circle)DivisionalForest Officer(In-Charge ofForest Division)Main FunctionsPCCF is the Chief Technical Advisor to Government on forest matters. He is also the Headof the Forest Department in the Punjab. His main duties include: Supervise the framing of working plans and submit the consolidated plan for the wholeState to Government including the consolidated budget, the appropriation proposalsand the annual forest administration report. Control the postings and transfers of the gazetted officers and transfers of members ofthe Subordinate Forest Service. Controls all forest affairs and issues related to administration and working of theforests.APCCFs supervise the works of Chief Conservator of Forests and Conservators of Forestsunder their control.CCFs supervises the work of Conservator of Forests under their controlCCFs supervise the work of divisions under their circle. Generally there are 3-4 divisions ina circle except the functional and wildlife circle where the number is less. He is controllingofficer of all the DFOs under him and has full control of area forest/wildlife matters withinhis circle. His main duties include: Supervise the Divisional Officers and other members of the controlling staff Control the postings and transfers of officers in charge of ranges and of clerks and thetransfers of all other subordinates between divisions within his circle. Inspect and visit forest areas under his control and examine the Surveys andsettlements; progress of Working plans; Forest boundaries; roads, buildings andconstruction works; Conditions of the forests; Protection of the forests ; Works ofreproduction and cultural improvements; Method of working and management ; Timberdepots, their situation and adequacy; condition in which kept; state of their records,etc. Monitor all money transactions and examine the cost of current works A Conservator in control of an irrigated plantation also undertakes personal inspectionduring the irrigation season to check the adequacy of arrangements done by DivisionalForest Officers to irrigate each plantationDFOs supervise the work of Range Officers. Generally there are 3-5 ranges in a division. Heis responsible for the proper management of forest and finance of his division. His mainduties include: Responsible for Proper management of the forest business and finance of his division;55

AS-IS ASSESSMENTDesignationForest Ranger/Range Officer(In-Charge ofForest Range)Range Assistant(In-charge ofForest Block)Forest Guard(In-Charge ofBeats)Forest guard(In-Charge ofMain FunctionsActively take part in all technical work;Control the silviculture of his division and to be responsible for the correctness of alltechnical operations;To make himself thoroughly conversant with the Land Administration Manual and theland revenue settlements of his division;Supervise and manage his subordinatesPrepare a monthly progress report for the progress of all works going on in the divisionEnsure that each and every compartment in the plantation is properly watered (forirrigation plantation division only)Forest Rangers are generally in charge of ranges and are assisted by Foresters also calledRange Assistants. They supervise the work of Foresters and Forest Guards. His main dutiesinclude: Responsible for all cash disbursements and expenditure within his range. Communicate all orders and instructions to his subordinates and to see that theyunderstand them and carry them out Check and control all works within his range, and to ensure the efficient utilization ofGovernment funds Collect, check and consolidate all returns and registers and prepare monthly rangeaccountsHe supervises the work of Forest Guards under him. He is incharge of the Forest Block. Heis also responsible for the realization of price and compensation in respect ofcompoundable forest offences. He also acts as prosecutor in the cases of forest offencechallaned in courts. His main duties include: Assist the range officer, to the best of his ability, to carry out the work of thedepartment honestly and efficiently; Carry out all orders that may be given to him; Report to the range officer on all important happenings; Thoroughly to understand the rules for compounding forest offences and closely toobserve them. Except as laid down in these rules he is forbidden to take money fromthe accused; Prevent the forest guards under his control from misusing their authority, acceptingbribes or harassing the people.He is incharge of a beat and is an entry level official. His main duties include: Be fully acquainted and knowledgeable about his beat. Observe the rules for compounding forest offences. Carry out under orders of the range officer regarding repairs to the boundary pillars,roads and buildings etc. Carry out the maintenance of fences; tending operations in regeneration areas andplantings; weeding of young plants etc. See that the shooting rules are observed and to put a stop to illegal shooting andtrapping.Recruit sufficient labour for resin work.Maintain order and neatness in his depot.56

AS-IS ASSESSMENTDesignationMain FunctionsResin Depot) Patrol his resin areas and supervise the tapping and collection3.1.5 EXTERNAL STAKEHOLDERSThe key external stakeholders for DFWP includethe following: Citizens Tourists Residents in and round forests Forest-based Industries Development Practitioners Researchers Research and academic institution Other Government Departmentswould be in need of the department for accessto the field besides other functions.3.1.5.1 Other Government DepartmentsThis includes government departments whichinteract with DFWP regularly. Table 10 bringsout various central and state governmentdepartments and the details of informationexchange.3.1.5.2 Development PractitionersThis group includes members of the civilsociety and largely includes those who aim atbringing about development outside thegovernment apparatus.3.1.5.3 Residents in and round forestsThis group comprises all people resident in andaround the forest areas of the state and whowould depend substantially on the forests forthe economic needs.3.1.5.4 Forest-based IndustriesThis includes those industries that take forestproducts as raw materials for their finishedproducts and thus would need to work andinterface with the department.3.1.5.5 ResearchersThis includes those people who are engaged inresearch work on plant life or animal life and57

AS-IS ASSESSMENT3.1.5.6 Research and academic institutionThis includes external researchas well as academic instituteswhich are usually involved inforestry related research projectat DFWP.3.1.5.7 TouristsThis includes tourists and thosegroups who would need to visitthe forest and wildlife areas forpurposes of recreation andlearning.3.1.5.8 CitizensThis includes the commonpeople of the state and beyond.3.2 LEGAL AND REGULATORYMEASURESThe functioning of DFWP isgoverned by several legislationsand rules, which are brieflydescribed below.Indian Forest Act, 1927;This act seeks to consolidateand reserve the areas havingforest cover, or significantwildlife, to regulate movementand transit of forest produce,and duty leviable on timber andother forest produce.It also defines the procedure tobe followed for declaring anarea to be a Reserved Forest, aProtectedS.N.Punjab Land Preservation Act, 1900;This legislation was enacted to save the soilfrom erosion. It is an act to provide for thebetter preservation and protection of certainportions of the state‟s territories.123456789GovernmentDepartmentMinistry ofEnvironment& ForestFinanceDepartmentDepartmentofAccountantGeneral (AG)Departmentof PlanningTourismDepartmentLineDepartmentEconomicalandStatisticalOrganization(ESO)Departmentof IndustriesandCommerceRuralDevelopmentandPanchayatsInformation ExchangeInformation related to forest schemes andprojects, forest & wildlife plans andenvironmental aspects is exchanged betweenthem.Information regarding execution andmonitoring of various state and centralschemes is exchanged. They interactregarding annual budget and its utilization.AG is involved in auditing department‟sfinancial accounts and other details.Information related to planning and MasterPlan & Development Schemes and projects isexchanged.Information related to various tourism spotsand wildlife sanctuaries is exchanged.Other line departments such as Revenue,Agriculture, Soil Conservation, Horticultureand Animal Husbandry exchange informationrelated to research and planning.The statistical information of Forests is sentto ESO.The application for the opening of anindustry will, in certain cases, require aclearance from the DFWP to ensure that thepractices that are intended to be followedare in line with common environmentalnorms.Many rural development schemes are beingput into operation by the department in sofar as communities within and around theforest areas are concerned.Table 10: Interaction with Other Government DepartmentsIt empowers the government to notify andregulate certain areas, restrict or prohibit, bygeneral or special order, within notified areas58

AS-IS ASSESSMENTcertain activities and to require execution ofworks and taking of other measures as deemednecessary to protect these areas. It alsoendows the government control over the bedsof chos.Punjab Forest (Sale of Timber) Act, 1913;This is an Act to provide for the control of thesale of timber and the establishment of saledepots for such timber in the Punjab. It givespower to the State Government to make rulesregulating sale of timber and the establishmentof sale depots.Forest (Conservation) Act,1980This act provides for the conservation of forestsand for matters connected therewith orancillary or incidental thereto. It putsrestrictions on the dereservation of forests oruse of forest land for non-forest purpose.Wild Life (Protection) Act,1972.The Act provides for the protection of wildanimals, birds and plants; and for mattersconnected therewith or ancillary or incidentalthereto. It has six schedules which give varyingdegrees of protection.Schedule I and part II of Schedule II provideabsolute protection - offences under these areprescribed the highest penalties. Species listedin Schedule IV are also protected, but thepenalties are much lower. Enforcementauthorities have the power to compoundoffences under this Schedule.Scheduled Tribes and other TraditionalForest Dewellers (Recognition of ForestRights) Act, 2006.This Act recognises the rights of forest andtribal communities to the land and forestresources that they used (not to any newresources), which were not recorded when theforest laws were put into force.The Biological Diversity Act, 2002This Act provides for conservation of biologicaldiversity, sustainable use of its components andfair and equitable sharing of the benefitsarising out of the use of biological resources,knowledge and for matters connectedtherewith or incidental thereto.The National Forest Policy, 1988The National Forest Policy was revised in 1988with the objectives of a) maintenance ofenvironmental stability through preservationand restoration of the ecological balance, b)the remaining natural forests with vast varietyof flora and fauna, c) checking soil erosion anddenudation in the catchment areas, d) checkingthe extension of sand-dunes in the desertareas, e) increasing forest/tree cover in thecountry through afforestation and socialforestry programmes, f) increasing theproductivity of forests, g) encouraging efficientutilisation of forest produce and h) creating amassive people's movement for achieving theseobjectives.Indian Forest (Punjab Amendment) Act, 2004This amendment empowers Forest and PoliceOfficers to inspect any vehicle which they havereasons to believe is / has committed forestoffence. It also provides procedure forconfiscation, disposal of confiscated propertyand penalty.Punjab Regulation of Saw Mills, Veneer andPlywood Industries Rules, 2006This rule lays down restriction onestablishment, expansion and operation of sawmills without a licence from the StateGovernment. It describes the procedure forapplication of license, its granting and renewal.It empowers DFO to search premises andrevocation of licenses.The above mentioned acts and rules governsthe functions of DFWP. This relationship is59

AS-IS ASSESSMENTillustrated in Table 21, in section 3.5.2 of this3.3 ORGANIZATION CAPABILITIESThis section will detail the organizational setupof DFWP and Capabilities (skills and trainings)of its officials.3.3.1 Organizational Setup3.3.1.1 Office Hierarchy of DepartmentThe office hierarchy of the department isreport.3.3.1.2 Structure at Head OfficeThe head-office is headed by the ForestMinister of Punjab state. Detailed organizationstructure at HO is shown in the Figure 16.3.3.1.3 Structure at Circle OfficeThe Circle Office is headed by the Conservatorof Forest (CF). The hierarchy at Circle Office isshown in the Figure 16.HEADOFFICECIRCLEOFFICEDIVISIONOFFICERANGEOFFICEBLOCKOFFICEBEATOFFICEFigure 15: Office Hierarchycaptured in Figure 15. The Head Office of theForest Department is at Chandigarh. There are10 Circle Offices, 22 Division Offices and 83Territorial Ranges.3.3.1.4 Structure at Division OfficeThe Division Office is headed by the DivisionalForest Officer(DFO). The hierarchy is capturedin the Figure 16.3.3.1.5 Structure at Range, Block And BeatStructure at Range office, block office and beatoffices is shown in the Figure 16.60

AS-IS ASSESSMENTFigure 16: Hierarchy at HO,CO,DO and RO61

AS-IS ASSESSMENT3.3.2 Details of DFWP OfficesThe functions and location of DFWP Circle Offices and Division Offices are captured in Table 11.Type of CirleTerritorialForest CircleTerritorialForest Circle:TerritorialForest Circle:TerritorialForest Circle:CircleLocationBIST Circle atJalandharSHIWALIKCircle atChandigarhSOUTH Circleat PatialaFEROZEPURCircle atFerozepurDivisions under thecirlceDivisional Forest OfficeGurdaspur at PathankotDivisional Forest OfficeJalandhar at PhillaurDivisional Forest OfficeLudhianaDivisional Forest OfficeRupnagarDivisional Forest OfficeHoshiarpurDivisional Forest OfficeDasuyaDivisional Forest OfficeGarshankarDivisional Forest OfficePatialaDivisional Forest OfficeSangrurDivisional Forest OfficeFatehgarh Sahib atSirhindDivisional Forest OfficeMansaDivisional Forest OfficeFerozepurArea of Operations ofdivisionGurdaspur DistrictJalandhar & KapurthalaDistricts and NawansherTehsil of NawansherDistrictLudhiana DistrictRupnagar District andMohali & Kharar Tehsils ofMohali DistrictHoshiarpur Tehsil ofHoshiarpur DistrictDasuya & Mukerian Tehsilsof Hoshiarpur DistrictGarshankar Tehsil ofHoshiarpur District &Balachaur Tehsil ofNawansher DistrictPatiala District & DeraBassi Tehsil of MohaliDistrictSangrur & Barnala DistrictsFatehgarh Sahib DistrictMansa DistrictFerozepur DistrictTable 11: Details of DFWP OfficesRanges in the Division• Dunera• Dhar• Pathankot• Aliwal• Gurdaspur• Qadian• Phillaur• Jalandhar at Maqsudan• Nakodar• Kapurthala at Kadupur• Phagwara• Nawanshehar• Doraha• Ludhiana• Jagraon• Mattewara• Samrala• Ropar• Noorpur Bedi• Anandpur Sahib• Siswan• Kharar• Hoshiarpur• Hariana• Dholbaha• Mehngrowal• Dasuya• Mukerian• Badla• Talwara Range -1• Talwara Range -2• Garshankar• Mahilpur• Khathgarh• Balachaur• Patiala• Rajpura• Bhadson• Dera Bassi• Nabha• Samana• Sangrur• Barnala• Lehragaga• Malerkotla• Sirhind• Khamano• Mansa• Budladha• Ferozepur• Jira• Jalalabad62

AS-IS ASSESSMENTType of CirleFunctionalCirclesFunctionalCirclesFunctionalCirclesSoilConservationCircleWildlife CircleWildlife CircleCircleLocationResearchCircle atHoshiarpurInformation &ExtensionCircle atChandigarhMonitoring &EvaluationCircle atChandigarhSoilConservationCircle atChandigarhShiwalikCircle atChandigarhParks &ProtectedArea Circle atChandigarhDivisions under thecirlceDivisional Forest OfficeFaridkot at MuktsarDivisional Forest OfficeBhatindaDivisional Forest OfficeAmritsarArea of Operations ofdivisionFaridkot, Muktsar & MogaDistrictsBhatinda DistrictAmritsar & Tarn-TaranDistrictsNA NA NA5 Division Offices in WildlifeCircle are also five forestextension divisions.Soil Conservation Division atPathankotSoil Conservation Division atMohaliDivisional Wildlife OfficeMohaliDivisional Wildlife OfficeHoshiarpurDivisional Wildlife OfficePathankotDivisional Wildlife OfficePatialaDivisional Wildlife OfficeFerozepurField Director Chhatbir ZooDistrict Mohali3.3.3 Organizational CapabilitiesThe senior management of forest department isusually the Punjab Cadre officer of IndianForest Services (IFS) or Punjab ForestServices(PFS), while others are recruitedthrough various state & departmentalNANAPathankotMohaliMohaliHoshiarpurPathankotPatialaFerozepurNARanges in the Division• Fazilka• Abohar• Malout• Muktsar• Moga• Faridkot• Bhatinda• Rampura• Talwandi Sabo• Amritsar• Patti• Ajnala• Tarantaran• RaiyaNANA• Dalor Mangni Khad at DharKhurd• Karnal Khad at Dhar Kalan• Areli Mati Khad at ShahpurKandi• Fangota Nagrota Khad atDunera• Roop Nagar• Nurpurbedi• Anandpur Sahib• Siswan• Nurpur Bedi• Mohali• Takhni Sanctuary• Garshankar• Pathankot• Gurdaspur• Patiala• Bhadson• Samana• Harike• AboharNAexaminations. Table 12 captures the typicaleducational qualification of Forest Departmentpersonnel.63

AS-IS ASSESSMENTTable 12: Educational Qualification of DFWP OfficialsDesginationFinancial CommissionerPCCF, Addl.PCCF, CCF, CFDivisional Forest Officers (DFOs)Forest RangersForest Guard and other field officersAO, Superintendents, Assistants, Clerks etc.Educational QualificationFC is Indian Administrative Services (IAS) OfficerSenior Indian Forest Services (IFS) or Punjab Forest Services(PFS) OfficersEntry level IFS or PFS OfficersForest rangers are usually graduate or post-graduates.Usually graduates or senior seconday passThey are usually Metric pass or college graduates.3.3.4 IT Awareness in DFWPThe overall level of IT awareness in ForestDepartment is Moderate, which can largely beattributed to department‟s proactiveapproach towards computerization. Table 13captures the details of IT trainings conductedfor department officials:Table 13: IT Training Conducted for DFWP PersonnelNo. of Forest Personnel TrainedTraining TypeIFS PFS Rangers Others TotalGIS Training 74 29 4 3 110GPS Training 27 23 25 5 80Digital Image Processing Training - - - 1 1Computer Application Training 7 12 - 317 336Total 108 64 29 326 52764

