managing public sector records: a study programme - International ...

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30 Ann Pederson and Trudy Peterson Australia/ USA Archival Control: Case Studies Managing Archives 31 Barbara Reed Australia Personnel Records: A Case Study Managing Personnel Records 32 Livia Iacovino Australia Legal Records: A Case Study Managing Legal Records 33 Margot Thomas St Lucia Reinvigorating the National Archives of Verdant Isle Developing Infrastructures 34 Ann Pederson Australia Acquiring the Papers of Mary Historian Managing Archives CASE STUDIES: INTRODUCTION 5
Development of Conservation Facilities In The Kenya National Archives And Documentation Services: A Case Study Introduction Musila Musembi 1 The Kenya National Archives and Documentation Service generally provides an efficient service. An evaluation of records and archives services in English-speaking African countries which was made by Mr Peter C. Mazikana for the International Council on Archives and UNESCO in 1992 placed the Kenyan service second to that of Zimbabwe. The then National Archives of South Africa was not included in the study for obvious reasons. Mr Neil McCallum of the International Records Management Trust has recently observed that ‘Kenya has a National Archives and Documentation Service to be proud of’ 2 . And in his letter addressed to the Minister responsible for archives service in Kenya, Timothy H. Parson, an Assistant Professor of History at Washington University in the U.S.A has, in August 1998, observed that:- ‘During my academic career I have had the opportunity to conduct research in a wide variety of archives throughout Africa, Europe and North America, and can say without exaggeration that the Kenya National Archives is the best run institution I have ever worked in’ 3 There has been many other pleasant remarks by our users about the quality of archives services in Kenya. It would, however, appear as if the authors of these remarks were not aware of one sector within the archives service which is not equally outstanding in 1 Mr Musila Musembi is the Director of Kenya National Archives and Documentation Service. He holds a BA (Hons) degree and Post Graduate Diploma in Archival Studies from the University of Ghana (Legon). He has been working in the above Department since 1975. He is a former Chairman of the Association of Commonwealth Archivists and Records Managers; and the current Secretary of the IFFLA/ICA Joint Committee on Preservation in Africa since 1996. Mr Musembi is the author of Archives Management: the Kenya Experience (1985). He has contributed chapters and articles in publications and journals including a chapter in Legal Records in the Commonwealth (1994), and co-edited Proceedings of the Pan African Conference on the Preservation and Conservation of Library and Archival Materials (1995). In this case study, the word conservation is loosely used to include the totality of processes and operations involved in restoration/repair of damaged or deteriorated documents. 2 Letter dated 4th March, 1998 from Mr Neil McCallum, IRMT Country Projects Director addressed to Mr Wa Muricho, Deputy Director, Directorate of Personnel Management, Kenya. 3 Letter from Timothy H. Parsons, Ph.D., Assistant Professor of History, Washington University dated 20th August, 1998 addressed to the Minister responsible for Kenya National Archives and Documentation Service. CASE STUDIES 13: MUSEMBI 1
Page 1 and 2: MANAGING PUBLIC SECTOR RECORDS Mana
Page 3 and 4: MANAGING PUBLIC SECTOR RECORDS A ST
Page 5 and 6: MPSR Project Personnel Project Dire
Page 7 and 8: Donors The International Records Ma
Page 9 and 10: CONTENTS Introduction 1 Case Studie
Page 11 and 12: MPSR CASE STUDIES AND LINKS TO THE
Page 13: 19 Henry Kemoni Kenya Managing Medi
Page 17 and 18: The first Government Archivist had
Page 19 and 20: ‘On arrival, the consultant was f
Page 21 and 22: work produced was rather rudimentar
Page 23 and 24: The dust problem did not escape Mr
Page 25 and 26: Kenya National Archives and Documen
Page 27 and 28: themselves is equally tedious, time
Page 29 and 30: Documentation Service to acquire ex
Page 31 and 32: (b) If you (the student) were the o
Page 33 and 34: Appendix 1 LIST OF CONSERVATION EQU
Page 35 and 36: Case Study: Development and Impleme
Page 37 and 38: Record keeping system: information
Page 39 and 40: Case Study: A New International Tra
Page 41 and 42: suggestion by the Shadow Minister t
Page 43 and 44: Instructor’s Notes Analysis of ca
Page 45 and 46: microfilm and fiche by clerical sta
Page 47 and 48: • 25% a list of contextual factor
Page 49 and 50: Organisational structure The Depart
Page 51 and 52: allows for the admission of electro
Page 53 and 54: The use of tactics should also be g
Page 55 and 56: • establish an ongoing regime of
Page 57 and 58: Appendix A: Excerpts from Authority
Page 59 and 60: ***********************************
Page 61 and 62: Appendix B: Visualising Systems: Ge
Page 63 and 64: Appendix C: Describing Processes: F
Page 65 and 66:
13 USE OF ON-PAGE CONNECTORS: Use O
Page 67 and 68:
CHECKS CORRESPONDENCE A Appendix D:
Page 69 and 70:
Archivist in Charge- Reference 6. A
Page 71 and 72:
Abstract Management of Financial Re
Page 73 and 74:
This study represents the accountab
Page 75 and 76:
Debt Management • project debt se
Page 77 and 78:
• receiving and ordering the disb
Page 79 and 80:
The Legal and Regulatory Framework
Page 81 and 82:
• MONITORING PROGRAMME AND PROJEC
Page 83 and 84:
Major Types of Financial Records an
Page 85 and 86:
Business Process Information Area R
Page 87 and 88:
• bill books. Financial and accou
Page 89 and 90:
PROCESS TWO: In the second stage, e
Page 91 and 92:
The Financial Record Keeping Situat
Page 93 and 94:
cumbersome manual processes and all
Page 95 and 96:
could not validate the foreign inde
Page 97 and 98:
Problem One Case Problems Financial
Page 99:
Bibliography Barata Kimberly, Cain
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