Organisation, functions and duties - The Cotton Corporation of India ...

MANUAL I ORGANISATION, FUNCTIONS AND DUTIES
1 General Manager (Logistics) 1
2 Assistant Manager 1
3 Office Manager 1
4 Junior Assistant 1
B) FUNCTIONS AND DUTIES
After approval of cotton bales and keeping in view the shipment schedule
provided in the export contracts, shipment of bales is organised as under :
(i) Coordinating with the local agents of the buyers and gathering
information on the likelihood of opening of Letter of Credits and
shipping instructions
(ii) Advising movement of cotton bales from upcountry to Kalamboli to the
respective branches, based on the above feedback as well as actual
opening of Letter of Credits.
(iii) On arrivals of bales at Kalamboli, doing 100% weighment by the
independent controllers including country damage inspection, before
storage of bales inside the godowns.
(iv) Expediting shipments, arranging permission/renewal of permission from
the customs, for house stuffing of cotton bales at Kalamboli Complex
under customs examination.
(v) Preparing the invoice documents as per terms of the contract, Letter
of Credit and shipping instructions from the overseas buyers.
(vi) Handing over copies of invoice documents, Letter of Credit and shipping
instructions to the custom house agents for preparing shipping bills for
custom approval and thereafter, organise shipments to the vessel
nominated by the buyer including delivery of empty containers from the
Shipping Company, house stuffing at Kalamboli, through custom
examination and delivery of loaded/sealed containers to the Shipping
Company before cut-off date.
(vii) Obtaining Bill of Lading through the custom house agents (CHA) after
sailing of vessel as well as final weight certificates cum country damage
inspection certificates from the controller and submitting all these
documents including phyto-sanitary certificate, etc., to the Export
Accounts Department for preparing final documents to be negotiated
with the banks.
(viii) Close coordination with :
a. Kalamboli godowns on arrivals of bales, its weighment and stacking
inside the godowns, stuffing operations inside the godown, labour
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