Inspector's Field Manual - Gani

Inspector's Field Manual
ppendix 3-8 Sample Position Description: Inspections Assistant
I. Introduction: This position is in the Inspections Program, located at the ____________ port-of-entry. The
incumbent works under the supervision of a supervisory immigration inspector and is responsible for
performing a variety of administrative, technical, and clerical tasks in support of the Inspections program at
ports-of-entry within the district.
II. Major Duties and Responsibilities:
1. Completes operational and administrative duties, including but not limited to: filling out entry documents
for aliens; assisting with immigrant visa processing (i.e., taking photographs and fingerprints for alien
registration cards, separating medical forms and mailing them to the Public Health Service, logging visas and
mailing them to the Immigration Card Facility); assisting with border crossing card application processing (i.e.,
setting up appointments, advising applicants of documentary requirements, reviewing applications for
completeness, filing adjudicated applications, logging cards received from the Immigration Card Facility, and
distributing cards to applicants); giving or mailing forms to applicants for admission after completion by an
inspector; tracking applications and actions; and clerical preparation.
2. Conducts searches on INS records, indices, and automated systems (i.e. Interagency Border Inspection System,
National Automated Immigration Lookout System, etc.), and, as necessary, the indices of other Federal, state,
and local law enforcement or civil agencies, in connection with the adjudication of INS applications for benefits
or privileges relating to admissibility to the United States, or for records relating to particular persons
identified as, or believed to be, aliens or violators of the immigration laws of the United States. Such
information includes, but is not limited to, criminal records, entry records, and immigration status of applicants
for admission.
3. Collects fees for applications and services provided at the port. Examines cash, money orders, and checks for
authenticity and negotiability based on available guidelines, taking appropriate action (i.e., notifying
supervisor, calling the regional administrative center, etc.) on suspected counterfeit items. Insures amounts
remitted are correct for applications, petitions, permits, or services presented or requested. Prepares and issues
receipts. Verifies the accuracy of information on fee registers against actual fees received, reconciles shortages or
overages, and balances total transactions. Safeguards cash and other negotiable. Prepares and forwards daily,
weekly, and monthly reports to regional office and Headquarters.
4. Assists the inspector or supervisor in the execution of functions, including collecting, compiling, and
maintaining data on program activities. Assists is preparing a variety of correspondence, forms, charts, graphs,
and statistical and narrative reports.
5. Conducts research to provide information on routine inquiries from the public concerning basic immigration
law and regulations.
6. Answers telephonic and in-person inquiries for information and forms. Encounters individuals sent to
secondary, performing as first point of contact, referring individuals to the proper location or person.
7. Provides administrative support in the inventory and control of port-of-entry property, including but not
limited to: vehicles, forms, case files, secure documents, firearms and ammunition, radios, audio-visual
equipment, and office machines. Advises the port director, through supervisory channels, of the general
condition of such property and the need for maintenance or repair, and, upon authorization, arranges for these
actions. Collects and collates monthly inventory logs and usage reports relating to the port vehicles and
equipment.
8. Performs other duties as assigned.
III. Factor Level Descriptions: