Contours May 2017

6. Secretary’s Report.
Steve Miller first informed the meeting that Marion Templeton had very kindly agreed
to be the Club’s Membership Secretary and would in future be responsible for keeping
the membership database up to date and deal with all membership issues including
reminders and renewals. Steve said he was grateful for this offer to take on the task
and it would mean that he could more promptly deal with telephone enquiries and
other matter of the Secretary’s Post.
Steve’s main concern was the falling in membership numbers which could in time
challenge the club’s viability. There were a few members paying at an old rate of £15
but they had not responded to any reminders and did not receive copies of Contours.
This is also happening with many members this year not increasing their standing
orders from £20 to £25 and they will be chased up. Steve said that of course the bill
for magazines had dropped but the unit cost per issue was much higher. There was a
long discussion on the Magazine and its viability for the future and perhaps the use of
an e-magazine instead could be considered. This was agreed and this needed to be
discussed at length at the next committee meeting.
Steve also talked about the use of Facebook as a way of attracting new members to
the Club. He stated that we had now nearly 500 Facebook members drawn by the
ease of posing and answering questions and also showing the fun they have with the
club or just with the club at rallies. Not everyone is a fan of Facebook but building on
its popularity it could replace the Forum on the Club site. The Forum is for a number of
reasons unavailable at times, particularly in the evening. The Forum, Steve suggested,
could be a separate Facebook Page just for fully paid Members. The AGM agreed
that this should be discussed by the Committee at its next meeting. The annals of the
current Forum would be available to all members.
7. Site Secretary’s Report
Henry Richbell spoke to his written report. He said he was disappointed with the
numbers of people attending rallies and also in the members of rallies taking place.
The Committee had discussed the problem of rallies he said that in future years the
Regional Co-ordinators will assist in identifying sites for rallies and look for the Rally
Marshalls, This would be primarily in the North and South Regions. He suggested that
Camping and Caravanning Club Sites were difficult for the Club as minimal numbers
are required and often the club could not make these numbers or the price of the
pitches increased to a high price due to diminished attendees. The Committee had
discussed other alternative type of rallies such as used by C&CC and Caravan Club
but they often do not appeal to all. There was a long discussion on this and members
were fully engaged to give suggestions for the Committee to look at.
8. Election of Committee Officers - the Secretary informed the meeting that
there had been no persons proposed for the vacancies.
a) Site Secretary - no persons volunteered for the Post. Henry Richbell agreed to
continue but for one year only
b)Treasurer. Steven Doyle offered his services for the post with Allan Kynes assisting
him in taking over the post. Proposed by Paul Masters and seconded by Kath Prince.
c) Southern Co-ordinator – Dawn Masters volunteered to cover this but would not be
able to attend Committee meetings.
Contours
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