Grove School Renewal Charter FINAL Version - 2019

shaken, and the chips are drawn by another person designated by the Head of School and
displayed clearly to the lottery attendees while the accountant reads the name associated with
that number. The person drawing the chips has no personal stake in the lottery.
The corresponding name card is taped to a numbered board in draw order, and a handwritten list
is also kept of the lottery draw. If there are more students in a grade level than there are spaces
available, the drawing continues and students are placed on a wait list in draw order, until all
lottery entrants for that grade level have been placed on the wait list.
After the lottery, photographs are taken of the list of names on the board, and compared to and
kept with the handwritten list. These records are scanned and shared between the accountant and
the lottery office staff, and kept in the accountant’s files and high school office files for the fiscal
year.
Students who are selected for enrollment in the lottery are informed by letter within three days of
the lottery. Students who are on the wait list are also informed within three days, as described
below, and given their position on the list.
If a student is pulled from the waiting list, families are notified of their student's available place
at Grove twice via telephone and twice via email over the course of three days. If no response is
received, we send a letter notifying the family. After one week, if no response if received from
that family, we move to the next name on the list.
Public random drawing rules, deadlines, dates and times will be communicated in the application
form and on the Charter School’s website. Public notice for the date and time of the public
random drawing will also be posted once the application deadline has passed. The Charter
School will also inform all applicants and interested parties of the rules to be followed during the
public random drawing process via mail or email at least two weeks prior to the lottery date.
Upon admission to the Charter School, prospective students and their parents/guardians must
agree to the following:
To participate in an informational orientation meeting regarding the Charter School at
which time its educational mission and student and parental duties and responsibilities
will be discussed.
All required application materials must be returned to the Charter School in a timely
manner.
The student must take responsibility for his or her education and be an independent and
self-motivated learner while at school.
The student must uphold the conditions detailed in the Student Handbook and as set forth
in the voluntary informational orientation meeting.
Both student and parent/guardian must complete a written contract with the Charter
School and agree to follow its rules and be committed to its goals, objectives and mission
statement.
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