AS-IS ASSESSMENT3.4 SYSTEMS & TECHNOLOGY3.4.1 IT Initiatives in the DepartmentThe process of implementation of InformationTechnology in DFWP was initiated in 1999 underas geographic information and relatedattributes so as to enable it to plan, implementand monitor multi-objective sustainable forestmanagement.Table 14 List of FMIS Modules in UseSN FMIS Modules Major Aspects covered for report generation12Forest Conservation and ManagementModule (FCM)Forest Protection and ManagementModule (FPM)JBIC-funded Punjab Afforestation project underwhich establishment of a GIS-based ForestManagement Information System (FMIS) wasplanned for the Department with the aim ofachieving complete office automation.3.4.2 Forest Management InformationSystem (FMIS)The Forest Management Information System(FMIS) was implemented as a component ofthe JBIC funded Punjab Afforestation Projectwith as a tool to support decision making in thedepartment and achieving achieving effectiveforest management.FMIS was envisioned as a GIS based integrated,multidisciplinary system of tools, procedureand components such as hardware, softwares,and human resources, used to collect, analyse,derive and disseminate organised data as wellCompensatory Afforestation details.Report on fires affecting forests, encroachmentand breaches of forest rules.3 Forest Development System Module (FDS) Plantation and soil conservation details.456Wildlife Management System Module(WMS)Forest Operation and Inventory Module(FOI)Inventory Management System Module(IMS)7 Forest Budget and Finance Module (FBF)Wildlife Management in Zoological Parks, DearParks etc. Prosecution cases of Wildlife.Working plan and Enumeration / marking of trees.Statistical information.Store stock / inventory of Department offices.Proposed, sanctioned and revised budget details,monthly expenditure.8 Forest Revenue System Module (FRS) Revenue statements.9 Personnel Database System Module (PDS) Database of Forest Personnel and cadre details.10 Executive Information System Module (EIS)Consolidated information of above Nine Modules formonitoring and planning purposes.FMIS was aimed at integrating various activitiesof the Forest Department, facilitating data flowand sharing across levels/locations, maintainingconsistency and standard of databases, andproviding information in appropriate format tomeet the information needs of lower, middleand top level management for decision support.The FMIS application consists of 10 Modulesencompassing major report generation aspectsof the working of forest department. Table 14captures FMIS Modules. Forest Conservation and Management Module(FCM) Forest Protection and Management Module(FPM) Forest Development System Module (FDS) Wildlife Management System Module (WMS) Forest Operation and Inventory Module (FOI) Inventory Management System Module (IMS)65

AS-IS ASSESSMENT Forest Budget and Finance Module (FBF) Forest Revenue System Module (FRS) Personnel Database System Module (PDS) Executive Information System Module (EIS)3.4.2.1 PERSONNEL DATABASE SYSTEMMODULE:FunctionalitiesThis module covers the Personnel andAdministrative aspects of the Forestdepartment and includes details of theEmployee, Department, and employee servicedetails like transfer/ deputation/ promotion/reversion, Pension Reimbursement, Arrears andComplaints.The system captures employees‟ personneldetails including his name, qualification, dateof joining, permanent address, recruitmentsource etc. The system provides query ondetails of the employee i.e. current cadre,permanent/ temporary status, whether regular,under suspension, dismissal, retired etc.The system also maintains seniority of eachemployee which can be queried and alsoprovides a facility of updation of seniority. Thesystem also generates checklists and reportssuch as master checklists, employee serviceparticulars, order related to several events ofsuspension, break in service, promotion etc.The system generates details of Department &Staff, Pension to Employees, Arrears,Complaints etc.The following reports can be generated fromthe system: Office master Employee master Cadre master Pension report of persons retiring within next„n‟ months/years Cadre wise Seniority list Cadre wise with scales and strength List of persons working at the same place ofposting for last „n‟years Category of employees who have retired butnothing (out of Gratuity, Leave Encashment,Pension) has been sanctioned Salary Slip Report GPF statement Report Recovery Report of Advances List of regular appointment of employees List of adhoc appointment of employees List of employees who have been issuedchargesheet Vigilance/deptt. inquiry pending/completed Employee service history Training/seminar/workshop attended Training/seminar/workshop masters Question data bank Complaint list ArrearsCurrent StatusThis is one of the most used modules of FMISand being used at most offices of DFWP.3.4.2.2 EXECUTIVE INFORMATION SYSTEM(EIS)FunctionalitiesEIS is maintained at the Head Office level. Thedata entered at the district/sub-divisional levelvia other modules of FMIS is used to generatedifferent reports useful to the management.The data input to this module is consolidatedelectronically at the headquarters and districtsand reports are generated for themanagement.The following reports can be generated fromthe system: Details of forest area Schemes progress report Pending complaints Person retiring in next six months Progress made in preparation of Working Plan Report for damage for showing register ofbreaches Forest Tract protected from fire report Cause of forest fire report Species wise animal detail Progress in prosecution report66

AS-IS ASSESSMENT Cost estimate report for each Quarter Cost estimate report for particular Quarter Cadre strength report Pending complaints report Question briefing reportCurrent StatusThe data is not completely updated in the EISmodule of FMIS.3.4.2.3 FOREST BUDGET AND FINANCE (FBF)This module covers the flow of processes forthe annual budgeting which is proposed at theend of the year. It includes the Proposedbudget, Sanctioned Budget, Revised Proposedbudget, the Actuals Budget, State schemes,Central Scheme and any other Scheme.The process is initiated with the ProposedBudget which after Sanction becomes theSanctioned Budget. Any Revision made thereresults in a Revised Sanctioned Budget. TheSanctioned Budget or Revised SanctionedBudget is monitored monthly through a systemof Monthly Actual Budget expenditures. Thedistribution to Division is done after theSanctioned Budget and the Revised SanctionedBudget are received.Budget comprises two broad categories ofexpenditures: Plan and Non Plan. Externallyaided Projects like JBIC Project is included inthe Budget as a Plan expenditure.In the Departmental Hierarchy the FinancialCommissioner (FC), Department of Forests andWildlife Preservation, Government of Punjaboccupies the top position, followed by PCCF,resective Chief Conservator of Forests, theCircle and the Division. The budget proposedincludes information about the Major Head, andSub-head, the amount in rupees and the yearfor which the budget is proposed. Proposedbudget also includes details of expenditurerelating to Grants-In-Aid and Contributions,Schedule of any new Expenditure proposals bythe PCCF, details of object heads.The budget is proposed by the DFO who doesthe compilation work after receiving it fromthe Ranges in hard copies and then sends it tothe Circle Officer. From here it goes to thePCCF. After being sanctioned it follows thesame path downwards.Some expenditure incurred by a DFO could beoutside the scope of the Forest departmentbudget. These include expenses placed asForest deposit. Forest Deposit expendituresinclude money received from the DeputyCommissioners against District Schemes.Proposals in these cases are submitted by theDFOs directly to the Deputy Commission who inturn compiles all the proposals received fromdifferent departments after due rationalizationinto a District Budget. The District Budget isdirectly sent to GOP and is independent of theForestry Budget Proposal.The following reports can be generated fromthe system: Sub-head master Minor head master report Object heads master report Proposed Budget Sanctioned Budget Revised Proposed Budget Revised Sanctioned Budget Actual Budget report Actual Budget report scheme wise Distribution of Sanctioned Budgets Schemes utilization report Report for externally aided JBIC scheme Monthly Expenditure Report for Plan; and Monthly Expenditure Report for Non-PlanCurrent StatusSince this module extracts data from all othermodules, hence because of lack of available67

AS-IS ASSESSMENTdata in other modules, this module is not beingused.This module is currently being used moderatelyat the Head office and field offices.3.4.2.4 FOREST REVENUE SYSTEMThis module keeps information about varioussources of revenue to the department. Variousdetails which the system maintains are:Proposed Revenue, Revised Proposed Revenue,Actual Revenue, Royalty and Auctions.Initially there is a Proposed Revenue whichwhen sanctioned results in SanctionedRevenue. Any revision made therein results in aRevised Proposed Revenue which whensanctioned gives the Revised SanctionedRevenue which is the Actual Revenue monthwise.Revenue proposed and sanctioned include theyear for which the revenue budget is there,division name concerned, minor heads for e.g.sale of timber etc. Revenue deals with therevenue received from timber/Grass/Fruit. Italso deals with sale/auction of Forest Produceand issue of permits.System also includes the contractor/produce/purchaser details. Royalty includesRoyalty demand range/ forest/ specie/volume/ price wise. This includes the year-wiseand forest name-wise transfer of lot and detailsabout the possession date and the amountreceived from Forest Corporation. The Auctionincludes details of Auction from governmentland and permit for private land.The following reports can be generated fromthe system: Proposed revenue Sanctioned Revenue Revised Proposed Revenue Revised Sanctioned Revenue Actual Revenue Revenue received Bidding Statement Royalty report Sale of forest produce Distribution of sanctioned revenue andrevised sanctioned revenueCurrent Status Currently, this module in being used inlimited fashion in forest department. TheActual Revenue Report is being used.3.4.2.5 FOREST OPERATIONS AND INVENTORYMODULEThis module covers the Forest Operations &Inventory. It focuses upon Enumeration list,Forest Working Plan and Area Statistics.The Enumeration list includes Rowwise/locationwise Enumeration and Markinglist and the processing to be done to cut thesetrees as also the details about the conditionsand disposal of trees.The forests of Punjab are managed under theprovisions of sanctioned working plans/schemesof the respective areas.This module also includes details of Forest Areastatistics that deals with the Area of Reserve,Protected, Un-classed or Public forest land andLeased Forest. This includes area added orexcluded during the year. Girth-class master Division Wise Enumeration List Marking list of Forest/Strip (Abstract) List of Area of Forests List of Type of Forests in Punjab AnnualReport List of Progress in Working Plan List of Control form for Working Plan List of Growing Stock Allotted Marking List List of Area prescribed to be planted Circle/ Division wise area of Forests List of Felling Plan- Annual Report68

AS-IS ASSESSMENTCurrent StatusCurrently, there is very limited use of thismodule in forest department field offices.3.4.2.6 FOREST DEVELOPMENT SYSTEMThis module includes the nursery details (stock)and nursery supply details, plantation details,soil conservation, expenditure, reimbursement& reimbursement claim against schemes etc.Nursery stock deals with the species names,nursery names and maintains the stock ofvarious species of plants etc. Nursery supply topublic entails species wise cost of plants andconsolidated plantation i.e. targets set for thenursery wise/species wise no. of plants to besupplied to the public during the year.Plantation gives a description of no. of plantsto be planted, the area to be covered and thedetails of the project/scheme. Expenditurerecord for each scheme is maintained and theestimate of plantation work is sent to the DFOfor approval.Soil conservation entails the various IntegratedAfforestation and Eco-development schemeswhich are there in order to check soil erosionand conserve water in the sub-mountainouszone i.e. Kandi area within the district ofHoshiarpur, Ropar and Gurdaspur. Schemesinclude JBIC and non-JBIC plans. JBIC includesModernization of Nursery Operations andImprovement of Planting Stock. Reimbursementof expenditure under JBIC project. It alsocontains the details for calculating theDisbursement Ratio for Centrally-sponsoredschemes. Reimbursement claim deals withdetails regarding the performa forreimbursement claim to be submitted by DDO‟sto HO.System can generate following reports: Report for Soil Conservation Work Master Reimbursement data from each DDO Expenditure report on advance work Comp. wise Target and achievement reportdivisionwise Comp. wise Target and achievement reportallDDOs Comp. wise Target achievement for each DDO Summary sheet of payments Summary sheet of payments/reimbursement Abstract of all DDOs Plantation model master report Specie master report Nursery master report Species wise plantation raised in Punjab Species wise plantation-range wise Plantation target achievement Supply to public target and achievement Supply to public report – range wise Nursery stock position Expenditure details reportCurrent StatusExcept for the reimbursement claimmanagement, the other functionalities of thismodule are being used in limited fashion.3.4.2.7 INVENTORY MANAGEMENT SYSTEMThis module deals with Inventory management.It contains information about Consumable andNon-Consumable items, Item Category details,Item details, Available Store stock, Item issued,Department stock, Return of Stock,Depreciation, store authority/officer name etc.All the category code and their description arecaptured by the system. The latest rate of itemis captured at regular interval or wheneverrequired. The consumables and nonconsumabledetails are captured by the systemand can vary Forest Department wise.For discarding the items, the reason is capturedby the system. The item type, item code iscaptured by the system. In case of items issueand receive, person‟s name involved in theactivity is captured by the system.69

AS-IS ASSESSMENTIt helps in calculating the depreciation andproducing the depreciation details to be givento management.Consumable items refer to the stationary stockto be issue to officers. In case of nonconsumablesits quantity issue unit and its dateare captured.The following reports can be generated: Item category detail report Item master report Current store stock Item receive register Item depreciation details Item issue details Store stock report Account particular report Account issue report Purchase/disposal reportCurrent Status:The usage of the IT Stores and non-IT storesmanagement functionality is moderate at HObut very limited at other field offices.3.4.2.8 WILDLIFE MANAGEMENT SYSTEMThis module processes various activities relatedto the wildlife management including zoooperations. It also processes the various Stockand Prosecution cases. Various details to becaptured are Stock detail forbirds/animal/reptiles, complex wise animaldetail. Stock covers details of compoundedstock of species on a particular date forexample the date of birth and death of aparticular specie type, the name of the zoo,no. of the species etc.Prosecution cases contain information aboutthe various cases lodged or fined or warned ordisposed, acquitted and the detection methodsused for details regarding the compensationrealised. Census report Annual Prosecution Report Progress in prosecution report Stock status reportCurrent Status:Few functions of this module are being used.The system lacks separate functional modulefor zoo management.3.4.2.9 FOREST CONSERVATION MANAGEMENT(FCM)This module deals with the entire gamut ofcases related to Forest Conservation Act. 1980.All proposals for diversions of such areas to anynon-forest purpose even if the area is privatelyowned, would require the prior approval ofcentral government. In all cases the Statessubmit quarterly reports regarding theimplementation of the stipulations laid downby the government of India while approving theprojects and future clearances of the projectsof the States concerned depend upon thefulfilment of the stipulations.This module processes the CompensatoryAfforestation Activities, Progress detail forForest Conservation Act. A Quarterly ProgressReport of Compensatory Afforestation forPunjab state monitoring of approved proposals(under Forest Conservation Act 1980) is to beprepared.Following reports can be generated: Quarterly Progress Report- division wise Report for non sanctioned project Quarterly progress report Compensatory afforestation reportCurrent StatusMany forms of this module have becomeobsolete and required to be designed again.The overall use of this module is very limitedcurrently.The following reports can be generated:70

AS-IS ASSESSMENT3.4.2.10 FOREST PROTECTION MANAGEMENT(FPM)This module deals with the Protection of theForest against fire etc. and captures Fire,Encroachment, Damage & Compensation andJoint Forest Management (JFM). Forest firedetails include fire, First Information Report(FIR) from Range Officer to DFO which mustcover the area affected, cause of fire,estimated damage, date on which the RangeOfficer/Divisional Officer took a round of theaffected area etc.Encroachment details includes name of theforest where encroachment is removed fromProtected Forest Area. Damage detail includesDivision/forest/offence wise damage andCompensation Register which gives informationabout the names of the offence and offender,compensation in rupees etc.Damage details include Damage Report No. andConfiscated Produce. JFM includes proposalswhich are not yet finalized and progress ofJFM. It must give details of the value ofBenefits passed on to local community.Following reports can be generated: Forest area under encroachment report Register of breaches of forest rules 1 Register of breaches of forest rules 2 Progress of JFM Encroachment removal report Cause of forest fire in a yearCurrent StatusVery limited usage in field offices.3.4.3 Key shortcomings of ForestManagement Information System(FMIS)Despite the best efforts from the Departmentand investment, the outcome of FMIS has notbeen satisfactory. The basic shortcomings ofFMIS have been detailed below: The FMIS is built on a 2-tier client-serverarchitecture with the application anddatabase not being centrally hosted at anyone place; this has lead to data duplicationand data inconsistency. Consequently, ondemandreports at different levels of thedepartment like the state-level, circle-leveland division-level that are based on latest setof data cannot be generated from thesystem. The FMIS does not take into congnisancelatest developments in the ICT space, viz.mobile-based technologies and applications. FMIS Application at Head Office is notintegrated with other Circle and Divisionoffices, leading to duplication of efforts andlack of real time data availability. The GIS Application is not integrated withOracle RDBMS. System does not support data capturing atsource level. Willingness towards learning new MISApplication Software or GIS Software has notbeen encouraging. FMIS does not support additional need basedfunctionalities required by department staff. FMIS does not have role based accessfeatures leading to system vulnerability. There are incidences when the data iswrongly entered into the system leading toerrors and misjudgement. There should bechecks and balances in place to avoid this. The system is not workflow based, hence it isbeing used only to prepare records ratherthan for decision support. The maintenance support for OS Windows 98and database Oracle 8i has been discontinuedby their respective vendors.71

AS-IS ASSESSMENT The system at different offices levels are notintegrated, hence all the data entry is to beobtained from Defence Authorities inNovember, 2002. The work regardingS.N. Data Type Source Current storage1IRS-IC/ID Panchromatic Data of 5.8 mresolution Data Period: October/ November2000NRSA Hyderabad5GB2Land Records Tehsil Maps on 1:100000 scaleshowing village, Tehsil and Districtboundaries and other features digitized byTCS Ltd.Director LandRecords Punjab30 MB3Digital Data of toposheets on 1:50,000 scalefrom Survey of India 104 sheets)Survey of India1.3 GB4LISS and PAN merged Data (raster) of 17Districts covering the State of Punjab (year2000)Forest Survey ofIndia Dehradun11.5 GB5Classified images of 17 Districts (.img format)raster data from FSI under TOF ProjectForest Survey ofIndia Dehradun3.31 GB6NRSA imagery for whole of the Punjab regioni.e IRS LISS IV P6 Multi-spectral data.NRSA HyderabadComplete data hasbeen received.done first at field offices and then compiledat Head Office. For many modules, the entiredata entry is done at Head Office. The system does not have provision for jointschemes (jointly run by central and stategovernment) The system does not have functionality toassign a unique code to a particular scheme.In order to retrieve the date, the scheme isto be search first code wise and then datewise, which takes longer time.3.4.4 GEOGRAPHICAL INFORMATION SYSTEM(GIS) GIS Component consists of creation of GISBase map from Survey of India 1:50,000toposheets in ArcGIS format. This base mapincludes digital data of 104 toposheetscovering the entire state of Punjab. The process to procure data started in 2000.The permission to digitize the toposheets wasTable 15: GIS Data Availabilitydigitization of all the 104 toposheets washanded over to Survey of India in December2002. SOI has supplied geo-data of 104 topo-sheetsin .mdb format with Datum as WGS-84 andProjection System as UTM (UniversalTransverse Mercator). The basemap of Punjab was further dividedinto the maps for each district by clipping themaps. Department has obtained 3 licenses of ArcGISfrom ESRI. Currently the Forest Map of Punjab is beingprepared. For this purpose, the Coordinatesof the Forest Establishments, Check Pointsetc. are being taken in each district usingGPS devices which come to HQ forcompilation and updation of the forest mapon ArcGIS.72

