Purchasing Manual - Rockwall ISD

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Rockwall Independent School District (RISD) Purchasing ManualRETURNING TEXTBOOKS FROM THE CAMPUS TO THE WAREHOUSEIn-adoption Surplus Textbooks— Textbooks will be picked up as agreed upon by the campusand the textbook office. It is critical that all requests be boxed/labeled and available and in areasonable location when requested by the textbook office. A Textbook Transfer Form must besent to the District Textbook Coordinator along with the textbooks.In-adoption Replacements or Rebinds— Picked up in June during the inventory time. Fill out atransfer form and write REBINDS on the top of the page and send the transfer form to thetextbook office.Out of Adoption-- Picked up at the end of the school year in our annual summer operation. Onlythen are there adequate personnel, vehicles, and storage space available to manage a largevolume of textbooks. This operation must be done before the end of June.All textbooks—to be picked up must be in a location that is conducive to retrieval. Also thebooks should be boxed in boxes (copy paper size box) not to exceed 50 pounds.TEXTBOOKS FOR SPECIAL EDUCATIONIf a student in Inclusion is working in an on grade level textbook, that student has been includedin the campus allotment. If a student is not using an on grade level textbook, then that bookshould be taken from the campus surplus. If there is not adequate inventory at the campus youwill need to contact the textbook office.CONTENT MASTERYContent Mastery is a unique program that is offered by the Special Education Department. Thisprogram requires that textbooks be highlighted by the teacher for use by the special educationstudents. Normally there should not be more than three copies of a specific textbookhighlighted. These books should come from the campus surplus and should be counted in theannual inventory, but should remain with the Content Mastery room to be used in future years.If specific needs arise contact the textbook office.- 137 -
Rockwall Independent School District (RISD) Purchasing ManualTRANSFERS, DONATING, AND SELLING TEXTBOOKSLOANING TEXTBOOKSThe transfer of textbooks from one campus to another or swapping books is not allowed. Alltransfers will be done through normal textbook office procedures. Each campus is responsiblefor its own textbook inventory.LOANING TEXTBOOKS TO STUDENTS AND/OR PARENTSThe campus textbook coordinator may decide to loan textbooks to students that attend theirschool or to the parents of students that attend their school, but at the discretion of the campusinventory. Each loaned book is still charged to that campus inventory and should be returned tothe campus textbook coordinator or otherwise the campus will be charged in the summerinventory. The campus is responsible for getting the textbook returned or collecting for thetextbook. Textbook loans are made from the campus, not the district textbook office.LOANING TEXTBOOKS TO OUTSIDE ORGANIZATIONS OR INDIVIDUALSTextbooks should not be loaned to individuals who do not have school age children in yourbuilding, outside groups, or organizations for whatever purposes. The textbook office will assistyou with information including publisher names, addresses, and phone numbers if suchindividuals or groups wish to purchase the textbooks.DONATIONS OF OUT OF ADOPTION TEXTBOOKSThe Textbook Coordinator may donate out of adoption textbooks to adult education programs orother non-profit organizations. Those wishing to receive these books are responsible fortransporting the textbooks. The Texas Administrative Code, Section 66.131 (b) and (c), alsorequires that copies of discontinued textbooks be made available for use in libraries maintainedin city and county jails, institutions within the Texas department of Corrections, and other stateagency institutions.SELLING OF TEXTBOOKSUnder no circumstances will school districts be allowed to sell expiring or out of adoptiontextbooks. The textbook office will furnish publisher names, addresses, and phone numbers tooutside parties wishing to purchase textbooks.- 138 -
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Purchasing Manual - Rockwall ISD

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