CDLI_Guidebook_18_Final_Print

DETAILED SAMPLE AGENDA (TO BE USED WITH MAKING MEANING
OF DATA SESSION SECTION)
Welcome (5 min)
• Welcome participants to the meeting and introduce yourself if necessary.
• Have participants introduce themselves to create community.
• Remind participants of the Assess-Plan-Improve cycle. Reiterate that the entire process of making
meaning of data is focused on providing experiences for young people that will help them grow and
develop their character in a positive way. Providing a safe place for kids to go after school is not
enough- the quality of the program matters and the experiences we provide for them to develop
their character is key.
Community Building Activity (10 min)
• If possible, introduce a community building activity.
Review of Reporting Format (10 min)
• Review what was measured in the data reports and why it was collected.
• Review the questions you set out to answer when you decided to collect data and what information
the reports provide. Be sure participants fully understand the layout of the reports, where to find
data sources, and how the data is represented.
Reading and Interpreting Data (30-60 min)
• Share data reports either via a link or printed copies.
• Have staff review the data individually and work through the What? So What? Now What? questions.
• Discuss as a large group.
Creating/Modifying Action Plans (1 hour)
• Remind participants how to create SMART goals.
• Allow participants enough time to create actionable, measurable goals and plans in your PIP. Break
the team up into pairs to work on one goal at a time.
• Have team members gather in a large group and discuss how these new/modified goals will be
represented in your PIP.
Plan Review (15 min)
• Review plan as a large group. Are the goals SMART? Do they focus on changing staff behavior?
Will they lead to an improved experience for youth participants? Have we considered challenges
and resources?
• Designate a person to be responsible for tracking and updating goals in the PIP and set up frequent
check-ins to discuss successes and challenges on accomplishing goals.
Reflection (5 min)
• Have participants think about how they feel about their teams’ plan and the change process. What is
their personal weather forecast, for example (e.g., “I feel sunny with a chance of light showers”)?
• Ask those participants who want to share explain their forecast or just state it without explanation.
• Remind participants that they will be asked to take part in making meaning of data once more data
reports are available, as this is a process and part of the A-P-I cycle.
CHARACTER DEVELOPMENT GUIDEBOOK
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