Tender Document (PDF)

Tender for Annual Audits of the Democratic Government Facility, Uganda Page 9 of 53
7.4 Only price parts of Tenders where the technical parts meet the minimum requirements to the
technical part will be included in the overall evaluation.
Such price parts will first be checked by the Client for any arithmetic errors in computation and
summation, and any errors will be corrected as follows:
(i)
(ii)
(iii)
If there is any discrepancy between amount in figures and in words, the amount in words
will take precedence.
If there is a discrepancy between the Total Price entered and the equivalent sum computed
on the basis of the breakdowns, the Total Price shall be adjusted to the sum computed on
the basis of the breakdowns.
If there is a discrepancy between a stated amount and the correct amount calculated by
multiplying the stated unit rate by the quantity, the stated amount shall be adjusted to the
correct amount and the Total Price adjusted correspondingly.
The Tenderer may be notified of these corrections and if the Tenderer does not accept these
adjustments as notified, its Tender may be rejected.
7.5 For the purpose of evaluating Tenders, the Client will determine for each Tender the evaluated
price by making any correction for errors as described above.
7.6 To assist in the examination, evaluation and comparison of Tenders, the Client may ask any
Tenderer for clarification of its Tender, including breakdowns of unit rates and sums. The
request for clarification and the response shall be in writing. No change in the price or substance
of the Tender shall be sought, offered or permitted except as required to confirm the correction
of arithmetic errors discovered by the Client during the evaluation of the Tenders.
7.7 If, before entering into the Agreement, any of the Key Personnel proposed in the Tender is no
longer available, the Tenderer shall inform the Client immediately. Such occurrence is considered
a serious default, and the tendering procedure in respect of the Tenderer in question and
meetings of clarifications with this Tenderer may be terminated by the Client without the Client
thereby incurring any liability to the Tenderer.
8. Award
8.1 The Client intends to award the contract to the Tenderer whose compliant Tender has been
determined to be responsive to the Tender Dossier and has achieved the highest total score in
the evaluation, provided that the Tenderer still has the capability and resources to carry out the
Services effectively.
The Client reserves the right to cancel the contract award procedure due to any objective reason,
without incurring liability to any Tenderer and the Tenderers being entitled to claim any
compensation. If a contract award procedure is cancelled, all Tenderers will be notified as soon as
possible in writing of the objective reasons for the cancellation.
8.2 The preferred Tenderer may be invited to participate in meeting(s) with the Client to clarify
outstanding issues and finalize an Agreement, and the Client will arrange for minutes of such
meetings to be prepared and agreed with the Tenderer. The minutes of the meeting will be part
of the basis upon which the agreement is to be concluded.
8.3 The agreed minutes shall be binding on the Tenderer as an acceptable clarification of its Tender
until its validity expires, and shall be wholly subject to the formal Agreement, and shall not bind
the Client nor commit him to entering into any agreement under any terms.