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<strong>Inside</strong><br />

Leading the way in Nuclear Information and Records Management<br />

magazine<br />

Visit us at: <strong>NIRMA</strong>.org<br />

2024 <strong>NIRMA</strong><br />

Board of Directors<br />

The Wonderful<br />

World of Microfilm<br />

On Site Capture<br />

(OSC) Projects<br />

A Call from the Past: Embracing the History<br />

and Future of Aperture Card Scanners<br />

<strong>Issue</strong> # 18, <strong>Fall</strong> 2023


9<br />

12<br />

15<br />

16<br />

The Wonderful World of Microfilm<br />

By Kate Gleason, <strong>Inside</strong> Technical Sales Rep., nextScan/ST Imaging<br />

A Call from the Past: Embracing the History and Future of Aperture<br />

Card Scanners<br />

By Hannah Clawson, Communications Coordinator, The Crowley Company<br />

Introducing the 2024 Board of Directors<br />

On Site Capture (OSC) Projects<br />

By Manuel Bulwa, Integrated Scanning of America<br />

18<br />

19<br />

20<br />

28<br />

31<br />

This is “So Long!” Not “Goodbye”<br />

By Margie Janney, CRM/NS/FED, NRC<br />

Meet Helena Gilbert, NRC Agency Records Officer<br />

Symposium Pictorial<br />

Chronicles of NIM: A Retrospective on Information Management in<br />

Nuclear Power<br />

By Eugene Yang, KISMET Consulting, Inc.<br />

SIGET: Focused on Artificial Intelligence<br />

By Bob Larrivee<br />

2 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

in every issue<br />




PDBU NEWS—32<br />

M&MBU NEWS—33<br />

RIMBU NEWS—34<br />


Letter from the Editors<br />

We at <strong>Inside</strong> <strong>NIRMA</strong>, value your opinion and are<br />

