right to information act 2005 - Directorate of Employment and Training

PROCEDURE FOLLOWED IN THE DEPARTMENT OF EMPLOYMENT ANDTRAINING TO CLEAR THE LETTERS.1) All the letters received from the general public, Government and other offices are seen by the Joint Director/ Deputy Director / Assistant Director (Admn) (Important tappals which calls the attention of theDirectorare sent directly to him). After the initialling by the officers, the tappals are sent to General Inward Sectionwhere the Inward Clerk will allot a running number on the papers.2) From the Inward Section, the tappals are sent to the case workers concerned.3) The case workers will enter the subject of the letter in their individual register andallot numbers as per the office procedure manual. This number will be allotted tothe new file.4) The file with the new number alongwith the letter and notes will be put up to theconcerned officer for taking decisions.5) Depending upon the circumstances, the file traverses from Assistant Director toDeputy Director to Joint Director and finally Director for taking decisions.6) When once decision is taken the file will be returned to the case workers forpreparing a draft.7) When once the draft is approved, a fair copy is prepared and signature obtainedfrom the authorised officer.8) Finally the letter will be despatched by the despatch section to the concerned.All the records will be maintained and destroyed as per the guidelines outlined inthe office procedure manual.