Purchasing Manual - Rockwall ISD

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Rockwall Independent School District (RISD) Purchasing Manualto, the Texas Local Government State-wide Purchasing Cooperative (Buy Board) administeredby the Texas Association of School Boards (TASB), The Cooperative Purchasing Network(TCPN), administered by the Region 4 Education Service Center (Houston), and Texas InterlocalPurchasing System (TIPS), administered by Region 8 Education Service Center (MountPleasant).Examples of items available include:Computer hardware HVACComputer Software Buses/automobilesOffice Supplies Job order contractsTemporary buildings FurnitureTips-USA (Educational Service Center 8)www.tips-uas.comU.S. CommunitiesU.S. Communities Government Purchasing Alliance (U.S. Communities), a division of U.S.Communities Public Services Alliance was designed in cooperation with an Advisory Board oflocal and state government purchasing officials and is jointly sponsored by the Association ofSchool Business Officials International (ASBO), the National Association of Counties (NACo),the National Institute of Governmental Purchasing (NIGP), the National League of Cities (NLC),and the United States Conference of Mayors (USCM).U.S. Communities provides a national purchasing forum for local and state government agencies,school districts (K-12), higher education and non-profits nationwide by pooling the purchasingpower of over 87,000 public agencies.Additional information about awarded contracts and vendors can be found atwww.uscommunities.org.Houston-Galveston Area Council (HGAC)When participating in HGACBuy, members make their purchase orders out to, and directly pay,the HGACBuy contractor. However, H-GAC does act as the designated purchasing agent onbehalf of participating End Users by performing specific services including, but not limited to:Conducting research and surveysDeveloping specifications for each product/serviceSoliciting vendor participationIssuing specifications documentsConducting pre-bid/pre-proposal conferencesOpening bid/proposal responses- 77 -
Rockwall Independent School District (RISD) Purchasing ManualEvaluating responsesIssuing Vendor Contracts awarded by the H-GAC Board of DirectorsCertifying contract validityContracts AdministrationHGACBuy offers significant benefits to participating End Users whether large, medium, or smallsize.Expedited procurementVolume purchasing discountsOn-duty professional staff assistanceResearch and development of technical specificationsContract administrationThe web site for this cooperative is www.hgacbuy.org. Push the login button and type in ourlogin password exactly – 02-1323.Information on products under contract through HGACBuy can be accessed through the website. The web site contains the following:Product categories with base bid pricesContractors’ representatives with telephone numbersH-GAC staff telephone numbers and e-mail addressesListing of Specifications ConferencesListing of Bid opening dates for each product categoryHarris County Department of Education (Choice Facility Partners)Choice Facility Partners (a division of Harris County Department of Education that) is acooperative that brings legally and competitively bid facility contracts to schools, educationrelated organizations and other governmental entities across Texas.Some benefits of working with Choice Facility Partners are:Provides quality, quick method of delivering facilities services which saves staff time inpurchasing. Contracts are legally and competitively bid.Saves staff time in construction services.Saves money in school facility budgets.Schedule maintenance proactively (fix the roof before it leaks.)Efficiently spend bond project funds for repair and renovation through JOC program.For additional information go to www.choicefacilitypartners.org.- 78 -
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Purchasing Manual - Rockwall ISD

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