Purchasing Manual - Rockwall ISD

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Rockwall Independent School District (RISD) Purchasing ManualTEXTBOOK PAYMENTS, REFUNDS, AND FINESSTUDENTS WHO FAIL TO PAY FOR LOST OR DAMAGED TEXTBOOKS:Students will forfeit their right to free textbooks until the fine for the lost or damaged book iscleared with the campus administrator.PRINCIPAL OR ASSISTANT PRINCIPAL CONTACTING PARENTS OR GUARDIANFOR THE PAYMENT OF LOST OR DAMAGED TEXTBOOKS:The Principal or Assistant Principal will be responsible for contacting parents in an attempt torecover textbooks or payment for the district.DEPOSITING FUNDS TO THE BUSINESS OFFICE FOR PAYMENT OF LOSTTEXTBOOKS:All textbook funds should be deposited into a specific campus textbook account. The principalor campus textbook coordinator will complete a payment at the conclusion of each year to payfor any lost textbooks. Money placed in this account can only be spent to pay for adoptedtextbooks.REFUNDS:When a textbook has been paid for and then found, a parent may request a refund. The textbookwill be returned to the principal with receipt of payment.The school will submit the request for refund to the Accounting Department according to theirregulations. The Accounting Department will mail the refund for the textbook.EXCEPTION:When a textbook is stolen or destroyed in a manner that is not preventable, a report must becompleted and sent to the textbook office. This report is submitted to TEA for a waiver toreduce the district inventory.- 141 -
Rockwall Independent School District (RISD) Purchasing ManualCHARGES FOR FINES AND DAMAGES TO TEXTBOOKS:The following is a suggested list of charges for fines and damages to textbooks. The finaldecision for charge amounts is up to the discretion of the campus. If the degree or nature of thedamage makes the textbook unusable, the student will be required to buy the book.Note: Condition of a textbook at the time it was issued to the student should be taken intoconsideration.DAMAGEFINETorn pages$1.00 eachDamaged binder $5.00Heavily marked pages.50 eachSlightly marked pages.25 eachBadly dog-eared pages.50 eachSlightly dog-eared paged.25 eachOther damage.50 to total price of bookIf the fines total more than the cost of the textbook, the student will be required to buy thetextbook.If one or more pages are torn out and missing, the student will be required to buy the textbook.If books are heavily marked the student will be required to buy the textbook.When making decisions regarding fines for damages to textbooks, the guiding principle shouldbe, “Is the book in sufficient condition for another student’s use?”- 142 -
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Purchasing Manual - Rockwall ISD

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