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3 Driving a VEMA Vehicle 36 Cost of Personal Use to Drivers The Income Tax Act outlines the Automobile Taxable Benefi t guidelines and calculation for an employee driving an employer-owned or leased vehicle. Every organization may have its own interpretation of these guidelines. Talk to your Vehicle Coordinator for details about your organization’s interpretation and policies. Some employers may deduct an amount for personal use of an employer-owned or leased vehicle. This charge is determined by the driver’s organization, not VEMA. Payment may be arranged as a payroll deduction or a monthly payment. The amount deducted may offset the dollar amount of the taxable benefi t, but often it does not. If your organization has a deduction program in place, please note that any cheques must be made out to your organization, not VEMA. If you are an employee of the Province of Manitoba, the provincial government’s current ruling (1997) states that an employee who drives in excess of 500 personal kms per month, or 22 personal kms per day, must pay a surcharge to their department, not VEMA. VEMA deducts the surcharge from your gross taxable benefi t before we print your T4 slip. TICKETS AND IMPOUNDED VEHICLES As a driver, you are responsible for handling and paying for your own tickets, including photo radar, speeding and parking tickets. In the case where VEMA receives a driver’s ticket, we will forward it to your organization’s Vehicle Coordinator. A handling fee may apply. If your vehicle has been impounded, please call VEMA immediately. You will not be able to get the vehicle out of impound. The impounding organization will require the registered owner of the vehicle to pick up the vehicle, which in this case is VEMA. VEMA will pass on any charges we incur to get your vehicle out of the impound situation. Again, a handling fee may apply in addition to any impound fees.
DRIVERS’ FAQS Driving a VEMA Vehicle Below is a small sample of some of the most frequently asked questions from drivers. Please call us at 1-800-363-6693 if you don’t see your question answered here. I had my vehicle in for an A service last week. Why did I get a PM Notice saying my vehicle was overdue for an A service? Two things trigger our PM reminders: time (every four months) and your vehicle odometer reading (every 4,000 km). In most cases the odometer reading triggers fi rst. We rely on regular odometer readings through our monthly distance reporting systems and through our Pre-Authorization Service when you take your vehicle to a shop for service. The PM Service is an exception-based trigger, meaning we won’t send your Vehicle Coordinator a PM notice until your vehicle is over the 4,000 km trigger. If you’ve received a PM notice after you’ve already had the service performed, one of several things may have happened: • You took the vehicle for an A service before you received our PM notice and the service facility didn’t call us for pre-authorization. If we don’t receive a call from the service facility, your vehicle’s maintenance history won’t be updated in our system, so we’ll continue to issue the PM notice. If this happens, simply call us to have your vehicle’s maintenance history updated. • You took the vehicle in for an unrelated repair and we asked the facility to perform the A service even though the PM notice was just issued. We do this to save you a second trip to the service facility. You can disregard the notice in this case. • We had an inaccurate monthly odometer reading. If the monthly odometer reading sent to us is incorrect, your PM notice will be affected. The PM service is one of the reasons why accurate monthly distance reports are so important. 37 3
Page 1 and 2: Guide Vehicle and Equipment Managem
Page 3 and 4: About this Guide This comprehensive
Page 5 and 6: Table of Contents 4. ADMINISTRATION
Page 7 and 8: 1 Welcome to VEMA 1
Page 9 and 10: WHAT WE OFFER Welcome to VEMA • R
Page 11 and 12: VEMA Guide 2 Services 5
Page 13 and 14: Phase 1: Financing Services We reco
Page 15 and 16: VEMA SERVICES VEMA services fall in
Page 17 and 18: Repair Pre-Authorization Services A
Page 19 and 20: Consulting Services VEMA offers con
Page 21 and 22: 3 Driving a VEMA Vehicle 15
Page 23 and 24: Driving a VEMA Vehicle YOUR RESPONS
Page 25 and 26: PM Notices Driving a VEMA Vehicle W
Page 27 and 28: PREVENTIVE MAINTENANCE SERVICE MATR
Page 29 and 30: Repairs, Tune-Ups and Maintenance D
Page 31 and 32: Custom Paint and Decal Service Driv
Page 33 and 34: EMERGENCY REPAIRS Driving a VEMA Ve
Page 35 and 36: Driver Inspections Driving a VEMA V
Page 37 and 38: ACCIDENTS Driving a VEMA Vehicle VE
Page 39 and 40: Windshields Driving a VEMA Vehicle
Page 41: PERSONAL USE Driving a VEMA Vehicle
Page 45 and 46: What’s my vehicle unit number? Th
Page 47 and 48: VEMA Guide 4 Administration 41
Page 49 and 50: Annual Insurance Renewals Administr
Page 51 and 52: 5 Rates and Invoices 45
Page 53 and 54: VARIABLE What’s Included? Rates a
Page 55 and 56: INTERMITTENT EXPENSES Rates and Inv
Page 57 and 58: Rates by Service Rates and Invoices
Page 59 and 60: VEMA Guide 6 New Vehicles 53
Page 61 and 62: 3. Special accessories or options N
Page 63 and 64: 2. Determine your current transport
Page 65 and 66: 7 VEMA 101 59
Page 67 and 68: FLEET MANAGEMENT AT VEMA VEMA 101 A
Page 69 and 70: FLEET MANAGEMENT BEST PRACTICES VEM
Page 71 and 72: IN CASE OF EMERGENCY 1. Collect inf

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