notice of request for proposal request for proposal no. b12wz174 ...

envelope with their proposal submission. If you propose adifferent size envelope, you should explain how additionalinserts would be folded/inserted.F. RECYCLED PAPER: The City encourages proposers to offer products that areproduced with recycled materials, where appropriate, unless otherwise requested inthis solicitation. (Reference RSMo 34.031)G. PRICE ADJUSTMENTS: Prices for contract years 1, 2, 3, and 4 shall be firm aslisted on the Pricing Pages. In the event of paper manufacturer’s price increasesexceeding 10%, Contractor may submit written request for a price adjustment, basedon the pass-through of the increased raw material cost. Price increase request mustbe supported by relevant documentation, such as copies of invoices from theContractor’s paper manufacturer. The City reserves the right to accept or reject therequested price adjustment; if rejected the City reserves the right to terminate thecontract.2.1 SCOPE OF WORKCity to transfer customer billing information electronically to the Contractor via the City’s ftpsite. Contractor responsible for printing bill, creating graphs or other unique printing on billsbased on data files sent, Coding Accuracy Support System (CASS) certifying of addresses,fold, insert, (may include additional items to be inserted), seal, apply postage, and mail. Noreturn envelope will be needed. (Note: The City does not certify addresses now and may ormay not utilize this feature in the future.)A. File Formats:Data file to be XML format.Electronic insert files will be Word or Adobe pdf format.B. Specifications for Utility Bills:1. Utility Bills to display the following information in black print: Customer name, Serviceaddress, account number, amount due, service dates (to/from), number of days,account status, bill date, due date, current reading, previous reading, usage, code,totals by code, and bar graph. (See attached example). Utility Bills to also includeCity contact information, instructions for payment, and the information on the back sideof the City’s current utility bill (See attached example). Utility bills for “past due”notices will contain additional verbiage in red print. (See attached example). Althoughthe initial formatting shall be the responsibility of Contractor, approval of the finalformat of the utility bill remains in the City’s sole control and discretion.2. Envelope must have return address with City Logo (in logo colors) and state “BillEnclosed” in black.C. Specifications for additional inserts:1. Calendars:20# color paperBlack ink8 ½ x 11Page 8