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Tender for Annual Audits of the Democratic Government Facility, Uganda Page 4 of 53 (i) (ii) The tender shall be signed by all members of the joint venture. The members shall attach to the tender a letter of intent including - a statement that the members of the joint venture will undertake, jointly and severally, the obligations of the joint venture under the contract if awarded, - a statement that members of the joint venture appoints and authorise the lead member with authority to bind the joint venture, and to act on its behalf in all matters in connection with or arising out of this Agreement, - a statement that the composition or constitution of the joint venture shall not be altered without prior written consent by the Contracting Authority - The members shall establish a common Quality Assurance or Business Integrity Management System. 2.3 Any legal entity may only submit one tender. 2.4 Tenderers shall not be eligible for the assignment if this would conflict with their prior or current obligations to other Clients, or may place them in a position of not being able to carry out the assignment in the best interest of the Client. Tenderers may be disqualified from tendering and entering into an Agreement under the circumstances set forth below: (i) (ii) (iii) Conflict between consulting activities and supply of goods or carrying out works or other services for the component/project. Conflict with consulting assignments related to the component/project. Conflict stemming from relationship with the Client's or the Recipient’s staff. 2.5 Tenderers shall not derive a competitive advantage from having provided consulting services related to the assignment in question. To that end, the Client shall provide to all Tenderers all available information that would in that respect give a Tenderer a competitive advantage over the other Tenderers. 2.6 If a Tenderer proposes a sub-consultant, a joint letter with sufficient details of the arrangement must be included in the Tender. If, in the opinion of the Client, the selection of sub-consultants locally or within specific fields of expertise is limited, the Client may object to exclusive agreements (agreements that prohibit the sub-consultant from entering into agreements with other Tenderers). Any possible restrictions on subcontracting are stated in the Contract Notice, section III.1.4). 3. The Tender Dossier 3.1 The Tender shall be responsive to the complete Tender Dossier which comprises the documents listed in Clause 1 above and any Addenda to Tender Dossier which may be issued as described in this Clause 3. The Tenderer shall scrutinize each document immediately upon receipt, and shall promptly give notice to the party who issued the document, of any pages that appear to be missing. 3.2 The Tenderer must carefully examine documents of the Tender Dossier. Failure to comply with these Instructions or with any other tendering requirements will be at the Tenderer’s risk.
Tender for Annual Audits of the Democratic Government Facility, Uganda Page 5 of 53 3.3 If the Tenderer requires any clarification of the Tender Dossier, he shall give notice to the contact point(s) as stated in section I of the Contract Notice. The notice must be in writing in the language as specified in section IV.3.6) of the Contract Notice. Requests for clarification must be received not later than 14 days before the time-limit for receipt of Tenders as stated in section IV.3.4) of the Contract Notice. 3.4 The Client will respond to the notice by issuing (i) (ii) the text of the question or request for clarification and the clarification. This response shall be in writing and shall give no indication of the identity of the Tenderer who requested the clarification. Requests for clarification and responses shall be sent to all prospective Tenderers who received the Tender Dossier, but shall not constitute amendments to the Tender Dossier. These requests for clarification and responses will be posted on the website www.danidacontracts.dk under Contracts opportunities (http://um.dk/en/danidaen/activities/business/contracts/long/contract-opportunities/). It is the responsibility of the Tenderer to obtain clarifications issued by the Client. 3.5 If amendments are made to the Tender Dossier the Client will issue an addendum to the Tender Dossier. Each addendum to the Tender Dossier will be posted as mentioned in 3.4 above. Each addendum shall be binding upon the Tenderers. It is the responsibility of the Tenderer to obtain addenda issued by the Client. 3.6 At any time the Client may issue an addendum to the Tender Dossier that postpones the Tender Submission Date. In this event, all rights and obligations of the Client and the Tenderers previously related to the original date shall thereafter be subject to the amended date. Individual meetings or communications (except for requests for clarifications) by the Tenderers with the Client or the Recipient are not allowed. 4. Preparation of the Tender 4.1 The Tenderer should obtain for himself, on its own responsibility, all information, which may be necessary for preparing the Tender and entering into the Agreement. A Pre-Tender meeting will be held on 20 th June 2013 as a Video Conference at 10:00 Copenhagen time (11:00 Kampala time). Tenderers can participate in the meeting at the Embassy of Denmark in Uganda, Plot 3, Lumumba Avenue, Kampala or at the Ministry of foreign Affairs of Denmark, Meeting Room M6, Asiatisk Plads 2, DK-1448 Copenhagen K. Minutes from the Video Conference will be posted on : http://um.dk/en/danida-en/activities/business/contracts/long/contract-opportunities/ 4.2 The Client shall not be bound by any oral presentations whether by the Recipient or by others. 4.3 The Tender and all communication between the Tenderer and the contact point(s) as stated in section I of the Contract Notice shall be in the language as specified in section IV.3.6) of the Contract Notice. Supporting documentation submitted by the Tenderer may be in another language if he also submits an appropriate translation of all its relevant passages into this ruling language. 4.4 The Tender Documents to be submitted by each Tenderer shall comprise: (i) (ii) Letter of Tender including documentation as listed in the Letter of Tender Schedules of Tender
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