F4E Annual Report 2009 - Fusion For Energy - Europa

The Governing Board:1 Welcomes the results presented in the second Annual Activity Report (hereinafter “the Report”) of theAuthorising Officer and the strong commitment and contribution of Fusion for Energy (F4E) and itsstaff to its operations;2 Congratulates the management and the staff of F4E for the hard work done, in particular thecontribution towards the definition of an acceptable ITER Baseline and the update of the costs for theEuropean contribution to the ITER project;3 Welcomes the placing of 30 grants and 47 contracts by F4E in 2009 signing the start of some majorconstruction activities, in particular in the magnets and buildings areas;4 Welcomes the detailed information on the grants and contracts placed in 2009 and on the mainachievements;5 Observes that the difficulties F4E has faced during the year, both internal and external, in efficientlyfulfilling its mission in relation to the ITER project have not been identified or commented on nor arethe actions described that are being taking in order to overcome the difficulties;6 Instructs F4E to define its annual overall objectives with greater clarity and precision and to developand implement key performance indicators. This will enable, inter alia, F4E to measure and report onthe implementation of the Work Programme including an Earned Value Management system;7 Asks the Director to include in future Reports the main elements of the overall progress in theimplementation of the Project Plan and an analysis on any encountered difficulties and deviations;8 Notes that EUR 355 million in operational commitment appropriations (over 98% of plan) were placedand EUR 173 million in operational budget appropriations (over 79% of plan) were spent during 2009;9 Notes that, despite the 96 staff recruited during 2009, F4E has not yet reached the amount of postsforeseen in its Establishment Plan;10 Acknowledges the progress made by F4E in the areas of Quality Assurance, Internal Audit, InformationTechnologies, Logistics and Infrastructure as well as Information and Communication;11 Notes the creation of a Staff Committee and the expansion of activities in Social Dialogue;12 Notes that, beyond the risk analysis for the procurement packages in the Project Plan, no overallanalysis of the risks associated with the activities carried out by F4E was performed;13 Notes the outcome of the management assessment by an expert group and the report of the InternalAuditor, and invites the Director to put forward an action plan in response to the recommendations.Done at Barcelona, 10 June 2010For the Governing BoardCarlos VarandasChair of the Governing Board139