A Guide to the ALM Thesis - iSites - Harvard University

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70 | Chapter 4: The ALM Thesis required for the text of the thesis. Images can be copied onto acid-free buffered paper. Color photocopies made on a laser copier are acceptable. Reduction and Enlargement. When drawings need reduction or enlargement, the author should make sure that the scale chosen will allow at least one-inch margins on each of the three open sides of the page and 1½-inch on the binding side. In addition, space should be left for page and figure numbers, and for a legend if one is to be typed beneath the figure. End Matter Like the front matter, the materials at the close of the thesis have a special format and sequence. Known as end matter, their headings are formatted and paginated in a manner consistent with the other major headings throughout the thesis, beginning 1 double space (2 lines) from the top margin, with quadruple spacing after the heading. They appear in the following order and begin on separate pages: 1. appendices or supplements 3. bibliography or references 2. endnotes 4. optional index Any appendix or supplement should be prepared and formatted as a chapter, including a title. If there are several, they should be numbered. While the MLA Handbook suggests completely double-spacing entries in the bibliography, we recommend double-spaced between entries but single-spacing within entries, as in the example below. Because an ALM thesis typically contains numerous notes and an extensive list of source materials, this alternative method of formatting them will help somewhat to reduce the overall pagination of the thesis. Bibliography Entelis, John P. Algeria: The Revolution Institutionalized. Boulder, CO: Westview, 1986. Mortimer, Robert A. “Algeria and the Politics of International Economic Reform,” Orbis 3 (Fall 1977): 687. A list of references contains only those works specifically cited in the thesis. The bibliography includes the foregoing but can, in addition, contain sources for background or further reading. As with the bibliography for the research proposal, the list of sources can be divided into Works Cited and Works Consulted. Further division into primary and secondary sources is also permitted, if you wish to arrange your source material into an even more detailed list. However, there are important differences between the MLA, CMS, and APA methods. Biological and behavioral sciences candidates should note that the APA manual generally recommends a list of references, not a bibliography. For further details on these methods, we again urge you to consult Chapter 3. Works appearing under Works Cited do not appear again in Works Consulted. The bibliography should be consecutively paginated after the text. A Guide to the ALM Thesis
Chapter 4: The ALM Thesis | 71 Format Review and Format Approval The candidate submits one unbound copy of the thesis to the thesis director, who evaluates the overall work. A second unbound copy of the final draft is submitted to the research advisor for evaluation of the format. The latter copy should be as nearly complete as possible, printed exactly as it will be when it is bound, and formatted precisely according to the requirements outlined in A Guide to the ALM Thesis, so the research advisor can evaluate the appearance of the thesis. The unbound copy for the research advisor should include a cover letter that gives the following information: • What citation source you used (MLA, Chicago, APA, etc.) • An updated address • Updated e-mail • Updated phone number • Whether you wish to pick up your corrected thesis draft when the research advisor has made his/ her corrections or if you wish to have it FedEx’d to you. Note: FedEx does not deliver to PO Box addresses. In addition to submitting an unbound paper copy of the thesis with cover letter to the ALM Office, students should also submit an electronic copy of their approved title page and abstract. You can send yours as an e-mail attachment to alm@dcemail.harvard.edu. Format review involves more than making sure the margins are correct. It is, in fact, the final crucial stage in the editing process. The research advisor will carefully examine the thesis and will not give it final approval if there are errors in the format of the front matter, end matter, or chapter headings; or if the text contains errors in spelling, punctuation, grammar, and usage. Such errors must be corrected and the corrections resubmitted to the research advisor before final approval will be given. All theses inevitably contain some errors, so students should not be alarmed if they are asked to make some corrections at this final stage. Most are quickly and easily rectified, especially if the student pays careful attention to the instructions given in this chapter. It is therefore wise to submit the final copy printed on ordinary paper, not the more expensive thesis paper that will be used for the bound copy. Students should submit a sample of the thesis paper they intend to use for the approved bound copy when they submit the thesis to the research advisor for final approval. The research advisor will want to see both the original copy of the thesis and the corrected copy so that comparisons can be made quickly and efficiently. The corrected copy can be safely printed on thesis paper once the research advisor approves the thesis. Note: Appendix 3 in this Guide contains a list of items that the research advisor will be checking for correct format. We recommend that you use it from the beginning of the process as a checklist in the preparation of your thesis. A Guide to the ALM Thesis
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