Safety Assessment Program Evaluator Student Manual

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CA Emergency Mgmt. Agency Safety Assessment Program Evaluator Manual April 2011Cal EMA Disaster Assistance may be out early after the disaster to perform State PDAs.The inspectors team up with local government representatives and review rough damageassessment estimates. This early assessment may help provide information as to whetheror not the State can request assistance from the federal government.FEMA public assistance inspectors will make contact with the state inspectors and joinlocal government representatives to perform the PDA for public facilities with federalpublic assistance in mind. In the same manner as the State PDA is done, they will inspectdamaged buildings and facilities, and gather cost information related to the emergencyresponse and facility repairs. Once there is a Presidential declaration of a major disaster,these inspectors and their State counterparts will perform more detailed inspections of thedamaged facilities in order to develop project worksheets, which are the funding grantsfor federal disaster assistance.FEMA individual assistance inspectors will perform the PDA for private homes andbusinesses along with State inspectors and representatives of the Small BusinessAdministration (SBA). They gather information on the number of homes and businesseswith major damage or that are destroyed. These figures are used to request assistance.SBA can send in inspectors to work with State individual assistance inspectors once thereis a Governor‟s proclamation of a state of emergency. These SBA inspectors evaluatehow many homes are either destroyed or have sustained major damage according to theircriteria, which can be different from FEMA‟s. Their inspectors perform verificationinspections after applications for SBA loans have been received. SBA can find a countyand its surrounding counties eligible for assistance independent of FEMA‟s findings.As we can see by the list of agencies involved in the disaster theater, there will be many peoplemilling around the affected area at any given time. Be prepared!1.11 Evaluator and Local Government Roles and ResponsibilitiesThere are clearly defined roles and responsibilities for the SAP evaluators and local governmentsthroughout the safety assessment process.Evaluators will:First assess the safety of those buildings essential to the management of the disaster.These buildings include police and fire stations, the local Emergency Operations Center,City Hall, and buildings intended for use as shelters, as well as any other buildingslocally considered essential to handling the emergency, such as communications or publicwelfare buildings.Perform rapid assessments of all other buildings.Perform detailed evaluation of questionable buildings, as assigned by the buildingdepartment.Perform detailed evaluations of specified lifeline systems and facilities.Evaluators will NOT:Provide dollar estimates for the buildings they have evaluated. There are two reasonswhy this should not be done. First, estimating disaster-caused building repair costs is“damage assessment,” and is not eligible for direct reimbursement under state and federal24
CA Emergency Mgmt. Agency Safety Assessment Program Evaluator Manual April 2011disaster grant regulations. Second, building costs can vary widely from one location toanother, so it is best left to the local government to arrive at these repair costs. (SAPevaluators may gather non-cost data from the field, however, such as square footage andpercentage of damage, that may be used by local government to determine roughestimates of damage.)Perform evaluations of compliance of grandfathered conditions to current code.Naturally, as building codes change, older buildings stock fall out of compliance, but arenormally allowed to remain as “grandfathered” until sufficient renovations are done tothem. For the SAP evaluator, this means that an older building would not be taggedunsafe unless it had actually suffered damage from the event that warranted such. It isentirely possible that unreinforced masonry buildings, for example, may come through anearthquake without a crack, in which case the building could be viewed as safe as it wasbefore the disaster. Life safety issues caused by the event, however, would merit attentionfrom the SAP evaluator and must not be ignored. Also, if a SAP evaluator comes acrossan unsafe code compliance issue, such as a locked exit door or other dangerous condition,it would be proper to note that condition on the assessment form for further actions by thebuilding department or code enforcement, even if such did not affect the disaster-relatedsafety level of the building.Perform escort or property retrieval for owners or occupants of buildings. Localgovernments can provide fire/rescue or law enforcement personnel to assist with this, andcan augment their forces with mutual aid if that becomes necessary. The work of SAPevaluators in clearing homes and businesses for safe use is very valuable and importantfor the community, and must be kept on track.The roles and responsibilities of local governments include:Appointing a SAP coordinator who will be responsible for managing the program duringa response, and who will develop their department‟s SAP Operations Plan. (Training forSAP coordinators is available, and classes are posted on the Cal EMA website.)Formally adopting the placards and issuing them to the evaluators as needed.Deputizing the responding evaluators. (If an individual local government does not wish todeputize the evaluators, they must be prepared to either send their own staff out to replacethe generic placards with official ones, or to assign one of their building inspectors toeach of the SAP evaluator teams.)Upon their arrival, provide a formal briefing to the evaluators of conditions in thejurisdiction, what they will be doing, and who they will be reporting to upon their arrival,along with a briefing packet. The briefing should include watching the SAP RefresherDVD, which is issued to the SAP coordinators as part of their training. The briefingpacket should contain a map, any referral info that might be given to residents who wanthelp with property retrieval, and a list of important phone numbers.The phone list should include the Building Department (which should be written on theplacards as well), police, fire, hazardous materials, utilities, and animal control.Provide the evaluators with lodging and meals.Ensure that all legal authority to allow the work to be performed are in place and current.25
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Safety Assessment Program Evaluator Student Manual

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