Purchasing Manual - Rockwall ISD

Rockwall Independent School District (RISD) Purchasing ManualSequential Purchases: Purchases, over a period, of items that in normal purchasing practiceswould be made in one purchase.Sole Source Procurement: A purchase or award for a commodity or service to the only legallycapable supplier, occasioned by the unique nature of the requirement, the supplier, or marketconditions.Special Revenue Fund: Proceeds of specific program grants that are legally restricted toexpenditures for specified purposes.Specification: A description of what the purchaser seeks to buy, and consequently, what biddermust be responsive to in order to be considered for award of a contract. A specification may be adescription of the physical or functional characteristics, or the nature of, a supply of service. Itmay include a description of any requirements for inspecting, testing, or preparing a supply orservice item for delivery. A purchase description.Standardization (of Specifications): The process of examining characteristics and need foritems of similar end usage and developing a single specification that will satisfy the need formost or all purchases for that purpose.Supplies: Customarily, items that are consumed or expended in the course of being used, asdistinguished from equipment and materials; but in some purchasing terminology, all itemsexcept construction and services.Tabulation of Bids: A recording of bidders and abstract of their bids listing items offered,prices, deliveries, etc., in response to a specific solicitation, made for purposes of comparisonand recordkeeping; an abstract.Terms and Conditions: A general reference applied to the provisions under which bids must besubmitted and which are applicable to most purchase orders.Testing: Determination of the physical, chemical, or performance characteristics of items.Testing may be conducted in connection with developing specifications and standards, makingcomparative evaluations of products offered on bids, and ascertaining compliance withspecifications before or after a bid/proposal award.Title: The means whereby a person's ownership of property is established.Uniform Commercial Code: Uniform statute law adopted by states for consistency andmodernity in law governing commercial transactions.Warranty: A representation of utility, condition, and durability made by a bidder for a productoffered.175