AS-IS ASSESSMENT Training on how to use GPS has beenimparted to the forest guards and otherofficials by a company called Trimble. The implementation plan for forest mappingis being undertaken in following threephases:o Phase I• Forest Roads (Hosiarpur etc.)- UnderProcess• Nurseries- Under Process• Research Plants in Hoshiarpur, Bhatindaetc.- Under Process• Forest Buildings- Under Process• Forest check posts- Under Process• Sanctuaries areas- Under Processo In 2nd phase:• Plantation areas• Private foresto In 3rd phase:• Strip forestsPain Areas: As the ArcGIS system is not integrated, allthe data has to be brought to HQ andcompiled. The FMIS system and GIS are not integratedresulting in duplication of efforts manytimes.Satelite Data for Trees Outside Forest Project(TOF):Forest department has 1 license of ERDASsoftware (a Satellite Image Analysis Software).High resolution satellite panchromatic datafrom IRS LISS III with 5.8 m resolution has beenprocured from NRSA (National Remote SensingAgency), Hyderabad for the whole state andprovided to the Forest survey of India (FSI) forthis project. It was processed after merging itwith IRS Multi-spectral (FSI) satellite data togenerate TOF maps for the whole state andcomplete assessment was done on them afterproper ground sampling and verification. Allthe spatial information from the project willbecome part of GIS database. This project isexpected to get completed in 2010.Digitization of Tehsil Maps from LandRecords, Punjab:Tata Consultancy Services (TCS) was engaged asconsultant to digitize tehsil maps on 1:1,00,000scale obtained from Director Land Records,Punjab. These maps were digitized to preparedifferent thematic layers such as Village, Tehsiland District boundaries, roads, canal, waterbodies, Railway Lines etc. and attributeinformation was attached to layers in GIS.3.4.5 CURRENT AVAILABILITY OF SOFTWAREAT DIFFERENT DFWP OFFICESTable 16 captures the details of existingsoftwares in the department:Sr No.1.2.3.4.5.SoftwareAdobe PageMaker 6.5 PlusAdobe PhotoshopCS2Adobe IllustratorCS2MS OfficeProfessional 2000MS OfficeStandard 2000No. ofLicensesVersions Installed at UsageTable 16 Existing software at DFWP offices1 NA Headquarter Desktop publishing1 9.0 Headquarter Image processing1 12.0 Headquarter Drawing & Maps2223At all ForestOfficesAt all ForestOfficesOffice automationOffice automation. Current status:Obsolete73

AS-IS ASSESSMENTSr No.6.7.8.9.SoftwareMS OfficeStandard 2007Oracle 8ipersonal editionOracle InternetDeveloper Suite6iPathfinder Office(Trimble)10. TrimblePathfinder Office11.12.13.14.15.16.17.18.19.Microsoft VisualStudioSPSS DataAnalysis SoftwareSPSS DataAnalysis SoftwareWatershed A to ZSoftwareAutodesk Map 3Dincluding RasterDesign version2009ERDAS ImagineImage AnalysisSoftwareS-Plus 8.0.4softwareEnterpriseDeveloperCOREL DRAWGraphics Suite X4Adobe AcrobatStandardNo. ofLicenses4225Versions Installed at Usage1 NA11 1.0At all ForestOfficesAt all ForestOfficesAt ForestOfficesAt all forestoffices uptocircle level1 4.0 Headquarter1 6.0 Headquarter Obsolete1 12.0 Headquarter7 14.0Headquarterand Circles1 1.0 Headquarter1 2009 Headquarter1 9.3 Headquarter1 8.0.4 Headquarter1 SX4 Headquarter32 licensefor version8.0 and 1license ofstandardHeadquarterOffice automationFor creation of MIS application anddata generation.Current status: ObsoleteFor creation of MIS application anddata generation.Current status: ObsoleteFor data upload and download toGPS and conversion to appropriateformat like in shape format foranalysis of the data through GISsoftware and for maps generationfrom GPS field data in pdf format.For statistical calculations andinferences using data analysisparticularly on forestry research.Current Status: ObsoleteFor analysis of watershedfunctioning.For CAD drawings and GISapplicationsAnalysis of raster images pertainingto Satellite imageries and togenerate vector output for GISmapping.For statistical calculations andinferences for data particularly onforestry researchThis software is utilized to drawmaps to depict approach roads toforestry locations, venues ofimportant events etc.To upload secure information onwebsite in pdf format.74

AS-IS ASSESSMENTSr No.20.21.SoftwareARC GIS/ ARCInfo GIS softwarewith Extensions:GRID (SpatialAnalyst), TIN (3DAnalyst) andNetwork AnalystARC GIS/ ARCView GISsoftware withExtensions: 3D,Network andSpatialNo. ofLicensesVersions Installed at Usageversion 9.03 9.3 Headquarter21 9.2UptodivisionalofficesThe field data collected through GPSmapped with these softwares to addspatial features to the base map andassign attribute forestry data on thebase map. The GIS database socreated is worked with to generatecustomized forestry maps and solvequeries based on topology.3.4.6 CURRENT AVAILABILITY OF ITINFRASTRUCTURE AT DIFFERENTDFWP OFFICESThe table 17 captures details of available ITInfrastructure at DFWP officeswhich can be used for future computerizationpurpose:Table 17 Existing IT hardware at DFWP officesSr No. Hardware Items Numbers Installed at1 Server (with Windows 2003 OS)(i) HP Proliant ML 150 Server with Intel Xeon CPU 3.06 GHz,1024 MB DDR SDRAM, SCSI RAID Controller(ii) HP Proliant ML 350 server with Intel (R) Xeon(TM) 5050GHz Dual Core Processor (EM - 64 T), RAM 2.00 GB, CPU 3.00GHzTotal 22 Workstation(i) Dell Precision T5400 ® Xeon (R) CPU E5430 @ 2.66 GHz2.66 GHz (2 Processors) RAM 4GB DDR2, OS Windows VistaBusiness(ii) HP xw 6600 Workstation Intel ® Xeon ® CPU E5405 @2.00 GHz 2.00GHZ, 2.00 GB RAM with XP Professional OS1111HeadquarterHeadquarter3 Laptops with Windows OSTotal 2(i) HP Compaq NX 7010 with Intel Centrino Mobile Pentium -M 1.4 GHz Processor, 512 MB RAM, XP Professional OS6Upto the level ofConservator of75

AS-IS ASSESSMENTSr No. Hardware Items Numbers Installed at(ii) Toshiba Satellite M70 with Pentium M 1.73 GHz, 512 MBRAM, XP Professional OS8Forests(iii) HP nx 7300 Laptops with Intel Core 2 T7200@ 2.0 GHzProcessor, Memory 1GB, XP Professional OS3(iv) HP Compaq 8510p Laptops with Core 2 Duo processorT7500 (2.20 GHz), 2GB RAM, Vista Business OS(v) Dell Vastro 1510 Laptops with Core 2 Duo processor5670, 2GB DDR2 SDRAM, Vista Business OS(vi) Compaq Presario Cq 60-209 TU Laptop T3400@ 2.61 GHzprocessor, 2GB RAM, Vista Home Basic OS431(vii) Sony Intel Core TM 15-520 M, Processor 2.4 GHz, HDD-320 GB, 4 GB DDR3 RAM, Win-7 Pro (64-Bit)4Total4 Desktop Computer with Windows OSTwentyNine(i) IBM Netvista Computers with P IV 2.0 GHz processor, 128MB RAM, XP Professional OS3(ii) HP Compaq dx 6100 MT Computers P IV 3.0 GHzprocessor, 512 MB DDR RAM, XP Professional OS10(iii) HP Compaq dx 6120 MT Computers P IV 530 processor,3.0 GHz, 256 MB DDR2 RAM, XP Professional OS28(iv) Compaq HP d 330 UT Computer P IV 2.80 GHz, 128 MBDDR RAM XP Professional OS(v) HP Compaq dx 2280 MT Computers D915 Dual Core 2.8GHz processor, 1GB DDR2 RAM, XP Professional OS(vi) HP dx 7400 Computer with Vista Business OS 214In all DFWPoffices upto thelevel ofDivisional Offices(vii) HCL Infiniti TRU BL 1200 Computers Pentium Dualprocessor E2140@ 1.60 GHz, 1GB RAM, Vista Business OS(viii) HCL TRU EL 1230 Computers with Pentium Dual CPUE2140 @ 1.60 GHz, 1GB RAM, Vista Business207(ix) HCL Infiniti TRU EL 1230 Computers with Pentium DualCPU E2160@ 1.80 GHz, 1GB RAM, XP Professional1276

AS-IS ASSESSMENTSr No. Hardware Items Numbers Installed at(x) HP dx 7380 MT (Rx 445 AV) Intel R Care 2CPU 6320 @1.86 GHz, 1.87 GHz, RAM 1014 MB, 32Bit Operating SystemVista(xi) HP dx 2000 series, Intel Core 2 duo, E7400, 2.8 GHz, 3MB L2 Cache and 1066 MHz FSB. Intel 3 series/n VidiaGForce 7 series or better on OEM Motherboard. Integrated10Graphics, 2 PCI, 1 PCI Express x 1 and 1 PCI Express x 16.2 GB 667 MHz DDR2 RAM with 4 GB Expandability.300 GB 7200 rpm Serial ATA HDD, Windows Vista BusinessTotal 985 Intel 48 Port Switch Model 1 Headquarter6 Multimedia Projectors(i) Mitsubishi XD 4900 XGA DLP Multimedia Projector 1 Headquarter(ii) Mitsubishi HL 6500 Multimedia Projector 1 CCF (Hills)Total 27 Online UPS Systems(i) 2 KVA Tata Liebert 1(ii) 5 KVA Numeric 1Total 21Headquarter8 GPS Equipment (Make Trimble)i GPS Base Station Pro-XRS 1 HeadquarterTotal 1iiHandheld GPS Data Receiversa Geo Explorer 3C 11 In all forestb Juno ST 23offices upto theDivisional Levelc Juno SB 20Total 549 PlotterHP A0 size plotter 2Total 210 PeripheralsPeripherals consist of Colour Laser Printers, Mono laserPrinter, multifunctional Laser and Deskjet Printers, Lineinteractive UPS systems of capacity 1 KVA and 800VAOne atHeadquartersand the other atShiwalik CircleofficeAt all forest andwildlife offices asper theirrequirement77

AS-IS ASSESSMENT3.4.7 AS-IS STATUS OF WEBSITE OF DFWPPunjab Forest Department has its own website(www. pbforests.gov.in), which has beenDesigned, Developed & Maintained by PunjabInfotech. The table 18 captures the currentstatus of website functions and features. Thelast column assesses the current status of thewebsite functions vis-a-vis required level.AN INTERIM SOLUTION FOR THEDEPARTMENTAL WEBSITEOBJECTIVE:As the upgradation of the existing website ofthe Forest Department to a full-fledged webportal will be a massive exercise requiring longtime and effort, it is suggested that theexisting website of the department is upgradedso that it can fulfill the immediaterequirements of the department.FUNCTIONAL REQUIREMENTS:It is recommended that the interim website ofthe department should be able to support onewaycommunication from Head Office tovarious establishments of DFWP including thefield offices, to enable quick informationdissemination and timely response.The detailed functional requirements of theinterim solution are as mentioned below: Language:o The website should be accessable in bothEnglish and Punjabi languages. Access Privileges:o The website should allow all the websitevisitors to access the general governmentorders, guidelines, Acts, Notifications etc.without any login into the system.o The website should support login basedcontent access.o The website should allow DFWP Officials toaccess the department specific orders,policies, circulars etc. by logging them intothe system and restrict other websitevisitors (other than DFWP personnel) fromaccessing such confidential documents.o Separate Login Ids are to be created foreach establishment/office of forestdepartment. The officers of that officeshould be able to access and download allexisting and new documents (notification,letters etc.) using the login details. Thereply to such letters can be given using e-mail with attachment of scanned copy ofreply-letter, if required. Document Searcho Website should have inbuilt search engineto search the contents of the website.o System should enable tagging of alluploaded documents using key words.o System should enable searching the websitecontents and uploaded documents usingfollowing inputs:o Key words (document title anddocument content)o Document Ido Date/yearo Office nameo Otherso Website should be able to sort alldocuments on the basis of theirtype/category, title name, documentcreation/upload date etc.o All the documents in the website should bein the document form. (Existing documentswhich have image format need to bedigitized).o System should assign unique Document Idto each document available on the website.o The system should be able to archivedocument (letters, notifications, any otherdocument as defined by DFWP) older than 3months and remove documents older than 1year. Content Updation78

AS-IS ASSESSMENTAs the current website has very limitedcontents (as detailed out in Table-18), it is veryimportant to update the existing website withrelevant contents. E.g. regular publishing oftenders on the website, information onnurseries, zoos, wildlife sanctuaries etc.S.N.InformationType1 General2 CitizenRelated field onwebsiteIntroduction Other FunctionalitiesAll important forms and documents should beuploaded on the website for public download.Current statusBrief details of Punjab state andforest department.RequirementfulfilmentLowAbout Us Contains just the Citizen charter. LowVision and MissionDownloadsContact UsGalleriesRelated LinksFAQsVision and mission statements ofPunjab forest department arementioned2 out of 3 links not working. Nodocuments uploaded to bedownloadedContact details of forest offices ina .pdf file attached.Pictures of forests in Punjab andforest department. Just 3 picturesLinks to some governmentorganizations including forestcorporation, MoEF etc.5 frequently asked questions withdetailed answers.HighNoneMediumLowMediumMediumAwards/Achievements No information available NoneSearch Not functional NoneSite Map Not functional NoneInvocation Contains Invocation statement. LowRTIContains details of RTI act, Rules,Instructions and link to ForestDepartment RTI details.MediumForest at a GlanceJoint ForestManagementAgro ForestryContains detailed statistics ofForests in Punjab state in .pdffilesContains JFM guidelines,notifications and schemes in .pdffilesContains details of Forestnurseries location. Limitedinformation available on Choice ofspecies and Rates for supply ofplantsMediumMediumLow79

AS-IS ASSESSMENTPolicy, Acts, RulesManagement PlansWildlifeContains relevant policy, acts andrules.Contains status of working plansand royalty rates.Contains detailed information onwildlife in Punjab includinginformation on sanctuaries andzoos.HighLowMediumEco-Tourism No information available. NoneResearch & TrainingProjects & SchemesContains information on researchprojects, publications and trainingrules. Information on trainingcourses and training school ismissing.Contains information on variouscentral and state governmentschemes. Information on EADPlant Scheme, FDA Project andMedicinal Plants is missing.3 Business Tenders 1 tender is uploaded Low4. Official Civil ListList of IFS, Rangers,Superintendents, Assistants,Clerks, Stenos and othercategories staff. List of PFS,Forest Guards, Ministerial Staff,Class IV staff missing.LowLowMedium5. Transactional None No such functionality available. NoneTable 18 Analysis of the Departmental Website3.5 ANALYSIS OF ACTIVITIES BEINGPERFORMED BY DIFFERENT OFFICES OFTHE DFWPFrom what has been covered above, namely,(a) the objectives of the department, and (b)the Strategic Business Units(SBU) of thedepartment, and (c) activities being performedby different officials at the differentdepartmental offices, we can conclude thatfunctions in the Punjab forest department canbe categorised in three broad categories asfollows: Forest and Wildlife Management, oractivities that deal strictly with thetechnical aspects of forests and wildlifemanagement in the State; Forest Administration, or activities that,though are not overly technical fromforestry/wildlife point of view, neverthelessreflect some of the activities beingperformed in the department; and General Administration, or those activitiesthat are very generic in nature and may notbe very specific to forest/wildlife aspects atall. As such these activities may be requiredto be performed by any other department ofthe State too.Within the three broad categories mentionedabove, it could be deduced that the followinghigh level functions are being performed by thedepartment. Tables shown in the Annexure 2are actually the same set of tables which80

Figure 17 Funtion IdentificationAS-IS ASSESSMENTwere covered earlier in the document and bringout this association clearly. Forest Conservation and Management Wildlife Management Zoological Parks Management Eco-Tourism Management and Development Forest Industries Management Forest Extension and Awareness Forest Territorial Administration Forest Research and Development Forest Production Forest Mapping and Growing Stock Estimate Forest Diversion Cases Other Conservation Area Silviculture Nursery Management Forest Communities‟ Development Forest Case Management Forest Monitoring and Evaluation Management Information Systems Forest Projects Formulation Forest Rules and Regulation Annual Plan Human Resources Development Financial Management Forest Budgets Forest Asset Management Systems IT ManagementCoded F1 to F26, the following is a descriptionof the functional areas described above.Further Figure 17 brings out the associationDEPARTMENT OF FORESTS AND WILDLIFE PRESERVATIONGOVERNMENT OF PUNJABFOREST AND WILDLIFEMANAGEMENTFORESTADMINISTRATIONGENERALADMINISTRATIONF1ForestConservation &ManagementF8Forest Research&DevelopmentF15Forest Communities‟DevelopmentF22Human ResourcesDevelopmentF2F3F4F5F6WildlifeManagementZoological ParksManagementEco-TourismManagement&DevelopmentForest IndustriesManagementForest Extensionand AwarenessF9F10F11ForestProductionForest Mapping& growing stockestimationForest DiversionCasesF12OtherConservation AreaF13SilvicultureF16F17F18F19F20Case ManagementForest Monitoring &EvaluationManagementInformation SystemsForest ProjectsFormulationForest Rules andRegulationF23F24F25FinancialManagementForest BudgetsAssetManagementF7ForestTerritorialAdministrationF14NurseryManagementF21Annual PlanF26IT Management81