always looking to improve our magazine. Let us<br />

know what you like and dislike and what you’d<br />

like to see more of. Share your thoughts with our<br />

Communication Team at<br />

DevereauxInc@outlook.com.<br />

If you haven’t already done so,<br />

please take a moment to follow<br />

<strong>NIRMA</strong> on YouTube, X<br />

(formerly Twitter) and<br />

Instagram, like <strong>NIRMA</strong> on<br />

Facebook, and connect with<br />

<strong>NIRMA</strong> on LinkedIn.<br />

Thanks for reading. Please keep in touch!<br />

Neal and Sandra Miller<br />

Editors<br />

Editors<br />

Neal and Sandra Miller<br />

DevereauxInc@outlook.com<br />

Advertising<br />

Neal.F.Miller@gmail.com<br />

<strong>NIRMA</strong> Headquarters<br />

Sarah Perkins<br />

<strong>NIRMA</strong> Administrator<br />

nirma@nirma.org<br />

In addition to our own<br />

articles, <strong>Inside</strong> <strong>NIRMA</strong><br />

publishes guest articles from<br />

agencies and vendors. Please<br />

be advised that the views and<br />

opinions expressed in these<br />

articles are those of the<br />

authors and do not<br />

necessarily reflect the<br />

opinions of <strong>NIRMA</strong> or its<br />

Board of Directors.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 3


A Wide Tent for <strong>NIRMA</strong><br />

L<br />

ooking back upon another great <strong>NIRMA</strong><br />

Symposium in August, we are thankful to all of<br />

you and the talents you bring to <strong>NIRMA</strong>. Those<br />

who attended are now officially <strong>NIRMA</strong> members, as<br />

we affectionally call "NIRMITES".<br />

<strong>NIRMA</strong> indeed offers a wide tent of interests and<br />

topics around regulated information management and<br />

nuclear power as we heard during the <strong>NIRMA</strong> 23<br />

Symposium. It became obvious that we are only in the<br />

infancy of what lies ahead. Our opening Keynote<br />

speaker, Ms. Erin Hultman, Nuclear Energy Institute<br />

(NEI) Vice-President, Member and Corporate Services,<br />

Chief Financial Officer) showed the way for a bright<br />

future for nuclear power. Then, Mr. Sadamaro<br />

Yamashita, Chairman of NRM Holdings provided an<br />

international perspective of Japan's nuclear power.<br />

Finally, we learned of the future potential from<br />

TerraPower on the third day's Keynote address provided<br />

by Mr. Eric Williams. What a fantastic opportunity for<br />

those in attendance to experience and to take back<br />

meaningful benchmarking to their own organizations!<br />

We celebrated our past with honoring the<br />

contributions of two great men with <strong>NIRMA</strong> Lifetime<br />

Member Awards to Bill Clover of Constellation Energy<br />

and Sadamaro Yamashita of NRM Holdings from<br />

Japan. What an honor it was to bestow the highest<br />

<strong>NIRMA</strong> recognition to two great members for decades<br />

of service to <strong>NIRMA</strong> and the nuclear industry.<br />

Congratulations!<br />

We look back on 2023 and are proud to say we<br />

advanced our <strong>NIRMA</strong> focus and Board Goals of:<br />

• Develop and maintain information management<br />

standards and technical guidance celebrating the<br />

likely final revision to the ANSI/<strong>NIRMA</strong> CM1.0-<br />

2007 (R2021), “Guidelines on Configuration<br />

Management for Nuclear Facilities” while seeing<br />

new guidance on the horizon for the industry.<br />

• Provide input to the hard copy and electronic<br />

records capture and retention in the context of<br />

ASME/NQA-1, “Quality Assurance<br />

Requirements for Nuclear Facility<br />

Applications.”<br />

Erin Hultman<br />

Sadamaro Yamashita<br />

• Research emerging technologies and assess how<br />

they will impact information and records<br />

management practices in the nuclear industry<br />

via the <strong>NIRMA</strong> Special Interest Group on Emerging<br />

Technologies (SIGET).<br />

• Provide educational and technical guidance for<br />

information and process management to our<br />

membership (via the Annual Symposium, Webinars,<br />

Mentoring Program, and Professional Certification<br />

Program).<br />

4 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

Eric Williams<br />

➔ Bill Clover with<br />

<strong>NIRMA</strong> President,<br />

Janice Hoerber<br />

• Promotion of <strong>NIRMA</strong> to increase membership,<br />

vendor exhibitors, business unit participation,<br />

sponsorships, and social media presence.<br />

• Further develop relationships with commercial<br />

entities, government agencies, and industry<br />

organizations such as the NRC, DOE, NEI,<br />

ASME, CMBG, NITSL, and others.<br />

The post-Symposium survey was very positive,<br />

along with great thoughts and ideas for improvement<br />

in the next symposium. Thank you! We ALWAYS<br />

value your feedback and thoughts on what <strong>NIRMA</strong><br />

can do better to benefit its membership and to<br />

expand the <strong>NIRMA</strong> audience.<br />

The reality is that a long-standing organization<br />

such as <strong>NIRMA</strong> must continue to widen the tent of<br />

<strong>NIRMA</strong> interests, topics, and exhibitors. It benefits<br />

us all to acknowledge what is coming in the nuclear<br />

power industry and to lean in on what it means for us<br />

in the years ahead. Sometimes it is exciting and<br />

sometimes it is concerning if we are worried where we<br />

fit into the future workforce. Regardless, it is going to<br />

be quite a ride if we look at the future on a positive<br />

note and adapt to change and new technology. It<br />

might even be better. We may look back with a smile<br />

wondering how in the world did we exist with the old<br />

ways and tools that once were.<br />

Janice Hoerber and Bob Larrivee<br />

are concluding their <strong>NIRMA</strong><br />

Board of Director terms in 2023<br />

with gratitude and great regard<br />

for <strong>NIRMA</strong>'s mission. All things<br />

must come to an end, and indeed<br />

that time has come. <strong>NIRMA</strong><br />

serves the industry once again at<br />

a great time in nuclear power,<br />

just as it did in 1976. Information<br />

will become an asset much like<br />

plant assets, and that is core<br />

business for <strong>NIRMA</strong>!<br />

Enjoy the ride.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 5

By Bruce Walters, CRM/NS<br />

L<br />

ast year, the Board kind of chuckled at Bob<br />

Larrivee’s prediction that we will hit 150<br />

attendees at the 2023 Symposium. Heck, we<br />

had hardly surpassed 100 attendees in 2022 so that<br />

seemed like a big stretch. With a plethora of great<br />

speakers, brand-new topics being presented, and more<br />

vendors in 2023, we looked like we would do it. Then<br />

came company cutbacks and some people were forced<br />

to cancel their plans. In the end, we had 132<br />

attendees, but our Bob Nostradamus would have been<br />

accurate otherwise. For 2024, many of you there<br />

heard him predict 200 attendees. I’m not chuckling<br />

this time around.<br />

I am thankful for all the sponsors who financially<br />

supported this year’s symposium and our vendors for<br />

turning out. And, of course, to all of you who came<br />

and participated. We had five international attendees<br />

from Japan, Korea, and the United Arab Emirates.<br />

Plus there were 37 first-time attendees.<br />

And what a pleasure it was to bestow Lifetime<br />

Membership Awards to Mr. Sadamaro Yamashita<br />

and Bill Clover. Both are so deserving of this honor.<br />

You might take a moment to congratulate them both.<br />

What a great event! What great support all of you<br />

provided by turning out in volume. The speakers were<br />

awesome. There were topics that I didn’t even know<br />

existed. There were sessions that we had been<br />

pleading to hear about and they came to fruition this<br />

year. The Exhibitor Hall was filled with 12 vendors<br />

and an ICRM representative who sincerely enjoyed the<br />

crowd. And our Keynote Speakers knocked it out of<br />

the park. Our meals and receptions were fantastic and<br />

the Banquets staff at the JW Marriott are second to<br />

none!<br />

Next year, you are going to want to be at the 48 th<br />

Annual Symposium. I am eager for my next role on<br />

the <strong>NIRMA</strong> Board and know that your new Vice<br />

President, Kathi Cole, will have all the support in the<br />

