Kappa Delta Sorority 2013 National Convention Convention ...

Kappa Delta Sorority2013 National ConventionConvention InformationFOR ALUMNAE CHAPTER DELEGATES (ONE PER ALUMNAE CHAPTER), ALUMNA ATTENDEES,COLLEGIATE ATTENDEES, CAB AND HOUSE CORPORATIONWhereSheraton Boston Hotel39 Dalton StreetBoston, MA 02199Reservations: 800-325-3535 or https://www.starwoodmeeting.com/Book/KD13Hotel Phone: 617-236-2000www.sheratonbostonhotel.comWhoThe Convention is open to all Kappa Deltas.Alumnae Chapter Delegates:Each alumnae chapter is encouraged to send a voting delegate to the convention and to have funds budgeted to do so.Otherwise, alumnae chapter delegates attend at their own expense. All voting delegates must be registered as thedelegate by April 15, 2013, in order to be seated and have a vote at convention business sessions. The alumnae chapterdelegate must be a full-time attendee, and the alumnae chapter must remit service fees to Kappa Delta Headquarters byApril 1, 2013, to have voting privileges at the business session.Collegiate Attendees:All collegiate chapter members are encouraged to attend. It is our hope that each chapter has budgeted to send one ormore members to convention. Otherwise, chapter members attend at their own expense. (Every collegiate chapter mustsend one chapter delegate. Please see specific instructions for collegiate chapter delegates for more information.)Chapter Advisory Boards:Each collegiate chapter should have funds budgeted to send one chapter advisor to convention. Otherwise, CABmembers are strongly encouraged to attend at their own expense.

House Corporations:Each house corporation should have funds budgeted to send one member to convention. Otherwise, HC members arestrongly encouraged to attend at their own expense.Alumna Attendees:All Kappa Delta alumnae are welcome to enjoy the grandeur of convention as well as the amenities of the SheratonBoston Hotel at their own expense.Non-KD Guests:Family and/or friends of Kappa Deltas are welcome to attend any scheduled meal function by paying the amountspecified for the meal on the part-time registration form. Please call Kappa Delta National Headquarters directly toregister a guest.WhenThursday, June 27 - Monday, July 1, 2013All full-time attendees should arrive on Thursday, June 27. Convention officially begins for collegians with the divisionalmeet-and-greet on Thursday evening at 7 p.m. EST. All programming, beginning with the collegiate divisional meet andgreet, is REQUIRED for collegiate chapter delegates. The opening session is at 8 p.m. Thursday. Full-time attendees canpick up their registration packets on Thursday any time between 9 a.m. and 7:30 p.m.Please note: Dinner on Thursday night is on your own and is NOT provided as part of convention. Dining options in andaround the Sheraton Boston Hotel can be found at www.kappadelta.org/kdconvention2013. We recommend youmake reservations if the restaurant accepts them.Cost – Full-Time AttendeeFull-Time Registration Fee for alumnae chapter delegates, alumna visitors, collegiate attendees, CAB and HC:Submitted online before April 15, 2013: $675Submitted online after April 15, 2013: $775The registration fee includes all convention programming and six scheduled convention meals— Friday buffet lunch,Friday buffet dinner, Saturday Ever Loyal lunch, Saturday Awards Banquet, Sunday Leaders and Lasting Legaciesbreakfast and Sunday White Rose Banquet. It also includes ticket and transportation to Red Sox game.The registration fee does not include travel expenses, hotel accommodations or any unscheduled meals (Thursdaydinner, Sunday lunch at Red Sox game and breakfast all mornings except Sunday) and other incidentals (personalexpenses). These costs are the responsibility of the attendee.Please note the alumnae chapter delegate must be a full-time attendee in order to vote.

