Academic Regulations 2010/11 - Academic Registry and Council ...

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Academic Regulations 2010/11Part 3 – Regulations for the conduct of assessment3.9. The Head of School/Institute is responsible for ensuring appropriate mechanisms arein place for the production of examination papers. The procedures for the setting,scrutiny and security of examination papers are the responsibility of the relevantSubject Examination Board Chair. The internal examiner/module organiser isresponsible for the production of the specific examination paper(s) for his/her module.3.10. All examination papers are approved by the relevant internal and external examinersas well as the Chair of the SEB or his/her delegated authority.3.11. The Chair of the relevant SEB, as well as the individual internal examiner for eachexamination, is responsible for ensuring the security of examination papers.Students are prohibited from seeing any examination paper before it has been sat.Any breach of this regulation will be an Assessment Offence and dealt with under theRegulations for Assessment Offences.Examination Timetable3.12. QMUL will make available an examination timetable to each student detailing thedate, time and location of all invigilated examinations for the modules they areregistered for. QMUL will publish the full exam timetable at least 3 weeks before thefirst examination takes place. Any necessary amendments may be made to thepublished timetable and will be published alongside.3.13. Students are responsible for informing themselves of the time and place of theirexaminations, for checking the details of their personal timetable, to make enquiriesas to any possible errors, omissions and to check for any amendments to the fullexamination timetable.3.14. Forgery of an examination timetable produced by QMUL is an assessment offenceand as such will be considered under the Regulations for assessment offences.3.15. Where an examination clash occurs and cannot be resolved, any affected student willsit both examinations on the same day, but will be kept in quarantine during theinterim period.Invigilation and the presence of internal examiners3.16. A senior invigilator will be assigned to each examination venue plus an additionalinvigilator for every additional 50 students. Students must be under continuoussupervision for the duration of the examination.3.17. Internal examiners are required to be present for the first 30 minutes of his/herinvigilated examination and in the event of any queries from students the internalexaminer may provide clarification through the senior invigilator. Clarification ofquestions is limited to the correction of misprints or typographical errors, whichshould be announced to all students. Under no circumstances should an examiner orinvigilator seek to elucidate a question. If an internal examiner is not present in theexamination venue, students must log any queries by using a Student Report Form,which will then be attached to their answer script. The senior invigilator will also noteany queries in their report.3.18. All incidents or abnormalities that occur during an examination will be noted by thesenior invigilator using the appropriate pro-forma.Page 42 of 110
Academic Regulations 2010/11Part 3 – Regulations for the conduct of assessmentSpecial Arrangements3.19. Students can apply to sit their examinations under special arrangements. Any suchapplication is considered by the Disability and Dyslexia Service, which will agree thearrangements and notify the student, the academic department and AcademicRegistry. Only students whose application has been approved by the Disability andDyslexia service may be permitted to sit their examination(s) under specialarrangements.Arrival and Departure3.20. Students should arrive at the examination venue in good time to be able to consultthe seating lists displayed outside the venue. Students will normally be admitted tothe room five minutes before the scheduled start time so they can find their desks.Students must only sit at the desk allocated.3.21. The examination will start at the prescribed time. If for any reason this is notpossible, the senior invigilator will record this in his/her report. Once the examinationhas commenced, students are under examination conditions until an invigilator hasterminated the examination, or a student has completed his/her attempt at theexamination and has left the venue.3.22. Students are allowed admittance to the examination venue up to 30 minutes after thestart of the examination. After this period, a student can only be admitted to thevenue if no other student for the same examination has left. No additional time willbe given to latecomers.3.23. Students are not permitted to leave the examination venue unaccompanied within thefirst 30 minutes or the final 15 minutes of the examination. In exceptionalcircumstances an invigilator may permit a student to leave the room within theseperiods, on the grounds of illness or similar unexpected cause and where they areaccompanied by an invigilator. The senior invigilator records any such cases inhis/her report.Equipment and personal items3.24. With the exception of writing materials, students may only bring to their examinationdesk equipment that is authorised in the rubric of the question paper. Bags, coats,jackets and non religious headwear shall be left in a space within the roomdesignated by the senior invigilator. Wallets, purses, mobile phones and otherelectronic entertainment devices (e.g. mp3 players) may be placed underneath thestudent’s desk for the duration of the exam, but may NOT be kept in pockets.3.25. Regardless of location, mobile phones, communication devices and electronicentertainment devices (e.g. mp3 players) must be switched off for the duration of theexamination so they cannot be used or cause a disturbance. Any device causing adisturbance will be confiscated by the senior invigilator, who will record the incident inhis/her report. The owner will be informed that the incident will be investigated underthe assessment offence regulations.3.26. QMUL accepts no responsibility for the loss or theft of student’s personal belongsduring an examination and therefore students are advised not to bring unnecessaryvaluable items to an examination.Page 43 of 110
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Academic Regulations 2010/11APPENDI
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Academic Regulations 2010/11APPENDI
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