Contours May 2017

and late acceptable bookings from members.
Arrange for the rally calendar to be published in Contours magazine.
Receive booking forms from members, process them and pay monies into the Club
bank account, inform Treasurer of what has been paid in.
Inform members by an appropriate method (email/letter/telephone) that their
booking has been received and that they have a place reserved for the rallies booked.
Inform rally marshal of who is attending their rally, send joining instructions to
members two weeks prior to the rally by appropriate method (email/letter).
Inform Pennant maker how many pennants needed for the rally & the address where
they should be sent.
Deal with queries from members by request with regards to rallies or gatherings. Any
other duties which may from time to time be agreed by the Committee.
Promotions Officer
The post entails liaising with various organisations outside the club, as well as
committee work. Computer literacy skills are essential. In brief the post includes:-
Committee matters – attend three committee meetings a year and the AGM.
When required arrange for a marquee for the AGM.
Liaise between the committee and the producer of the magazine to ensure it is produced
on time and includes all the necessary reports and the correct advertisements. The
timing of the magazine before the AGM is particularly important.
Members Insurance.
Liaise with Pennine Outdoor Leisure and the Pennine Owners Club.
NEC Shows. When space can be found for the club at the show arrange for the club
to be represented and ensure that promotional material is made available.
Arrange for the production of and upkeep of the club website – this could be carried
out by another person or organisation.
Regional Co-ordinators
The Regional Co-ordinator is responsible for the co-ordination of activities in their
defined area ensuring that rallies/gatherings do not clash. They will also work with the
adjacent co-ordinator to ensure there is no unwarranted overlap between areas. They
should liaise with the Site Secretary regarding rallies in their area. They are expected
to promote the view from the field of members at committee meetings. Their role is to
ensure the activities of the Club in their area are carried out to the current Club Rules
and to carry out any other duties that are passed by the committee associated with
the position. Storage of the regional party tent and arrangement of its movement
between rallies may also be necessary. The co-ordinator should therefore have
sufficient time and skills for this position and be able to attend three Committee
meetings a year to represent the area concerned.
Do think seriously about coming on the Committee we need people to come forward/
be nominated. We need a Committee to run the club, sort out the rallies and discuss
our survival and the future. Apart from the AGM we only meet a couple of times
during the year and all expenses are paid. We do need to fill these vacant positions.
Please ask any current or past Committee member if you have questions about the
vacancies.
Contours
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