Agendapkt032212 A.pdf - Amador Water Agency

RMC shall also submit copies of the three individual project invoices to UMRWA (EBMUD Accounting) for
payments to Project Sponsors AWA and CCWD.
Task 3 Delìverables(for the 3 projects lÍsted above):
. l-8 monthly invoices prepared and submitted to DWR for grant payments and to UMRWA (EBMUD
Accounting) for Project Sponsor payments
3. PREPARATION AND SUBMITTAL OF REPORTS TO DWR
Subtask 3.1 - Lake Camanche Tank Rehabilitation and Lateral Replacement Project
Subtask 3.2 - Amador Water System Leak Detection and Repair Project
Subtask 3.3 - West Point Water Main and Tank Replacement Project
RMC shall prepare and submit for DWR approvalthe reports listed below for each of the above listed
projects. Reports shall meet generally accepted professional standards for technical reporting. All reports
shall be submitted to DWR's Project Manager, and shall be submitted in both electronic and hard copy
forms. lf requested, RMC shall promptly provide any additional information deemed necessary by DWR
for the approval of reports. Reports shall be presented in the formats prescribed by DWR (DWR contract
Exhibit E).
a) Quarterlv Progress Reports: RMC shall prepare and submit to DWR Quarterly Progress Reports for each
of the three projects on a regular and consistent basis to meet the State's requirement for disbursement
of funds. Quarterly Progress Reports shallbe sentvia e-mail, to DWR's Project Manager, perthe Project
Schedule. Quarterly Progress Reports shall provide a brief description of the work performed, Grantee's
activities, milestones achieved, any accomplishments and any problems encountered in the performance
of the work during the reporting period.
b) Proiect Completion Reports: RMC shall prepare and submit to DWR separate Project Completion
Reports for each of the three projects. Grantee shall submit a Project Completion Report within ninety
(90) calendar days of project completion. Each Project Completion Report shall include a description of
actual work done, any changes or amendments to each project, and a final schedule showing actual
progress versus planned progress, and copies of any final documents or reports generated or utilized
during a project. The Project Completion Report shallalso include, if applicable, certification of final
project by a registered civil engíneer, consistent Standard Condition D-15,"Final lnspections and
Certification of Registered Civil Engineer." A DWR "Certification of Project Completion" form will be
provided by the State.
Project Sponsor's consultants and contractors will provide RMC progress reports and invoices on time
during project implementation and monitoring. The consultants/contractors will be responsible for project
implementation and monitoring, while RMC will compile information, summarize progress, prepare
reports, and coordinate with DWR and UMRWA.
Task 4 Deliverdbles:
. l-8 Quarterly Reports (6 reports for each of the three funded projects)
. 3 Project Completion Reports (1 report for each of the three funded projects)