managing public sector records: a study programme - International ...

• 25% a list of contextual factors with notes
analysing how each will affect the design of the
system
• 25% identification of some of the key record
keeping requirements that the system must meet
in terms of
• warrant/source of requirement
• description of requirement
• 25% a graphical representation of the activities
and record keeping involved in documenting
international traveller movements, indicating
where the record-creating events should occur and
how and by whom they might be accomplished
(use a systems diagram, a flowchart, a playscriptstyle
list of procedures or a combination of all
three)
• 25% a discussion of the main strategies and
tactics which might be utilised in carrying out the
project, with indications of what stakeholders
should be involved, in what ways and activities
and how their co-operation would be obtained in
• ensuring the new system satisfies all
known record keeping requirements
• sustaining ongoing record keeping whilst
the system is being converted
• dealing with the older legacy materials
Your outline should be accompanied by and/or
illustrated with one or more systems analysis tools such
as systems diagrams, flowcharts and playscript
procedures. See Appendices.
CASE STUDIES 14: FINDLAY
13
The requirements for the
outline
Marking Guidelines
The guide to the content of the annotated outline should be the methodology for the
‘Design and Implementation of Record keeping Systems’ (‘DIRKS’) from the
Australian Standard AS4390⎯1996 Records Management. Students should be
instructed to draw upon detail in the case study itself and its appendices in compiling
their outline. Encourage them to use their own invention and ‘artistic license’ to fill
in missing information as necessary.