Purchasing Manual - Rockwall ISD

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Rockwall Independent School District (RISD) Purchasing ManualSECTION 3PURCHASING AUTHORITYUnder the Texas Education Code § 44.0312 (a), the board of trustees of the District may, asappropriate, delegate its authority under this subchapter regarding an action authorized orrequired by this subchapter to be taken by a school District to a designated person,representative, or committee.1. The following persons have been delegated authority to act as agents for RISD incarrying out the purchasing activities of the District:a. Chief Financial Officerb. Director of Purchasingc. Purchasing Specialist2. Budget owners (principals, department heads, etc.) have the authority to initiate andapprove purchase requisitions within their authorized budget.3. Every employee involved in procuring goods or services for the District is responsiblefor earnestly working to attain the District’s procurement goals and objectives (SeeSection 1).Under Board policy CH (Local) the procurement function is assigned to the Superintendent ordesignee with the authority to make budgeted purchases for goods or services.The purchasing department shall supervise the purchase of all materials, supplies, equipment,and services for the District.The purchasing department shall develop appropriate procedures to assure:That purchases are made in accordance with appropriate statues, regulations, andBoard policy.The existence of a list of approved vendors who have a record of good products,services, and prices.-9-- 9 -
Rockwall Independent School District (RISD) Purchasing ManualEffective advertising for the procurement of products and services and for the sale ofused, obsolete, and surplus materials, supplies, and equipment.The existence of a current specification file and expertise in developing meaningfulproduct and service specifications.Under Board policy CH (Local) Responsibility for Debts, the Board shall assume responsibilityfor debts incurred in the name of the District so long as those debts are for purchases made inaccordance with adopted Board policy and current administrative procedures. The Board shallnot be responsible for debts incurred by persons or organizations not directly under Boardcontrol; persons making unauthorized purchases shall assume full responsibility for all suchdebts.All purchase commitments shall be made by the Superintendent or designee on a properly drawnand issued purchase order, in accordance with administrative procedures.District employees shall not be permitted to purchase supplies or equipment for personal usethrough the district’s business office.- 10 -
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Purchasing Manual - Rockwall ISD

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