SOPs for the Yorkshire General Histopathology EQA Scheme

STANDARD OPERATING PROCEDURES
Standard Operating Procedure 9:
Compilation and Labelling of the Slide Sets
(CPA Standards: A4, A10, C4, D3, E3, E4, F1, F2)
At the beginning of each circulation, the Scheme Secretary selects 10 cases from
the cases deemed suitable by the Committee. It is the responsibility of the
Secretary to assemble the slide sets and to ensure that the diagnoses are not in
duplicate.
The cases to be included in the circulation are marked with a circulation letter
and a unique circulation number. The letter allocated to the circulation is the next
in the alphabet (e.g. the last circulation was H so the next sets will be I). Each
case is given a three digit number; the first number is specific to the circulation
with the next two relating to the case number, 00 to 09. The circulation number
increases by one from the previous circulation e.g. for circulation H the cases
were 700 to 709 so circulation I will be 800 to 809. For each case, the case
details including the diagnosis need to be entered into the Omnis7 Genpath
library.
When the Scheme Organiser has checked and approved the cases the Scheme
Secretary re-labels the slides with the new three digit number, and makes up
twelve slide sets. Each slide set should contain one slide from each case (ten
slides in each set). Slide sets are then numbered from set 1 to set 12. The
laboratories are allocated a slide set, which allows the identification of any
problems with sets if necessary.
As cases consist of permanent non-degradable slides (stored in appropriate
boxes within a lockable cabinet) unused appropriate cases can be used during
circulations held within two years of submission.
Filename: yorkshire histo
eqa sops v8
Version No: 8.0
Date Created:
01/08/2013
Last Revised On:
01/08/2013
Review Date: 08/14 Page 12 of 47 Author: Leeds
Office MW
Authorised By: