Project Management Guidelines - National Transport Authority

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Chronology of Key Project DatesProject Commencement 14 September 2010Options Selection ReportN/APreliminary Appraisal ReportN/AFeasibility Working Cost EstimateN/APreliminary Design ReportN/AFinal Documentation For Planning Process 1 February 2011Planning Outcome Report 8 April 2011Detailed Design Report 25 May 2011Tender Process for Construction/Implementation Contract 15 June 2011Tender Report 15 July 2011Appraisal Report 30 July 2011Contract Award 5 August 2011Construction / Implementation Contract Commencement Date 6 August 2011Construction / Implementation Contract Completion Date 1 October 2011Planning Process SummaryThe project required Part VIII planning approval. The key issues from the public consultation were:> > Publishing the opening times of the managed gates, and monitoring> > Personal security in the park, and current anti-social behaviour> > Allowing cycling in a park that is currently pedestrian-only> > Impact of lighting on ecology of park> > Location of cycle parking within the parkIn preparing the Planning Outcome Report, these issues were discussed with the NTA. The followingadditional items / amendments were identified as potential solutions to address the issues raised:> > An additional pedestrian counter at the park entrance and the school entrance> > An auto-off facility on the public lighting, if no pedestrians / cyclists have been detected> > Relocation of the cycle parking> > A Council e-mail address and phone number to be placed at the park entrances, to allow any problemsbetween cyclists and pedestrians to be reported. The NTA to be informed of any design problems, inorder to update www.cyclemanual.ie if required.88
The Elected Members considered the Planning Report, and the potential solutions above. The Councilapproved the Part VIII subject to the following changes:> > The facility should avoid or minimise the use of kerbs> > The drainage should be consistent with sustainable design practice e.g. SUDS> > Pedestrian priority should be signed at all entrances (as proposed) and also reiterated throughsymbols or text on the track surfaceProject Design SummaryThe Planning Process led to changes in the design, including drainage which was cost neutral andlighting which cost an additional €1,000. Minor alterations including a ramp to school (no cost or timeimplications) were included in the design.As part of the design of the project, changes were considered at the Park entrance. These included:> > Setting back of block wall, paving of shared area, and reconfiguring of existing pedestrian crossing asToucan- cost estimate €65,000 incl. VAT.It was determined that the Toucan crossing should be developed as a separate scheme and LeinsterCounty Council has applied to the NTA for funding as a separate project.As part of the detailed design, concern was raised about the speed of bicycles in the park. Speed profileunits (bromfietsdrempels) sourced from Netherlands (€7,000) were considered. It was determined that thebromfietsdrempels were unnecessary and were not included in the project.A Stage 2 Road Safety Audit for the Cycle Network Development – Route 6 scheme was produced by SafeCoConsultants for Leinster County Council. The main recommendations are listed below.> > The radius of the route at the north-eastern corner of the playground boundary wall should beincreased to facilitate a safer turn for cyclists.> > The collapsible bollards proposed at the school gate should be omitted for cyclist and pedestriansafety reasons.These changes, as discussed with the NTA, were included in the design and did not have any costimplications.Tender and ConstructionINFUTURE DESIGNS was award the design of the scheme from the NTA Cycle Network frameworkagreement. This work was overseen by Jack O’Brien. A monthly project meeting was held with the NTAand Leinster County Council. INFUTURE DESIGNS arranged consultation with the key stakeholders, suchas schools, Gardaí and the Council.Following the completion of the design (outlined above) INFUTURE DESIGNS prepared and oversaw thetender process. The construction contract was awarded to PMG Construction. The contract type was a PublicWorks Contract for Building Works designed by the Employer (PW-CF1).89
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Table of ContentsSection A1. Introd
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1. Introduction1.1 PurposeThese Gui
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2. Engagement and Reporting Structu
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3. Overall Process & NTA Approval P
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6. Overview for projects between€
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The NTA Approval of a project may b
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8.3.3 Feasibility Working CostA Fea
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9.3.2 Preliminary Cost EstimateThe
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10.3.4 Outcome of ApplicationIf sta
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11.3.5 Health & Safety PlanA prelim
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CHAPTER 12.PHASE 5: Contract Award,
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CHAPTER 13.PHASE 6: Close-Out and R
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Page 42 and 43: 1. Title of Project2. Identify NTA
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Page 52 and 53: Project Development and Implementat
Page 54 and 55: Programme MilestonesEstablish a pro
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Page 59 and 60: GRANT APPLICATION FORMThis document
Page 61 and 62: The scheme also includes lighting o
Page 63 and 64: 10. Statutory Approvals StatusWhile
Page 65 and 66: Leinster County Council Cycle Netwo
Page 69 and 70: APPRAISAL: Cycle Network Developmen
Page 71 and 72: PROJECT EXECUTION PLANBasic Scheme
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Page 75 and 76: Programme Milestones(Establish prog
Page 77: Other Information(Provide any other
Page 80 and 81: The elected members considered the
Page 82 and 83: Site investigation- Park entrance n
Page 84 and 85: Attachment: Parks Department report
Page 86 and 87: 3. Construction/Implementation Supe
Page 88 and 89: Leinster County Council,Civic Offic
Page 92 and 93: INFUTURE DESIGNS acted as the emplo
Page 96: National Transport AuthorityDún Sc
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Project Management Guidelines - National Transport Authority

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