Cost – Part-Time AttendeePart-time attendees pay registration fees based on what days/sessions they attend. Pricing is below. All hotel charges(except for chapter delegate) and miscellaneous expenses are the responsibility of the attendee and are not included.Prices increase after April 15, 2013.THURSDAY, JUNE 27Programming Fee - $55.00Opening Session (Individual Awards)FRIDAY, JUNE 28Programming Fee -$55.00Buffet Lunch - $65.00Buffet Dinner - $75.00SATURDAY, JUNE 29Programming Fee - $55.00Ever Loyal Luncheon (Circle Recognition) - $65.00Awards Dinner (Chapter and AC Awards) - $75.00SUNDAY, JUNE 30Programming Fee - $55.00Leaders and Lasting Legacies Breakfast (Foundation) -$38.00Red Sox Baseball Game - $45.00White Rose Banquet - $92.00Hotel ReservationsALL ATTENDEES (except collegiate chapter delegates) who are attending convention must make their own hotelreservations for the entire convention as well as any additional days by calling the hotel reservation line directly at800.325.3535 or https://www.starwoodmeeting.com/Book/KD13.Kappa Delta Headquarters will NOT make the reservations for alumnae chapter delegates, alumna visitors,convention pages, collegiate attendees, CAB or house corporation members.When making reservations for more than one person, be sure to give the hotel the names of all those for whom you aremaking reservations and be sure to tell the reservation agent that you are attending the Kappa Delta NationalConvention to get the special rate.SPECIAL ROOM-BLOCK RATE: $156 per night, plus applicable taxes. If you share a room with others, this amount wouldbe divided among the roommates.CREDIT CARD REQUIRED: Per hotel policy, a deposit of one night’s room fee and tax will be charged at the time thereservation is made. At check-in, the hotel will authorize the credit card that you present for the full amount of your stayand will apply the deposit to your bill. These authorizations are applied to your credit limit until checkout.In addition, the hotel will require a major credit card for incidental charges (room service, hotel restaurants, Starbucks,gift shop, or any other personal items charged to your room). The hotel will authorize a hold of $50 per day on the cardto ensure sufficient funds. This means if you are staying four nights then the hotel will authorize $200 on your creditcard when you check-in. The hotel will release this hold at checkout and charge the actual amount of your incidentalexpenses to your card at that time.Make sure the credit card you give to the hotel has enough funds available to cover all of these charge holds andexpenses.It is recommended you do NOT use a debit card for check-in. The above hold policy means that these funds will befrozen in your bank account and you will have no access to your money until 3 to 5 days after checkout.Check-in time is 3 p.m.; Check-out time is 12 noon EST.

TravelTravel arrangements to convention are the responsibility of the attendee. Kappa Delta Headquarters will NOT makeflight reservations for any attendee nor will national Kappa Delta cover the cost. Travel Leaders, Kappa Delta’s officialtravel management company, has secured discounted airfare on Delta and American Airlines. To get the discountedrate, you will need to book through Travel Leaders; however, attendees may book flights using any method they choose.Travel Leaders Representatives: Amber Gregory or Lori SpanglerPhone Number: 800-624-6579 or 901-761-1208Online: agregory@travelleaders.com or lspangler@travelleaders.comHotel ParkingIf you are driving to convention, parking at the Sheraton Boston Hotel is available for $46 per night until 2 p.m. on theday of checkout. This valet parking fee includes in and out privileges.The clearance in the garage is 6 feet. The valet offers to take oversize vehicles on a space available basis; the rate foroversized vehicles is $88 per night.Guests can also park at the Prudential Center Garage for $39 for each 24 hour period. Please note that payment for thisparking is separate from the hotel, and you will be expected to pay each time you exit the garage.ShuttleKappa Delta Sorority has selected Go Boston Shuttle to provide airport transportation at a group discount. You canmake your reservations online at www.gobostonshuttle.com or via telephone at 888-437-4379. Our special groupdiscount code is KappaDelta, and you must use this when making your reservation in order to get the groupdiscount. The special Kappa Delta rate is $31.20 round trip ($15.60 one way) for a single traveler. If you are traveling asa group, you may find other options that are more economical that you can choose.1. To make your reservation online (have your flight information handy): Go to www.gobostonshuttle.com.2. On the opening page, enter KappaDelta in the "Promotion, Corporate or Booking Code" box and click GO.3. This will take you to the dedicated Kappa Delta Sorority page where you can make your reservation.4. Choose One-way or Roundtrip, depending on the service you need.5. Choose Starting Direction from an airport.6. Choose Boston (BOS) as the airport.7. The convention hotel, Sheraton Boston, will be your only choice for convention shuttle.8. Enter the information on the subsequent screens to make your reservation.9. The website will give you estimated pickup times for both arrival and departure.10. For pickup instructions: www.gobostonshuttle.com/images/site/Ultimate_Pickup_Instructions.pdf.While no fee or gratuity is automatically charged on the transport, it is a good practice to offer a gratuity to the driversand baggage handlers for their assistance. If you have questions or require additional services that are not discussed onthe website, please contact the shuttle company directly at the above telephone number.If you are flying into an airport other than Boston Logan or staying somewhere other than the Sheraton Bostonconvention hotel, please call the shuttle company directly at the telephone number above. Transportation is stillavailable, but may be at a different price than the group convention rate.Fun Afternoon OutingThe fun afternoon outing is to a Red Sox baseball game! Shuttles will depart the hotel in time for attendees to havelunch at Fenway Park and enjoy an afternoon of baseball. The fun afternoon outing includes the ticket to the game andcost of transportation to the ballpark. Lunch is not included and is the responsibility of the attendee. You will need tobring money for lunch/snacks while at the baseball game.

