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JUNIOR AND YOUTH BIATHLON WORLD CHAMPIONSHIPS JANUARY 2004 HAUTE MAURIENNE, FRANCE People interviewed: Armelle DEVINANT, Director of the Organisation Committee, and Hervé FLANDIN, biathlon expert Key factors in the event’s success • Presence of experts on the Organisation Committee • The members of the Organisation Committee were very highly motivated • Large network of volunteers, from which suitably qualified task leaders could be chosen Size of the event N° Criteria Quantity 1 Number of athletes or participants 450 2 Number of delegations or participating countries 35 3 Number of journalists 30 4 Hours of television coverage 0 5 Income from sponsorship (private companies) +/- 130,000 € 6 Other income 610,000 € 7 Number of days of competition 8 8 Number of volunteers 180 9 Number of spectators 4,000 10 Number of people with accreditation +/- 250 Deadline management • A list of tasks and a timetable were drawn up (without the help of project management software). A planning chart was compiled (using Excel) by the project coordinator, who chased up the people responsible for each action. • In accordance with the principle of subsidiarity, each member of the Organisation Committee was co-responsible for meeting the deadlines for the tasks for which he/she was responsible. • The main difficulty was in training and bringing up-to-date new arrivals (volunteers), to ensure they rapidly become operationally effective. Organisational structure • The event was organised by the Haute-Maurienne Vanoise Association of District Councils, a public body that was set up to promote inter-district cooperation. SENTEDALPS 55
• A monitoring committee was set up, bringing together representatives of the Minister of Sport, Rhône-Alpes Regional Council, Savoie “Départementale” Council and the French Ski Federation. • The results of the regular coordination and technical meetings were used to prepare progress reports and to up-date the planning chart. Recommendations • Concentrate on organising the sporting aspects of the event, but do not neglect publicity. • Accommodation must be of excellent quality • Anticipate and organise the “post-Championships” phase: storage, equipment inventories, maintenance, etc. • Ensure all the local councils are represented on the Organisation Committee, so that tasks can be shared and so all the interested parties have an active role to play and are united around the project. • “Double-up” certain key roles to avoid leaving gaps if someone withdraws from the project. • Delegate, but supervise! 56 SENTEDALPS
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