Annex I - “Description of Work” - Hlandata

CIP-ICT PSP-2009-3Pilot BHLANDATAWork package number : 6Work package title:Start date or startingevent:Month 1PROJECT MANAGEMENT AND COORDINATIONParticipant number: 1 2 3 4 5 6 7 8 9Participant short namePerson-months perparticipant:GNTRACASAIGN/CNIGAGI GISAT TDFSEACEIT20 4 4 4 3 3 2 3 3ISOCARPObjectives (i)This Work Package aims at the coordination of the project in both administrative and technical terms. Theobjective is to manage and to ensure coordination of efforts among all partners in order to guaranteeeffective operation of the project, timely delivery of the expected deliverables, as well as the adequatedissemination of results. Furthermore, the management of the relations and the communication with theparticipants and the European Commission will also be covered by this WP.Description of work (ii)The Project Coordinator, GN, will be supported by the supporting coordinator, the Project ManagementBoard, the Project Technical Committee and the Technical Coordinator.Task 6.1: Consortium operating procedures definitionThe main objective of this task is to prepare a project management handbook summarizing the requiredknowledge for the good management of the project (in terms of administrative forms, financial aspects,quality processes, etc.).A specific chapter will be defined for the pilots monitoring.Task 6.2: Administrative and financial managementThe following subtasks are comprised within this task:• Coordination and management of administrative matters and administrative support to all partners.• Preparation of administrative reports for the European Commission.• Ensuring of financial management (cost monitoring, accounting, cost statement preparation,distribution of subsidy).• Ensuring of compilation of project deliverables.• Ensuring of periodic reporting and communication with the EC services and the Project Officer(s)for purposes of coordination, progress monitoring, reporting, etc.Task 6.3: Technical coordinationThis task will assume the overall technical coordination, project monitoring and will ensure that the projectis carried out as planned; a specific subtask will be in charge of the Project Technical Committee, leaded bythe Project Technical Coordinator (TRACASA), which will include:• Corrective actions needed to meet the plan.• Coordination of internal project communication, meetings and workshops.• Identification and management of technical risks.23/03/10 v11 67