Inside NIRMA Spring 2020 FINAL

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Of course, certain things can help you cut down
the manual search time, such as a table of contents, or
if you have a general idea of where in the film to look.
But luck or experience is a requirement there, and on
average, you’re still probably going to spend at least 5
or 10 minutes on a records lookup, even if you’re
good and lucky.
It is time to stop
manually retrieving
microfilm records. Step
into the digital age by
converting those
records to digital
microfilm ribbons and
find the documents
practically instantly.
Let the computer do
what it is good at and
be the Ctrl-F command.
Why Digitizing Your Microfilm
Collection Saves Time – And Pays
for Itself in the Long Run
It may look like we spent the past several
paragraphs discussing how inefficient it is to manually
look up records on microfilm, but what we really want
to show you is how much time it saves to do the
process digitally.
You can conduct a search on microfilm rolls just
like you can with a PDF – you just need to convert the
microfilm into a digital microfilm ribbon first. Then run
a simple optical character recognition program to make
it searchable. Besides the obvious practical benefits, like
preservation, backing up the records, and protecting
your collection from “Vinegar Syndrome” rot, you’ll be
able to save a lot of time by getting an assist from your
computer on every search you do.
Digitizing an entire roll of microfilm to a digital file
format can take as little as one minute on today’s fastest
high-speed conversion unit. While scanning at a high
rate is beneficial to your conversion project,
guaranteeing that every file was digitized is critical to
record retention requirements. Combined with software
designed for batch audit processing, the daunting task of
combing through thousands of files is simplified with a
ribbon auditor. Users can see an entire scan and quickly
check for complete capture, in addition to applying
universal image enhancements to the ribbon or a
selected group of frames. The key to completing your
conversion project in one piece and on time is not only
fast scanning but also fast auditing capabilities.
High-speed microfilm conversion scanners will
steer your department towards maximum operational
efficiency by streamlining the record retrieval process.
By instituting an on-demand process your staff can
capture and convert entire rolls of microfilm as records
are requested without making drastic changes to your
existing business process. Any time there is a records
request, simply capture the whole roll instead, find what
you’re looking for using a fast search, and keep the
digital copy forever – all in about the same amount of
time it would have taken you to find the information
manually.
It is time to stop manually retrieving microfilm
records. Step into the digital age by converting those
records to digital microfilm ribbons and find the
documents practically instantly. Let the computer do
what it is good at and be the Ctrl-F command.
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8 Spring 2020 NIRMA.org Inside NIRMA