AS-IS ASSESSMENTbetween these functional areas and the threecategories mentioned above.F1- Forest Conservation and ManagementThis functional area would include all processesand activities required to be performed forforest conservation and management, includingreconnaissance to plantation, estimatepreparation, day-to-day operational details,monitoring & evaluation, pruning & thinningand the production of management plans, alsoknown as the Working Plan. Currently, workingplan does not have any defined template.Activities performed by the forest departmentfor conservation are mainly Regeneration andPlantation.F2- Wildlife ManagementThis functional area would include all processesand activities required to be performed forwildlife conservation and management in Parksand Protected Areas in accordance to theWildlife Presernation Act 1972.Wildlife management plans are prepared toplan in advance important conservationactivities such as preparation of salt lake,water holes, watch towers, water channels,path ways, hides, fencing and welfare activitiesfor region surrounding protected areas such as,tube wells, interpretation centres, etc.The department also performs services relatedto Wildlife compensation - in case of damagesto private property due to wild animals,issuance and renewal of Gun license for areaswithin 10 Km of forest / protected areas.The department also undertakes wild animalrehabilitation through re-introduction and relocation.Sometimes the State Government allowsselecting hunting of selected animals such asWild Boar and Nilgais when their populationcrosses tolerable limits in an area.F3-Zoological Parks ManagementPunjab has one large Zoo - the MahendraChaudhary Zoological park (M. C. zoo) in Mohalidistrict and four Deer Parks that have recentlybeen upgraded to mini / small zoos.These zoos are trying to achieve the 51standards prescribed by Central Zoo Authority.Apart from these, Punjab has one private zooowned by Maharaja of Patiala.Animal management, veterinary services,procurement, landscaping and visitor‟smanagement are the major functions at theseState owned zoos. Animal feeding, caring &maintenance, daily display, health monitoring,veterinary hospital management, breeding &mixing are key regular activities under theabove functions.F4- Eco-Tourism Management andDevelopmentThis includes the complete set of processes andactivities required to be performed for thedevelopment and management of eco-tourismin the state, comprised mainly by visits bytourists to the forests and the parks/ProtectedAreas.The key services provided to tourist areissuance of tourist permit, visitor bookmaintenance, rest house/ tents facilities andmanagement of interpretation centres.F5- Forest Industries ManagementForests also form an important resource basefor forest-based industries in the state; assuch, forest areas often form the main sourceof raw material for these industries followingthe due processes of law and in accordancewith procedures identified for the purpose.82

AS-IS ASSESSMENTThere are around 6000 such industries(companies) in Punjab which have wood astheir primary raw material. The foremost ofthem are in the areas of plywood generation,linen, furniture making, carving, handicrafts,sports good, paper pulp work, kathaproduction, resin & gums and charcoal.Following the Supreme Courts direction theState has assigned the power of controlling thewood based industries to Chairman – WoodBased Industries. The Chairman (WBI) has toassess the availability of wood & related rawmaterials in the State and accordingly suggestthe Centrally Sponsored Committee, GoI forapproving the issue of licenses to industries.F6- Forest Extension and AwarenessThe onus of creating awareness of theimportance of forestry among people is also onthe department; this function, therefore,includes all activities that lead to creatingeducation and awareness of forestry amongcitizens of the state.F7- Forest Territorial AdministrationAs discussed above, forests in the state havebeen territorially divided into circles anddivisions with officers responsible for theadministration and management of theactivities performed in the respective regions.This function caters to the requirement of allterritorial administration matters in the state.F8- Forest Research and DevelopmentResearch on species, soil and other integralconstituents of the habitat is of criticalimportance to the department. Such researchcould be done within the department as well asbe conducted by external agencies in charge ofthe same. This functional area would includeactivities, processes and findings of all researchactivities taken up that are of relevant to thestate.F9- Forest ProductionProduction forestry constitutes an importantsource of revenue for the department throughboth the means of timber and fuelwood/firewood, as also an important source ofemployment to people in the state. Thisfunctional area would include all activities andprocesses performed by the state in this area.Punjab has mainly two types of forest producesviz. Timber and NTFP (Non Timber ForestProduces). NTFP includes resin and fruits.The Department identifies dead, dying, dry orfallen trees in the forest and sells them withthe help of Punjab Forest DevelopmentCorporation. There are two widely used modesof selling, one is auction and other is tenderprocess. Royalty from these proceedings areshared by the Department and Corporation at aratio fixed between them. Even standing treesare auctioned for felling and clearing areas.Private forest owners in the State are issuedpermit to tap Resin from plants in their forest.However the Department ensures that there isa minimum gap of 5 years for tapping in eachplant and that the owner blazes them as perthe approved notifications.The Department auctions the fruits produced inthe forests. Jamun, Amla, Kana and Mango arethe primary fruits produced in the state‟sforests.F10- Forest Mapping and Growing StockEstimationBased on identified parameters forest areas canbe mapped and the trees therein can beenumerated leading to the estimation of thegrowing stock in the forest. This functionalarea would include all activities falling therein.F11- Forest Diversion Cases83

AS-IS ASSESSMENTThe Forest Conservation Act 1980 restricts theuse of Forest land in states for non-forestpurposes without prior approval of CentralGovernment. The department follows a strictprocedure for diversion of forest land inaccordance with the Act.The diversion is usually allowed in necessarycases such as development of approach roadsand widening of roads. Thorough scrutiny isdone to check the genuineness of purpose andrelated documents. The genuine cases are thensent to Central Government for direction andapproval.The diversion seeker is made to pay feesagainst land purchase and tree plantation forcompulsory afforestation. The departmentplants ten times the number of plants thatwould be cut down due to diversion.Stringent action is taken against encroachmentand illegal use for forest land for non-forestpurposes.F12- Other Conservation AreaThis function covers all the forest area whichare out of the protected area but under themanagement of the forest department theseincludes Wetland Management, Tree outsideforest , Community reserve, Sanctuaries inprivate area, Wetland outside forest.F13- SilvicultureThis function covers all activities that fallunder the particular silvicultural treatment towhich the forest area is subject, right fromsowing to the thinning and felling operationsthat follow.F14-Nursery ManagementThe Department has set-up around 250nurseries across the State. Out of these 10 arehigh-tech nurseries where clonal plants aregrown in controlled environmental conditions.Nursery management function covers all theactivities and processes required for setting upand maintaining the nursery, selling anddistributing plants to various organizations andindividuals. It includes the sell, purchase andrecords of plants in nursery.Nurseries in Punjab offer plants free of costunder „Free Supply Scheme‟ to famers andinstitutes such as Army, schools, NGOs, clubsand religious organizations. Every year it plansand distributes a sizable percentage of theplants under this free scheme in order topromote afforestation in the state. In addition,plants are also used internally by theDepartment for plantation function or are soldat Government rates to promote agro forestry.F15- Forest Communities’ DevelopmentThis function would include the activities andprocesses that constitute the management offorest and its resources in participation withresident in and around the forests. Byextension it would also include all Ecodevelopmentactivities, that is all alternativelivelihood generation and resourcedevelopment activities that take place invillages in and around the forest areas.The State has set-up village level ForestProtection Committees in hilly areas andVillage Forest Committees in plains for thispurpose. Forest Devlopment Authority at theDivisional level are assigned the responsibilityto guide and monitor these village levelcommittees.Divisional Forest Officers also directly orindirectly guide and monitor these committees.DFOs also assist Self Help Groups in their areain micro-saving and getting loans from LeadingBanks for afforestation purpose.F16- Forest Case Management84

AS-IS ASSESSMENTThis functional area would include all activitiesand processes that are performed towards theprotection of forests and its resources andincludes the management of cases registeredagainst forest offenders.F17- Monitoring and EvaluationIt is important that proper monitoring andevaluation procedures be followed to assesscontinually the extent of progress made on theimplementation of plans and programmeslaunched by the department. This functionalarea represents all activities and processescovered towards assessing the monitoring andevaluation of what has been planned andimplemented. As an extension this would alsoinclude the Vigilance function of thedepartment.F18- Management Information SystemsOfficials in the higher echelons of thedepartment have a crucial role to play in so faras formulating programmes and policies areconcerned. To make an informed choice indoing so it is important that they have the rightset of information, qualified by the parametersthey set out, with them.In a logical extensionthis function would also represent at a reactivelevel, responses to the queries sought by theelected assembly of the state and by theParliament at the Centre.F19- Forest Projects FormulationActivities are often required to be taken up inthe shape of a project with distinct pre-definedoutputs and timelines and against whichbudgetary allocations are requested andobtained. This area represents all activities andprocesses that need to be taken up towards theformulation of projects.F20- Forest Rules and RegulationThis function covers all the rule and regulationfollowed by the forest department includingthe Acts that are followed as recommended byMoEF.F21- Annual Plan of OperationThis function refers to the formulation of theAnnual Plan of Operations during every yearand which defines the activities that areplanned to be taken up in the next year. TheAPO critically informs the budgetary allocationrequired for the different divisions, circles andby extension, the entire department for anyyear.F22- Human Resources DevelopmentThis functional area would cover all activitiesand processes covered in the process ofrecruitment, training and deployment of staffavailable with the department. This area wouldalso include all records necessary towardssalaries and perquisites of the departmentstaff.F23- Financial ManagementExpenditure incurred by the departmentfollows the due process of planning for it thatleads to budgetary allocation, preparation ofestimates, sanctioning and approval of thesame, incurring the expenditure and thenclaiming them. This functional area representsthe entire process of financial management.F24- Forest BudgetsBudgetary allocations are made in response tothe Annual Plan of operations formulated bythe department. Once the allocations havebeen made, expenditure corresponding to theallocation is incurred. Periodical returns arealso required to be submitted to variousagencies including the Accountant General‟soffice testifying to the expenditure. Thisfunctional area includes all details of thissequence of operations.F25- Forest Assests Management85

Forest ConservationSoil ConservationWildlifeZooTerritorialIT & ExtensionMonitoring &EvaluationResearchAdministrationOther GovernmentDepartmentsDevelopmentPractitionersResidents in & roundforestsForest-based IndustriesResearchersResearch and AcademicInstitutesTouristsCitizensAS-IS ASSESSMENTThis functional area would include all processesand activities required to be undertakentowards the procurement, management andmaintenance of assets in the department.F26- IT ManagementThis function will manage the IT infrastructureinside the forest department. It takes care ofthe procurement of IT infrastructure, planningthe capacity building and training activitiesspecific to the IT skill building.Table 19 captures involvement of its externaland internal stakeholders (department wings)in the different functions of the department asdescribed above.Table 19 Stakeholder Involvement in the different functions of the departmentInvolvement of external stakeholdersInvolvement of internal stakeholders(DFWP wings)FunctionCodeFunctionF1F2F3F4F5F6F7F8ForestConservation andManagementWildlifeManagementZoological ParksManagementEco-TourismManagement andDevelopmentForest IndustriesManagementForest Extensionand AwarenessForest TerritorialAdministrationForest Researchand Development F9 Forest Production F10F11Forest Mapping andGrowing StockEstimateForest DiversionCases 86

Forest ConservationSoil ConservationWildlifeZooTerritorialIT & ExtensionMonitoring &EvaluationResearchAdministrationOther GovernmentDepartmentsDevelopmentPractitionersResidents in & roundforestsForest-based IndustriesResearchersResearch and AcademicInstitutesTouristsCitizensAS-IS ASSESSMENTInvolvement of internal stakeholders(DFWP wings)Involvement of external stakeholdersFunctionCodeFunctionF12Other ConservationArea F13 Silviculture F14F15F16F17F18F19F20NurseryManagementForestCommunities‟DevelopmentForest CaseManagementForest Monitoringand EvaluationManagementInformationSystemsForest ProjectsFormulationForest Rules andRegulation F21 Annual Plan F22Human ResourcesDevelopment F23FinancialManagement F24 Forest Budgets F25Forest AssetManagementSystems F26 IT Management Involvement of various wings of DFWP and itsexternal stakeholders needs to be taken intoaccount for detailed study of the departmentand for conceptualizing the informationarchitecture.87

Service CodeF1-Forest Conservation and ManagementF2-Wildlife ManagementF3-Zoological Parks ManagementF4-Eco-Tourism Management and DevelopmentF5-Forest Industries ManagementF6-Forest Extension and AwarenessF7-Forest Territorial AdministrationF8-Forest Research and DevelopmentF9-Forest ProductionF10-Forest Mapping and Growing Stock EstimateF11-Forest Diversion CasesF12-Other Conservation AreaF13-SilvicultureF14-Nursery ManagementF15-Forest Communities‟ DevelopmentF16-Forest Case ManagementF17-Forest Monitoring and EvaluationF18-Management Information SystemsF19-Forest Projects FormulationF20-Forest Rules and RegulationF21-Annual PlanF22-Human Resources DevelopmentF23-Financial ManagementF24-Forest BudgetsF25-Forest Asset Management SystemsF26-IT ManagementCONFIDENTIAL DOCUMENT: NOT TO BE SHAREDAS-IS ASSESSMENT3.5.1 Key Department ServicesDFWP also provides various citizen and business centric serviceswhich are carried out by different functions. The following tablecaptures the Services and the associated department functions inaccordance with what has been described above.FunctionServicesS1S2S3S4Tree/log transportpermitPermit/pass forvisiting/tourismCompensationagainst WildlifeattackPermit foraccommodation(Guest House/Machan) 88

CONFIDENTIAL DOCUMENT: NOT TO BE SHAREDAS-IS ASSESSMENTS5S6S7Permit/Pass fortours, trekApplication forSapling, seedingfrom nurserySpotting ForestOffence S8 Obtaining NOCs S9S10Permit/pass forResearchAdvance registrationfor auctions Table 20 Different Services Provided by the Department and the Associated Functions89

Indian Forest Act, 1927Punjab Land Preservation Act,1900Punjab Forest (Sale of Timber)Act, 1913Forest (Conservation) Act,1980Wild Life (Protection) Act,1972Scheduled Tribes and otherTraditional Forest DewellersAct, 2006The Biological Diversity Act, 2002The National Forest Policy, 1988Indian Forest (PunjabAmendement) Act, 2004Punjab Regulation of Saw Mills,Veneer and Plywood IndustriesRules, 2006AS-IS ASSESSMENT3.5.2 Functions and Law relationshipThe following table shows the relationship between various functions and laws governing them.Table 21:Function and Law relationshipFunctioncodeFunction NameF1F2F3F4F5F6F7F8F9F10F11F12ForestConservationand ManagementWildlifeManagementZoological ParksManagementEco-TourismManagement andDevelopmentForest IndustriesManagementForest Extensionand AwarenessForestTerritorialAdministrationForest ResearchandDevelopmentForestProductionForest Mappingand GrowingStock EstimateForest DiversionCasesOtherConservationArea 90

Indian Forest Act, 1927Punjab Land Preservation Act,1900Punjab Forest (Sale of Timber)Act, 1913Forest (Conservation) Act,1980Wild Life (Protection) Act,1972Scheduled Tribes and otherTraditional Forest DewellersAct, 2006The Biological Diversity Act, 2002The National Forest Policy, 1988Indian Forest (PunjabAmendement) Act, 2004Punjab Regulation of Saw Mills,Veneer and Plywood IndustriesRules, 2006AS-IS ASSESSMENTFunctioncodeFunction NameF13 Silviculture F14F15F16F17F18F19F20NurseryManagementForestCommunities‟DevelopmentForest CaseManagementForestMonitoring andEvaluationManagementInformationSystemsForest ProjectsFormulationForest Rules andRegulation F21 Annual Plan F22F23HumanResourcesDevelopmentFinancialManagement F24 Forest Budgets F25Forest AssetManagementSystems F26 IT Management 91

AS-IS ASSESSMENT3.5.3 DFWP ICT CURRENT STATE ANALYSIS-E-READINESS ASSESSMENTThis section has been addressed under twobroad headings e-Readiness Assessment Methodology e-Readiness Assessment and Findings3.5.3.1 E-READINESS ASSESSMENTMETHODOLOGYE-Readiness in the context of this assignment isthe degree to which DFWP stakeholders areprepared to use ICT for bringing about lastingupgradation in efficiency and effectivenesslevels and better service delivery tobeneficiaries. The eForest Readiness in theproject context, and in consonance with thebroad stakeholder groups earlier identified inthis report, encompasses the followingdimensions:a) eBusiness, or the ease with which thesuppliers to DFWP, forest based industriesand other members of business communitycan take advantage of ICT towards meetingthe information and services requirementsrelevant to them.b) eCitizen, or the degree of readiness withwhich the citizens including tourists,researchers, development practitioners,residents in and around forests etc. cantake advantage of ICT to access theinformation and services offered by theforest department.c) eInfrastructure, or the availability andsuitability of existing ICT infrastructure tocater to the information and services needsof government, businesses and citizens.d) ePolicy, or the degree of integration ofexisting measures with policy and strategicdirections.e) eGovernment, or the ease with which theDFWP staff can utilize ICT to bring aboutbetter levels of efficiency andeffectiveness, and better customer-centricservice.Each of these categories contains a further setof parameters on which the DFWP readiness foran eForest system is measured for thestakeholders concerned.3.5.3.2 eBusinessParameters covered under eBusiness intend tomeasure the degree of preparedness of thebusiness community members (includingsuppliers, forest based industries etc.) to availthe ICT-enabled facilities being providedthrough eForest system. The followingparameters are covered:o Telephone usage by businesses to accessDFWP information and services;o Internet Access to businesses forinformation exchange;o Usage of eBusiness applications ;o Service and support for hardware andsoftware for business stakeholder ofDFWP;o Alerts on Internet and mobile regardingurgent business information;o Online services provided by the businessesto DFWP;o Availability of information to businessesthrough Internet;o Training provided to the end users ofbusinesses to use the e-Businessapplications of DFWP; ando Availability of hardware and software tobusinesses3.5.3.3 eCitizenParameters covered under eCitizen intendto measure the degree of preparedness ofcitizens (including tourists, researchers,development professionals, residents in andaround forests etc.) to avail the ICTenabledfacilities provided through eForest92

