Purchasing Manual - Rockwall ISD

Rockwall Independent School District (RISD) Purchasing ManualThe hours of operation for the warehouse are 7:00 AM to 3:30 PM Monday through Friday.Monday – Friday AMMonday – Friday PMTuesday AM - PMWednesday AM - PMThursday AM - PMFriday AMDeliver freight and warehouse requisitions from previous dayRun routes to all district buildings, Pickup/deliver mail,deliver Freight packages, take US mail to post officePull and deliver textbook orders.Pull Child Nutrition chemicals and inventory requisitions,take propane bottles to be refilledDeliver Child Nutrition requisitionsWarehouse house cleaning, vehicle maintenanceCooperation in following these procedures should allow the warehouse to meet the requirementsof all of RISD’s campuses/department.Warehouse RequisitionsA. Warehouse Requisitions will usually be pulled and shipped the next business day or asscheduled. There are peak times of the year when the workload is high and next businessday delivery is not possible. Please allow for delivery to be made within 3-5 days uponreceipt of the requisition during these times. Also note that orders placed after 1:30 P.M.will probably not be pulled until the following day.B. If you receive items that are incorrect, have been pulled wrong, short shipped, overordered, or damaged they may be returned; however, this must be done within TWOWORKING DAYS OF RECEIPT OF DELIVERY.C. The warehouse cannot automatically exchange an item that was ordered correctly, butmay not have been what the user really wanted. (EXAMPLE. If an order was placed forblack pens, and these were received, but the user really wanted blue pens and wanted toreturn the black pens to exchange them for blue ones. This cannot be doneautomatically. A two-part process must be done to accomplish what the user wants.First, he/she must return the black pens for credit and then re-order the blue pens.)D. When receiving orders from the warehouse be sure that the requisition piece count andbox count are the same, before signing the paperwork. There is no need to open each boxat delivery before signing the paperwork--this initial signing is for number of boxesonly, not the contents of each box. If a particular box is short items, please follow theprocedures in B above.E. Make sure each box of a shipment is opened before a problem is reported. The item mayhave been “misplaced” in another of the boxes in the shipment.- 56 -