Open Air Business March 2017

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EVENTS run the festival and use a local power company that supplies the generators, cabling and electricians. We use a sound company to provide a PA to the stage and other systems for the arenas. How do you manage admissions and visitor safety? Admissions and ticket sales are all done in house. Anyone involved in public events knows that visitor safety is just as important as putting on a great event. Every year we submit an event management plan to our local Safety Advisory Group, and we work very closely with them to ensure visitor safety is maintained to the highest standard. We use a professional car parking company, a security company, St John Ambulance and stewards. We have site safety plans as well as site plans, fire and general risk assessments, security plans, traffic management plans, event procedures and food and drink health and safety checks. What ground protection do you use for cars and footfall? We have farm tracks permanently on the site to gain access to each meadow. When it comes to event weekends, we park cars over three meadows but don’t use any temporary surfaces. We are in a bad drainage area, but we have spent a lot of money on installing land drains in two of the car park meadows which helps. How do you publicise the event? To publicise the festival, we use a PR company for media, a social media company for digital, put up road signs in the local area, use print advertising in local papers and magazines, and local radio advertising. We also spend a lot of time at other local events with medieval characters giving out leaflets. What challenges have you faced? A massive challenge for us has been owning the site; before we would ADDRESS BOOK MARQUEES Petworth Marquee Hire 01403 820020 www.petworthmarqueehire.co.uk POWER The Technical Department 01483 238050 www.thetechnicaldepartment.com SOUND & STAGE Atlantic Audio 01305 781010 www.atlanticaudio.co.uk WC FACILITIES Site Event - 01256 384134 www.site-equip.co.uk PAYMENTS Phoenix Terminals 01483 480008 www.phoenix-terminals.com VISITOR MANAGEMENT Pagoda Security 01273 621323 www.pagodasecurity.co.uk just turn up to a site that was ready for the event, but now we have to maintain it. It is farmed outside of the festival so we need to make sure it is ready again for the next event. What are your plans for next year? We are still growing and developing the event, and are hoping to grow again next year. We are constantly looking at ways we can improve and develop certain aspects of the festival. What advice could you give to someone wanting to run an outdoor event? The outdoor event industry is a very crowded place right now so do your homework, make sure that you have something unique and that you are passionate about it. Also, every year we have to make sure we stick to our budget and don’t overspend; be careful not to try and grow too quickly and make sure you naturally grow the event in accordance with audience numbers. INSURANCE Doodson Brokers 0161 419 3000 www.doodsonbg.com DETAILS 5-6, 12-13 August Loxwood, Billingshurst, RH14 0AL www.legendpresents.co.uk/ loxwoodjoust 50 WWW.OPENAIRBUSINESS.COM
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Page 1 and 2: ISSUE 8 | March 2017 | www.openairb
Page 3 and 4: WELCOME Welcome THIS ISSUE HAS an e
Page 5 and 6: creating atmosphere > lighting > br
Page 7 and 8: Announcing the Glamping Awards LAUN
Page 9 and 10: INDUSTRY TALK Look for “wedding h
Page 11 and 12: teas, welcome dinners the night bef
Page 13 and 14: Fron Farm Yurts Yurts - Wooden Yurt
Page 15 and 16: FUNCTION VENUES Overflow parking an
Page 17 and 18: GET TO KNOW Build working relations
Page 19 and 20: HAE EHA - improving benefits and su
Page 21 and 22: FUNCTION VENUES Zhev Liberson, comp
Page 23 and 24: ® The portable bar system NEW The
Page 25 and 26: CUSTOMISED CONTAINER SOLUTIONS BRAN
Page 27 and 28: ACCOMMODATION appeal to different p
Page 29 and 30: Glamping & Safari Tents All of our
Page 31 and 32: ACCOMMODATION Up-selling Wherever p
Page 33 and 34: ADVERTORIAL Low Impact, off Grid To
Page 35 and 36: ACCOMMODATION THE RIGHT PERSON Thin
Page 37: The vibrant, yet functional design
Page 40 and 41: ACCOMMODATION Ross Hugo, CEO Bookal
Page 42 and 43: ACCOMMODATION CampManager 02081 331
Page 44 and 45: ACCOMMODATION | PRODUCT FOCUS Promo
Page 46 and 47: ACCOMMODATION | SPONSORED FEATURE M
Page 48 and 49: EVENTS CASE STUDY The Loxwood Joust
Page 52 and 53: EVENTS SALLY WRIGHT SALLY WRIGHT Ob
Page 54 and 55: EVENTS SALLY WRIGHT SALLY WRIGHT wh
Page 56 and 57: EVENTS LOOWATT Event toilets and wa
Page 58 and 59: EVENTS LOOWATT SITE EQUIP “WE ARE
Page 60 and 61: EVENTS | PRODUCT FOCUS Portable Toi
Page 62 and 63: ADVERTISING FEATURE Spot light A ro
Page 64 and 65: CLASSIFIED DIRECTORY A4 - Full Page
Page 66 and 67: PERIWINKLE FIELDS OF GOLD Periwinkl

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