world to take on this task. I have learned a lot as VP<br />

and plan to help Kathi put on an even better<br />

symposium next year. To conclude, in the wise words<br />

of Lou Rofrano … All the best!<br />

6 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

37 First Time Attendees<br />

Board of Directors and the<br />

International Attendees<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 7

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The Wonderful World<br />

of Microfilm<br />

By Kate Gleason, <strong>Inside</strong> Technical Sales Rep.<br />

A<br />

s record managers, you have undoubtedly<br />

worked with some sort of microfilm, but do<br />

you know all the different types? Within the<br />

world of microfilm there are many film varieties. As<br />

printing technology changed and processes advanced, so<br />

did microfilm production. Depending on the need of<br />

the company or organization, formats and types ranged<br />

from standard to custom. Microfilm, for the most part,<br />

can be divided into type, size, and printing process. This<br />

article addresses some of the more common types of<br />

microfilm that can be scanned using nextScan’s<br />

FlexScan Multi-Format Production Microfilm Scanner.<br />

Roll Film<br />

ANSI cartridges, and<br />

Tuscan SnapLOCK<br />

cartridges. M-cartridge<br />

types are durable plastic<br />

cases with a round metal<br />

axis in the center. This<br />

axis has four holes<br />

aligned in an even<br />

square.<br />

ANSI Cartridges are<br />

plastic outer cases, also<br />

known as C-Clips. They<br />

wrap around the roll<br />

film so that a spindle<br />

will still slot into the<br />

opening in the reel.<br />

Tuscan SnapLOCK<br />

cartridges are similar to<br />

3M in that they are a full<br />

cartridge encasing the<br />

film. Unlike the 3M, the<br />

Tuscan SnapLOCK can use a spindle.<br />

Roll film reels are wound with strips of film, usually<br />

around 100ft to 200ft in length, with some reaching<br />

1000ft. These strips of film can come in a variety of<br />

widths and containers. The most common sizes of film<br />

are 16mm and 35mm. Within these sizes exist simplex,<br />

duplex, duo, and duo duplex layouts. The most<br />

common are simplex and duplex. That is, a singular<br />

frame along the strip (simplex) or two frames along the<br />

strip of film (duplex).<br />

Cartridge Film<br />

A subcategory of roll film would be roll film<br />

contained in cartridges. Cartridges serve the purpose of<br />

protecting roll film from external elements. The most<br />

common cartridges available are M-cartridge types,<br />

Blipped Film<br />

Continued on page 10.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 9

Continued from page 9.<br />

fiche are being scanned.<br />

Aperture Card<br />

Another type of roll film, blipped film, has indication<br />

marks below the frames for reading purposes. There can<br />

be up to three levels of blips. A single blip will be a<br />

consistent size while a double or triple blip will have<br />

small and large blips. The largest blip will usually denote<br />

a folder, larger blips will indicate the start of a<br />

document, while the small blips are read as pages within<br />

that document. There are also non-blipped frames<br />

which can serve a variety of purposes depending on<br />

how the reels were set up.<br />

Fiche<br />

Fiche are flat sheets containing multiple frames in<br />

columns and rows. These frames can be laid out either<br />

horizontally or vertically. Fiche, like roll film, comes in<br />

the common sizes of 16mm and 35mm, but can also<br />

contain more unusual sizes. The size of the film usually<br />

depends on the purpose of what is printed on the fiche.<br />

Common Fiche Sizes:<br />

• 105 mm x 148 mm – Standard<br />

• 105 mm x 148 mm- 105mm Fiche<br />

• 77 mm x 127 mm – Standard<br />

• 16 mm and 35 mm Mixed Jackets<br />

• 85.7 mm x 187.3 mm – Ultra Fiche<br />

• 76.2mm x 127mm - Mini Fiche<br />

• 117.5 mm x 148 mm - AB Dick<br />

• 127 mm x 203.2 – Jumbo<br />

COM Fiche, or Computer Output Microfiche, are<br />

fiche that were created by printing directly from a<br />

computer to a fiche creating a uniform appearance.<br />

Jacketed Fiche are fiche made with film strips or<br />

single frames that have been inserted into a protective<br />

sheet, or “jacket”. These sheets have multiple rows with<br />

one side open, making it easy to add or remove film to<br />

modify the fiche. Most film within a jacketed fiche are<br />

16mm, 35mm, or a mix of the two.<br />

As archives often have multiple formats, the FlexScan<br />

has been designed to handle multiple formats and sizes<br />

of fiche to make the process easy for any user. It also<br />

has an optional automatic fiche loader that can scan up<br />

to 720 fiche per hour, eliminating the need to hand feed<br />

and allow the user to audit the scans while additional<br />

An aperture card is aptly named as it consists of a<br />

card with a rectangular opening where a frame is<br />

mounted. The common sizes for these frames are<br />

35mm and 16mm. These can be either one-up or twoup.<br />

A two-up card will have two apertures vs. the oneup<br />

cards that only have one aperture.<br />

Hollerith cards are a form of aperture card with added<br />

Hollerith hole punches that contain information about<br />

what is displayed on the film. This information is usually<br />

also printed on the card itself.<br />

While the Flexscan can’t read Hollerith punches, it<br />

10 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

can scan the information printed on the card, which<br />

often includes notes that were added after the initial<br />

creation of the card.<br />

Film can be<br />

further divided into<br />

the chemical<br />

processes used to<br />

produce it. These<br />

can be identified by<br />

color, as well as<br />

shine. There are<br />

pros and cons to<br />

each type and often<br />

the choice of which<br />

to use comes down<br />

to purpose, storage<br />

environment, and<br />

usage.<br />

Emulsion Types<br />

Silver Halide has<br />

a dull and shiny<br />

side to the film due<br />

to the chemical<br />

processes on each<br />

side. This is the<br />

clearest and most<br />

accurate form of<br />

film. However,<br />

silver halide can<br />

scratch easily,<br />

making handling and storage a delicate process. Most<br />

archives prefer this type of film for its accuracy and<br />

life expectancy if stored properly.<br />

Diazo film is shiny on both sides of the film and can<br />

vary in color from purple-black, blue-black, or brownblack.<br />

This color aids with contrast when light is<br />

applied for reading. As long as it’s not oversaturated<br />

and stored properly, the Positive Diazo Duplicate is<br />

one of the best films that allow for access, durability,<br />

and clarity.<br />

Vesicular film is considered semi-scratch resistant.<br />

The print is light blue in color and formed from<br />

bubbles between the film layers. Due to the fact it’s<br />

created with these bubbles, vesicular film can be<br />

ruined with heat, pressure, or fade with light exposure.<br />

In terms of quality, it’s similar to silver halide. It differs<br />

in that silver halide is resistant to light exposure but<br />

can be scratched easily, whereas vesicular film is<br />

scratch-resistant but susceptible to fading with<br />

exposure to light.<br />

Rewriteable film, as the name suggests, is rewritable.<br />

While this filming solution makes it easy to reuse and<br />

reprint, it’s also considered a short-term record<br />

solution and questionable when it comes to records.<br />

Jacketed fiche are considered part of this group as<br />

frames can be added or removed.<br />

With all the different microfilm types, finding the<br />

best solution for your archive can be overwhelming.<br />

Our FlexScan Multi-Format Production Microfilm<br />

Scanner offers multiple modules to make scanning any<br />

type of microfilm a breeze. At nextScan, we strive to<br />

find the best fit for our users to make conversion<br />

simple and frustration-free. If you’re struggling with<br />

your film collection or having trouble finding a<br />

solution to fit your needs, contact the conversion<br />

experts at nextScan to solve your microfilm issues.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 11

A call from the past:<br />

embracing the<br />

history and<br />

future of<br />

aperture card<br />

scanners<br />

I<br />

t all started when I<br />

received a voice<br />

message from Walter<br />

(Walt) Spicer, a former<br />

records management<br />

professional from Napa,<br />

California. In his short (but<br />

informative) message, he<br />

told me the story of his<br />

patent for a machine which<br />

Walter (Walt) Spicer<br />

created aperture cards and<br />

patented a machine<br />

asked if The Crowley<br />

for making aperture<br />

Company (Crowley) could<br />

cards in the 1960s.<br />

send an aperture card as a<br />

memento of his life’s work<br />

to pass along to future generations.<br />

This interaction sparked the realization that the<br />

motivation of Walt's request paralleled the purpose of<br />

aperture cards themselves: to preserve information<br />

beyond one human life. In this blog, we’re sharing a little<br />

of Walt’s story and how he and Crowley have<br />

independently been working to progress records access.<br />

Total ReCALL<br />

This wasn't Walt's first time connecting with Crowley.<br />

He had commented on a 2017 blog which discussed<br />

how aperture cards originated and became a favorite<br />

media for nuclear, engineering, aeronautics, naval,<br />

aerospace and other technical industries. If you’d like<br />

more background on the media, we recommend reading<br />

that blog first. The following information is based on<br />

what Walt shared with us in recent months.<br />

By Hannah Clawson,<br />

Communications Coordinator<br />

The Voicemail<br />

Aperture cards uniquely combined<br />

microfilm images and Hollerith punch<br />

data and were popular in insurance, title,<br />

engineering and nuclear records<br />

industries.<br />

“In 1960, I was employed by First American Title<br />

Insurance Company (First American) [in] Santa Ana, CA<br />

as assistant vice president of administration. We were<br />

working to build new title plants in California, Arizona<br />

and Utah,” explained Walt. “Title plants are databases of<br />

property records and contain a running history of real<br />

estate parcels in a specific county and vital transactions<br />

that are recorded daily for each parcel.” The plants<br />

include deeds, mortgage documents, liens and other<br />

information that title companies would need to ensure<br />

property ownership and provide adequate insurance.<br />

“For many years copying information into the plants<br />

was done by hand. In the 1940s, microfilming the<br />

courthouse records became the norm and 35 mm film<br />

readers were used to search the microfilmed county<br />

12 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

ecords and duplicate records were added to the plants.”<br />

Walt continues, “Much later, IBM data cards [cards with<br />

punch data and no microfilm] were used to catalog the<br />

documents within each plant. The microfilm rolls<br />

containing the actual document images that would then<br />

need to be pulled from storage and the researchers<br />

would use viewers to search the records. The entire<br />

records<br />

pulling<br />

process was<br />

manual.”<br />

Walt<br />

helped to<br />

develop a<br />

mounting<br />

device which<br />

would a)<br />

increase the<br />

ability for<br />

those within<br />

the title<br />

plants to<br />

make their<br />

own aperture<br />

cards and b)<br />

facilitate<br />

faster<br />

records<br />

research by<br />

condensing<br />

all<br />

Copy of the First American newsletter<br />

announcing Walt’s invention of the<br />

aperture card creating machine.<br />

information onto one media, requiring fewer steps to<br />

access critical information. The machine was created in a<br />

shop in Costa Mesa, CA and punched a rectangular hole<br />

in the data card the size of a 35 mm film exposure. The<br />

microfilm was then viewed and cut to be attached within<br />

the hole or aperture of the card. The film was then<br />

secured it into the card with transparent Mylar adhesive<br />

tape.”<br />

Despite some testing and alterations to the mylar<br />

taping process, Walt’s concept stayed relatively the same<br />

throughout its use. The card design was patented and<br />

used by First American for many years. A First American<br />

newsletter published in May 1963 notes, "For the first<br />

time, users are able to make their own aperture cards on<br />

demand...The use of which results in large savings in<br />

engineering man hours."<br />

Many such mounting devices were made available in<br />

the years following, but to our knowledge Walt’s design<br />

was the first.<br />

From 1960 to 2023<br />

Crowley discontinued our aperture card creation<br />

services (formerly produced by our UK facility,<br />

previously known as Wicks and Wilson, Ltd.*) a few<br />

years back. Our aperture card creation services likely did<br />

not use Walt's design, nevertheless, we appreciate that<br />

someone with such a rich contribution to the media’s<br />

history contacted the Crowley team for help and we<br />

happily sent him a sample aperture card.<br />

While we no longer create aperture cards, Crowley<br />

still work intimately with the media both in<br />

manufacturing aperture card scanners and capturing<br />

them in our Digitization Services bureau. Crowley's<br />

latest aperture card scanner, the C400 Advanced, has<br />

made scanning this media an easier process while<br />

creating even higher image quality than ever before.<br />

Something to Call Home About: The<br />

New C400 Advanced<br />

Just as iPhones<br />

graduate to the<br />

next generation of<br />

technology, so do<br />

Crowley’s aperture<br />

card scanners.<br />

Released in late<br />

2022, the C400<br />

Advanced is the<br />

latest generation<br />

of aperture card<br />

scanner and<br />

utilizes what users<br />

love about the<br />

C400 and evolves<br />

it to the next level<br />

of efficiency,<br />

quality and ease.<br />

The Crowley C400 Advanced<br />

aperture card scanner, released<br />

to market in late 2022.<br />

Efficient: In addition to capturing both film and<br />

punch data simultaneously at high speeds (a key feature<br />

on the C400 as well), the C400 Advanced holds even<br />

larger batches of aperture cards (up to 300 cards) for<br />

automatic loading, scanning and unloading. These<br />

production features, paired with the scanner’s ability to<br />

output multiple end-use files from a single scan,<br />

contribute to the C400 Advanced impressive efficiency<br />

for records managers. The scanner’s batch scanning<br />

mode allows operators to use multiple scanners at once<br />

for even more performance.<br />

Continued on page 14.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 13

Continued from page 13.<br />

Image Quality: The clear difference between the<br />

two generations of C400 scanners is the enhanced<br />

image resolution. The C400 Advanced features a new<br />

high-resolution camera and uniform light source. We’ll<br />

just let the below images speak for itself on image<br />

quality.<br />

Grayscale images from the C400 (right) and<br />

the C400 Advanced (left).<br />

Ease of Use: The C400 Advanced software makes it<br />

easy for users of all familiarity levels to run production<br />

scan jobs with ease. Using templates allows the<br />

specifications of scan projects to be pulled up<br />

automatically and users can facilitate fast and consistent<br />

capture between different operators or over multiple<br />

workstations.<br />

Watch the new C400 Advanced in action in Crowley’s<br />

new video.<br />

Stop “Phoning In” Aperture Card<br />

Capture and Preservation<br />

Crowley’s sales teams have seen that many with<br />

aperture card collections just aren’t sure what to do with<br />

them, so their critical information goes untouched.<br />

Through digitization, vital records are preserved,<br />

accessible through easy-to-use digital files and physical<br />

copies are saved from degradation.<br />

In addition to manufacturing the new C400<br />

Advanced, Crowley Digitization Services – our awardwinning<br />

service bureau – has also employed the<br />

scanners in their aperture card scanning department.<br />

“The image quality is really what blew me away,”<br />

notes Crowley microform scanning project manager,<br />

Kristina Bane. “It’s magnificent. The speed<br />

enhancements and new design make a difference in our<br />

timelines too since scanners are easier to maintain, scan<br />

faster and need little-to-no downtime. Overall projects<br />

are taking less time to complete and are in better<br />

quality.” Using this new speed and efficiency, Crowley’s<br />

Digitization Services captures large aperture card<br />

collections faster than ever.<br />

“We’ve seen a remarkable difference in project speed<br />

and image quality,” bureau director Patrick Hill states.<br />

“Production speed has increased significantly, making it<br />

simple for us to digitize any size collection with a betterthan-expected<br />

turn-around time.”<br />

Preserving Aperture Card’s Long<br />

Legacy…With More to Come<br />

Crowley is honored to share Walt’s story and<br />

commend him for his contributions to innovating the<br />

media. We applaud his work in making this media what<br />

it is today and hope you enjoyed reading the retelling as<br />

much as we enjoyed writing about it.<br />




If you have aperture card collections and are looking<br />

to convert records to digital copies, Crowley can help!<br />

Visit www.thecrowleycompany.com for a no-obligation<br />

demo, sample scan or quote!<br />

* Since acquiring Wicks and Wilson, Ltd. in 2011,<br />

Crowley has also manufactured aperture card scanners<br />

such as the C-Drive X (discontinued) and C400.<br />

14 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

2024 <strong>NIRMA</strong><br />

BOARD OF<br />


W<br />

e are proud to introduce <strong>NIRMA</strong>’s<br />

2024 Board of Directors and our<br />

Business Unit Directors and Co-Directors. This is<br />

a great team that will help lead our organization<br />

through 2024 and beyond.<br />

• President: Bruce Walters, CRM/NS,<br />

AECOM<br />

• VP: Kathi Cole, CRM, TFE, Inc<br />

• Secretary: Stephanie Price, Southern Nuclear<br />

• Treasurer: Tammy Cutts, PG&E Diablo<br />

Canyon Power Plant<br />

• Director of Infrastructure: Sheila Pearcy,<br />

CRA, Los Alamos Technical Associates, Inc/<br />

WIPP<br />

• Director of Technical Programs: Lou<br />

Rofrano, AMS Store & Shred<br />

2024 <strong>NIRMA</strong> Board of Directors (L-R): Lou Rofrano,<br />

Sheila Pearcy, Bruce Walters, Stephanie Price, and Kathi<br />

Cole. Inset: Tammy Cutts.<br />

2024 Business Unit Directors & Co-directors<br />

• Director: Stephen Fleshman,<br />

Cohesive Group<br />

• Co-Director: TBD<br />

Help<br />

WANTED<br />

• Director: Rhonda Redding,<br />

Evergy WCNOC<br />

• Co-Director: TBD<br />

• Director: TBD<br />

• Co-Director: TBD<br />

<strong>NIRMA</strong> is looking for members<br />

interested in becoming:<br />

• M&MBU Co-Director<br />

• RIMBU Co-Director<br />

• PDBU Director and Co-Director<br />

• Nominating Committee<br />

If interested, please contact<br />

the <strong>NIRMA</strong><br />

Office (nirma@nirma.org).<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 15



By Manuel Bulwa, Integrated<br />

Scanning of America<br />

www.isausa.com<br />

A<br />

n organization planning to<br />

digitize a large volume of<br />

documents must decide<br />

between:<br />

• WHO: Engaging a professional<br />

service provider, undertaking it<br />

internally, or a combination of<br />

both.<br />

• WHERE: Executing the project<br />

on site client premises, or at the<br />

service provider’s plant(s).<br />

Due to editorial limitations, we will<br />

only focus on selected issues for on<br />

site capture (OSC) projects.<br />

Factors leading to a decision to<br />

capture on site may include security<br />

and privacy concerns, fear of losing<br />

control, mistrust around proper<br />

handling of documents (physically<br />

and operationally), liabilities,<br />

logistics, regulatory restrictions, and<br />

timely access to work in progress<br />

(WIP) documents.<br />

To contain anticipated risks and<br />

costs in OSC projects, close<br />

attention to details must be paid in<br />

areas such as:<br />

• WORK VENUES: Each<br />

production line frequently<br />

requires one desk space for<br />

scanning and two desks for<br />

prepping. Additional space may<br />

be needed for secondary<br />

scanners such as wide format,<br />

flat bed, overhead, transparencies<br />

and open track. Indexing, quality<br />

control (QC), workflow<br />

management, publishing,<br />

posting, etc., could be performed<br />

via remote access. Multiple<br />

production lines may be<br />

implemented to meet deadlines.<br />

Boxes need to be stacked in<br />

staging areas such as<br />

“RECEIVED”, “TO PREP”,<br />

“SET ASIDE”, “TO SCAN”,<br />

“SCANNED”, and “TO<br />

REMOVE”. The venue must<br />

provide clean power, adequate<br />

year-round HVAC, janitorial<br />

service, access at extended hours,<br />

a break room, surveillance,<br />

security, and Internet.<br />

• STAFFING: Onsite operators<br />

are likely to be local, clerical<br />

labor hired for the project, so it<br />

is important to address all<br />

formalities and legalities of<br />

temporary hiring, conduct<br />

background checks and careful<br />

interviews to secure protection<br />

against potential HR or labor<br />

union issues. Cell phones with<br />

cameras should be surrendered<br />

in a cabinet by the entrance,<br />

while phone calls may be<br />

handled wirelessly.<br />

• LOGISTICS: It is essential to<br />

implement robust check in-check<br />

out processes, box labeling,<br />

inventorying, transportation,<br />

logging, disposition, reporting<br />

and tracking of each box of<br />

documents. QC and production<br />

databases must always accurately<br />

sync with all logistical dynamics.<br />

Logs, status reporting, health<br />

codes and manifests should be<br />

available in real time. Boxes must<br />

navigate the workflow with<br />

unambiguous identity and<br />

profuse metrics. No box may be<br />

allowed to change custody or<br />

advance a workflow step without<br />

a thorough check of its QC<br />

health status.<br />

16 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

• INDEXING: Capture<br />

projects usually involve multiple<br />

collections of documents, each<br />

with its own structure, filing and<br />

search methods and<br />

idiosyncrasies. Their physical<br />

filing methods provide a starting<br />

template to imitate when<br />

deciding the digital structuring<br />

and indexing for each collection,<br />

but this will soon get<br />

complicated as the parties<br />

negotiate digital indexing<br />

specifics. When humans search<br />

manually for a document, they<br />

browse through filing cabinets,<br />

drawers, folders, dividers, etc.,<br />

equipped with eyes, brains, hands<br />

and fingers that facilitate<br />

improvisation and visualization<br />

of details that make the search<br />

feasible. The digital counterpart<br />

seldom preserves the physical<br />

structure of originals (stapled sets<br />

for example, rarely get<br />

represented digitally, but do help<br />

when searching manually).<br />

Finding digitized records using<br />

only index data without a<br />

supplemental visual search could<br />

be frustrating. OCR, full text<br />

search and artificial intelligence<br />

(AI) may overpromise and<br />

underdeliver, but wherever<br />

feasible they are extremely<br />

powerful. Unstructured and semi<br />

-structured documents need<br />

thorough discussion,<br />

collaboration and negotiation<br />

between Subject Matter Experts<br />

(SME) from both sides.<br />



Clients possess subject matter<br />

expertise in their industry<br />

superior to that of service<br />

providers. Service providers<br />

must communicate and<br />

collaborate with the client SMEs<br />

to acquire and apply knowledge.<br />

Users should be enticed to freely<br />

experiment with various indexing<br />

and display structures of what<br />

would eventually be on their<br />

designated digital repository. An<br />

interim repository (sandbox)<br />

with special collaboration<br />

features will motivate users to<br />

experiment, annotate, flag,<br />

consult, approve and test<br />

changes without fear of doing<br />

damage.<br />

• QC: Every workflow step must<br />

be subject to strict QC.<br />

Remediation delays are costly,<br />

especially when originals are<br />

allowed to go too far down the<br />

workflow. Each workflow task<br />

creates profuse metrics that must<br />

be captured and thoroughly<br />

analyzed, crosschecked and<br />

logged.<br />

• CALCULATIONS: At risk<br />

of being accused of<br />

oversimplifying, I will throw<br />

round numbers to estimate<br />

timings and costs. The VENUES<br />

bullet (on the previous page)<br />

already addressed the issue of<br />

workspaces on typical business<br />

size paper documents. A typical<br />

production line requires 5 to 10<br />

man/hours of clerical labor for<br />

prepping and scanning, yielding<br />

at least 100 bankers boxes a<br />

month. Qualified labor for<br />

indexing, QC and remediation<br />

control is roughly estimated in<br />

one full time support (FTS) per<br />

line. Compute how many lines<br />

are needed to meet desired<br />

deadlines and calculate labor<br />

costs. Add one qualified FTS for<br />

overall project management and<br />

workflow control.<br />

Tammy Cutts, <strong>NIRMA</strong> Treasurer<br />

<strong>NIRMA</strong>’s Financial Holdings<br />

as of September 18, 2023<br />

Checking Account $143,495.74<br />

Debit Account $ 334.66<br />

Investment Account $ 91,622.25<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 17

This is “So Long!”<br />

Not “Goodbye”<br />

B ack in 1992, as a contractor<br />

with the Department of Energy<br />

working on Yucca Mountain, a<br />

mentor suggested that I should go to<br />

the ARMA Conference or the<br />

<strong>NIRMA</strong> Symposium. Attending the<br />

1992 <strong>NIRMA</strong> Symposium in San<br />

Francisco was one of the best<br />

decisions I’ve ever made.<br />

What followed was a lot of work<br />

and a lot of fun.<br />

• Treasurer of the 1995<br />

Symposium in DC.<br />

• Writing a glossary.<br />

• The Electric Slide.<br />

• Hans, and joining the NQA-1<br />

Committee in his stead.<br />

• Karen & Eugene = “Paradise by<br />

the Dashboard Lights”.<br />

• Elected as <strong>NIRMA</strong> Treasurer<br />

and discovering the symposium<br />

contractor was not exactly<br />

aboveboard.<br />

• M&M Committee.<br />

• The Milwaukee SafeHouse.<br />

• How could anyone be as<br />

passionate about NARA as Steve<br />

Adams?<br />

• Our ANSI Standard. Jane<br />

Hannum always ensuring I had a<br />

Coke in the morning, even if the<br />

Board was staying in a Pepsi<br />

hotel.<br />

I could go on and on. The<br />

memories all center around people.<br />

You all.<br />

Since I’m retiring, I think I’m<br />

supposed to give you advice.<br />

• Get mentors. Many. There<br />

are never too many people in<br />

your life; some will become your<br />

best friends. Branch out to<br />

include good people who aren’t<br />

in your industry; you won’t be<br />

sorry.<br />

• Get involved, and not just<br />

at work or your professional<br />

organizations. You’ll make<br />

friends for life. (Hence, this is<br />

not a goodbye; you are my<br />

friends for life.)<br />

• Be kind. It is very true that<br />

people won’t remember what<br />

you said, but they will remember<br />

how you treated them. And treat<br />

yourself kindly, too. You can’t<br />

help others if you don’t help<br />

yourself.<br />

Margie Janney,<br />

CRM/NS/FED<br />

Some of my favorite quotes:<br />

• “You learn more about a<br />

person in an hour of play<br />

than in a year of<br />

conversation.”<br />

Plato<br />

• “What lies behind us and<br />

what lies before us are<br />

tiny matter compared to<br />

what lies within us.”<br />

Henry Stanley Haskins<br />

• “How lucky am I to have<br />

something that makes<br />

saying goodbye so hard.”<br />

Winnie the Pooh<br />

So long! I will see you again! If<br />

Meg Milligan’s retired boss (who I’d<br />

never met) can sit down next to me<br />

in a sidewalk café in Paris, I will run<br />

into you, also!<br />

18 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>





W<br />

e are pleased to introduce<br />

Helena Gilbert, who is<br />

replacing Margie Janney’s<br />

involvement with <strong>NIRMA</strong> as the<br />

NRC’s <strong>NIRMA</strong> liaison. Helena will<br />

be a regular contributor to <strong>Inside</strong><br />

<strong>NIRMA</strong> offering updates and insights<br />

from the NRC.<br />

Helena is a native of Florida. She<br />

earned an Associates in Science degree<br />

from Miami Dade Community<br />

College and completed 129 hours<br />

towards a Bachelor’s in Science<br />

Degree in Business Administration.<br />

She also completed Executive<br />

Leadership training. She has earned<br />

the Certified Professional Secretary<br />

and Certified Records Analyst<br />

certifications in addition to a U.S.<br />

Navy Surface Warfare qualification.<br />

Helena served 22 years in the U.S.<br />

Navy retiring in January 2001. Her<br />

assignments on active duty included<br />

Florida, Alaska, Virginia, and<br />

Washington, D.C. She served on sea<br />

duty onboard the USS EMORY S.<br />

Land (AS-39). She enlisted as a<br />

Seaman, rising through the enlisted<br />

ranks to Senior Chief and then served<br />

as a Limited Duty Officer in<br />

Administration, ultimately retiring as a<br />

Lieutenant Commander.<br />

She has been a civil servant since<br />

October 2004. She has worked for<br />

the U.S. Navy, U.S. Marine Corps and<br />

the Federal Bureau of Investigation.<br />

She will be the Agency Records<br />

Officer at the NRC.<br />

She has been married to Mark for<br />

the past 36 years. They have two<br />

daughters, Jennifer and Amanda and a<br />

grandson, Jack.<br />

Margie Janney with OpenText Cybersecurity vendors<br />

Gil Brueckner presenting Fundamentals of Records<br />

Management.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 19


<strong>NIRMA</strong> would like to thank all the<br />

amazing Speakers!

A huge “Thank you” to all our Vendors.<br />

You helped make the <strong>NIRMA</strong><br />

Symposium a huge success.

C<br />

loud computing. The emerging world of<br />

harnessing the vastness of the Internet to<br />

access computing power and storage beyond<br />

your imagination. Running a computer model? More<br />

CPU, more RAM! Need to slam through hundreds of<br />

thousands of transactions in a single day? No problem!<br />

Want to store gazillion records ranging in size from 50K<br />

to hundreds of Mbytes? I’ll take a few terabytes, thank<br />

you very much!<br />

You have power of the universe in your very hands!<br />

But enough of the hype…<br />

By Eugene Y. Yang,<br />

Principal Consultant<br />

KISMET Consulting, Inc.<br />

I’ve been asked a lot lately about my take on the use of the cloud for the<br />

storage and management of electronic records pertaining to nuclear plant<br />

operations. I hope this issue’s column provides some clarity.<br />

Haiku on the Cloud<br />

The cloud, the promise<br />

No Infrastructure to keep<br />

Records protection?<br />

So, what’s cloud computing?<br />

Cloud computing is the delivery of on-demand<br />

computing services -- from applications to storage and<br />

processing power -- over the Internet, on a pay-as-yougo<br />

(“subscription”) basis. Cloud computing allows an<br />

organization to lease computer systems and services<br />

from computer service organizations. These<br />

organizations pool resources to serve multiple<br />

customers via the Internet, thus relieving the customers<br />

of buying, supporting, maintaining, and providing<br />

storage equipment and software themselves. Generally,<br />

the offerings consist of following types:<br />

• Infrastructure-as-a- Service (IaaS) - This<br />

type provides infrastructure resources, such as<br />

servers, network, operation systems, and data<br />

storage, from a location(s) where the services are<br />

provided to many clients on usually shared<br />

resources.<br />

• Platform-as-a-Service (PaaS) - This type<br />

provides frameworks that developers can use to<br />

build custom applications and deliver their<br />

applications over the Internet. PaaS provides the<br />

data serving, storage and management resources to<br />

the developer so they do not have to own the<br />

software and hardware and manage the technology.<br />

Like with IaaS, the customer is utilizing those<br />

resources as a service and relying on the PaaS<br />

vendor to maintain the equipment, software<br />

resources, security and technology.<br />

28 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

• Software-as-a-Service (SaaS) - This type<br />

refers to cloud-based software that is hosted by a<br />

software vendor who provides the software service<br />

to multiple customers from shared datacenters of<br />

equipment and services. The shared data centers<br />

may or may not own the infrastructure being used<br />

by the software. For example, many of the SaaS<br />

software vendors use Amazon Web Services or<br />

Microsoft Azure to house their SaaS.<br />

What’s the compelling reason(s) for<br />

getting into it?<br />

Cloud-based services provide the opportunity to have<br />

improved business processes and/or potentially obtain<br />

a meaningful return on investment (ROI) when<br />

replacing nuclear facility-maintained server storage<br />

solutions. Potential benefits include subscription-based<br />

software fees, reduction of on-premise hardware,<br />

operating software, application software, database<br />

management, and content storage. Also, an<br />

organization can potentially re-target staff, as updates<br />

and upgrades hardware, software, and applications are<br />

addressed by the cloud provider.<br />

What should I look out for?<br />

• Functionality – It has to have the functionality<br />

that supports your document control and records<br />

management programs. Make sure the offering has,<br />

among others: electronic review and approval;<br />

controlling revisions and enforcing major and<br />

minor versioning; ability to apply security to<br />

different versions of a document (i.e. in-progress<br />

and superseded versions must have limited access);<br />

change package support; dynamic workflow; audit<br />

trail; annotations; a robust search engine for both<br />

metadata and content (text-readable); and able to<br />

view multiple file formats, such PDF, TIF, and<br />

perhaps even 3D diagrams.<br />

• Integration - Integrations with other plant<br />

information systems will occur and need to be<br />

thought through, especially when another company<br />

is hosting the cloud solution. Hosting companies,<br />

understandably so, need to limit what is installed on<br />

their servers and how outside applications push and<br />

pull information from their servers. The impacts<br />

need to be understood to prevent any surprises later<br />

in a project.<br />

• Security - There needs to be secure protection of<br />

data in transit and data at rest. “Data in<br />

Transit” (data in motion) is data actively moving<br />

across the Internet or through a private network.<br />

For cloud solutions, this protection is needed while<br />

data is traveling from network to network or being<br />

transferred to a cloud storage device. “Data at Rest<br />

“ is data that is stored on a hard drive, laptop, or<br />

archived/stored in some other way. With nuclear<br />

quality assurance records, protection at rest aims to<br />

secure inactive data stored on any device or<br />

network. Encryption can then be applied to secure<br />

data both in transit and at rest. For protecting data<br />

in transit, sensitive data is encrypted prior to<br />

moving and/or use encrypted connections<br />

(HTTPS, SSL, TLS, etc.). For protecting data at<br />

rest, encrypting sensitive files may occur either prior<br />

to storing them or encrypting the storage drive<br />

itself.<br />

• Environments - When moving from an onpremise<br />

application to the cloud, quotes by service<br />

providers typically limit the size of the nonproduction<br />

environments. When working in our<br />

industry, we typically require the test/QA<br />

environment to be of similar specifications to<br />

production. Understanding how non-prod<br />

environments are sized and any cost impacts to<br />

increase these environments in number or size<br />

should be understood upfront.<br />

• Emergency/disaster consideration - Vital<br />

records (e.g., procedures, critical control room<br />

drawings) need to be accessible and available in the<br />

event of a disaster and/or an Internet outage. Cloud<br />

backups and redundancy do not fulfill these<br />

requirements, as Internet unavailability is the issue.<br />

Because of this requirement, some hardware and<br />

software must be deployed on-premise. The cloud<br />

will not fully remove these dependencies.<br />

Continued on page 30.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 29

Continued from page 29.<br />

Is there a “dark side”?<br />

The following are some<br />

“watch outs” as you move into<br />

cloud computing:<br />

• Data breach (e.g., technical<br />

approaches; contractual<br />

“assurances”);<br />

• Use of third-party resources to execute;<br />

• Export control non-compliance;<br />

• Planned/unplanned outages (e.g., vendor outage,<br />

network outages; disaster recovery approaches/<br />

methods);<br />

• Loss of control of functional features;<br />

• Contractual issues (e.g., price increases when renew<br />

the lease, long lead time to renew); and<br />

• On-ramp and off-ramp terms and conditions (e.g.,<br />

data migrations into, and out of, the cloud service)<br />

[this is in the event that you choose to move the<br />

cloud solution from one service organization to<br />

another (or “back home”)]<br />

Where do I go from here?<br />

The Regulations and Information Management<br />

Business Unit (RIMBU) published WP07-22, “Cloud<br />

Computing Considerations” (October 2022), a white<br />

paper on cloud computing. More detail is provided on<br />

the types of cloud offerings, requirements, an evaluation<br />

process, going “hybrid” (some combination of cloud/on<br />

-premise computing), and more. For members, you can<br />

access it on the <strong>NIRMA</strong> website under “Reference<br />

Documents”. In there you’ll see a folder that contains<br />

our <strong>NIRMA</strong> White Papers.<br />

Will going to the cloud be all sunny and<br />

bright, or will it be dark and stormy?<br />

Eugene has been a member of <strong>NIRMA</strong> for over<br />

35 years, and served as President from 1999-2001.<br />

At the time he joined, <strong>NIRMA</strong> had only been in<br />

existence for 11 years. He would love to hear about<br />

stories and anecdotes from others, so please email him<br />

at eugene.yang@kismetconsulting.com.<br />

Eugene Yang and Rhonda Redding presenting VENI,<br />

VIDI, VICI: Wolf Creek Nuclear Generating Station Moves to<br />

the Cloud Part II<br />

vs.<br />

30 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

siget:<br />

Focused on artificial<br />

intelligence<br />

t<br />

A<br />

t the Symposium this year, I<br />

presented a session titled<br />

“This plant is too big! This<br />

plant is too Small! This Plant is just<br />

right.” This session looked at the<br />

rapid changes now in progress,<br />

within the nuclear power generation<br />

segment.<br />

Gone are the days of having only<br />

large generators and plant facilities.<br />

In today’s world, and that of the near<br />

future, nuclear power generation for<br />

both government and commercial<br />

purposes presents growing<br />

challenges to the efficient, effective<br />

and accurate capture of vital<br />

information and records. Just think<br />

about the process of tracking a<br />

mobile reactor traveling cross<br />

country to a disaster site. What<br />

information is to be captured and<br />

how will that capture process work?<br />

There must be a greater<br />

understanding of the current data<br />

capture challenges, and there must<br />

be planning in a proactive sense<br />

rather than a reactive response. One<br />

discussion that arose from this<br />

session was related to the<br />

manufacturing of Small Modular<br />

Reactors (SMR) that could someday<br />

be manufactured in a factory,<br />

delivered to the site, and plugged in<br />

to begin operations.<br />

From a <strong>NIRMA</strong> perspective, this is<br />

where the Special Interest Group on<br />

Emerging Technologies (SIGET)<br />

serves the <strong>NIRMA</strong> community.<br />

SIGET was formed to investigate<br />

new technologies – like the new<br />

nuclear power stations – evaluate<br />

the impact this technology will have<br />

on information management<br />

practices and develop recommended<br />

white papers that present the<br />

technology and the considerations<br />

one might want to make note of in<br />

reaction to information capture and<br />

management.<br />

Additionally, SIGET works with<br />

other <strong>NIRMA</strong> business units to<br />

develop standards, and educational<br />

materials to be made available to<br />

<strong>NIRMA</strong> members. If you are<br />

interested in being part of SIGET,<br />

please contact:<br />

• Ron Hedges at<br />

r_hedges@live.com or<br />

• Stephen Fleshman at<br />

stephen.fleshman@cohesivegroup.c<br />

om.<br />

By Bob Larrivee,<br />

Board of Directors,<br />

Retired Purveyor of Process Automation<br />

The Rapidly Changing Nuclear Landscape<br />

Ron Hedges presents Assisting<br />

Litigation: Contributions IG and RIM<br />

can make to Favorite Outcomes.<br />

Not a <strong>NIRMA</strong> Member?<br />

Click here and join<br />

TODAY!<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 31

Professional Development<br />

Business Unit (PDBU) News<br />

Lou Rofrano, PDBU Director<br />

S<br />

ummer is rapidly coming to a close and in<br />

the rearview mirror the very successful<br />

<strong>NIRMA</strong> 2023 Annual Symposium has<br />

concluded. So many great presentations and a host of<br />

returning members and most importantly a large<br />

number of first-time attendees. Like nuclear energy<br />

itself, with all of its new technology and advancement,<br />

we are seeing new members and new individuals<br />

entering Nuclear Records Management.<br />

As a result, the PDBU will be focusing much of its<br />

energy on the <strong>NIRMA</strong> Mentor Program in the back<br />

half of the year. Individuals who worked with our<br />

mentors found great benefit in the exchanges of<br />

professional knowledge and skills. In the coming<br />

weeks and months, you can look for some exciting<br />

additions and changes to the program, including:<br />

• Recruiting additional Mentors and Mentees<br />

• Revised topics of knowledge and skills sets based<br />

on your needs<br />

• Programs to support your professional<br />

development plans<br />

• Specialized communications for the newest<br />

<strong>NIRMA</strong> members<br />

• and more<br />

PDBU will also continue to provide updates on<br />

professional credentialing and certifications. We look<br />

forward to assisting your goals and development.<br />

Here is to a great finish to 2023 and an amazing<br />

2024.<br />

Scenes<br />

from the<br />

Symposium<br />

32 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>


(M&M) Business Unit News<br />

Stephen Fleshman, M&MBU Director<br />

m<br />

&MBU is looking for members to help come<br />

up with fresh ideas to bring new members to<br />

<strong>NIRMA</strong>, as well as ideas of how to share<br />

everyone’s expertise with the membership. M&MBU<br />

meets the first Wednesday of every month for one<br />

hour at 12 p.m. CT. Please join us.<br />

Your Help Needed to Grow our<br />

Membership Via social media!<br />

Growing membership<br />

is a crucial focus to<br />

<strong>NIRMA</strong>. One of the best<br />

ways to reach new<br />

potential members is via<br />

social media. <strong>NIRMA</strong> is<br />

currently on four social<br />

media platforms and has<br />

its own YouTube<br />

channel. Here are each<br />

of the platforms along with the current number of<br />

followers:<br />

• Facebook - 656 followers<br />

• X (formerly known as Twitter) - 191 followers<br />

• LinkedIn - 136 followers<br />

• Instagram - 25 followers<br />

To improve our reach and performance on social<br />

media, we need your support. If you are not already,<br />

please follow us on one or more of these platforms.<br />

<strong>NIRMA</strong> posts regularly on these platforms. These<br />

posts include monthly communications, <strong>Inside</strong> <strong>NIRMA</strong><br />

magazine and information on upcoming events like the<br />

annual symposium. Having our members like, reply,<br />

and share <strong>NIRMA</strong> posts will dramatically increase the<br />

reach of these posts and demonstrate the value we<br />

provide to potential members.<br />

Looking for Nominating<br />

Committee Volunteers!<br />

<strong>NIRMA</strong> is currently looking for current<br />

members interested in serving on the Nominating<br />

Committee. The Nominating Committee is<br />

responsible for identifying candidates for next<br />

year’s Board of Directors election and will ensure<br />

that all appropriate supporting documents are<br />

received from each candidate.<br />

If you are interested in being a member of the<br />

committee, please contact the <strong>NIRMA</strong> Office<br />

(nirma@nirma.org).<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 33

Regulations and Information<br />

Management Business Unit<br />

(RIMBU) News<br />

By Stephanie Price, RIMBU Director<br />

RIMBU 2023 Summer Meeting<br />

T<br />

he RIMBU team held our annual Summer<br />

meeting on August 10th following the<br />

<strong>NIRMA</strong> Symposium. The team spent time<br />

discussing several topics, including:<br />

• The Industry Foundation Class (IFC) for 3D<br />

Models white paper, which Rich Giska is<br />

authoring and will be ready for RIMBU review in<br />

October.<br />

• The combining of the four TGs on Electronic<br />

Records Management to which Eugene Yang has<br />

dedicated a great deal of time and expertise.<br />

• Valuable operating experience on Radiographs<br />

with ammonia syndrome and how Meg Milligan<br />

at Hanford addressed those issues.<br />

• How best to include new RIMBU members and<br />

get them familiar with our committee through a<br />

review of our policies and guidelines.<br />

Director and Co-Director Positions<br />

I am honored to have been elected to the 2024<br />

<strong>NIRMA</strong> board this year and I cannot thank the<br />

membership enough for their votes of confidence.<br />

Since I will be stepping down from my role as<br />

Director of RIMBU, I made a motion during the<br />

Summer meeting to nominate Rhonda Redding<br />

(Wolf Creek) for the Director role and she was<br />

confirmed by a vote of those in attendance.<br />

Congratulations Rhonda! With Rhonda accepting the<br />

role of Director, the role of Co-Director is now<br />

vacant. If you are interested in getting more involved<br />

with RIMBU or if you would like to nominate<br />

someone for the role of Co-Director, please reach out<br />

to Rhonda at Rhonda.redding@evergy.com.<br />

RIMBU is a great opportunity to benchmark with<br />

others in the industry, share valuable operating<br />

experience, and have the opportunity to influence<br />

industry standard guidance in records management. If<br />

you’re interested in getting involved, please reach out<br />

to Rhonda Redding at Rhonda.redding@evergy.com.<br />

34 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

Nuclear energy has a proven track<br />

record of producing the clean and<br />

reliable energy communities need,<br />

while being an accommodating<br />

neighbor. As the most land-efficient<br />

source of energy, nuclear power<br />

plants require just 1.3 square miles<br />

per 1,000 megawatts of energy.<br />

With the next generation of<br />

technologies coming online,<br />

nuclear’s land usage may shrink even<br />

more. Many advanced reactor<br />

designs are poised to be simpler,<br />

smaller, and modular while creating<br />

good-paying jobs, enhancing our<br />

energy security, and helping us meet<br />

our climate goals. But did you know<br />

that some designs go one step<br />

further, providing resilient<br />

electricity...while being on a body of<br />

water?<br />

It may sound like science fiction,<br />

but it’s a fact that investors<br />

are expressing interest in floating<br />

nuclear power plants (FNPPs), and<br />

that nuclear-powered innovations<br />

have the potential to go seaborne. As<br />

a cutting-edge nuclear technology,<br />

FNPPs can address several global<br />

energy challenges with flexible<br />

power, innovation, and the ability to<br />

decarbonize heavy industries faster<br />

than you can say, “All aboard!”<br />

Spurring Versatile Power<br />

FNPPs allow for a wide range of<br />

versatile power applications.<br />

Developers construct them on ships<br />

or barges as self-contained, mobile<br />

power stations, ensuring they can<br />

deploy them to virtually any coastal<br />

region or waterway.<br />

This flexibility opens new<br />

possibilities for generating clean<br />

energy in areas that were previously<br />

inaccessible for traditional nuclear<br />

facilities. FNPPs can be an ideal<br />

solution to meet the specific energy<br />

demands of these regions, such as<br />

island nations that need energy for a<br />

wide variety of applications including<br />

water desalination, district heating/<br />

cooling, and electricity.<br />

Additionally, developers can build<br />

FNPPs with ready-made<br />

infrastructure like shipyards. By<br />

utilizing modular construction<br />

techniques to construct smaller,<br />

simpler reactors, developers reduce<br />

costs while paving the way for the<br />

quick deployment of nuclear power<br />

at sea.<br />

Decarbonizing Heavy Industries<br />

Addressing climate change will<br />

require significantly reducing our<br />

greenhouse gas emissions, especially<br />

from heavy industries that have<br />

historically relied on fossil fuels.<br />

FNPPs can be deployed near<br />

coastal industrial complexes,<br />

minimizing transmission losses and<br />

providing a stable power supply to<br />

energy-intensive operations. This<br />

localized power generation helps<br />

reduce the strain on existing power<br />

grids and assures a consistent energy<br />

supply to critical industries.<br />

Companies are also planning on<br />

deploying nuclear reactors on civilian<br />

maritime vessels for power and<br />

propulsion. Ocean transportation<br />

carries more than 80 percent of the<br />

world’s exported goods via large<br />

diesel engines. If these vessels were a<br />

country, they would be sixth globally<br />

on greenhouse gas emissions—just<br />

above Germany. Next-generation<br />

nuclear is the only zero-emission<br />

energy source available to power<br />

these vessels that make up the<br />

backbone of global shipping.<br />

Fostering Innovation<br />

This isn’t nuclear’s first time at<br />

sea—in fact, our nation has a rich<br />

history of using nuclear energy to<br />

Continues on page 36.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 35

Continued from page 35.<br />

support our naval operations.<br />

Though the technologies used by<br />

the Navy and proposed floating<br />

nuclear plants differ, they both<br />

showcase the innovation that the<br />

nuclear industry is known for.<br />

The United States developed the<br />

world’s first nuclear-powered<br />

submarine, the USS Nautilus, which<br />

first went to sea in 1955. In 1958,<br />

the Nautilus set another record<br />

when it became the first submarine<br />

to traverse under the North Pole.<br />

Six decades later, we now have<br />

the world’s largest nuclear-powered<br />

navy, which has traveled over 130<br />

million miles using nuclear power<br />

(enough to circle the Earth 3,500<br />

times!).<br />

From shaping the flexible energy<br />

systems of tomorrow, to advancing<br />

decarbonization across the<br />

economy, FNPPs are an innovative<br />

solution that can accelerate progress<br />

toward our climate goals. Learn<br />

more about how nuclear energy<br />

creates opportunities for industries<br />

to reduce or eliminate their carbon<br />

footprint —shaping a brighter<br />

future on land and at<br />

sea.<br />

Article reprinted with permission of<br />

NEI. Read full article here.<br />

Washington, D.C.—The Nuclear<br />

Energy Institute (NEI) has<br />

launched its first<br />

podcast, “Fissionary,” with debut<br />

guest Grace Stanke, a talented<br />

nuclear engineer and the reigning<br />

2023 Miss America. Hosted by<br />

Mary Carpenter and Jordan<br />

Houghton, the podcast aims to<br />

bring together diverse and<br />

compelling guests in conversations<br />

about how nuclear drives the world<br />

toward a cleaner and more<br />

sustainable future.<br />

Conversations in support of<br />

nuclear have grown louder among<br />

decision makers, government<br />

leaders, and energy enthusiasts.<br />

“Fissionary” aims to bring those<br />

conversations to communities and<br />

people who are searching for<br />

solutions to some of the most<br />

pressing issues we face today like<br />

climate and sustainability.<br />

In its premier season Houghton,<br />

NEI’s media relations lead, and<br />

Carpenter, who leads NEI’s content<br />

and digital strategy, set out to<br />

engage experts, researchers, and<br />

Grace Stanke, a talented nuclear<br />

engineer and the reigning 2023 Miss<br />

America<br />

influencers and explore some of<br />

today’s questions such as solving<br />

the climate crisis and securing<br />

energy independence through<br />

nuclear energy.<br />

The first episode, titled “Nuclear<br />

101 with Miss America,” is now<br />

available for streaming. Stanke joins<br />

Carpenter and Houghton to discuss<br />

her “origin story” that brings<br />

together pageants and nuclear<br />

power. The discussion explores how<br />

36 <strong>Fall</strong> 2023 <strong>NIRMA</strong>.org Back to Content | <strong>Inside</strong> <strong>NIRMA</strong>

Operations extended at Xcel Energy’s<br />

Monticello Nuclear Generating Plant<br />

until 2040<br />

In signing off on increased storage<br />

of spent nuclear fuel at Xcel<br />

Energy’s Monticello Nuclear<br />

Generating Plant, the Minnesota<br />

Public Utilities Commission (PUC)<br />

last week greenlit a further 10 years<br />

of operation at the site.<br />

NEI Launches New<br />

“Fissionary” Podcast, continued<br />

to become a nuclear advocate, the<br />

significance of advocating for<br />

nuclear energy, and the<br />

opportunities and challenges that lie<br />

ahead for the industry.<br />

With new episodes airing biweekly<br />

on Thursdays, "Fissionary” boasts<br />

an impressive lineup of guests,<br />

including well-known influencers,<br />

former anti-nuclear climate<br />

activists, leaders in sustainable<br />

fashion, and global policy experts.<br />

“Fissionary” is available to stream<br />

on popular platforms such as Apple<br />

Podcasts, Spotify, and Amazon.<br />

Please visit the NEI website for<br />

more information on each episode<br />

and featured guests.<br />

As a result, Monticello will<br />

be in operation until 2040.<br />

Together with Prairie<br />

Island Nuclear Plant,<br />

Monticello provides more<br />

than 30 percent of the<br />

electricity Xcels upper<br />

Midwest customers use.<br />

Last year, they provided<br />

nearly 14,700 GW hours of<br />

energy, and the company<br />

has labeled them critical to<br />

achieving a fully carbonfree<br />

electricity portfolio by 2040.<br />

“We thank the Commission,<br />

Minnesota Department of<br />

Commerce and other stakeholders<br />

for their careful review and<br />

recognition of the importance of the<br />

Monticello nuclear plant to our<br />

shared clean energy goals,” Chris<br />

Clark, president of Xcel Energy –<br />

Minnesota, North Dakota and South<br />

Dakota, said. “Nuclear power is<br />

crucial to achieving those goals<br />

because of its unique combination of<br />

reliability, affordability, and zero<br />

emissions.”<br />

Part of the reason these sites are so<br />

prized by Xcel is their regularity.<br />

They tend to operate even through<br />

extreme weather, shutting down only<br />

to refuel the reactors every two<br />

years. In recent years, Monticello has<br />

updated its efficiency and cut its<br />

operating costs by 35 percent over<br />

the past decade.<br />

Xcel also filed for an extension<br />

with the U.S. Nuclear Regulatory<br />

Commission, requesting an<br />

extension for the plant’s operating<br />

license at the federal level. A<br />

decision is expected in late 2024.<br />

Article reprinted with permission of<br />

NEI. Read full article here.<br />

Article reprinted with permission of<br />

DEI. Read full article here.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Fall</strong> 2023 37

<strong>Inside</strong> <strong>NIRMA</strong> Magazine is<br />

published three times annually.<br />

Click here to view past issues.

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