AS-IS ASSESSMENTsystem. The following parameters arecovered:o Awareness and interest about use of ICTamongst citizens;o Citizens using Internet for applications andservices;o Efficiency and effectiveness gains tocitizens through ICT usage for forestrelated activities;o Access to DFWP Officials and Staff throughInternet;o Availability of information to citizensthrough Internet;o Alerts on Internet and mobile regardingurgent information;o Availability of widespread access pointsfor service delivery to citizens; ando Training course available to citizens forthe ICT knowledge3.5.3.4 eInfrastructureParameters covered under eInfrastructureintend to measure the degree of availabilityand suitability of existing ICT infrastructure inDFWP to cater to the information and servicesrequirement of government, businesses andcitizens through eForest system. The followingparameters are covered:o Provision of computers and otherhardware to DFWP officials;o Internet presence in DFWP and othergovernment bodies(MoEF, FinanceDepartment, Department of Planning,Tourism Department, Department ofIndustries and Commerce etc.);o Availability of local area network in DFWPoffices;o Availability of Wide Area network forDFWP offices;o Internet Access to Forest officials;o Downtime of Internet in the DFWP;o Software applications usage by DFWPofficial;o Software applications' downtime/existence of effective applications; ando Availability of bandwidth for multimediainformation exchange over the Internet.3.5.3.5 ePolicyPolicies and Strategies lend directions toprogrammes and projects that take placeunder them. Not only do they unequivocallyconvey a long-term governmentcommitment in the implementation ofassociated initiatives but they also serve asguidelines whenever the programmeimplementers are in any doubt. WithePolicy the idea is to assess thepreparedness of the DFWP on how farevolved is the policy and strategy setup inso far as implementation of eForestinitiatives is concerned. The followingparameters make up the eForest readinessindex:o ICT related policy and strategic thrust bythe Government of Punjab and DFWP;o ICT related regulations in forestry sector;o Awareness and support for ICT amongpolicy makers;o ICT-related strategic plans for the ForestSector ; ando Extent of changes required to be made inthe legal setup to implement eForestsystem.3.5.3.6 eGovernmentParameters covered under eGovernmentintend to measure the degree ofpreparedness with DFWP officials to availof the ICT-enabled facilities being providedthrough eForest. The following parametersare covered:o Training provided to the governmentofficials for IT Applications and Internetusage;o IT Awareness level in the department;93

AS-IS ASSESSMENTo Online transactions of DFWP;o Online (through Internet) Public addressfrom the government officials;o Availability of office automationapplications in DFWP offices;o Extent of usage of Office automation toolsfor working in DFWP;o Extent of usage of E-mail for intenal andexternal communication;o Extent of usage of MIS reports fromexisting IT applications for decisionmaking;o Ability to effectively use GIS functionalityand reports for planning and decisionmaking;o Degree of usage of GIS among DFWPofficials;o Presence of multi-channel electronicservice delivery in the forest sector ; ando Extent to which processes are recordedand/ or recast for technology enablement.3.5.3.7 E-READINESS ASSESSMENT ANDFINDINGS FOR 2010The Table 19 enlists all parameters thatdefine the eReadiness for DFWP. Aqualitative approach has been adopted toevaluate the DFWP readiness for an eForestsystem.3.5.3.8 E-READINESS RANKINGSOn each of the parameters above thereadiness of the stakeholders has beenqualitatively assessed and rated None/Low/Moderate/ High depending on thecurrent status of the department withrespect to the parameter. Table 22 bringsout the criteria that forms the basis onwhich ranks have been assigned to thedifferent parameters covered.eBusinessThe category of eBusiness- readinesscontained 9 items to assess thepreparedness of business stakeholders ofDFWP to use ICT applications. Overall, arating of LOW was observed for thiscategory which indicates that thedepartment needs to extend its G2Bservices through the web portal using ICTtools.eCitizenThe category of eCitizen-readinesscomprises 8 items to assess the readiness touse ICT among citizens. Overall, aqualitative rating of LOW which points outthe need to generate awareness among thecitizens to use ICT and extend G2Cinformation and services through the portalof the department.eInfrastructureThis category contained 9 items to assessthe availability and suitability of existingICT infrastructure in the department tocater to the information and services needsof various stakeholders. Overall, a rating ofMODERATE was observed for this category,which clearly indicates the limitedavailability of ICT infrastructure in mostDFWP offices. In order to smoothlyimplement the eForest system andeffectively use the system, it is veryimportant to have adequate infrastructurein place.ePolicyThe category of ePolicy-readinesscontained 5 items to assess thepreparedness in terms of laws, regulations,strategies and policies to further andfacilitate the use of ICT for eForestactivities. Overall, a rating of MODERATE94

AS-IS ASSESSMENTwas observed for this category which,though is among the highest among the fivecategories, still leaves considerable roomfor improvement. A noteworthy point inthis analysis is that the process manualsand documented operating proceduresneed to exist for various functions.eGovernmentThis category contained 12 items to assessthe readiness among the DFWP officials forDFWP and its associated requirements. Aoverall rating of LOW was observed for thiscategory which is among the lowestindicating the urgent need of implementinge-governance initiatives in the department.DFWP eReadinessTaking the average of all the fivecategories, the overall E-readiness ofDepartment of Forest and WildlifePreservation, Govt. of Punjab for January2009 has been estimated as LOW.3.5.3.9 RECOMMENDATIONIt may be noted that the eReadiness ratingsobtained as a result of this analysis is basedon our analysis as of January 2010. It canbe assumed that, as a result of theimplementation of the ICT initiatives in thedepartment, the values of eReadiness inthe forest department establishment wouldchange with time. Effort must, thereforebe made to track the value not only interms of how the overall value evolves withtime but to also investigate the particularcomponents that are underperforming theaverage performance. The frequency ofsuch tracking should be at least once everytwo years.95

AS-IS ASSESSMENTCategories and ParameterseBusinessTelephone usage by businesses to access DFWP information and servicesInternet access to businesses for information exchangeUsage of eBusiness applicationsService and support for hardware and software for business stakeholder of DFWPAlerts on Internet and mobile regarding urgent business informationOnline services provided by the businesses to DFWPAvailability of DFWP related information to businesses through InternetTraining provided to the end users of businesses to use the e-Business applications of DFWPAvailability of hardware and software to businesseseCitizenAwareness and interest about use of ICT amongst citizensCitizens using Internet for applications and servicesEfficiency and effectiveness gains to citizens through ICT usage for forest related activitiesAccess to DFWP Officials and Staff through InternetAvailability of information to citizens through InternetAlerts on Internet and mobile regarding urgent informationAvailability of widespread access points for service delivery to citizensTraining course available to citizens for the ICT knowledgeeInfrastructureProvision of computers and other hardware to DFWP officialsInternet presence in DFWP and other government bodies (MoEF, Finance Department, Department ofPlanning, Tourism Department, Department of Industries and Commerce etc.)Availability of local area network in DFWP officesAvailability of Wide Area network for DFWP officesInternet Access to Forest officialsDowntime of Internet in the DFWP officesSoftware applications usage by DFWP officialSoftware applications' downtime/existence of effective applicationsAvailability of bandwidth for multimedia information exchange over the InternetePolicyICT related policy and strategic thrust by the Government of Punjab and DFWPICT related regulations in forestry sectorRatingLOWHighModerateNoneNoneNoneNoneLowNoneLowLOWLowLowLowLowLowNoneLowLowMODERATEModerateModerateModerateNoneModerateModerateLowHighLowMODERATEModerateModerate96

AS-IS ASSESSMENTCategories and ParametersAwareness and support for ICT among policy makersICT-related strategic plans for the Forest SectorExtent of changes required to be made in the legal setup to implement eForest systemeGovernmentTraining provided to the government officials for IT Applications and Internet usageIT Awareness level in the departmentOnline transactions of DFWPOnline (through Internet) Public address from the government officialsAvailability of office automation applications in DFWP officesExtent of usage of Office automation tools for working in DFWPExtent of usage of E-mail for internal and external communicationExtent of usage of MIS reports from existing IT applications for decision makingAbility to effectively use GIS functionality and reports for planning and decision makingDegree of usage of GIS among DFWP officialsPresence of multi-channel electronic service delivery in the departmentRatingLowLowLowLOWModerateLowNoneNoneModerateLowLowLowLowLowNoneExtent to which processes are recorded and/ or recast for technology enablement.ModerateTable 22 DFWP eForest Readiness 200997

DataCollectionDataAggregationDataCompilationData Analysisand ActionDataCollectionDataAggregationDataCompilationData Analysisand ActionAS-IS ASSESSMENT3.6 DATA OWNERSHIPDepending on the office type, each office hasits role in data collection, aggregasion,compilation or action. While the field officesare involved in data collection activities, theHead Office is involved in Data Compilation andtaken suitable actions.Table 23 brings out the major role of variousDFWP offices w.r.t Data Ownership.The access to proposed IT Applications wouldlargely depend on the data ownership role ofthe office, i.e. Field offices will only haveaccess to data entry screens, while Head Officeand Circle Offices will have analytical andHeadOfficeCircle OfficeDivision OfficeRange OfficeField OfficesFigure 18 Data Collection and Analysis in the DFWPdecision making tools to better decisionmaking.Table 23 Data Ownership in the DFWPRole in data ownershipCurrent Usage of ICTOffice TypeField Office (including beat office,block office etc.) None NA NA NARange Office None None NA NADivision Office NA Low Low LowCircle Office NA NA Low LowHead Office NA NA Low Low98

ManualIT Intervention /ApplicationRedundant / Nonvalueadding stepsRepetitive manualtasksInappropriate skills /Insufficient humanresourcesInappropriate timeconsumptionNon-core activitiesAS-IS ASSESSMENT3.7 OPERATING MODELTable 24 illustrates the existing mode of operation of each function and corresponding reasons of inefficiencies.Table 24 Operating modelMode ofOperationsIn-efficiencies due to:Function codeFunction NameF1Forest Conservation andManagement F2 Wildlife Management F3F4F5F6F7F8Zoological ParksManagementEco-TourismManagement andDevelopmentForest IndustriesManagementForest Extension andAwarenessForest TerritorialAdministrationForest Research andDevelopment F9 Forest Production F10Forest Mapping andGrowing Stock Estimate F11 Forest Diversion Cases F12Other ConservationArea F13 Silviculture F14 Nursery Management F15F16Forest Communities‟DevelopmentForest CaseManagement F17 Forest Monitoring and 99

ManualIT Intervention /ApplicationRedundant / Nonvalueadding stepsRepetitive manualtasksInappropriate skills /Insufficient humanresourcesInappropriate timeconsumptionNon-core activitiesAS-IS ASSESSMENTMode ofOperationsIn-efficiencies due to:Function codeFunction NameF18F19F20EvaluationManagementInformation SystemsForest ProjectsFormulationForest Rules andRegulation F21 Annual Plan F22Human ResourcesDevelopment F23 Financial Management F24 Forest Budgets F25Forest AssetManagement Systems F26 IT Management 100

DFWP OfficeKioskOnlineSMS/MobileField OfficeRange OfficeDivision OfficeCircle OfficeHead OfficeAS-IS ASSESSMENT3.8 DELIVERY AND OPERATIONSCurrently most of the business and citizenservices are delivered manually from its variousoffices. The table-25 , captures the servicesdelivery channel and delivery offices. Post ITImplementation, it is desired that services aredelivered online to the extent possible and anANYWHERE, ANYHOW, ANYTIME deliverymechanism is in place.Table 25 Delivery channels and officesDelivery ChannelDelivery OfficeServiceCodeServiceS1 Tree/log transport permit S2 Permit/pass for visiting/tourism S3S4Compensation against WildlifeAttackPermit for accommodation (GuestHouse/Machan) S5 Permit/Pass for tours, trek S6Application for Sapling, seedingfrom nursery S7 Spotting Forest Offence S8 Obtaining NOCs S9 Permit/pass for Research S10 Advance registration for auctions 101

AS-IS ASSESSMENT102PART THREESUMMARY OF ISSUES

AS-IS ASSESSMENT4 SUMMARY OF ISSUESFollowing Table brings out the different concerns of the stakeholders based on the problems beingfaced by them.Table 26 Key IssuesSNIssue Description1.2.3.4.5.6.7.8.9.10.11.12.The working of the department is largely manual and many times same activity is carried outnumber of times by different personnel. This affects the internal efficiency and results in suboptimalcustomer service delivery.Currently the Forest Department lacks clearly defined and measurable indicators to monitor theprogress/success of its internal processes and services, which sometimes results in poor control overthe performance of process owners.The department does not have an appropriate mechanism to capture information related forestsector issues and track latest developments. Similarly, the web-based collaborative tools have notbeen in use that would bring together different stakeholders in the conservation sector such asresearchers, officials, communities, foresters, government, business communities and educationaland research institutions for knowledge exchange and collaboration for the advantage of the sector.Because of lack of readily available data and data analysis tools, the planning exercises such as theWorking Plan preparation and the Annual Forest Budgeting and Planning becomes very cumbersomeand consume lot of time. Department needs to have ICT tools for data analysis to support decisionmaking.Department is not able to closely track the progress of forest cases related to encroachment andwildlife poaching because of existing manual reporting system. This causes delay in responding to topmanagement queries related to case status and inhibits regular tracking of the progress of the cases.In the absence of appropriate IT tools for tracking, department is currently not able to effectivelymonitor and evaluate the Central and State Forest Schemes. Similarly, without readily availabledata, department is sometimes not able to effectively utilize the past experiences for next year‟splanning.There is lack of effective coordination between forest based industries and the department, whichsometimes results in inappropriate plantation planning which in turn leads to non-fulfilment ofindustries‟ requirements and demands.The technology used for existing IT application in the department i.e. FMIS has become obsolete,hence there is a need to upgrade the system on latest technologies which can better cater todepartment needs.Currently department is not using the mobile-based technologies to cater to the information andservices needs of communities like tourists and communities resident in and around the forests.There are inadequate support systems for the operation and maintenance of IT systems in thedepartment.There is a lack of effective mechanism to track the status and redressal of complaints and feedbackreceived from customers and other stakeholders.Currently there is no facility for issuing passes and permits to tourists online. These are required tobe physically obtained from the forest department offices by the tourists, resulting in inconvenienceto both tourists and forest officials.103

AS-IS ASSESSMENTSNIssue Description13.14.15.16.17.18.19.20.21.22.23.24.25.26.Often when questions are raised in the parliament or State Assembly, which essentially involvemaking qualified queries on Forest data, it takes a lot of time for the Forest establishments tomanually search through the volume of data and prepare a response for the parliament.Currently the business processes in the department are non-standard and performed more out ofconvenience rather than following a codified Standard Operating Procedures (SOPs). It is felt that thebusiness processes should be standardized in the department and formal process manuals should beprepared, this initiative would go a long way towards streamlining administration in the department.There is a lack of an efficient system of alerts and notifications which makes it difficult for DFWP tosend alerts and notifications to the officials while they are “on the move” or in field.As there is no adequate IT system in the department for data warehousing, the maintenance of thedata requires a lot of files and paper to be maintained and archived.The Working Plan document which forms the foundation for planning of the department‟s activitiesand is made at the Division Level does not strictly conform to any particular template or a standardTable of Contents. Such standardisation would be required so that plans could be compared with oneanother on a set of pre-defined issues.There is absence of any formal mechanism to prevent double counting of trees during plantationprocess by Range officers or guards.Maintenance of records regarding resin yield, tapping and selling in private forests requires lot ofeffort and manual work.There is an absence of proper tools to check status of resin tapping permit and its expiry, actualblazes put against allowed in permit, actual volume of resin extracted.In many cases, top management requires reports with similar data in different formats. Thissubsequently requires avoidable and repetitive work for lower level officers, thus depriving them oftime which is otherwise spent better on core activities.It is quite difficult for officers to track license terms and conditions, such as expiry date, for woodbased industry.There is no mechanism to link purchase of seeds / materials and production numbers disclosed bynurseries. This leads to situations where Nursery officers may project production target achievementeven though they have not even purchased seeds and the management may not notice it till physicalverification is done.Nursery officers have to achieve set targets of production as well as disposal. However in absence ofintegration and tracking tools it is unlikely for a DFO to check linkages between ground reality andresults declared without physical inspection. It leads to situation where nursery has not purchasedseeds / buds but is declaring achievement of production targets.There is always a tussle between Animal Management unit and Veterinary services unit of zoo overactual death of animal due to lack of tamper-proof system to record and analyse medicationprovided, medicines issued from stores, physical observations etc. Clearer and objectiveresponsibility allocation is required to tackle this issue.Delay in fruit production information to DFO by guards results in late harvesting. This ultimatelyleads to less yield and reduced shelf-life of fruits.104

AS-IS ASSESSMENT5 CONCLUSIONDecision-making in the DFWP today is necessarily a multi-dimensional effort and ICT would be a greatenabler in this exercise. It is for this reason primarily that the department has set itself on this journeyfor eGovernance. However, as has been shown in this report, such an exercise must be a holistic oneinvolving not just technology but also dimensions of people and process.This report has identified several issues and pain areas that exist today within the operations of thedepartment. Any eGovernance effort which does not make an honest effort towards resolving theseissues would be an incomplete exercise with less than satisfactory results.Subsequent deliverables of this assignment will essentially make this effort and will suggestrecommendations in all these dimensions.105

