Annex I - “Description of Work” - Hlandata

CIP-ICT PSP-2009-3Pilot BHLANDATAthere will be six monthly meetings (Project Technical Committee) including representatives from thePilot Leaders and Work Package Leaders. This will guarantee the synchronization of all the tasks,define control procedures to follow the evolution of work, solve potential conflicts between partners,define dissemination policies for results and plan the presentation of common communications. Apartfrom these meetings, teleconferences, email, ftp and web exchange will also be used as the primaryforms of communication and exchange of documents among the partners.The Consortium will hold annual full partner meetings to disseminate technical progress throughpresentation of results and peer review, co-ordinate and cohere project planning, and allow thediscovery of new perspectives and ways of making progress through interdisciplinary interaction.Consensus in decision-making is highly desirable, both for quality assurance and to ensure that thegoals and interests of the partners are respected throughout the project. Peer review will be the mainmechanism for providing quality assurance. In case of conflicting views, the Project ManagementBoard will consider the facts and decide which type of action is the best for the project.Project reporting mechanisms will specifically include an internal six monthly control report (detailingperson-months expended, achievements made in terms of results and progress, meetings attended,plans for the following period and issues arising).Project Management Board members will also contribute to the annual review report, annual costclaim and delivery of the final reports. Much of this information will be used for preparing the reportfor the Project Officer and the European Commission. Asking the partners to report in advance theirplans for the following period will allow the Project Management Board or Work Package Leaders tomake corrections to the work plan in a pre-emptive way and to ensure efficient use of resources.In addition to reporting to the Commission, the Project Coordinator will also manage other externalliaisons, including any contributions to any horizontal actions, project clusters and programmemeetings.23/03/10 v11 74