Purchasing Manual - Rockwall ISD

Rockwall Independent School District (RISD) Purchasing ManualBATCH PURCHASE ORDER – ONCE A PURCHASE ORDER HAS ALL THE NEEDEDAPPROVALS IT IS PUT INTO A BATCH. MONEY IS ENCUMBERED AND THE PO/PASTAYS IN A QUEUE TO BE PROCESSED BY THE PURCHASING DEPARTMENT.ONCE PROCESSED THE BATCH PO BECOMES AN OPEN PO.ONCE A PO/PA HAS BECOME A BATCH PO/PA DO NOT PRINT OR IT WILL NOT BEPRINTED IN THE PURCHASING PROCESS. BATCH PO’S ARE ONLY PRINTED ONCEAND IF YOU PRINT IT BEFORE PURCHASING DOES IT WILL NOT BE PRINTED INPURCHASING AND THE VENDOR WILL NOT BE SENT A COPY. ONLY PURCHASINGCAN PRINT A PURCHASE ORDER WITH A SIGNATURE. EVEN WHEN YOU PRINT/FROM THE BATCH STATUS YOU WILL GET A PR WITHOUT A SIGNATURE.LOOK FOR THE DIR PURCHASING APPROVAL UNDER LEVEL. THAT IS THEAPPROVAL THAT MAKES THE REQUISITION A NEGOTIABLE PURCHASE ORDER.- 119 -