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3 Driving a VEMA Vehicle 32 7. Arrange to have your vehicle repaired Although you have the option to take your vehicle to any accredited Autopac repair facility, we recommend drivers in the Winnipeg area come to VEMA for a number of reasons: • We offer a courtesy vehicle when you bring your vehicle to the VEMA Repair Facility for service and we’ll supply you with a FuelCard for fuel purchases. We’ll continue to bill you rent for your assigned vehicle, and only charge you a variable rate for your courtesy vehicle. • We are an accredited Autopac repair facility. • We perform the required repairs and enter the information into Keys for accident management purposes. Please report all accidents. Those that look minor may have hidden damage and could be costly to repair. Paying the deductible may be warranted. Please do not attempt to fi x the damage yourself. We fi nd that this often makes the damage worse and will end up costing more in repairs. Do not admit liability in any circumstance. If you choose to rent a replacement vehicle, or use a courtesy vehicle from another repair facility, please do not use the VEMA FuelCard for fuel purchases. Out of Province Accidents Contact MPI for instructions and then VEMA to report the accident. Manitoba Public Insurance 1-800-665-2410 VEMA 1-800-363-6693 Driver Liability VEMA does not have any policies relating to a driver’s liability. It is up to each individual organization to determine whether or not costs resulting from an accident are recovered from the driver. Manitoba Government employees involved in an accident during personal driving, for which they are deemed responsible by MPI, may be assessed a fee to offset the cost of the deductible expense. Manitoba Government employees can also be held responsible for damages resulting from misuse or abuse of VEMA vehicles. Non-provincial customers may set penalties that vary. Contact your supervisor or designated Vehicle Coordinator for the details of your organization’s policy.
Windshields Driving a VEMA Vehicle All windshield replacements must be pre-approved by VEMA. If the cost of replacing a windshield exceeds your deductible, we will ask you to fi le a claim with MPI. If it’s practical, please use the VEMA facility to have your windshield repaired and take advantage of our contracted prices on windshield replacements. SHORT-TERM RENTAL VEHICLES VEMA operates a pool of short-term rental vehicles at 626 Henry Ave. A selection of sedans, vans, and trucks are available at daily and weekly rental rates. How to Reserve a Rental Vehicle If your organization has an appointed Vehicle Coordinator, call them to book your rental vehicle. If you don’t have a coordinator for your organization, call VEMA directly at 1-800-363-6693 to reserve your vehicle. We’ll ask you for your organization’s name and customer number. 33 3
Page 1 and 2: Guide Vehicle and Equipment Managem
Page 3 and 4: About this Guide This comprehensive
Page 5 and 6: Table of Contents 4. ADMINISTRATION
Page 7 and 8: 1 Welcome to VEMA 1
Page 9 and 10: WHAT WE OFFER Welcome to VEMA • R
Page 11 and 12: VEMA Guide 2 Services 5
Page 13 and 14: Phase 1: Financing Services We reco
Page 15 and 16: VEMA SERVICES VEMA services fall in
Page 17 and 18: Repair Pre-Authorization Services A
Page 19 and 20: Consulting Services VEMA offers con
Page 21 and 22: 3 Driving a VEMA Vehicle 15
Page 23 and 24: Driving a VEMA Vehicle YOUR RESPONS
Page 25 and 26: PM Notices Driving a VEMA Vehicle W
Page 27 and 28: PREVENTIVE MAINTENANCE SERVICE MATR
Page 29 and 30: Repairs, Tune-Ups and Maintenance D
Page 31 and 32: Custom Paint and Decal Service Driv
Page 33 and 34: EMERGENCY REPAIRS Driving a VEMA Ve
Page 35 and 36: Driver Inspections Driving a VEMA V
Page 37: ACCIDENTS Driving a VEMA Vehicle VE
Page 41 and 42: PERSONAL USE Driving a VEMA Vehicle
Page 43 and 44: DRIVERS’ FAQS Driving a VEMA Vehi
Page 45 and 46: What’s my vehicle unit number? Th
Page 47 and 48: VEMA Guide 4 Administration 41
Page 49 and 50: Annual Insurance Renewals Administr
Page 51 and 52: 5 Rates and Invoices 45
Page 53 and 54: VARIABLE What’s Included? Rates a
Page 55 and 56: INTERMITTENT EXPENSES Rates and Inv
Page 57 and 58: Rates by Service Rates and Invoices
Page 59 and 60: VEMA Guide 6 New Vehicles 53
Page 61 and 62: 3. Special accessories or options N
Page 63 and 64: 2. Determine your current transport
Page 65 and 66: 7 VEMA 101 59
Page 67 and 68: FLEET MANAGEMENT AT VEMA VEMA 101 A
Page 69 and 70: FLEET MANAGEMENT BEST PRACTICES VEM
Page 71 and 72: IN CASE OF EMERGENCY 1. Collect inf

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