AS-IS ASSESSMENT6 GLOSSARYAGRO-FORESTRYAgroforestry is a collective name for land use systems and practices in which woody perennials are deliberatelyintegrated with crops and/or animals on the same land management unit. The integration can be either in aspatial mixture or in a temporal sequence. There are normally both ecological and economic interactions betweenwoody and non-woody components in agroforestryAgroforestry is an integrated approach of using the interactive benefits from combining trees and shrubs with cropsand/or livestock. It combines agricultural and forestry technologies to create more diverse, productive, profitable,healthy and sustainable land-use systemsIn agroforestry systems, trees or shrubs are intentionally used within agricultural systems, or non-timber forestproducts are cultured in forest settings. Knowledge, careful selection of species and good management of treesand crops are needed to optimize the production and positive effects within the system and to minimize negativecompetitive effects. In some areas, a narrow definition of agroforestry might simply be: trees on farms. Hence,agroforestry, farm forestry and family forestry can be broadly understood as the commitment of farmers, alone orin partnerships, towards the establishment and management of forests on their land.BIODIVERSITYBiodiversity is the variation of life forms within a given ecosystem, biome, or for the entire Earth. Biodiversity isoften used as a measure of the health of biological systems. The biodiversity found on Earth today consists of manymillions of distinct biological species, which is the product of nearly 3.5 billion years of evolution.Biologists mostoften define "biological diversity" or "biodiversity" as the "totality of genes, species, and ecosystems of a region".An advantage of this definition is that it seems to describe most circumstances and present a unified view of thetraditional three levels at which biological variety has been identified: genetic diversity species diversity ecosystem diversityINFORMATION AND COMMUNICATION TECHNOLOGIESInformation and communication technologies (ICT) is an umbrella term that covers all technical means forprocessing and communicating information. While this technically encompasses pre-digital technologies, includingpaper-based writing, it is most often used to describe digital technologies including methods for communication(communication protocols, transmission techniques, communications equipment, media (communication)), as wellas techniques for storing and processing information (computing, data storage, etc.) The term has gainedpopularity partially due to the convergence of information technology (IT) and telecom technology.ICT allows users to participate in a rapidly changing world in which work and other activities are increasinglytransformed by access to varied and developing technologies. By this definition, you could almost say ICT istechology‟s version of economic growth, to satisfy the needs and wants of the community over time. ICT tools canbe used to find, explore, analyze, exchange and present information responsibly and without discrimination. ICTcan be employed to give users quick access to ideas and experiences from a wide range of people, communitiesand cultures.JOINT FOREST MANAGEMENTJoint Forest Management often abbreviated as JFM is the official and popular term in India for partnerships inforest management involving both the state forest departments and local communities. The policies and objectivesof Joint Forest Management are detailed in the Indian comprehensive National Forest Policy of 1988 and the JointForest Management Guidelines of 1990 of the Government of India.Although schemes vary from state to state and are known by different names in different Indian languages, usuallya village committee known as the Forest Protection Committee (FPC) and the Forest Department enter into a JFMagreement. Villagers agree to assist in the safeguarding of forest resources through protection from fire, grazing,and illegal harvesting in exchange for which they receive non-timber forest products and a share of the revenuefrom the sale of timber productsJoint Forest Management originated in West Bengal at the Arabari Forest Range in West Midnapore, near Midnaporetown in 1971. The major hardwood of Arabari is sal, a commercially profitable forest crop. Ajit K. Banerjee, asilviculturalist, working for the Forest Department as the Divisional Forest Officer, was conducting trials whichwere constantly being disturbed by grazing and illegal harvesting by the local populace. At the time there were noinitiatives for sharing of forest resources between the government and the locals. The forest official, against thesuggestions of his co-workers, sought out representatives of eleven local villages and negotiated the terms of a106

AS-IS ASSESSMENTcontract with an ad hoc Forest Protection Committee. The initial program involved 612 families managing 12.7square kilometres of forests classified as "degraded". 25% of profits from the forests were shared with the villagers.The experiment was successful and was expanded to other parts of the state in 1987.NATIONAL FOREST POLICY, 1988The National Forest Policy formulated in 1988 by the Government of India has the following objectives: Maintenance of environmental stability through preservation and, where necessary, restoration of the ecologicalbalance that has been adversely disturbed by serious depletion of the forests of the country. Conserving the natural heritage of the country by preserving the remaining natural forests with the vast varietyof flora and fauna, which represent the remarkable biological diversity and genetic resources of the country. Checking soil erosion and denudation in the catchment areas of rivers, lakes, reservoirs in the "interest of soiland water conservation, for mitigating floods and droughts and for the retardation of siltation of reservoirs. Checking the extension of sand-dunes in the desert areas of Rajasthan and along the coastal tracts. Increasing substantially the forest/tree cover in the country through massive afforestation and social forestryprogrammes, especially on all denuded, degraded and unproductive lands. Meeting the requirements of fuel-wood, fodder, minor forest produce and small timber of the rural and tribalpopulations. Increasing the productivity of forests to meet essential national needs. Encouraging efficient utilisation of forest produce and maximising substitution of wood. Creating a massive people's movement with the involvement of women, for achieving these objectives and tominimise pressure on existing forests.The principal aim of Forest Policy must be to ensure environmental stability and maintenance of ecologicalbalance including atmospheric equilibrium which are vital for sustenance of all lifeforms, human, animal andplant. The derivation of direct economic benefit must be subordinated to this principal aim.NON-TIMBER FOREST PRODUCTSNontimber forest products (NTFP) are considered as any commodity obtained from the forest that does notnecessitate harvesting trees. It includes game animals, fur-bearers, nuts and seeds, berries, mushrooms, oils,foliage, medicinal plants, peat, fuelwood, forage, etc. Some definitions also include small animals and insects. Afew examples of the many thousands of different kinds of NTFPs include mushrooms, huckleberries, ferns, treeboughs, transplants, cones, piñon seed, and Brazil nuts, moss, maple syrup, rubber, honey from bees raised in ornear forests, vines, oils, resins, cascara bark and ginseng.Products are commonly grouped into categories such as floral greens, decoratives, medicinal plants, foods,flavours and fragrances, fibers, and saps and resins.Other terms synonymous with non-timber forest product include special forest product, non wood forest product,minor forest product, alternative forest product and secondary forest product. These terms are useful becausethey help highlight forest products that are of value to local people and communities, but that have often beenoverlooked in the wake of forest management priorities such as timber production and animal forage. In recentdecades interest has grown in using NTFPs as an alternative or supplement to forest management practices such asclear cut logging.SILVICULTURESilviculture is the art and science of controlling the establishment, growth, composition, health, and quality offorests to meet diverse needs and values of the many landowners, societies and cultures.SOCIAL FORESTRYThe term „Social forestry‟ was first used in 1973 by The National Commission on Agriculture, Government of India.It was then that India embarked upon a social forestry project with the aim of taking the pressure off the forestsand making use of all unused and fallow land, typically not under forests.Government forest areas that are close to human settlement and have been degraded over the years due to humanactivities needed to be afforested. Trees were to be planted in and around agricultural fields. Plantation of treesalong railway lines and roadsides, and river and canal banks were carried out. They were planted in villagecommon land, Government wasteland and Panchayat land.107

AS-IS ASSESSMENTANNEXURE I: MANAGEMENT OF ZOOLOGICAL PARKS IN THE STATE OF PUNJABThe management of zoos in the country is done in line with standards and principles set out by theCentral Zoo Authority. Any zoo in the country must conform to these standards and principles in orderthat it continues to enjoy the status of a zoo and the attendant benefits that come with it.6.1 Categorisation of Zoos in PunjabZoological parks in the country can be categorised into four broad classes: Large, Medium, Small andMini, depending upon the facilities available in any park. The M C Zoological Park near Zirakpur is theonly large zoo in Punjab while 4 erstwhile deer parks have been upgraded to Small (at Ludhiana) andMini (at Neelol, Bhatinda and Patiala) zoos 4 .6.2 Standardisation of functions at a ZooThe Central Zoo Authority is the agency responsible for the regulation and the development ofstandards and principles of management of zoos in the country. Currently, CZA requires 51 standardsand guidelines to be adhered to by any zoo in the country. These standards and guidelines involve theareas of animal healthcare, animal management and general administration of the zoos. Every threeyears the CZA evaluates the performance and operations of any zoo and accordingly gives recognitionfor three years to the evaluated zoo.6.3 Functions being Performed at a ZooThere are five main functional areas for zoo management in Punjab: Veterinary Operations; Procurement Operations; Animal Management Functions; Building and Maintenance Functions; and Landscaping Operations.Whereas the first is performed by veterinary staff, the rest are administered by departmental staffeither by themselves or in association with private service providers to whom some of the activities areoutsourced.Accordingly, the organisation description of the zoo comprises one Veterinary “Wing” and four“Ranges” of Procurement, Animal Management, Building and Maintenance, and Landscaping.Veterinary: This wing cares of all technical health and nutrition whether performed entirely bythe Veterinary staff or executed in association with other functions. Precautionary healthmeasures that need to be followed include Vaccination and De-worming schedules for everyanimal5. While the former is executed completely by the vet staff, the latter requires workingin coordination with the procurement staff since medicines to be orally consumed need to be4 In addition there is also a private zoo of the erstwhile Maharaja of Patiala whose management is outside the scope of activitiesperformed by the DFWP.5 Vaccination and de-worming once performed have to be reported directly to the zoo management authorities including theDeputy Director and the Director of the Zoo. Once these reports have been presented to the higher authorities they cannot bechanged.108

AS-IS ASSESSMENTmixed with the feed that is provided to animals. The wing comprises a Senior VeterinaryOfficer, Veterinary Officer, compounders, pharmacists and attendants.Animal Management: This range takes care of all functions related to breeding/mixing, dailydisplay, daily reporting, transportation, acquisition, transfer, feeding and inventorying ofanimals6. Of these feeding7 and breeding/mixing of animals is done in association with vetstaff whose technical inputs into these activities are taken into consideration. Inventorying ofanimals takes place monthly and must take into account births, deaths, transfers andacquisitions of particular animals taking place in the zoo.Procurement: This range includes functions related to the areas of Stores, Canteens, LionSafari Buses, Tickets and Parking. Of these some of the stores functions are performed inassociation with Veterinary staff whose technical inputs are then taken into consideration.Parking, Canteen and Lion Safari functions are outsourced to private service providers whilethe department performs the functions of monitoring and supervising. The Range is headed bya Range Officer while Foresters are incharge of the sub-functions provided above. In additionto this the procurement range also performs the functions of security through a group offoresters and forest guards. Foresters and forest guards work in “shifts” with the zookeepers inorder to provide the required level of secuity to the animals.Building & Maintenance: Functions under this range include all works required towards thebuilding and maintenance of civil constructions in the zoos. A Range Officer and foresters helpexecute these functions.Landscaping: Landscaping includes all activities required to be performed towards maintaininglawns, gardens, trimming of bushes, and other landscaping features of the zoos. A RangeOfficer and foresters help execute these functions.6.4 Acquisition of AnimalsAcquisition of Animals can take place through one of the means listed below Through exchange or gifts from other zoos; Through Capture and/or Rescue from the wild; and Through purchase of the animal directly, particularly in case of exotics.Through literature made available by the Central Zoo Authority (CZA), the Director of the Zoo would bein a position to ascertain surplus speceis that may be available in other zoos and, may thereupon getinto direct consultation with the management of the source zoo. Based on the animal in question thatis being considered for acquisition (depending upon the Schedule in which the animal is listed under6 As an integral part of Animal Management all animals (except birds) have been coded and can be uniquely identified. Inaddition, all carnivore species (for example, lion, tiger, leopard, jaguar etc) and elephants have an electronic chip on theirperson while important breedng deers have ear tags placed on them. For carnivores, individual feeding and movement protocol isobserved. Further, for every animal an “Animal History Sheet” is required to be maintained that will record its origin and keeptrack of the major life-events of the animal. The sheet is required to be maintained in a specified format.7 For every animal a feed-scale is maintained that gives out the different items and their respective quantities that must be fed.This feed-scale is required to be prominently displayed for public viewing.109

AS-IS ASSESSMENTthe Wildlife Protection Act 1972), detailed procedures and guidelines are provided by the CZA for suchacquisition to take place within the due provisions of the law.110

AS-IS ASSESSMENTANNEXURE II: ASSOCIATION OF THE DIFFERENT ACTIVITITIES OF THE DFWP WITH THE FUNCTIONALAREAS IDENTIFIED EARLIERDFWP Territorial OfficesDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONAt the Office of Chief Conservator of ForestsConservator ofForests (CCF)AdministrativeOfficer (AO)SuperintendentDispatch andReceiving BranchEstablishmentBranchAccounts andBudget BranchSupervises the work of Conservator of Forests under theircontrolReceive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CCFReceive files/letters from CCFMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to Administrative OfficerReceive files/letters from AOMake notings and send to concerned branchesSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting upold references/guidelines necessary for the dealing of thecases and entry in the movement registerTyping of dak and putting up reminders and follow up.Filing of documents and restoration of files after pagemarking, linking and recording in the movement registerCarrying out miscellaneous duties entrusted by the seniorsReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersForest Conservationand ManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial Management111

AS-IS ASSESSMENTChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementAttending to the works entrusted by senior officials andofficersFinancial ManagementStore Branch To carry out all activities to manage the stores in the office Asset ManagementAt the Office of Conservator of ForestsConservator ofForests (CF)Control the postings and transfers of officers in charge ofranges and of clerks etc.Correspond with commissioner and government of alladministrative matters.Inspection and visits to the forests under his controlMonitor surveys and settlementsMonitor the progress and preparation of working plansMonitor the forest boundaries, their nature and state ofrepair, demarcation work in progress and its costMonitor the roads, buildings and other similar works inexistence or under construction, their cost, state of repair,new roads, buildings or other works required.Monitor the conditions of the forests, the methods oftreatment employed, natural reproduction, causes etc.Monitor the protection of the forestsMonitor the works of reproduction and culturalimprovements, extent, conditions and cost of plantationsmade, conditions of nurseries, new sowing and plantingrequired, thinning etc.Monitor the method of working and management in force.Monitor Timber depots, their situations and adequacyMonitor all money transaction in accordance with the rulesin forceHuman ResourceDevelopmentOffice AdministrationForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementAsset ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest ProductionFinancial Management112

AS-IS ASSESSMENTDivisional ForestOfficer (DFO)AdministrativeOfficer (AO)SuperintendentDispatch andReceiving BranchEstablishmentBranchPlantation project approvalReconnaissance report approvalEstimate approvalConstitution of committee for working planAppoint working plan officerAssist Conservator of Forests in executing his duties andattend to any work assigned by him.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CF/DFOReceive files/letters from CF/DFOMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to Administrative OfficerReceive files/letters from AOMake notings and send to concerned branchesSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting upold references/guidelines necessary for the dealing of thecases and entry in the movement registerTyping of dak and putting up reminders and follow up.Filing of documents and restoration of files after pagemarking, linking and recording in the movement registerCarrying out miscellaneous duties entrusted by the seniorsReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementAll FunctionsOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopment113

AS-IS ASSESSMENTAccounts andBudget BranchRevenue and FCABranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials andofficersAssisting officers in all activities that involve generation ofrevenue for the departmentMaintenance and updation of various forms and accounts.Preparation of schedules of various recoveriesAssisting officers in all activities that involve diversion offorest land for non-forestry purposes and attracted underthe provisions of the Forest Conservation Act, 1980Calculation of Compensatory Afforestation measures due tosuch diversionFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementForest Conservationand ManagementFinancial ManagementFinancial ManagementForest Diversion CasesForest Diversion CasesStore Branch To carry out all activities to manage the stores in the office Asset ManagementDrawing BranchAssisting officers in all activities related to conducting thesurveys, preparation of technical drawings of differentstructuresMaintenance and updation of various formsAssisting in the verification of actual field details with whatis contained in survey sheetsDivisional Office (Territorial) Divisional Forest OfficerDFO-TerritorialResponsible for the proper management of the forestbusiness and for the finance of his divisionTake an active part in all technical workControl the silviculture of the division and be responsiblefor the correctness of all technical operationsMake himself thoroughly conversant with the LandAdministration Manual and the land revenue settlements ofhis divisionForest Conservationand ManagementOffice AdministrationForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand Management114

AS-IS ASSESSMENTDeputy DFOSuperintendentEstablishmentBranchTo submit a monthly dairy or progress report on progress ofon-going works in the division etc.Approval on plantation projectApprove reconnaissance reportPlantation estimate report approvalInspection and payment of plantation workPreparation of preliminary working planForest industries license issuanceConduct Auction for tree fellingAbstract preparation for tree fellingPermit issue for resin blazingResin blazing- monitor completion of exit proceduresAuction of fruitsSanction of estimate for nursery managementSanction the use of plants for planned plantationFree supply/public selling of nursery plantsSanction microplan for forest community developmentPreparation of project report for forest communitydevelopmentMonitor the community development workVerify investigation reportTo monitor that every compartment in the plantation isproperly wateredAssist Divisional Forest Officer in executing his duties andattend to any work assigned by him.Receive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to DFOReceive files/letters from DFOMake notings and send to concerned branchesReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest Conservationand ManagementForest IndustriesManagementForest ProductionForest ProductionForest ProductionForest ProductionForest ProductionNursery ManagementForest Conservationand ManagementNursery ManagementForest CommunitiesDevelopmentForest CommunitiesDevelopmentForest CommunitiesDevelopmentForest CaseManagementNursery ManagementAll FunctionsOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopment115

AS-IS ASSESSMENTAccounts andBudget BranchMisc. BranchRevenue and FCABranchProsecutionBranchForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials andofficersAttending to all work entrusted by the DFO from time totime that is not covered in any of the categories.Assisting officers in all activities that involve generation ofrevenue for the departmentMaintenance and updation of various forms and accounts.Preparation of schedules of various recoveriesAssisting officers in all activities that involve diversion offorest land for non-forestry purposes and attracted underthe provisions of the Forest Conservation Act, 1980Calculation of Compensatory Afforestation measures due tosuch diversionAssisting officers in all activities that involve legal cases forthe departmentMaintenance and updation of various forms.Alerting the DFO of various court cases‟ hearings etc andthe general preparation of case papers regarding the same.Human ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementOffice AdministrationForest ProductionManagementForest ProductionManagementForest ProductionManagementForest Diversion CasesForest Diversion CasesForest CaseManagementForest CaseManagementForest CaseManagement116

AS-IS ASSESSMENTDrawing Branch(Patwari,Surveyor,Draughsman, Jr.Draugtsman,Kanoongo)Division OfficeReceipt anddespatch BranchAssisting officers in all activities through the conduct ofsurveys, preparation of technical drawings of differentstructures under or proposed to be constructedMaintenance and updation of various formsAssisting in the verification of actual field details with whatis contained in survey sheetsSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting upold references/guidelines necessary for the dealing of thecases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movement registerCarrying out miscellaneous duties entrusted by the seniorsAsset ManagementAsset ManagementAsset ManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationStore Branch To carry out all activities to manage the stores in the office Asset ManagementDemarcationBranch (Patwari)Territory Range OfficeForest RangerCarry out all activities related to demarcation of areas inorder to protect the valuable property from encroachmentsand notifying different categories of forestsCash disbursement and expenditure within own range.Payment of pay and labourCommunicate orders and instructions to his subordinatesCheck and control all work within his rangeEnsure that government funds and used in most economicaland efficient wayEnsure good work from his subordinatesEnsure highest revenue from his rangeCollect, check and consolidate all returns and registers toprepare the monthly range accounts and carry out all officeworkPrevent any misuse of authority by sub-ordinates especiallyin compounding forest offences.Formulation of plantation projectArea identification for plantationConduct reconnaissance survey and prepare mapForest Conservationand ManagementFinancial ManagementHuman ResourceDevelopmentOffice AdministrationForest Conservationand ManagementFinancial ManagementHuman ResourceDevelopmentForest ProductionForest TerritorialAdministrationForest CaseManagementForest conservationand managementForest conservationand managementForest conservationand management117

AS-IS ASSESSMENTClerkPrepare the plantation estimate reportExecution and monitoring of plantation workData collection and compilation of working planField verification for license issue to industriesTree inspection as per markingPhysical verification of forests and data collection for resinMonitor the exit of forest owners after resin blazingAssess fruit production and identify reserve priceEstimate for nursery managementEstimate plantation requirementsFree supply/public selling of nursery plantsVerify Investigation ReportPrepare case for prosecutionSorting and reading of fresh dak received daily in the branchLocating of relevant files from the recordPutting up linking of documents and locating & putting upold references/guidelines necessary for the dealing of thecases and entry in the movement registerTyping of dak and putting up reminders and follow up.Filing of documents and restoration of files after pagemarking, linking and recording in the movement registerForest conservationand managementForest conservationand managementForest conservationand managementForest IndustriesManagementForest conservationand managementForest ProductionForest ProductionForest ProductionNursery ManagementNursery ManagementNursery ManagementForest CaseManagementForest CaseManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice Administration118

AS-IS ASSESSMENTOffice Type: Research OfficeDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONAt the CF(Research & Training) OfficeCF(Research &Training)DFO (Research)DFO (Training)Forest Ranger-ResearchAdministrativeOfficerSuperintendentDispatch andReceiving BranchMonitor the progress of research projectsPrepare pamphlets for completed research projects anddistribute to publicMonitor the growth of the quality plantsReceive requests from research institutions to set-upresearch plotsCoordinate with concerned Divisional offices to set upresearch plotsIdentify and analyse the problems facing plants andforests in the stateCoordinate with external research institutions to set upresearch plots in identified divisionsAssist Conservator of Forests in executing his duties andattend to any work assigned by him.Coordinate and monitor the training programmesconducted at the training centre.Undertake such activities of assistive nature that the CFrequires to be performedReceive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CF/DFOReceive files/letters from CF/DFOMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to Administrative OfficerReceive files/letters from AOMake notings and send to concerned branchesSorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & puttingup old references/guidelines necessary for the dealing ofthe cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesForest Research &DevelopmentForest Research &DevelopmentForest Research &DevelopmentForest Research &DevelopmentForest Research &DevelopmentForest Research &DevelopmentForest Research &DevelopmentForest Research &DevelopmentDFO (Training)Forest Research &DevelopmentOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice Administration119

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONAt the CF(Research & Training) OfficeEstablishmentBranchAccounts andBudget BranchTraining BranchStore BranchFiling of documents and restoration of files after pagemarking, linking and recording in the movement registerCarrying out miscellaneous duties entrusted by theseniorsReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevantregistersMaintenance and updation of various forms andaccounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials andofficersCarry out all activities related to conducting training inthe training instituteTo carry out all activities to manage the stores in theofficeOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementHuman ResourceDevelopmentAsset Management120

AS-IS ASSESSMENTOffice Type: Monitoring & Evaluation OfficeDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONAt the Office of the Chief Conservator of Forests (M&E)CCF- M&ECF- M&ESuperintendentDispatch andReceiving BranchEstablishmentBranchSupervises the work of Conservator of Forests (M&E) andCF (Research & Training)Field visits to check the status of plantation under variousschemeEvaluation and grading of success of plantationReview of the working plan of various divisionsReceive budgets from PCCF for various schemesDisbursement of budget to divisional officesMonitoring of plantation sites and budget utilizationReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to CFReceive files/letters from CFMake notings and send to concerned branchesSorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & putting upold references/guidelines necessary for the dealing of thecases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movement registerCarrying out miscellaneous duties entrusted by theseniorsReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentMonitoring &Evaluation andResearch and TrainingMonitoring &EvaluationMonitoring &EvaluationMonitoring &EvaluationMonitoring &EvaluationMonitoring &EvaluationMonitoring &EvaluationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman Resource121

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONAt the Office of the Chief Conservator of Forests (M&E)DevelopmentAccounts andBudget BranchStore BranchReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials andofficersTo carry out all activities to manage the stores in theofficeHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementAsset ManagementOffice Type: Wildlife and Zoo Management OfficeDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONOffice of the Chief Wildlife Warden (CCF-Wildlife)Chief WildlifeWardenApproval on NOC for gun licenseCertificate issue for wildlife articlesPermission for wild animal‟s body issuance toresearch/academic purposeCensus of wildlife animalsGive permission for exchange of animalsGrant permission for acquisition of animalsWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementZoological ParksManagementZoological Parks122

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONDeputy ChiefWildlife WardenSuperintendentDispatch andReceiving BranchEstablishmentBranchAccounts andBudget BranchAssist Chief Wildlife Warden in executing his duties andperform field verification duties as may be entrustedby the CWLW from time to timeReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to CFReceive files/letters from CFMake notings and send to concerned branchesSorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & puttingup old references/guidelines necessary for the dealingof the cases and entry in the movement registerMaintenance and updation of various other registerssuch as casual leave, etc. etc.Typing of dak and putting up reminders and follow up.Assisting officers/ Dealing Assistants in the Court casesand preparation of.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movementregisterCarrying out miscellaneous duties entrusted by theseniorsReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andManagementWildlife Managementand Zoological ParksManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial Management123

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONProsecution BranchStore BranchMiscellaneousBranchchecking of entry in their respect in the relevantregistersMaintenance and updation of various forms andaccounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AG asno consolidated receipt of ever sent by the treasury orthe AG PunjabAttending to the works entrusted by senior officialsand officersOther miscellaneous worksAssisting officers in all activities that involve legalcases for the departmentMaintenance and updation of various forms.Alerting the CWLW of various court cases‟ hearings etcand the general preparation of case papers regardingthe same.To carry out all activities to manage the stores in theofficeAttending to all work entrusted by the Chief WildlifeWarden from time to time that is not covered in any ofthe categories.Office of the Conservator of Forests (CF)- WildlifeFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementForest CaseManagementForest CaseManagementForest CaseManagementAsset ManagementOffice AdministrationCF- Wildlife Supervises the work of DFO- Wildlife under him Wildlife ManagementDFO-WildlifeAdministrativeOfficerSuperintendentAssist Conservator of Forests in executing his dutiesand attend to any work assigned by him.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CFReceive files/letters from CFMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branchesWildlife ManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice Administration124

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONEstablishmentBranchAccounts andBudget BranchMiscellaneousbranchProsecution BranchReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevantregistersMaintenance and updation of various forms andaccounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officialsand officersAssisting officers in all activities that involve legalcases for the departmentMaintenance and updation of various forms.Alerting the CF of various court cases‟ hearings etc andthe general preparation of case papers regarding thesame.Human ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementOffice AdministrationForest CaseManagementForest CaseManagementForest CaseManagementDispatch and Sorting and reading of fresh dak received daily in the Office Administration125

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONReceipt BranchStore BranchbranchLocating of relevant files from the recordPutting up linking of documents and locating & puttingup old references/guidelines necessary for the dealingof the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movementregisterCarrying out miscellaneous duties entrusted by theseniorsMaintenance and updation of various other registerssuch as casual leave, etc.To carry out all activities to manage the stores in theofficeOffice of the Conservator of Forests (CF)- Parks and Protected AreasCF-PPADFO-WildlifeSuperintendentEstablishmentBranchAccounts andBudget BranchSupervises the work of Field Director- Zoo and therzoos under himAssist Conservator of Forests (PPA) in executing hisduties and attend to any work assigned by him.Receive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to CF/DFOReceive files/letters from CF/DFOMake notings and send to concerned branchesReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationAsset ManagementZoological ParksManagementZoological ParksManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial Management126

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONMiscallaneousbranchProsecution BranchDispatch andReceipt BranchStore Branchchecking of entry in their respect in the relevantregistersMaintenance and updation of various forms andaccounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officialsand officersAttending to all work entrusted by the CF- Wildlifefrom time to time that is not covered in any of thecategories.Assisting officers in all activities that involve legalcases for the departmentMaintenance and updation of various forms.Alerting the CF of various court cases‟ hearings etc andthe general preparation of case papers regarding thesame.Sorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & puttingup old references/guidelines necessary for the dealingof the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movementregisterCarrying out miscellaneous duties entrusted by theseniorsTo carry out all activities to manage the stores in theofficeFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementOffice AdministrationForest CaseManagementForest CaseManagementForest CaseManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationAsset Management127

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONOffice of Divisional Forest Officer- WildlifeDFO- WildlifeSuperintendentEstablishmentBranchAccounts andBudget BranchPreparation of wildlife master planWildlife compensation claim from affected personEstimation of compensationCompensation sanctionNo objection certification applications for gun-licenseWildlife crimesFIR lodging for wildlife crimesFix the responsibility for wildlife crimesDeclare an animal as verminPublic notice for huntingPermission for hunting a wild animalApplication for certification wildlife articlesAssessment and inspection of wildlife articlesDead body issue to research institutesReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to DFOReceive files/letters from DFOMake notings and send to concerned branchesReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevantregistersMaintenance and updation of various forms andaccounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Wildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife ManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial Management128

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONMisc. BranchProsecution BranchReceipt anddespatch BranchStore BranchWildlife Range OfficeWildlife InspectorDetailed Accounts register on behalf of sub disburserand the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officialsand officersAttending to all work entrusted by the DFO from timeto time that is not covered in any of the categoriesabove.Assisting officers in all activities that involve legalcases for the departmentMaintenance and updation of various forms.Alerting the DFO of various court cases‟ hearings etcand the general preparation of case papers regardingthe same.Sorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & puttingup old references/guidelines necessary for the dealingof the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movementregisterCarrying out miscellaneous duties entrusted by theseniorsTo carry out all activities to manage the stores in theofficeInspection and verification of compensation claimVerification for NOC for gun license and prepare theinspection reportWildlife crimesFine collection from offendersFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementOffice AdministrationForest CaseManagementForest CaseManagementForest CaseManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationAsset ManagementWildlife ManagementWildlife ManagementWildlife ManagementWildlife Management129

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONClerkOffice of Field Director- ZooField Director- ZooSuperintendentPresent the offender before executive magistrateAssessment of animal population in the sanctuaryAssessment and inspection of wildlife articlesSorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & puttingup old references/guidelines necessary for the dealingof the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Filing of documents and restoration of files after pagemarking, linking and recording in the movementregisterCarrying out miscellaneous duties entrusted by WildlifeInspectorFinalize time table for daily display of animalsGive permission for procurementApprove Disinfection, Vaccination, De-wormingscheduleIdentify if any Zoo has surplus of a required speciesCommunicate with Field Director of identified zoo foranimal exchange / giftTake permission from Central Zoo Authority forexchange of animalsTake permission from Wildlife Warden for exchange ofanimalsUpdate Inventory of animals in zooExchange animalsSeek permission for induction requirement of acaptured / rescued animalPrepare plan for acquisition of animalsReceive letters, files etc. from various wings/rangesMake noting and give comments on the filesForward the files/letters to FDReceive files/letters from FDMake notings and send to concerned wings/rangesWildlife ManagementWildlife ManagementWildlife ManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice Administration130

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONProcurement Range(Range Officer,Forester)Animal ManagementRange(Range Officer,ForesterForest Guards)Building &Maintenance RangeLandscaping RangePrepare procurement plan as per Feed ScalesSeek Field Director‟s permission for procurementProcure itemsDisburse items to Animal Management Wing for eachanimal as per feed scaleUpdate Store registerIdentify compatible groups for each type of animalsPrepare movement plan of animalsPrepare Time Table for display of animalsMove animals according to time table and movementplan for daily displayPrepare food as required (cook, cut etc.)Dispatch prepared food for each animalFeed food to animal using Forrester and daily wagestaffUpdate Animal History SheetDaily report by Zoo keeperEnter in Animal history filePass on observation to Veterinary DivisionMaintain Stud Book for all animals identified forbreeding / mixingInform veterinary wing about readiness / requirementof an animal for breedingFacilitate animal breedingAll construction and maintenance related activities inthe zoo in so far as civil construction activities areconcernedAll activities related to landscaping and maintenanceof gardens in the zoological parkZoological ParksManagement, AssetManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementZoological ParksManagementAsset ManagementZoological ParksManagement132

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONSecurity Wing(Zoo keepersSecurity Guards)EstablishmentBranchAccounts andBudget BranchReceipt anddespatch BranchUpdate animal inventory statusReceive fees from zoo visitorsIssue tickets to visitorsReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevantregistersMaintenance and updation of various forms andaccounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburserand the Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officialsand officersSorting and reading of fresh dak received daily in thebranchZoological ParksManagementZoological ParksManagementZoological ParksManagementHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementOffice Administration133

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH-LEVEL FUNCTIONStore BranchLocating of relevant files from the recordPutting up linking of documents and locating & puttingup old references/guidelines necessary for the dealingof the cases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movementregisterCarrying out miscellaneous duties entrusted by theseniorsTo carry out all activities to manage the stores in theofficeOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationAsset ManagementOffice Type - Soil Conservation Offices:Activities at the Soil Conservation Offices are similar to those at the Territorial Divisions except that allworks undertaken here necessarily relate to soil conservation.Office Type – Forest Conservation Offices:DESIGNATION RESPONSIBILITIES HIGH- LEVEL FUNCTIONAt the Office of the Chief Conservator of Forests- Forest Conservation (FC)CCF- FCCF- FCAOSuperintendentDrawing Branch(FMO, Draftsman)To monitor and manage all forest conservation relatedactivities and acts in various DFWP offices in stateMonitoring of implementation of Forest Conservation Actsin the state.Periodic review and monitoring of all forest conservationrelated activities in various officesReceive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CCFReceive files/letters from CCFMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branchesAssisting offices in preparation of technical drawings ofdifferent structuresForest Conservation andManagementForest Conservation andManagementForest Conservation andManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationForest Conservation andManagement134

AS-IS ASSESSMENTDESIGNATION RESPONSIBILITIES HIGH- LEVEL FUNCTIONAt the Office of the Chief Conservator of Forests- Forest Conservation (FC)SurveyorAssisting in the verification of actual field details withwhat is contained in survey sheetsAssisting offices in all activities related to conducting thesurveysForest Conservation andManagementForest Conservation andManagementOffice Type – Forest IT&E Offices:DESIGNATION RESPONSIBILITIES HIGH LEVEL FUNCTIONAt the Office of the Chief Conservator of Forests- IT &ECCF- IT & EAdministrativeOfficerSystem ManagerPlanning and monitoring of all computerization activitiesin the departmentSupervise all awareness generation activities of thedepartmentSupervise the work of Conservator of Forests- I & E andother officers under him.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CCFReceive files/letters from CCFMake notings and send to SuperintendentSupervise the work of data entry operators and other ITstaff members under himProvide support to various forest offices for their ITrelated activities (Hardware, Software etc.)MIS report generation to support senior officials indecision makingRunning and maintaining various IT systems in thedepartment.At the Office of the Conservator of Forests- I &ECF- I&EDFO- I&EAdministrativeOfficerPlan and monitor all awareness generation activities ofthe departmentAssist Conservator of Forests in executing his duties andattend to any work assigned by him.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to CF/DFOForest Extension andAwareness, ITManagementForest Extension andAwareness, ITManagementForest Extension andAwareness, ITManagementOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationIT ManagementIT ManagementIT ManagementIT ManagementForest Extension andAwarenessForest Extension andAwarenessOffice AdministrationOffice AdministrationOffice Administration135

AS-IS ASSESSMENTSuperintendentEstablishmentBranchAccounts andBudget BranchReceive files/letters from CF/DFOMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branchesReceive leave applications from Dispatch and ReceivingBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials andofficersOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial Management136

AS-IS ASSESSMENTDispatch andReceipt BranchSorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & putting upold references/guidelines necessary for the dealing of thecases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movement registerCarrying out miscellaneous duties entrusted by theseniorsOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice Administration137

AS-IS ASSESSMENTOffice Type – Administration Office:DESIGNATION RESPONSIBILITIES HIGH LEVEL FUNCTIONAt the Office of the Principal Chief Conservator of Forests- AdministrationPCCFAPCCF-AdministrationCF- PPPDy. Director- E&ADy. Director-StatisticsAdministrativeOfficerSuperintendentEstablishmentBranchMonitor all administration related activities in thedepartment and provide necessary approval whererequiredMonitor all administration related activities in thedepartment and provide necessary approval whererequiredSupervise the work of Deputy Director- E&A and DeputyDirector- Statistics.Monitor all activities related to Human Resources,Finance & Accounts, Budgeting, Purchase, Stores etc.Monitor all activities pertaining to statistics in thedepartment.Receive letters, files etc. from SuperintendentMake noting and give comments on the filesForward the files/letters to DDReceive files/letters from DDMake notings and send to SuperintendentReceive letters, files etc. from various branchesMake noting and give comments on the filesForward the files/letters to AOReceive files/letters from AOMake notings and send to concerned branchesReceive leave applications from Dispatch and ReceivingBranchAll FunctinsHuman ResourceDevelopment, OfficeAdministration, FinancialManagement, AssetManagement, ForestBudgetsHuman ResourceDevelopment, OfficeAdministration, FinancialManagement, AssetManagement, ForestBudgetsHuman ResourceDevelopment, OfficeAdministration, FinancialManagement, AssetManagement, ForestBudgetsAll FunctionsOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationHuman ResourceDevelopment138

AS-IS ASSESSMENTAccounts andBudget BranchStore BranchComplaints &Feedback BranchRTI BranchRevenue BranchMiscellaneousBranchMake comments and notings on the leave applicationsForward the leave applications to SuperintendentReceive approved/denied leave applications fromSuperintendentMake comments and notings on the leave applicationsSend the leave applications to Receiving and dispatchbranchReceipt of vouchers and entry thereofPosting of vouchers in the relevant registersIssue of muster rolls to the sub disbursersReceipt of Accounts from the sub disbursersChecking of vouchers received from sub disburser andchecking of entry in their respect in the relevant registersMaintenance and updation of various forms and accounts.Assisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerAssisting officers/ Dealing Assistants in the Court casesMaintenance and updation of Cash book, Cash Account,Detailed Accounts register on behalf of sub disburser andthe Disbursing OfficerPreparation of schedules of various recoveriesPreparation of accounts for AG and senior officersDealing with TreasuryReconciliation of accounts with the Treasury and AGAttending to the works entrusted by senior officials andofficersTo carry out all activities to manage the stores in theofficeMonitor the timely resolution of complaints received andprepare reports.Coordinate the Right to Information activities of thedepartmentAssisting forest offices in all activities that involvegeneration of revenue for the departmentAttending to all work entrusted by the seniormanagement from time to time that is not covered in anyof the categories.Human ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentHuman ResourceDevelopmentFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementFinancial ManagementAsset ManagementAll Functions, OfficeAdministrationAll Functions, OfficeAdministrationFinancial Management,Forest ProductionOffice Administration139

AS-IS ASSESSMENTReceipt andDispatch BranchSorting and reading of fresh dak received daily in thebranchLocating of relevant files from the recordPutting up linking of documents and locating & putting upold references/guidelines necessary for the dealing of thecases and entry in the movement registerTyping of dak and putting up reminders and follow up.Receipt of files after despatch and other branchesFiling of documents and restoration of files after pagemarking, linking and recording in the movement registerCarrying out miscellaneous duties entrusted by theseniorsOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice AdministrationOffice Administration140

AS-IS ASSESSMENTANNEXURE III: GUIDELINES FOR THE DRAFTING OF THE WORKING PLANNATIONAL WORKING PLAN SUMMARYORGANIZATION STRUCTURE All forests are managed under the prescriptions of a working plan/scheme approved by theauthority designated by the Ministry of Environment & Forests, Government of India. A detailed working plan is prepared for large areas such as forest division; working schemes areprepared for smaller areas for a specific purpose of areas like private, village, municipal,cantonment forests etc. The Ministry of Environment & Forests consists of Director General of Forests & Special Secretary tothe Government of India, Additional Director General of Forests, Inspector General of Forests,Deputy Inspector General of Forests, and Assistant Inspector General of Forests. The states havevarious levels of which Conservator of Forests Working Plan and Working Plan Officer (DCF) are thekey functionaries. At the Policy/Supervisor Level there are PCCF/APCCF/CCF while at the FieldSupervisor Level, there are Chief Conservator/Conservator of Forests Working Plan. Working plan is generally revised every 10 years; and on an average, one Conservator supervisesthe work of four working plan divisions. The working plan of forests other than those under the control of Forest Department likemunicipal, cantonment, private, village, etc., forests can be prepared by Working Plan Officer onthe request of the owner by owner themselves or through outside consultants. Micro-plan ofjointly managed forests is prepared by forest staff of territorial division as per MOU and inconsultation with the communities involved. The micro- plan so prepared is integrated with theworking plan of that territorial division. Head quarter of territorial division is generally the head quarter of working plan division as well. Itfacilitates proper coordination and smooth flow of information/records between territorial andworking plan division. Budget and Accounts for working plan is regulated by the rules and regulations of the State/UTGovernment. The proposed estimate is prepared by the Working Plan Conservator a year before theworking plan revision is due to commence and copies sent to the DFO and the TerritorialConservator concerned also.STORES, EQUIPMENT, FURNITURE, VEHICLES, STATIONARY, BOOKS, MAPS, AERIAL PHOTOGRAPHSAND SATELLITE IMAGERYNormally the DFO/Working Plan Conservator supplies two copies of map, cut and mounted on1:25000 scales. In addition, the DFO also supplies six copies of complete and up-to-date sets ofmap on 1:50,000 scale.The WPO, soon after his joining duty, is supplied with up-to-date Compartment Histories andControl Forms by the DFO.WORKING PLAN PREPARATIONThe working plan starts with the preparation of the First Preliminary Working Plan Report. Thenormal procedure regarding preparation of the First Preliminary Working Plan Report is for the141

AS-IS ASSESSMENTWorking Plan Conservator to ask the Territorial Conservator and the DFO, six months or more inadvance, for notes on the operation of the current working plan. These notes briefly review theresults of management during the past few years, and point out whether the general system ofmanagement is satisfactory or not, and if the later suggest any necessary change to improvematters. The two Conservators then discuss these notes personally, and then the CCF/APCCFWorking Plan and the PCCF are consulted to arrive at the greatest possible measure of agreementregarding any changes in management that may be necessary in the revised plan.During the working season immediately preceding that in which the working plan revision is dueto commence, the concerned Territorial Conservator inspects the forests concerned, and writesthe First Preliminary Working Plan Report during or soon after his tour.First PWPR is of considerable importance as it forms the basis of the WPO‟s intensive fieldwork.Usually very brief comments are required on Part I of the working plan regarding suchsections which are required to be updated.Part II requires detailed comments and close analysis of the results of the past management foreach Working Circle separately. Success or failure and reasons, if known, are taken note of; theimpact of the past working and the extent of harvesting are reviewed. The First PWPR alsoindicates the work that the WPO has to do during first year‟s field work; makes clear whatinformation he has to collect, what maps he has to prepare, the type and intensity of enumerationshe has to do in each Working Circle, and so on. In short, the content of the First PWPR will be:necessary details of the working plan area, review of past management including the extent ofharvesting, proposed maps to be prepared or revised, information to be collected and sources ofinformation, list and type of field work to be done, and time schedule for various works to be doneby the WPO.This draft First PWPR is deliberated upon in the meeting by a Committee chaired by thePCCF which then approves the report with changes as deemed necessary. The approved First PWPRshall be final and shall imply the consent of all concerned including the State Govt. and the Govt.of India.The Second PWPR is like the first draft of the actual working plan written in the same format. Bythis time the WPO has completed collection of resource data, growth and yield statistics, andcompleted stock mapping. It is written by the WPO generally in the first slack fieldwork season(normally monsoon period). At this stage the WPO is not much concerned with Part I, Chapters I toIV of the Plan; all it needs to say in this connection is that data are being collected to bring thesechapters up to date. Chapter V on “Past Systems of Management” should be written as completelyas possible. Chapter VI on “Statistics of growth and yield” should be completed soon after the datahas been compiled and analyzed.Part II will be written, as nearly as possible, if it were the final working plan, chapter by chapter,and using more or less standardized paragraph headings in their proper order. The write up of PartII shall be based on information generated from the field work and resources data. The mainoutline will be those of the First PWPR incorporating all additions and changes that have beenmade in the meanwhile. The report is completely self-contained so that it is not necessary to referto any other document to understand it.This report is kept ready at least two months before the ensuing fieldwork. The procedurefor asking comments, holding discussions and finalization of Second PWPR is similar to the FirstPWPR, as described in previous paragraph, Once this report has been sanctioned no majorchange is ordinarily made in the revised plan.142

AS-IS ASSESSMENTDESCRIPTIVE FIELD WORKThe first duty of the WPO in the field is to inspect and examine his plan area, blocks,compartments, and sub-compartments; see that they are demarcated on the ground for thepurposes of the new plan.The WPO brings all the previous descriptions of compartments up to date incorporating all theimportant changes brought about by various factors. Description should have the composition,quality, age, density, and general characteristics of the growing stock.Stock mapping should be done regularly traversing the compartment so as to cover the entire areamaking assessment of site quality, species composition, crop density, crop age, etc.; all locationswhere any of these parameters change should be depicted/ delineated on the map. Presence ofspecific features within the compartment, namely grassy patches, scattered trees, plantationraised, etc., should also be depicted on the stock map.Use of modern tools like GPS should also be encouraged for delineating ground locations. Aneffort should be made by the WPO to develop a fully functional GIS as an integral part of workingplan exercise, and train the staff to use the same in the collection data and preparation of reports.SURVEY AND ASSESSMENT OF NATURAL RESOURCESAssessment of natural resources is an essential and integral component of working plan exercise.On the basis of analysis, past performance is evaluated and future management finalized. In forestcrops one has to identify multi-dimensional populations with various parameters and attributes.Forest data to be collected by WPO may cover:o Individual tree species stand or forest type through enumeration of growing stocko Form and composition of crop- according to age, quality, extent, etc., and its distributiono Statistics of growth and yield through stump and stem analysis as well as from other availablerecordso Status of regenerationo Status/success of plantationso Forest soil typeso Socio economic surveyo Bamboo and rattanso Common non-timber forest producesA committee with the Conservator Working Plan, as its chairman, studies the various optionsand finalizes the actual method and procedure for sampling including its precision and intensity tomeet the objectives of working plan preparation fully within the time and budgetary supportavailable to him. The intensity of sampling should not be less than 5% in case satellite imagery andother modern tools are not used. With the use of modern tools, sampling intensity can be reducedto 1%. Enumerations are ordinarily done in 10 cm diameter- breast-height classes. Enumeration canbe total or partial; further, the partial one can be random or systematic. There is considerableliterature on the subject of forest sampling, which can be referred to for details. Past enumerationdata can be used or pilot survey carried out for the calculation of population variance.143

AS-IS ASSESSMENT While carrying out enumeration, status of regeneration of main species at plot centre of 5-10 percent plots may be recorded for the Woody plants of establishment height or cover, Woody shootsless than establishment height, Non woody (whippy), Un-established and Absent categories. It is sometimes necessary to prepare detailed stock maps of regeneration in order to prescribecorrect silvicultural treatment particularly for Irregular, Group Shelter Wood, Group Selection, andSelection Systems. An up-to-date and reliable knowledge of man-made forest plantations is necessary in respect ofspecies, harvesting, and corrective measures. In general, a record of all plantations is maintainedin plantation journals; and information about success per cent, mortality, and growth recordedtherein for five years or so. The detailed soil survey is not required for the revision of working plan; however, the WPO willgenerally describe soil and rock types based on standard nomenclatures. Generally descriptions ofsoil depth, such as, shallow, deep, and very deep shall facilitate future selection of plantingspecies. It is necessary to assess the dependence of villagers on the forests for their livelihood needs. This isalso important in the context of preparation of the micro-plan for Joint Forest Management. Helpof Sociologist/Economists/Socio- economists/Recognized Institutes may be taken for this purpose. Available information on socio-economic status of the people living in and around forests should becollected and analyzed to bring forth the importance of forest product and forestry operation forthe people and to formulate suitable management strategies to improve their socio economicstatus particularly that of tribal and economically backward communities. The WPO does the survey of NTFP through old records, local enquiry, and assessment of quantitythrough sampling. Survey of medicinal plants is invariably done. Data collected by NGOs on NTFPmay also be used. For Bamboo/Cane Survey two stage-stratified sampling is done. In the first stage, sampling iscarried out to estimate the number of clumps per unit; whereas in the second stage sub-sampling iscarried out to estimate the number of culms of various ages per clump. The WPO is not required to undertake wildlife survey. Advantage is taken of the figures of wildlifecensus carried out by the Wild Life Preservation Organization/Wildlife Wing. The WPO shouldmention the location of water holes, suitable habitat for wild animals, measures needed toconserve and improve the same, and anything conspicuous and beneficial to wildlife.GENERAL INSTRUCTIONSThe WPO during his plan preparation will hold consultation with revenue authorities andpanchayats about the expectations of forest dependent people and try to accommodate the sameas far as possible to the extent that they are commensurate with the technical needs of forestmanagement.The complete plan is first passed by the Working Plan Conservator. He then sends two copies to thePCCF. After examination at his level, The PCCF sends one copy to the Regional CCF of the Ministryof Environment & Forests who after examining the same accords the approval on behalf of theGovernment of India either as such or after necessary alterations and modifications.As soon as the Regional CCF has approved the plan, two copies of the same are sent to theSecretary, Forest Department of the State Government, with a letter applying for Government144

AS-IS ASSESSMENTsanction of the plan. The sanction will be deemed to have been received if there is no responsefrom the State Government within three months.Any alteration in a plan involving points of technical importance or leading to deviations from theprescriptions, which is proposed by a Territorial Conservator, should be sent with the necessarydraft amendment through the Working Plan Conservator and the PCCF to the Regional CCF, GOI forapproval. Similarly, amendments proposed by the Working Plan Conservator should be sent tothe Regional CCF through the PCCF. When the Regional CCF has approved an amendment, theWorking Plan Conservator arranges for sufficient copies of it to be printed and issued to all personswho have copies of the working plan. Amendments are serially numbered; the number and date ofsanctioning letter is also given.PREPARATION OF MAPS BY WPOAll maps are updated, revised or new maps prepared, wherever necessary, during working planpreparation/revision.Management Map is prepared on 1:50,000 scales. The WPO prepares two uncut and un-mountedmaster copies.Working Plan Map are prepared on 1:15,000 scale cut and mounted.When reading a working plan, it is inconvenient and unnecessary, except when detailedinformation is sought, to have to refer to a separate working plan/management map. Thus,each working plan will include a small reference map on the inside of the back cover.Compartment History has to be written by the WPO as his inspection of forests proceeds and shouldbe typed at once on the standard forms.General prescriptions of the working plan should be written in such a way that it is quite clear as towhat constitutes a deviation. Control forms should be prepared to include each of theseprescriptions, as well as all definite suggestions regarding other operations left at the discretion ofthe territorial staff.OTHER IMPORTANT MATTERSForest resources assessment and mapping are the most important requisites for thepreparation of the working plan. Use of Remote Sensing (RS) has become an important tool inthe Forest Resource assessment and management. GIS and GPS have further added to thesecapabilities. The WPO may use them if facilities are availableThe remote sensing results need to be verified for accuracy on the ground. This can be achievedthrough GPS. This instrument will help the WPO to precisely locate the points on the ground andcompare the remote sensing results on random basis. Differential Global Positioning System (DGPS)is useful for boundary survey and later on transferring the boundaries for updating the mapsprepared using remote sensing data & GIS.Joint Forest Management is sharing of responsibilities, authority, and usufructs between the VillageCommunity or the Forest User Group and the Forest Department on the basis of an agreementbetween the two. The management of the jointly managed forest is done through the provision of amicro-plan prepared by the Community on PRA basis and with the technical help of the officials ofthe Forest Department145

AS-IS ASSESSMENTThe National Working Plan Code has to be followed by each State Government and Union Territoryfor all categories of forests as defined by the Supreme Court in its judgement dated 12.12.1996.No commercial harvesting of any forest produce can take place unless it has been carried out underthe prescriptions of a working plan/scheme approved by the Ministry of Environment &Foreststhrough its Regional CCF.CONTENTS OF THE PLANThe standard working plan headings are reproduced in the table given below:INTRODUCTIONGLOSSARY OF BOTANICAL TERMSLIST OF COMMON ANIMALS AND BIRDSPART ICHAPTER Io Configuration of the groundo Geology, rock, and soilo Climate and rain fallo Water supplyo Distribution and areao State of boundarieso Legal positiono Rights and ConcessionsCHAPTER 2CHAPTER II A –Forest Florao Treeso General description of the growing stocko Status of natural regenerationo Injuries to which crop is liableCHAPTER II B - Forest Faunao Mammalso Birdso Reptileso Fisho Injuries to which the fauna is liable; Protection and management of faunaCHAPTER IIIo Utilization of the produceo Agricultural customs and wants of the populationo Markets and marketable productso Demand and supply of forest produce and pressure on forestso Methods of harvesting and their costso Lines of exporto Past and current pricesCHAPTER IV146

AS-IS ASSESSMENTo Activities of Forest Development Corporations in harvesting and marketing of forestproduceo Result of Socio Economic SurveyCHAPTER Vo Five Year PlansCHAPTER VIo Staff and labour supplyCHAPTER VIIo Past system of managemento General history of the forestso Past system of management and their resultso Special works of improvement takeno Past yield, revenue, and expenditureCHAPTER VIIIo Statistics of growth and yieldPART IICHAPTER Io Basis of proposalso Objectives of managemento Method of treatment to be adoptedo Constitution of Working Circleso Period of working plan and necessity for intermediate revisionCHAPTER II to last CHAPTER (Say Z)o (Name of) Working Circleo General Constitution of Working Circleo General character of vegetationo Felling Series and cutting sectionso Blocks and compartmentso Special objectives of managemento Analysis and valuation of the cropo Silvicultural systemo Rotation and Conversion Periodo Exploitable diameterso Reducing Factors and Reduced Areaso Felling Cycleo Division into Periods and allotment to Periodic Blockso Calculation of the yieldo Table of fellingo Method of executing the fellingo Subsidiary silvicultural operations cleaning and thinningo Artificial regenerationo Other regulation147

AS-IS ASSESSMENTCopyrightDepartment of Forests and Wildlife PreservationGovernment of Punjab, 2010148