Focus GroupYou can shape the future of KD! Kappa Delta Sorority continues to review our collegiate and alumnae programs and toassess their relevance. In an effort to evaluate and improve the membership experience, we will be conducting a seriesof focus groups with collegiate and alumnae members at convention this year. We'd like to hear about your experience.If you are interested in participating in a collegiate or alumnae focus group - scheduled for Thursday, June 27, at 3:00p.m. - please sign up on the convention registration form. Based on interest, we may not be able toaccommodate everyone. You will be notified by May 1. Please make travel arrangements to arrive in time to participate,if selected.KD ChorusThe KD Chorus will perform at select meals and during business sessions under the leadership of Kappa Delta’s nationaldirector of music. This is a great opportunity to learn new songs you may not be familiar with and to sing old favorites.Music will include Ritual songs and recruitment chants. The chorus will practice at various times at convention prior toperforming. Practice times will not conflict with convention sessions. You do not have to be a talented singer to join thechorus. Anyone who enjoys singing is welcome to join. Sign-up is available on the online registration form.Kappa Delta Foundation White Rose GardenThe Kappa Delta Foundation White Rose Garden will return to National Convention in Boston! At convention, membershave the opportunity to purchase white rose paper cutouts for anyone, present or not. Recipients’ and donors’ nameswill be displayed on the large white roses for all convention attendees to see. Imagine thousands of white roses as thebackdrop for convention!To purchase a white rose, you may order in advance or visit the white rose table while at convention. Advance ordersmay be submitted by completing the White Rose Garden form in your registration confirmation packet and returning italong with payment to the Kappa Delta Foundation or you may go to the Kappa Delta Foundation’s website to prepurchaseroses.White roses may be purchased for $5, $25 or $100 each. The $100 roses will be displayed prominently on columnsoutside convention hall. Each recipient will receive a notification card to let her know a friend has purchased a whiterose in her honor. Roses will be mailed to the recipients following convention. Your purchase supports the foundation’sever-growing philanthropic, educational and leadership initiatives.In the spirit of fun, there will be a competition between all collegiate divisions for the dollar amount of white rosespurchased. Chapters may pre-purchase white roses for convention and are encouraged to recruit CAB members and ACsto help their division win. Remember, you may purchase a Kappa Delta Foundation white rose to honor anyone: mother,sister, friend, advisor, dad, brother, ANYONE! Alumnae (except NLT) may help their chapter’s division win by designatingtheir white rose purchases toward that division. They can simply indicate on the form, or in person at convention, whichdivision they want their purchases to benefit. May the most giving division win!What to WearPlease wear a sundress/dress or pants outfit to the opening session. You may want to travel in what you are planning towear if your flight does not allow enough time to change once you arrive at the hotel.At business sessions, white dresses or nice white pants/tops and white shoes must be worn by all voting delegates.Kappa Delta non-delegates do not have to wear white, but should wear appropriate daytime attire.Dresses, business pants, capris, skirts and blouses, jackets and sweaters are appropriate for all general and breakoutsessions. Jeans, extremely short skirts and shorts, cropped tops or other revealing clothing are never suitable. Hotelmeeting rooms can be chilly so pack a sweater or light jacket.

More casual attire is acceptable for the Red Sox baseball game on Sunday afternoon. Nice shorts of an appropriatelength are acceptable. All shorts and skirts must meet the finger tip rule which means the hem must touch or fallbelow the tips of your fingers.You should wear cocktail attire to the Awards Banquet on Saturday night. Formal attire is to be worn to the White RoseBanquet on Sunday night.Important Deadlines: Registration information submitted online to National Headquarters to obtain early bird rate is April 15, 2013. All delegates are REQUIRED to register by April 15, 2013. Hotel reservations for non-chapter delegates should be made no later than May 15, 2013. Last day to cancel convention registration and receive a refund is June 15, 2013.If you have questions, please contact National Headquarters at 800-536-1897, ext. 214or email Ruth.Newberry@kappadelta.org.We look forward to seeing you at convention!