SOPs for the Yorkshire General Histopathology EQA Scheme

STANDARD OPERATING PROCEDURES
Standard Operating Procedure 21:
Participants Meeting
(CPA Standards: A2, E5, F4, G1, G2, H1)
A participants meeting is held at the end of each round in conjunction with the
Yorkshire Histopathologists Business Meeting. At the earliest possible
opportunity the Scheme Secretary should write to the participants with the date of
this meeting. The intention of the meeting is to allow participants to discuss:
1. The general management of the scheme and any way in which the
scheme may be extended, improved and audited.
2. The cases which have been circulated since the previous
participants’ meeting, in order to decide how best they should be
used for personal analysis.
The submitting pathologists are asked to present the educational cases at the
participants meeting; this is expected to be a short explanation for the diagnosis
given, including photographs of the relevant areas within the slide. The Scheme
Secretary should ensure that the required equipment is available at the meeting.
The Scheme Secretary writes to the participants providing a copy of the initial
case analysis and asking them to confirm attendance. For the participants
meeting to be valid the quorum (~ 30%) must be met. An attendance register
should be completed, and minutes of the meeting are produced and sent to all
participants.
Participants present at the meeting are asked to decide:
1. Whether each case is appropriate for the scheme.
2. How/If the responses should be amalgamated for the final results.
Following the meeting the Scheme Secretary will record on the ‘Attendance at
Part Meeting Audit.xls’ those who attended. The spread sheet calculates those
participants who have not attended a meeting within the previous three
circulations, which is recommended as good practice.
Filename: yorkshire histo
eqa sops v8
Version No: 8.0
Date Created:
01/08/2013
Last Revised On:
01/08/2013
Review Date: 08/14 Page 24 of 47 Author: Leeds
Office MW
Authorised By: